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05/01/2000-CC-Minutes-RegularMINUTES: CITY COUNCIL MAY 19 2000 PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn Ervin, Councilman Carroll McNeill, Councilman Joe Higgs, Councilman Andy Garza OTHERS PRESENT: City Manager Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Vehicle Mechanic Tommy Belcher, Police Chief Curtis Amyx, Water/wastewater Superintendent Eddie Branham, Streets/Parks Supervisor John Henderson, Lisa Hardy on Sanger Courier, Nelva Higgs, Beverly Branch, Mike James, Lynn Stucky, Jayne Ashcraft, Julia Beavers, Helen Kirby, Shelley Ruland, Patti Sliger 1. Mayor Called Meeting to Order, City Manger led the Invocation, Councilman Jenkins led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: April 17, 2000 b) Disbursements Councilman Ervin moved to accept the Consent Agenda as presented. Councilman Garza seconded. Motion Carried unanimously. 3. Citizen's Input. Helen Kirby, 702 N. 5', presented a "Make a Difference Award" to John Henderson on behalf of the Beautification Board for keeping the city clean. 4. Consider and Possible Action Regarding Acceptance of Sue Trego's Resignation from the Beautification Board. Mayor accepted the resignation. 5. Consider and Possible Action on Accepting Bids for Fill Dirt and Authorizing the 4B Board to Expend the Funds. City Manager explained that Mr. Hampton misunderstood, and thought the dirt would be provided, and only bid on labor. He indicated Gene Tipton is the only one that submitted a bond with his bid. City Secretary indicated she had spoken with Clear Creek Sand regarding a bond, they indicated a bond would increase the bid, and would check into getting one and call back, She indicated they had not called. Discussion regarding the bond and the bond requirements. Councilman McNeill suggested to re -bid, and include the bond in the specifications. He also pointed out that Clear Creek put "Select Fill", and he would like the fill type specified also. Discussion regarding the bids, and the different types of fill dirt. Councilman Jenkins indicated he hated to delay, but felt the City should cover itself, and thought it was best to reject all the bids, re -bid, and put in all the stipulations. Julia Beavers indicated they did not care what kind of dirt it was, because they will cover it. Councilman Ervin asked to move this down on the agenda, and let the City Secretary call Clear Creek Sand to see about the bond. 7. Consider and Possible Action on Authorizing the 4B Board to Expend Funds to Architects Phelps/Wood for Providing Construction Documents on the Ballpark Concession Pavilion, for a Maximum of $4,000.00. City Manager indicated these were the people that did the sidewalk architecture on the plans the City did some time back, they are located in Frisco. The Parks Board has approved the project. Discussion regarding the concession stand. Councilman Jenkins moved to approve the 4B Board's request to expend funds to Architects Phelps/Wood in an amount up to $4,000.00 for construction documents for the ball park concession stand. Councilman Ervin seconded. Motion Carried unanimously. 8. Consider and Possible Action on Ordinance #04-06-00 - Amending Sign Ordinance Relating to Billboards. City Manager indicated the proposed Ordinance would allow no additional Billboards in the City of Sanger. Councilman McNeill indicated he would like the Cauncil to hear Mr. Stucky. Lynn Stucky addressed the issue of Billboards on the Interstate, he indicated he agreed with banning of the Billboards in other parts of town; however, banning the billboards did not take care of two issues. He indicated there were some billboards that were unsightly and in violation of City Ordinances. There are only three locations left in the City that fall within State requirements, and one of them is on his property. He would like to have a billboard, to generate income, and it would indirectly stay in this area. He expressed concerns regarding the unsightly Billboards, and indicated one of the billboards he was talking about, was the only thing that kept him from getting his billboard when he applied. Mayor indicated the issue of non compliance was one of the reasons this item was put on the Agenda. Councilman Jenkins indicated he did not want to say anything that would influence the decision of the Council, and suggested that it might be more appropriate to wait for the new members to be on the board, and put this item back on the agenda. He indicated this was not a pressing issue, and he wanted to be fair. Discussion regarding Billboards in town. Councilman McNeill agreed they might want to wait till the new members are on board. Discussion regarding the current ordinance. Councilman Jenkins moved to table this item. Councilman McNeill seconded. Motion carried unanimously. 9. Consider and Possible Action on Nominees to the Appraisal Review Board for the Denton Central Appraisal District. Discussion regarding the nomination. Councilman Jenkins moved to nominate Jeff Higgs. Councilman Ervin seconded. Motion carried unanimously. 10. Consider and Possible Action on Soliciting Bids for Water Line Improvements from Acker St. to Keaton Rd. City Manager indicated the pipe for this job will be over $15,000.00. Councilman Jenkins asked if this was a budgeted item. City Manager indicated it was not. Councilman Jenkins asked where the funds would come from. City Manager indicated the funds would come from the additional revenues that were created when the budget was amended. Councilman Higgs moved to give permission to go out for bids. Councilman Jenkins seconded. Motion carried unanimously. 11. Consider and Possible Action on Execution of Certificate Showing Changes Made Since the Series 1999 Bonds on the Upper Trinity Regional Water District Regional Treated Water Supply System Revenue Bonds, Series 2000B. City Manager indicated that Upper Trinity wants to sell some bonds, the city is in no way obligated under any circumstances for anything; however he needed the Council's permission to vote yes or no on the selling of the bonds, because he is a Board Member for this entity. Brief Discussion. Councilman McNeill moved to authorize the City Manager and City Secretary to sign the certificate. Councilman Garza seconded. Motion carried unanimously. 12. Consider and Possible Action on Ordinance #05-07-00 -Removing Cap on Sewer Charges. City Manager indicated he did not intend to change residential, only commercial. He indicated there was a potential for some large sewer users to start using our system. The cap currently is $125.00. Discussion regarding the potential users. Councilman Jenkins asked who the major users are. ............. City Secretary indicated maybe the car washes and schools, in certain times of the year. City Secretary went to check on the consumption of major users. 5. City Manager addressed item IVY while waiting for the City Secretary. He indicated the City Secretary was able to reach Bartel trucking, they have insurance and do lots of work for cities; however, Gene Tipton indicated any job over $25,000.00 must have a surety bond. He suggested they rebid the fill dirt, and get City Attorney's opinion on the surety bond. Councilman Ervin moved to deny all bids received, and send back out for bids, and have it specify what bonds or insurance is needed and the type of soil. Councilman Jenkins seconded. Motion carried unanimously. 13. Any Other Such Matters. A) City Manager indicated he spoke with Eagle Construction and they should start pulling tanks around May 15, 2000. B) City Manager indicated there is a major problem at the Duck Creek lift station, looks like it's doing okay now, but they will have to get an estimate on completely re doing the lift station. He indicated they will have to lower someone down the hole to work on the problem, it could be very dangerous. Mayor indicated to do whatever is necessary to make it safe. City Manager indicated they will work on getting a cost to re work the lift station. Discussion regarding the lift station and sewage flow. C) City Manager read the part of the Local Government Code that requires a bond if a contract exceeds $251000.00. (Concerns item #5 -bids on fill dirt) 12. Moved back to Item # 12. City Secretary indicated the car washes seldom reach the $125.00 cap, the nursing home hits the cap, and two of the schools hit the cap. Discussion regarding the sewer usage. Councilman Jenkins moved to pass the ordinance with only Section (b). Councilman McNeill seconded. Motion carried unanimously. 13. Continued with Any Other Such Matters. D) Councilman McNeill indicated the capper on the Library was turning in spots. Brief Discussion, Staff will look into it. E) Discussion regarding non operable vehicles in town. F) Discussed tanks on Chambers' property. City Manager indicated they need to put a fence up, because the hole will be open until it is clean. G) Jayne Ashcraft,-tun David Dr., indicated the Parks Board had some goals and objectives, and one of them was that new developers of 40 or more acres, either donate money or a certain amount of land to the City for Parks. Mayor indicated they could bring it the City Manager to write an ordinance and put on an agenda. 14. Adjourn. ATTEST: