12/06/1999-CC-Minutes-Regularv:r%IVUTES* CITY COUNCIL
DECEMBER 6,1999
PRESENT: Mayor Tommy Kincaid, Councilman Glenn Ervin, Councilman Andy Garza,
Councilman Joe Higgs, Councilman Carroll McNeill
ABSENT: Councilman Jerry Jenkins
OTHERS
PRESENT: City Manager Jack Smith, City Secretary Rose Chavez, Administrative Assistant
Samantha Renz, Electric Superintendent Jeff Morris, Water/Wastewater
Superintendent Eddie Branham, Code Enforcement Office Bob Hagemann, Ken
Cornell, Shelley Ruland
1. Mayor Called Meeting to Order and led Invocation, Councilman Ervin led the Pledge of
Allegiance.
CONSENT AGENDA
2 , a) Approve Minutes. November 15,1999
b) Disbursements
Councilman Ervin had a few questions regarding the disbursements.
City Secretary addressed these items and explained the invoices for the cellular phones and
engineering fees.
Discussion regarding engineering fees and the disbursements.
Councilman McNeill moved to approve the consent agenda as presented.
Councilman Ervin seconded.
Motion Carried unanimously.
3. Citizen's Input.
None.
4. Consider and Possible Action on Ordinance #11-22-99 -Back Flow, Cross Connections, and
Protection of the City's Potable Water Supply.
This Item had been discussed in the Workshop.
Mayor read the caption on this Ordinance:
AN ORDINANCE OF THE CITY OF SANGER, TEXAS PROVIDING FOR THE CONTROL
OF BACKFLOW AND CROSS CONNECTIONS; REGULATING THE PROTECTION OF
THE CITY' S POTABLE WATER SUPPLY, PROVIDING PROTECTION ASSEMBLIES AS
rHis ORDINANCE, 1 PROVIDING ! • 'i1 PROVIDING !'
' ' 1 PROVIDING DATE,
Councilman Ervin moved to approve Ordinance 11-22-99.
Councilman Garza seconded.
Motion Carried unanimously.
5. Consider and Possible Action on Awarding Vehicle Bids.
Eddie Branham indicated this was a 3/4 ton pick up for the Water/Wastewater Department,
and there was a question about possibly adding a utility bed to the truck.. He indicated this
would cost $8,000.00 to $10, 000.00 more than what he had budgeted. He indicated he would
leave it up to the Council as to what they wanted him to do. He explained that most of his
uipment would not fit in the tool bins, and side tool boxes would work better for hi
eqm.
Discussion regarding purchase of new trucks.
Councilman Ervin indicated he was looking at five years down the road, and felt when they
pull up to a job they should have all the tools they need or might need.
Mayor indicated that Eddie was trying to stay within his budget, and he felt that is what they
should do.
Discussion.
Councilman McNeill indicated he would like to pass this time, and rebid the truck with a
utility bed to see the cost difference.
Council agreed and Item was tabled.
6. Consider and Possible Action Regarding Ordinance #11-24-99 -Regarding Annexation of
Property, Being one (1) Mile North I-35 R.O.W., one (1) Mile East, McReynolds Rd. R.O.W.,
and one (1) Mile West FM 455 R.O.W., and one (1) Mile East, FM 455 R.O.W.
Mayor read caption as follows: PEI
1 ` 11 1
1 1 11 : t1 i� 1 11 1
ORDINANCES OF THE SAID CITY.
Councilman Ervin moved to approve Ordinance 11-24-99.
Councilman Higgs seconded.
Motion Carried unanimously.
7. Consider and Possible Action regarding Request for Donation From the Retired and Senior
Volunteer Program,
City Manager explained this is an organization that deals with volunteers and retired seniors,
and they are asking for a donation of $1,000.00 to be used for the printing of brochures for
recruitment of volunteers.
Councilman Ervin asked staff if they felt this was an organization they should support.
City Secretary indicated she was not sure what this organization does, and indicated the funds
were not budgeted.
Lisa Hardy, Sanger Courier, indicated the organization was a group of older people who were
retired, but had a lot of skills and abilities to help different businesses who need help, but can
not afford to hire full time people.
Discussion.
Councilman Ervin moved to approve the $1,000.00 to RSVP.
Councilman McNeill seconded.
Motion Carried unanimously.
8. Consider and Possible Action Regarding Resolution #12-08-99 - GNB Loan.
City Manager indicated one of the Councilmen had requested this item to be tabled until the
next budget year.
Councilman McNeill indicated he was the one who had made the request. He showed pictures
to the Council and indicated he did not think they would want to invest $300,000.00 in
something that would be next to something that looked like the pictures. He indicated the
storage building cost considerably more than anticipated, and the concrete poured for the new
building cost a considerable sum of money. He felt some of these things should be paid before
additional money is spent.
Jeff Morris indicated he had spent three hours with Councilman McNeill discussing the
building. He indicated there was a pile of wood down there by the site, but if it was assigned
to him he would get it taken care of. He indicated during budget planning, there were things
they had to eliminate and he had eliminated other things he could have used so that he could
keep this building in his budget, because it was important to him. He has a vision for his
department and wants it to be one other small towns look at as an example.
Discussion regarding funds spent on the storage building and the concrete.
Jeff explained the bid for the storage building was $87,000.00 for the building and the slab,
then they put a transformer pad down to get the transformers off the ground. The EPA came
in and told them they had to put in a containment area for the leaking transformers. They put
up a fence, and a blue rail inside it. They brought in gravel to build up the base, and put in
pole racks, they put in garage door openers, a pressure sprayer, and an air compressor. They
also put in landscaping and bricked one side of the building to comply with City Ordinances.
A sprinkler system was also put in.
Councilman McNeill indicated it does not eliminate the fact that $87,400.00 went to
$1409000.00.
Councilman Higgs asked what the Council had agreed to spend on this building.
City Manager explained the Council had agreed to spend $87,400.00.
Councilman McNeill asked Jeff to explain what was spent on the concrete poured beside the
building.
Jeff explained a drive was poured that tied into the garage and came out to meet the road, he
indicated they originally planned for it to be six inches at a cost of around $40,000.00 to
$459000.009 it had to be boosted to eight inches down the middle per the City Engineer's
recommendation, and will cost around $60,000.00.
Councilman Higgs asked when this was agreed to by the Council.
Jeff indicated in budget preparation he had asked for a new office and warehouse complex, and
the drive is part of that.
Councilman Ervin asked if this item should have been a bid item, since it is over $15,000.00.
Jeff Morris indicated it was done in sections. He indicated they did get price quotes from
several different people.
Councilman McNeill asked the Council to refer to the memo on page 40, which indicated they
were asking for $300,000.00, but the figure could be higher or lower depending on the bids.
He indicated $64,000.00 had already been spent, leaving $238,000.00 and he did not feel it
could be done for that amount. He asked to take the $33,000.00 budgeted this year to put
towards what was done, and start again next year with $300,00.00 for the building.
Jeff indicated if the building was something the Council did not want to do, they should have
decided no to back in the budget year, so he could have budgeted other things that were needed
in its place, and could move forward, they have $62,000.00 worth of concrete that is virtually
of no use without the building.
Councilman McNeill indicated he should have given them a plan to look at before they started,
he felt they were entitled to see it.
City Manager indicated they did not have the bids in yet for the building.
Discussion concerning the plans and the bids.
Discussion regarding how the concrete was paid for.
Mayor indicated there was a request to table this item, and they needed to decide.
Jeff Morris requested they allow him to go ahead and get the plans, let them look at them, and
then decide. He indicated it may come in under $300,000.00,
Councilman Ervin indicated his concern was that the drive was not bid out.
Mayor asked if they could come to a compromise and wait until they see the plans.
Councilman McNeill indicated he would not compromise, he felt they should wait.
Discussion.
Councilman McNeill indicated he would like to vote on tabling the item.
Councilman McNeill moved to vote on tabling the Item.
Councilman Ervin seconded.
Motion Carried unanimously.
9. Consider and Possible Action on Home Grant Program Through the Texas Department of
Hosing and Community Affairs Administered by Governmental Service Agency,
Mike Walthall, GSA, addressed Council about Home Grants. He indicated there was a list of
cities they had worked with over the years in the handout he had given them, and Sanger was
on the list. he indicated over the years they had written eight grants for the City. He wanted
to talk to the Council about a Housing Reconstruction/Rehabilitation Grant Application cycle
that is coming up. He explained this was a grant administered by TDCA, to make grants
available to cities to rehabilitate or reconstruct homes in need of repair. He would like GSA
to be the grant administrator and write the grant for the city. It would be at no cost to the
City, as long as they were allowed to administer the grant.
� Discussion regarding the program.
Discussed application process for citizens to apply for the assistance and the screening process.
Ken Cornell indicated Sanger had this program about twenty years ago, they helped about ten
people, he indicated it was a good program.
Discussion regarding the contractors.
Councilman Garza moved to enter into agreement with GSA for the Home Grant Program
through TDCA with the stipulation that it be owner occupied.
Councilman McNeill seconded.
Motion Carried unanimously.
10. Consider and Possible Action Regarding Building Permit Fees.
PROPOSAL: The charge of .30 (cent) per square footage. The fee would include the
building permit, electrical permit, plumbing permit, mechanical permit,
and issuing the permit. Each sub -contractor would have to be identified
on the permit application for the assurance of the license of sub-
contractor is valid.
Councilman McNeill thanked Mr. Hagemann for simplifying the fees.
Councilman McNeill moved to accept the permit fees.
Councilman Higgs seconded.
Motion Carried unanimously.
11. Any Other Such Matters.
a) City Manager indicated at 5:30 on Thursday there would be a meeting at the Library, Mr.
Chambers, the Library Board, and hopefully the City Council will be there for the official
signing of the filling station over to the City.
Discussed removal of tanks.
b) Councilman Ervin asked if anything had been done about the pond on Cowling Road.
City Secretary indicated they could not find anything in the ordinances or Code Books
regarding ponds in the City.
12. Meeting Adjourned.
Tommy Kincaid, Mayor
ATTEST:
Rosalie Chavez, City Secretary