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06/19/2000-CC-Minutes-RegularMINUTES: CITY COUNCIL JUNE 199 2000 PRESENT: Mayor Tommy Kincaid, Councilman Carroll McNeill, Councilman Joe Higgs, Councilman Andy Garza, Councilman Glenn Ervin, Councilman Craig Waggoner OTHERS PRESENT: City Manager Jack Smith, Administrative Assistant Samantha Renz, Esmeralda Wilkerson - Billing Clerk, Electric Superintendent Jeff Morris, Police Chief Curtis Amyx, J.O. Hopkins, Bryan Grimes, Shelley Ruland, Frank Rodgers and Sue Rodgers 1. Mayor Call Meeting to Order, City Manager led the Invocation, and Councilman Garza led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: June 5, 2000 June 12, 2000 - Special Called b) Disbursements Councilman Ervin moved to approve the Consent Agenda as presented. Councilman Garza seconded. Motion carried unanimously. 3. Citizen's Input. J.O. Hopkins, 110 Southpark Ct., indicated he had two things to discuss. First he passed a letter to the Council to read, and then showed a survey of his property. He indicated eighty two feet of his neighbors fence was on his property, and that he started to take the fence down; however, a Sanger Police officer told him if the fence falls, he will be arrested. He feels his neighbor is trespassing. Councilman McNeill asked how long the fence had been there. Mr. Hopkins indicated less than two months. He had sent him a letter asking him to remove the fence, then filed at the Justice of the Peace court, but all he got was the run around. He indicated the fence is crooked, and not put back in the same place the old fence was. Councilman McNeill asked what the J.P. Court told him. Mr. Hopkins indicated they ruled in favor of his neighbor. Mayor indicated it was only about two inches on his property. He indicated they were not a court, and there was not anything they could do. Discussion continued. Mayor indicated his time was up, and suggested Mr. Hopkins sit down with his neighbor and work it out. Councilman Ervin asked about the requested office space. City Manager indicated this will be the second floor of GNB Bank. It will be $31000.00 per month, which will be paid with 4A funds. Discussion regarding annexation of the property. Mayor indicated the company wants to be a part of the City. City anger indicated the property will be annexed after the building is built, to avoid variance requests, etc. Discussion regarding the pros and cons of annexing the property prior to the building being built. City Manger indicated the actual signing will be tomorrow at noon, and he recommended the motion be to authorize the mayor to sign it. Discussion regarding utilities and current budget. Councilman McNeill moved to give Mayor Kincaid the right to sign the inducement and development agreement with Wal-Mart tomorrow at noon. Councilman Garza seconded. Motion carried unanimously. 3. Consider and Possible Action on Approving Interlocal Agreement with Denton County Regarding Reconstruction and Extension of View Road. 4. 5. City Manager indicated part of the County's negotiations with Dr. Wolski is that View Road be extended. The city will not be responsible for any funds. The $300,000.00 from the county will cover it. City Manager indicated the County can not build a road on private property, but the City can; therefore the County has asked the City to enter into this Interlocal Agreement, City Manager again expressed that the City will not take on any financial obligations. Councilman Higgs moved to enter into the Interlocal Agreement with Denton County to build that road and for Tommy to sign it. Councilman McNeill seconded. Motion carried unanimously. Any Other Such Matters. City manager indicated the Electric and Water Departments will start to work longer hours to work on the Wal-Mart project. Meeting adjourned. N� n Rosalie Chavez, � h T mmy Ki aid',-M-`ayor Mayor moved to Item #8. 4.(8) Consider and Possible Action on Resolution #06-03-00 - Authorizing the Award of Service Provider Contract for the Texas Community Development Program. Bryan Grimes, Gralit two1 indicated he had previously spoken with the Council, and been given authorization to proceed with the grant application on water and sewer. Mr. Grimes read the resolution: A RESOLUTION OF SANGER1 TEXAS, AUTHORIZING THE AWARD OF SERVICE PROVIDER CONTRACTS FOR THE TECAS COMMUNITY DEVELOPMENT PROGRAM (TCDP) CONTINGENT UPON THE RECEIPT OF A PROGRAM YEAR 2001, 20029 OR 2003 TCDP GRANT. WHEREAS, the TCDP has determined that the request -for -proposals (RFP) process used to select service providers may cause a significant delay in the implementation of TCDP grant contracts; WHEREAS, the TCDP shall award five (5) points to TCDP applicants that complete the RFP process for applications submitted under the Community Development Fund prior to the August 24, 2000. Deadline for the Program Years 2001/2002 biennial funding competition; WHEREAS, these five (5) points may be vital in determining whether oi• not the application is selected for funding; and WHEREAS, the TCDP has determined that the RFP process, including selection of service providers will be valid for Program Years 2001, 2002, and 2003; NOW, THEREFORE, BE IT RESOLVED: Section 1. That be awarded a contract to provide TCDP project- relatedprofessional engineering services for TCDP program Year 2001, 2002, or 2003 TCDP grant(s); and Section 2. That any and all contracts or commitments made with the above named service providers are fully dependent on the actual award and receipt of a TCDP Program Year 2001, 2002, Or 32003 TCDP grant(s). PASSED AND APPROVED, this 19`h day of June, 2000. Mr. Grimes indicated the council needed to fill in the blank with one of the engineer's who sent a proposal, and then vote on the resolution. Councilman McNeill asked if they don't get the grant, can they change grant writers. Mr. Grimes indicated they could change at any time. Discussion regarding the Resolution, and that the engineering casts will be part of the grant. City Manger indicated staff recommended Hunter Associates. Councilman McNeill moved to accept staff s recommendation and fill in the blank with Hunter Associates. Councilman Waggoner seconded. Motion carried unanimously. Councilman Ervin moved to adopt Resolution 06-03-00 as presented. Councilman McNeill seconded. Motion carried unanimously. Mayor moved up Item #9. 5.(9) Consider and Possible Action on Resolution #06-04-00 -Authorizing the Submission of a Texas Community Development Program Application to the Texas Department of Housing and Community Affairs. Bryan Grimes read the Resolution: A RESOLUTION OF SANGER, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY DEVELOPMENT FUND; AND AUTHORIZING HE MAYOR TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE TEXAS COMMUNITY DEVELOPMENT PROGRAM. WHEREAS, the City desires to develop a viable community for all its citizens; WHEREAS, certain conditions exist in the community which represent a threat to the public health and safety; and WHEREAS, it is necessary and in the best interests OF THE City to apply for Community Development funds under the 2001-2002 Texas Community Development program; NOW, THEREFORE, BE IT RESOLVED: Section 1. That a Texas Community Development Program application is hereby authorized to be fled on behalf of the City with the Texas Department of Housing and Community Affairs for funding consideration under the Community Development Fund; Section 2. That the application be for up to $250,000 of grant funds to carry out project administration, engineering, and water and sewer system improvements; Section 3. That the City Council directs and designates the Mayor as the City's Chief Executive Officer and Authorizes Representative to act in all matters in connection with this application and the City's participation 0n the Texas Community Development Program; Section 4. That matching funds in an amount of no less than 20% of the grant request shall be provided by the City from its general and utility funds as cash and in kind match for the construction of this improvements program. PASSED AND APPROVED, this 191h day of June, 2000. Councilman Ervin moved to adopt Resolution #06-04-00. Councilman Waggoner seconded. Motion carried unanimously. 6.(4) Consider and Possible Action on Resolution 06-02-00 to Set Date and Time and Place for Public Hearings on Proposed Annexation. A RESOLUTION SETTING A DATE, TIME AND PLACE ON PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF SANGER, AND AUTHORIZING AND DIRECTING THE PUBLICATION OF NOTICE OF SUCH PUBLIC HEARINGS NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: That such Public Hearings will be held by the Governing Body of the City of Sanger, in the City Hall at 7900 P.M. on July 3, 2000, and on July 17, 2000, for the purpose of considering annexation into the City limits of the following described property: BEING ALL THAT TRACT OR PARCEL OF LAND WHICH SITUATED IN ABSTRACT 71, BURLESON SURVEY, TRACT 27A, BEING 15 ACRES. PROPERTY IS LOCATED AT 1801 S. STEMMONS. ABSTRACT 1241, HENRY TIERWESTER SURVEY, TRACT 45, BEING 2.50 ACRES. PROPERTY IS LOCATED AT 4799 BELZ ROAD. ABSTRACT 71A, BURLESON SURVEY, TRACT 7, BEING 22.11 ACRES. PROPERTY IS LOCATED ON COWLING ROAD (OLD US HWY 77}. ABSTRACT 71A, BURLESON SURVEY, TRACT 26, BEING 29.331 ACRES, AND ABSTRACT 666A, JOHNSON SURVEY, TRACT 3 & 8, BEING 35.036 ACRES, AND ABSTRACT 666, IN THE R.A. JOHNSON SURVEY, TRACT 4, BEING 43.694 ACRES. PROPERTY IS LOCATED ON STEMMONS RD (Eagle Farms), AND ONE MILE WEST ON BELZ ROAD, RIGHT OF WAY, AND ABSTRACT 071A, BURLESON, TRACT 6, BEING 4.0129 ACRES (HAISLER), AND ABSTRACT 940A MCKINNEY & WILLIAMS, TRACT 7 (HS), BEING 2.000 ACRES (HAISLER), AND ABSTRACT 940A, MCKINNEY & WILLIAMS, TRACT 7, BEING 42.91 ACRES (HAISLER), AND ABSTRACT 93A BURLESON, TRACT 4 & 5 (PT), BEING 16.000 ACRES (HAISLER), AND ABSTRACT 664A9 F. JAIME, TRACT 31, BEING 9.61 ACRES (HAISLER), AND ABSTRACT 666A, JOHNSON, TRACT 2, BEING 177.87 ACRES (HAISLER), AND ABSTRACT 29, R. BEBEE SURVEY, TRACT 109, BEING 4.1277 ACRES, (KT'S) AND, ABSTRACT 29, R. BEBEE SURVEY, TRACT 1169 BEING 3.00 ACRES (BEARD'S), AND ABSTRACT 1241, HENRY TIERWESTER SURVEY, BEING PART OF A CALLED 66 ACRE TRACT II, BEING A TOTAL OF 26.1544 ACRES. TO BE KNOWN AS HERITAGE WEST ADDITION, AND INDIAN SPRINGS EST, BLOCK A, LOT 6, AND INDIAN SPRINGS EST, BLOCK A, LOT 2, AND INDIAN SPRINGS EST, BLOCK A, LOT 1. PASSED AND APPROVED, this 19th day of June, 2000. Councilman Ervin asked how it is decided what land to annex. City Manager explained some are getting city services, and others need to be annexed in order to fill in the holes. Discussion regarding the land in between Indian Springs and Heritage West. Discussion regarding proposed annexations. Councilman Ervin moved to adopt Resolution #06-02-00. Councilman Garza seconded. Motion carried unanimously. Consider and Possible Action on Awarding Bid for the Acker Street Well Site Project. City Manager explained a bid does not need to be awarded on this item. This is to let the Council know the approximate cost of the project. Councilman Ervin asked if this was in Bolivar's CCN. City Manager indicated it was, but the developers had requested the City approach Bolivar about allowing the City to service it. Discussion regarding the development and labor. No action taken. 8.(6) Consider and Possible Action Regarding Interlocal Agreement with Denton County Tax Office for Tax Collection. City Manager indicated this will allow the County to keep handling the City's billing and collecting. Councilman Higgs moved to accept it. Councilman McNeill seconded. Motion carried unanimously. 9.(7) Consider and Possible Action on Appointing Alternates to the Board of Adjustments. City Manager explained that the Charter calls for a seven (7) member board, and for six (6) members to be present to form a quorum. The Charter does restrict the City from having alternates.. Staff is requesting to appoint four (4) alternates to the board. Councilman Ervin moved to appoint Jerry Jenkins, Pete Morris, Lisa Hardy and John Springer as alternate members to the Board of Adjustments. Councilman Waggoner seconded. Motion carried unanimously. 10. Consider and Possible Action on Resolution #06-05-00 - Land Use Study and Maps. Ken Coignet, with Public Management, indicated he had made the corrections noted a the workshop. He indicated the only change to the map was to add the road for the school. He indicated he had added three appendixes to the back of the packet. Discussion regarding the appendixes. Mr. Coignet indicated the residential count had been adjusted to six acres. Thoroughfare standards had been added. Mayor indicated he should take out the commercial on Belz Road, that was indicated on the map, because it is residential in that area. Discussion regarding the map and study. Mayor read the Resolution: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS, APPROVING AND ADOPTING THE 2000-202 HOUSINGlPOPULATION/LAND USE PLAN AND THE MAPS WITHIN THAT PLAN. WHEREAS, the City Council of the City of Sanger desires to develop a viable urban community for all residents of Sanger, and WHEREAS, certain conditions exist which require guidance in making decisions in the development of the community; and WHEREAS, it is necessary and in the best interests of the City of Sanger to approve and adopt the 2000-2020 Housing/Population/Land Use Plan and the maps within that Plan. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: 1. That the City of Sanger adopt and approve the 2000-2020 Housing/Population/Land Use Plan. 2. That the City of Sanger adopt and approve the maps within the 2000-2020 Housing/Population/Land Use Plan. Councilman Higgs moved to accept Resolution #06-OS-00. Councilman McNeill seconded. Motion carried unanimously. 11. Consider and Possible Action on Amending Budgeted Line Item 58-6030 -Motor Vehicles for the Electric Department. Councilman McNeill asked if this would be an additional pole trailer. Jeff Morris indicated this would replace the existingwhich is in bad shape. Councilman McNeill moved to spend the money. Councilman Garza seconded. Motion carried unanimously. 12. Any Other Such Matters. A) City Manger indicated staff had obtained copies of minutes from Bolivar regarding Bolivar Water, there is one date that is particularly interesting that will be forwarded to the attorney before anything is done. Councilman McNeill indicated he was wondering if it would be worth their time to get a statement from Benny Parennt, and also to meet with Mr. Nichols and Mr. Dillard at the same time. B) City Manager indicated Mr. Thompson had called about the Wal-Mart job, and needed a place to haul some dirt, he indicated he had 40,000 yards of top soil, and 400,000 yards of clay. City Manager indicated he advised Mr. Thompson the City needed 9,000 yards on the ball field. C) City Manager went over the memo from the City Secretary regarding the paint and repair of the Code Enforcement Officer's vehicle to be used for the Administration Department. D) Councilman Ervin indicated Bob was doing a good job on the list of high weeds, and tree limb complaints, and he would like the paper to write something about the remaining problems. E) Discussion regarding the sign that had been moved on Porter's property. F) Councilman Higgs indicated he had been approached regarding the traffic on Freese Drive, he felt that maybe a stop sign should be put on the road to slow people down. Discussion. G) Mayor asked now far out the Police officers patrol. Police Chief indicated one mile past the City Limit signs. H) City Manager indicated the 6" temporary line for Wal-Mart would be completed tomorrow. 13. Meeting Adjourned. ATTEST: ri?j �fl� /V Vim. ' � �� '•�� I 1 I