03/04/2002-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAV, MARCH 4, 2002
7:00 P.M.
201 BOLIVAR
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
CONSENT AGENDA
2, a) Approve Minutes: February 25, 2002 - workshop
February 25, 2002
b) Disbursements
3. Citizen's Input.
4, Discussion an Presentation by Ben Snyder Regarding Completion of the I{ammie Patten
Park Project.
5. Discussion form Citizens Concerning Holt Road.
6. Presentation and Action on TXU Gas Distribution Rate.
7. Consider and Possible Action on Resolution #03-03-02 -Setting Date, Time and Flace
for Public Hearings on Proposed Annexations,
8. Consider and Possible Action on Amending the Contract with the Chamber and
Dissolving the Tourism Board.
9. Consider and Possible Action on Ordinance 03-03-02 -Adopting and Enacting a New
Code of Ordinances.
10. Consider and Possible Action on Appointments to the Parks Board.
11. Consider and Possible Action on Resolution #03-04-III -Regarding Solicitation of Bids
on Property Legally Described as Abstract 12411) Tract 298, for Collection of
Delinquent Taxes.
12. Consider and Possibly' A cti�i' =' Contract Between the City of Sanger and
Governmental Service"agency f r, lministrat* n of the HOME Grant,
13. Adjourn.
Rosa ie Chavez, City Seeredary
Date & Time Posted
This facility is wheelchair acces�`stblii��`c� accessible parking spaces are available. Requests for
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the
City Secretary's office at (940) 458-7930 for fiuther information,
MU COUNCIL WORKSHOP
FEBRUARY
PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Joe Higgs,
Councilman Craig Waggoner, Councilman Jimmy Evans, Councilman Glenn
Ervin
®TREKS
PRESENT: City Manager Jack Smith, Assistant City Secretary Samantha Renz, Electric
Superintendent Mike Prater, Auditor Bill Spore
1. Mayor called meeting to order.
2. Auditor's Presentation Regarding Fiscal Year 2000/2001 Audit.
Auditor Bill Spore indicated he wanted to go through the report, and if they have any
questions later on they can call him or he can answer them tonight.
Discussed the Combined Balance Sheet.
Discussed the Balance Sheet.
Discussed statement of Revenues compared to the prior year. Increase in Sales and
Franchise taxes.
Discussed Budget Comparison for the General Fund.
Auditor indicated the General Fund was $20,000.00 to the good.
The total on both funds was $"75,000 to the good at end of budget year.
Discussed Budget Comparison for the Enterprise Fund.
There was a large Increase in power purchase from Brazos.
Walmart project is still in progress, and is not dep�°eciating yet.
There was an increase in the operating income.
Discussed that the net income $156,000 prior year was $34,000.
Cash was adequately collateralized.
Grants in the General Fund is considered Revenue. City received $1,102,393.00.
Discussed the Administration Department and that it had Excess Budget of $1,145,000,
Actual was $1,124,000, which was very close to budget.
Plat fees exceeded budget, but other expenses were all very close to budget.
Police Dept very close to budget, revenues were $3,000 over budget.
Fire Dept budgeted to have a $148,000 deficit, and the actual deficit was $103,000; they
were $44,000 under budget.
Sanitation was under budget by $22,000.
Street Department was very close to budget, expenses and revenues were both $20,000
under budget.
Library was $69000 to the good. They received a TIF grant to buy computers, which
was over $28,000,
Parks Department was $45,000 under budget, some of the items from the 4B Fund were
purchased related to Parks Improvements.
Swimming Pool was $11,000 to the good.
Community � Senior Centers were $6,000 to the good.
4A Board collected $156,000, and had budgeted $140,000.
4B Board expenses are $1100.00 under budget.
Discussed schedule of changes in General Fund Fixed Assets.
Discussed similar schedule for the Enterprise Fund.
Discussed schedule in changes in General Fund Long Term Debt.
Discussed Debt Service Requirements.
Discussed schedule of changes in long term debt for the Enterprise Fund.
Discussed schedule of Restricted Funds.
Discussed restriction on the equity accounts.
Discussed Schedule of Taxes Receivable.
Discussed Management Letter, Auditor indicated the Electric Department Inventory
is now running, they did a good job. Auditor Recommends monitoring it monthly and
doing random checks.
Auditor indicated the Budget was amended, and second time it was amended the
changes were not updated in the computer. This should have been updated.
Auditor indicated the tap fees were not all transferred each month like they should have
been, believe they are transferred now.
Auditor indicated the Tourism Board was given $70,000.00 they had several groups
come to them and they funded the expenditures. He suggested in the future they accept
the proposal, but don't fund it until project is completed. If the board continues they
need to get a paid bill before funding.
He indicated the Capital Fund Grant requires a Single Audit - there is one comment
related to the grant, which is that the Grant Administrators funded approximately
$2500 that was never spent. He believed it was a lack of communication from the Grant
Administrators. The City will have to answer for the questioned cost. State may want
amended reports or possibly want there money back.
Discussed Proposed Budget Amendments, Auditor indicated this would not change the
bottom line.
Discussed Budget Amendments to the 4A and 4B Budgets.
3. 1Vleeting Adjourned.
MINUTES: CITY COUNCIL
FEBRUARY 25, 2002
PRESENT: Mayor Tommy Kincaid, Councilman Andy Garza, Councilman Joe Higgs,
Councilman Craig Waggoner, Councilman Jimmy Evans, Councilman Glenn
Ervin
OTHERS
PRESENT: City Manager Jack Smith, Assistant City Secretary Samantha Renz, Electric
Superintendent Mike Prater, Water/Wastewater Superintendent Eddie
Branham, Vehicle Mechanic Tommy
Ruland, Zane Latham, Bobby Blagg
Belcher, Auditor Bill Spore, Shelley
1. Mayor called meeting to order. Councilman Waggoner led the Invocation, and
Councilman Garza led the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: February 4, 2002
February 4, 2002 - Workshop
b) Disbursements
Councilman Evans moved to approve the Consent Agenda as presented, Councilman
Ervin seconded. Motion carried unanimously.
3. Citizen's input.
None.
4. Consider and Possible Action to Issue Election Order for General Election to be held
May 4, 2002.
Councilman Ervin moved to Issue the Election Order for the General Election to be
held on May 49 2002. Councilman Evans seconded. Motion carried unanimously.
5. Consider and Possible Action Regarding Budget Amendments to the FY 2000/2001
Budget as Presented by Bill Spore.
Councilman Higgs moved to amend the budget per the recommendations o fthe auditor,
Councilman Waggoner seconded, Motion carried unanimously.
Amendments as follows:
Original
Library Budget
REVENUES:
Grant Revenues 0
28,613 28,613
EXPENDITURES:
Capital Outlay 85750 359224 26,474
Travel 250 489 239
Training 105 21005 19900
Sanitation
REVENUES:
Solid Waste Coll. 3059000 321900 16,000
iESI Franchise Tax 0 189000 189000
EXPENDiTITRES:
Collection Contract 2579220 2919220 349000
Electric
REVENUES:
Electric Billings 39022,000 3,5129000 4909000
EXPENDITURES:
Power Purchased 116319000 29121,000
6. Consider and Possible Auction Regarding Approval of the Fiscal Year 2000/2001 Audit
as Presented by Bill Spore.
Councilman Waggoner moved to approve the FY 2000/2001 Audit, Councilman Garza
seconded, Motion carried unanimously.
7. Consider and Possible Action on Appointment of Auditor for Fiscal Year 2001/2002.
Councilman Higgs moved to appoint Bill Spore as Auditor for FY 2001/2002,
Councilman Ervin seconded. Motion carried unanimously.
8. Conduct Public Hearing to Consider a Zoning Request Change from AG (Agriculture)
to I-2 (Industrial - 2) on Proper°ty Legally desct°ibed as Abstract 29, Tract 120, Being
2.00 Acres. The Property is located on Utility Road.
Public Hearing ®pened.
No Discussion.
Public Hearing closed.
9. Consider and Possible Action Regarding a Zoning Request Change from AG
(Agriculture) to I-2 (Industrial - 2) on Property Legally described as Abstract 29, Tract
120, Being 2.00 Acres. The Property is located on Utility Road.
City Manager indicated this was on the south side of Utility Road, west of the railroad
tracks.
Councilman Evans moved to approve the request.
Councilman Ervin asked if this was for Latham stairs.
Mayor indicated this is for Louis Austin and he wants to build warehouses.
Councilman Ervin seconded. Motion carried unanimously.
10. Conduct Public Hearing to Consider a Zoning Request 1,5 from AG (Agriculture)
to I4 (Industrial -1) on Property Legally described as Abstract 29, Part of Tract 113,
Being 4.00 Acres in the West Part of the Tract along Stemmons. The Property is
located on Stemmons and Utility Road,
Public Hearing Opened,
Zane Latham, owner of property, indicated he was trying to put in a stair pa�•ts
manufacturing/distribution facility.
Council looked at map of property.
Mr. Latham indicated they intended to put in a 35,000 square foot building. It will have
a show room and offices. The facility will have about 45 employees, currently they have
35 employees in Denton.
Public Hearing closed.
11. Consider and Possible Action Regarding a Zoning Request Change from AG
(Agriculture) to I4(Industrial -1) on Property Legally described as Abstract 29, Part
of Tract 113, Being 4.00 Acres in the West Part of the Tract along Stemmons. The
Property is located on Stemmons and Utility Road.
Councilman Ervin moved to approve the zoning change, Councilman Evans seconded.
Motion carried unanimously
12. Consider and Possible Action on a Preliminary Plat for Eagle Park, Phase iI, Lots 1-7,
Block A, Being 7.205 Acres in the Henry Tierwester Survey, Abstract 1241. Property
is Located on F.M. 455 and Acker Street.
City Manager indicated there is one correction that will be made on the plat, they will
extend the R.O.W. along 455 an extra ten feet so that it will match up with what is on
Heritage West.
Mayor asked if this is all businesses along 455, he expressed concerns regarding
parking.
City Manager indicated the lots are as large as the Dollar General and Post Office lots.
Discussion regarding the plat.
Mark Hill indicated his recommendations will be more strict than TXDOI on the
driveways.
Councilman Higgs moved to approve it with the 10 foot addition to the R.O.W.,
Councilman Garza seconded. Motion carried unanimously.
13. Consider and Possible Action on Resolution #02-02-02 -Approving the Lease/Purchase
for Computer Software for Municipal Court.
City Manager indicated the funds for this will come from the Technology Fund.
Councilman Ervin asked how much the total cost was and how many months is the
lease.
Samantha Renz advised the cost is �9,948A0, and the lease is for 34 months.
Councilman Waggoner moved to aiiopt Resolution #02-02-02, Counci�inan Garza
seconded. Motion carried unanimously.
24. Consider and Possible Action on Appointment of New Members to Parks Board
Item Tabled.
15. Consider and Possible Action on Piroeiamation #02-01-02 -proclaiming March 2002 to
be "Red Cross Month".
Mayor read proclamation -proclaiming March 2002 as "Red Cross Month" in Sanger,
Texas.
Councilman Evans moved to approve Proclamation #02-01-02. Councilman Ervin
seconded. Motion carried unanimously.
16. Consider and Possible Action on City/County Plat Approval Agreement.
Mayor asked if the City Manager had talked to the County.
City Manager indicated the City Engineer is working on the ETJ map, and with this
document the City will meet with the County and present them the map.
City Manager indicated he needs authorization to sign the agreement or the document
needs to be changed so that the Mayor can sign it.
Councilman Ervin asked about the building permits in the County.
Staff indicated that process will not change.
City Manager indicated currently in E.T.J. subdividers have to go before County and
City, this changes it to where they have to come to the City only.
Discussion regarding City 's responsibilities if this is approved.
Discussed maintenance of roads in E.T.J.'s.
Councilman Higgs moved to accept the agreement and allow the City Manager to sign
it, Councilman Evans seconded. Motion carried unanimously.
17. Consider and Possible Action on Terminating the Contract with the Chamber of
Commerce Regarding their Appointment as the Tourist Information Center.
Item Tabled.
18. Consider and Possible Action on Ordinance #02-02-02 -Amending Water Rate
Ordinance.
City Manager indicated the City doesn't want to include Churches in `vith Residentail,
this will eliminate the possibility.
Councilman Garza moved to adopt Ordinance #02-02-02, Councilman Ervin seconded.
Motion carried unanimously.
19. Consider and Possible Action on Sewer Line Bore of F,M. 455.
Mark Aill, City Engineer, indicated the high school is in the process of installing their•
sewer line, the portion that parallels the railroad is going to have to be oversized, his
recommendation was that the bore under FM 455 be installed as part of this project.
The reasoning was for future construction. The line along 455 will tie into a manhole
adjacent to the existing R.O.W. along 455. This line was gong to serve Bridle Path, it
will be serving a great portion of the North part of the City.
Mayor asked if the City can recoup any of the cost from Roger Hebard.
Mark Hiil indicated he didn't see any way.
Mayor indicated if the State comes l20 foot fi•om the middle of the road, what will this
do to this line.
Mark Hill indicated the existing sewer line may have to be relocated, it is in the existing
R.O.W. the 27" line should be fine in the future.
Councilman Evans asked if they could just do one side and force them to go under the
road to tie into it.
Marls Hill indicated one side cannot be done without long it all, in the future it may
be a problem if we don't do it now.
Discussion regarding the R.O.W. and the easements.
City Manager indicated Mr. Hebard was only going to pay the cost of an 8" bore, the
cost for that was only $6500.00. The only thing extra we will be paying is that $6500.00.
Discussion continued.
Councilman Garza moved to approve the boar, Councilman Evans seconded, Motion
carried unanimously.
20. Meeting Adjourned.
—k�1-2002i2o42 Phi
VENT ._ ,01T 99—
BANK.
VENDOR ITEM NO#
A/P PAYME�lT REPORT
VENDOR SEQUENCE
DESCRIPTION BANK CHECK S7AT DUE DT
DI'aC D7
'99—Ob270 AAA—DENTON FIRE &SAFETY
INV 189G9 5DC VEHICLE BRACKETS GNB99 R 3/05/2002
GfL ACCOUNT AMOUNT
001 24-5325 110,00 5DC VEHICLE BRACKETS
VENDOR TOTALS REG. CHECK
99-4�=Oi50 ABC FLAGS
INV 7661
12 USg 7 TX, 5 BANGER FLAGS GNB'99 R 3105f2002
G/L ACCOUNT AMOUNT
01 32-5333 11157,50 12 US, 7 TXg 5 SANGER FLAGS
VENDOR TOTALS REG, CHECK
99--�: J ABC RESOURCES
INV 2002011 EMT—B COURSE
G/L ACCOUNT
001 24-5375
VENDOR TOTALS
GFdB�9 R .�/N5/LOOt
AMOUNT _
6,500.00 EMT—B COURSE
REG, CHECK
99-09770 ARRAKIS PUBLISHING
INV 12887 SERVICE UPGRADE SOFTWARE GNB99 R 3/05/2002
G/L ACCOUNT AMOUNT
001 24-5375 395.00 SERVICE UPGRADE SOFTWARE
VENDOR TOTALS REG, CHECK
'99-02460 CINGULAR WIRELESS
INV 31859 CELL PHONE BILLS
G/L ACCOUNT
008 15-5510
001 15-5510
001 24-5520
008 5&-5520
GNB99
R 3/0.,/c004
AMOUN 7
i21,31
MOBILE
PHONES
121,30
MOBILE
PHONES
107451
MOBILE
PHONES
30182
MOBILE
PHONES
GROSS
BALANCE
110,00
00
fgf57,50
57.50
i,15t,5k9
1 g 157, 50
U9 500, 00
.�
J95a�n�
395, 00
395, 00
395.00
1g�13.�1
1g 013, O1
PAYMENT
DISCOUNT
i 10.00CR
110.00CR
0, 00
i� 15t.50t�R
1gi57.50CR
a 00
6,500,NOCR
Gg500,00CR
395.00CR
395.00CR
0, 00
1g01�,01CR
PAGEa I
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0.00
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01-G0& Oc.4G PM
VEF, _ , SET : 99-
BANI,.
VENDOR ITEM NOS
DESCRIPTION
OOB 58`55e0
O01 352 -5520
001 28-5520
001 3G-5510
O08 3G-5510
99-O97c0 CLEAR CREEK SAND
AIP PAYMENT REPORT
VENDOR
SEQUENCE
BANK
CHECK
STAT DUE DT
DISC DT
1c0.21
MOBILE
PHONES
85.43
MOBILE
PHONES
19.5G
19.55
REG.
CHECK
ItdV 1Oc0 RED CLAY! P/S CR LOAN GNB99 R 3I05fO00L
GIL ACCOUNT AMOUNT
001 30-5370 ll4.00 RED CLAY/ PIS CR LOAM
VENDOR TOTALS REG. CHECK
99-0�730 GDLLIN COUNTY COLLEGE
!NV C4075 INT, USE OF FORCE
GIL ACCOUNT
001 20-5540
VENDOR TOTALS
99-OG850 COMMUNITY PHARtT1AGY
INV 31538 E. ENGERIX/PEDI
GIL ACCOUNT
001 54-5375
VENDOR TOTALS
GNB99 R 3105/�OOi'
AMOUNT
50.00 INT. USE OF FORCE
REG. CHECK
GNB99 R 3/05/c�i°�Oc
AMOUPdT
75.39 c ENGERIX/PEDI
REG. CHECK
99-08770 GOMPUUATA PRODUCTS
INV G31370 FOLDERS/BINDERS/NAME PLATES GNB99 R 3105/G003
GIL ACCOUNT AMOUNT
001 30-50"45 53.47 FOLDERS/BINDERS/NAME PLATES
008 10-5010 E3.98 FOLDERS/BINDERS/NAME PLATES
001 10-5210 23.98 FOLDERS/BINDERS/NAME PLATES
INV 640609 EPS PRINTER/XEROGRAPHIC PAPE GNB99 R 3/0512002
GIL ACCOUNT AMOUNT
001 c8-5E10 104.99 EPS PRINTER CGO
GROSS
BALANCE
1 p 013.01
1 p 013.01
114.00
114.00
i 14.00
114.00
50.00
50.00
75.39
75.39
75.39
75.39
70.43
70.43
PAYMENT
DISCOUNT
1p013.01CR
114.00GR
114.00CR
0.00
50.00GR
0.00
75.39CR
75.39CR
0.00
70.43CR
PflGE a
OUTSTANDING
O.00
0.00
J-01-2002 02:42 PM A/P PAYMENT REPORT PAGE: 3
VENT` "ET: 99-
BANF',: VENDOR SEQUENCE
VENDOR ITEM NO# DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING
DISC DT BALANCE DISCOUNT
008 19-5205 3.99 XEROGRAPHIC PAPER
VENDOR TOTALS REG. CHECK 179.41 179.41CR 0200
17141 0.00
99-09660 CONTINENTAL BATTERIES
INV 52418 UI-L BATTERY GNB99 R 3/05/2002 25.95 25.95CR
G/L ACCOUNT AMOUNT E5.95
001 30-5325 25.95 UI-L BATTERY
VENDOR TOTALS REG, CHECK 25.93 E5.95CR 0.00
25.95 0.00
99-00720 DATAMATIC.COM, LTD.
INV 039475 MONTHLY METER READING MAINTE GNB99 R 3/05/2002 210.96 E10.96CR
G/L ACCOUNT AMOUNT 2i0.96
008 19-tj %J 210.96 MONTHLY 11EIER READING MAINTENC
VENDOR TOTALS REG, CHECK 210.96 210.96CR 0.00
210.96 0200
99-08460 DELL COt1PUTERS
INU 76719E29 c50MB IOMEGA ZIP BUILT IN DR GNB99 R 3/05/c002
116.67
116.67GR
G/L ACCOUNT AMOUNT
1i6.67
001 28-5210 116.67 250MB IOMEGA ZIP BUILT IN DRIV
VENDOR TOTALS REG, CHECK
116.67
I16.67CR 0.00
116.67
0.00
INU 3062428 1000 ACA CLAMP PETERS GNB99 R 3f05/200c 258.00 258.00CR
G/L ACCOUNT AMOUNT 258.O�t�
008 58-5250 258.00 1000 ACA CLAMP METERS
VENDOR TOTALS REG, CHECK 258.00 23100CCR 0.00
01-2002 0204E PM A/P PAYMENT REPORT
VET;` SET, 99-
BANI%a ' VENDOR SEQUENCE
VENDOR ITEM NO# DESCRIPTION BANK CHECK SIAT DUE DT
DISC IT
99-00790 DENTON CO BUILDERS SUPPLY
INV 43080 RD BOXESIREMODEL BOXES/ANCHO GNB99 R 3/05/2002
GIL ACCOUNT AMOUNT
001 15-5310 10,95 RD BOXES/REMODEL BOXES/ANCHORS
008 15-5310 10.95 RD BOXES/REMODEL BOXES/ANCHORS
INV 43287 NAILS/208 #2 (4) GNB99 R 3/05/2002
GIL ACCOUNT AMOUNT
008 58-6020 18.94 NAILS/208 #2 (4)
VENDOR TOTALS REG. CHECK
99-08650 DIRECT ACTION UNIFORMS
INV 2034221 UNIFORMS
GIL ACCOUNT
001 20-5255
00i 20-5255
VENDOR TOTALS
99--04C50 DISCOUNT TROPHIES
INV 318G5 4XG PLATES
GIL ACCOUNT
001 32-5221
VENDOR TOTALS
GPdB99 R 3/05/2002
AMOUNT
418.87 UNIFORMS/d PERKINS
124,48 UNIFORMS/,I FULLER
REG. CHECK
GNB39 R 3/05/2002
AMOUNT
18.00 4XG PLATES
REG, CHECK
99-9780 ELPASO LIGHTHOUSE
INV 13834 HIGHWAY ZIPPER SAFETY VEST GNB99 R 3/03/2002
GIL ACCOUNT AMOUNT
001 30-52GO 252.41 HIGHWAY ZIPPER SAFETY VEST
VENDOR TOTALS REG. CHECK
GROSS PAYMENT
BALANCE DISCOUNT
21.90 c1.90CR
21, 90
1a. 94 18, 94CR
18, 94
40.84 40.84CR
40. a4 0.00
c
543,35
543.35
543, 35
1a.00
f8.00
252.41
252.41
252, 41
546. ,�St,R
543.35CR
0, 00
252.41GR
252.41CR
0,00
PAGE: 4
OUTSTANDING
0.00
0.00
0.00
3-01-2G02 02142 PM
VENP". SET. 99-
BANK i
VENDOR ITEM NO# DESCRIPTION
99-G66GG EMP
INV 261401 BULB ASPIRATOR
G/L ACCOUNT
001 24-5375
VENDOR TOTALS
99-U576G FIREHOUSE MAGAZINE
INV 3342077 DUES 2YRS
G/L ACCOUNT
001 24-52'25
VENDOR TOTALS
A/P PAYMEN► REF'URI
VENDOR SECUENCE
BANK CHECK STAT DUE DT
DISC DT
GNB99 R 3/U5/2GD2
AMOUNT
5.5U BULB ASPIRATOR
REG. CHECK
GNB99
AMOUNT
49.97 DUES 2YRS
REG. CHECK
R 3f4�5/2aG2
99YC GALL'S INC.
INV 31793 FLASHLIGHT SWITCHES GNB99 R 3/05/2002
G/L ACCOUNT AMOUNT
008 50-5325 24.97 FLASHLIGHT SWITCHES
VENDOR TOTALS REG. CHECK
99-G938G GEORGE HUDGINS
INV 31780 WINDOW CLEANING
G/L ACCOUNT
001 13-5310
008 15-5310
001 42-5310
001 20--5310
001 40-5310
VENDOR TOTALS
GNB99
R �/Z+5/�U�i
AMOUPIT
28.12
WINDOW
CLEANING
28.12
WINDOW
CLEANING
56.25
WINDOW
CLEANING
5G.25
WINDOW
CLEANING
5G.2G
WINDOW
CLEANING
REG.
CHECK
49.97
49.97
49.97
49. 9`I
L4.97
24.97
24.97
24.97
225. GCj
PAYP�ENT
DISCOUNT
5.5UCR
5.5UCR
49.97CR
49.97CR
G. GG
24.97CR
24.97CR
225.USCR
225. GQ+CR
U.GG
F'AGE: 5
OUTSTANDING
l�l
3-01-2002 02a42 PM A/P PAYMENT REPORI PASS; 6
VE' ,,, SET: 99-
BANI%v VENDOR SEQUENCE
VENDOR ITEM N04 DESCRIPTION BANK CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING
DISC DT BALANCE DISCOUNT
99-01170 HOLLINGSWORTH MFG CO.INC.
INV 4113 SANDBLASTING BENCHES GNB99 R 3/05/2002 65.00 65,00CR
G/L ACCOUNT AMOUNT 65.00
001s2-5311 65.00 SANDBLASTING BENCHES
VENDOR TOTALS REG, CHECK 65.00 65.00jCR 0.00
65.00 0200
99�09040 J RANDY THOMPSON
INV 31802 CROWFOOT WRENCH HOLDER/PRES. GNB99 R 3/05/2002 75.77 75.77CR
G/L ACCOUNT AMOUNT 75.77
001 36-5360 75,77 CROWFOOT WRENCH HOLDER/PRES.SP
VENDOR TOTALS REG, CHECK 75.77 75.77CR 0.00
75.7! 0200
99 30 JAMES WOOD AUTOPARK, INC.
INV 158880 FUEL PUMP GNB99 R 3/05/2''002 363.77 363.77CR
G/L ACCOUNT AMOUNT 363.77
001 30-5325 3G3.77 FUEL PUMP
VENDOR TOTALS REG. CHECK 363.77 363,77CR 0.00
363.77 0.00
99-03230 3ESWOOD OIL CO.
INV 31864 FUEL GNB99 R 3/05/200c 2,718.06 2,718.06CR
G/L ACCOUNT AMOUNT 2,718.06
001 20- 5320 720. 50
001 24-5320 254.95
008 50 5320 615.89
001 30-5320 315.96
001 32-5320 315.96
008 58-5320 384,13
001 36-5320 34.04
008 36-5320 34.04
001 28-5320 42.59
VENDOR TOTALS REG, CHECK 21718.06 21718.06CR 0.00
2,718.06 0.00
-ai-case ac:4c PN
VEND"- 'IET: 99-
BANK a
VENDOR ITEM NOR DESCRIPTION
99-a5a6a LIBRARY BINDING GO.
INV 65032 BINDINGS
G/L ACCOUNT
aai 42-6a50
VENDOR TOTALS
99-a157a LOWE'S COMPANIESg INC.
INV 183a5a84 SCREWS/LUMBER
G/L ACCOUNT
001 32-5375
VENDOR TOTALS
9'9-�� ? MIDWEST TAPE
INV 427549 VIDEO TAPES
G/L ACCOUNT
001 42-6050
VENDOR TOTALS
A/P PAYMENT REPORT
VENDOR SEQUENCE
BANK, CHECK STAT DUE DT
DISC DT
GNB99 R 3/a5/case
AMOUNT
285.56 BINDINGS
REG. CHECK
G�dB�9 R draSlLaaL
AMOUNT
18c.46 SCREWS/LUMBER
REG. CHECK,
GNB99 R 3ra5/caac
AMOUtdT
106.98 VIDEO TAPES
REG, CHECK
99-a654a MUNICiP'RL SERVICE BUREAU
INV 31800 COLLECTION ON WARRANTS GNB99 R 3/05/2002
G/L ACCOUNT AMOUNT
aai 004645 917.15 COLLECTION ON 1ARRANTS
VENDOR TOTALS REG. CHECK
99-a869a O'REILLY AUTO PARTS
INV c96c84 RADIATOR
G/L ACCOUNT
008 00-12108
VENDOR TOTALS
GNB99
AMOUNT
166.99 RADIATOR
REG, CHECK
R d/aJrGaaL
GROSS
BALANCE
c85.56
c85.56
c85.56
c85.56
18L. 46
18c. 46
1a6.9B
1a6.98
ia6.98
1 a6.98
917. f5
917.15
917.15
917.15
f66.99
166.99
166.99
166.99
PAYMENT
DISCOUN`i
c85.56GR
c85.56CR
a. as
106.46CR
18c. 46CR
a. as
917.i5CR
917.15CR
a. as
166.99CR
166.99CR
a. as
PAGES 7
OUTSTANDING
3-01-200c 02:42 Phi HIP PAYMENT REPORT
VEI SET: 99—
BANr,: VENDOR SEQUENCE
VENDOR ITEM N04 DESCRIPTION BANK CHECK STAT DUE DT
DISC DT
99-08570 P'iC ING
iCdV i2139 80L36C SUPER POWER PLUS
GN899
R
3/05/COAL
G/L
ACCOUNT AMOUNT
001
20-5325
i6.33
80L3GC
SUPER
POWER
PLUS
001
24-5325
16.33
BOL36C
SUPER
POWER
PLUS
001
28-5325
16,33
8OL36C
SUPER
POWER
PLUS
001
30-5325
16.33
80L36C
SUPER
POWER
PLUS
001
36-5325
8.17
8OL36C
SUPER
POWER
PLUS
008
36-5325
8.16
BOL36C
SUPER
POWER
PLUS
008
50-5325
16a33
80L36C
SUPER
POWER
PLUS
00B
54-5325
16.33
BOL36C
SUPER
POWER
PLUS
008
58-5325
16.32
8OL36C
SUPER
POWER
PLUS
VENDOR TOTALS
REG,
CHECK
99-02140 RADIO SHACK
INV 31633 REFILL KIT
G/L ACCOUNT
001 24-5210
VENDOR TOTALS
99-02200 ROADRUNidER TRAFFIC SUPPLY
INV 23757 10FT X 2 3/8 POLES
G/L ACCOUNT
001 30-5380
VENDOR TOTALS
99-09520 SA —SG
GN899 R 3/05/2002
AMOUNT
19.99 REFILL KIT
REG. CHECK
GN899 R 3/05fc002
AMOUNT
397.75 IOFT X 2 3/8 POLES
REG, CHECK:
INV 19,�826 HARD HATS/CLS 2 VEST GN899 R 3/05/2002
Gr'L ACCOUNT APiOUtdT
008 50-5260 473a78 HARD HATSICLS 2 VEST
VENDOR TOTALS REG. CHECK
GROSS
BALANCE
130a63
130. 63
1:,0.63
130.63
19.99
19.99
19.99
19.99
397.75
397a 75
397.75
397.75
473.78
473.78
473a 78
473.78
PAYMENT
DISCOUNT
130.63CR
iv;0a �;CR
0.00
19.99CR
19.99CR
0.00
397.75CR
397.75�.:R
473.78CR
473.78CR
PAGE: 8
OUTSTANDING
0.00
,rr
3�01-2002 02.4E PM
VEND, _ aET: 99-
BANK:
VENDOR ITEM NO#
99-02450 50LONON
A1P PAYMENT REPORT
VENDOR GEtIUENCE
DESCRIPTION BANK CHECK STAT DUE DT GROSS
DISC DT BALANCE
INU 00i139i6 100 KUA SINGLE PHASE F'ADMOUN GN899 R 3/05/2002 1,254.00
G/L ACCOUNT AMOUNT 11254.00
008 58-53G5 11254.00 100 KVA SINGLE PHASE PADMGUNT
VENDOR TOTALS REG, CHECK 11254,00
1, 254.00
99-02820 TRACTOR SUPPLY CO.
INV 31798 NYLON ROPE
G/L ACCOUNT
001 A0 5375
VENDOR TOTALS
GN899 R 3i05/2002
AMOUNT
107.31 NYLON ROPE
REG, CHECK
99--0� � T ONY TULLOS
INV 31918 2/27 & 2/28 COLLIN CO COLLEG GNB99 R 3/05/2002
G/L ACCOUNT AMOUNT
001 20-5240 5a.00 2/27 & 2/28 COLLIN CO COLLEGE
VENDOR TOTALS REG. CHECK
i99-0i550 TXU GAS
i
INV 31869
GAS
BILL OFFICES
GNB99
R
3/05/2002
R 3f05/2002
ft 3/05/2002
i07.3i
107.31
107.31
107.31
50.00
5a. as
80.19
80. i9
3i0.61
310.61
PAVMEPdT
DISCOUNT
1,c54.00Cft
1, 254, aacR
moo
ia7.JiCR
107.3iCR
a. a0
50.00CR
50. k70CR
a. as
80. i9CR
31a.61CR
i3.54CR
WAGE: 3
OUTSTANdING
3-01�2002 0c:4c PM
VEP. ,; SET: 99-
BANr,;
VENDOR ITEM N04
A/P PAYMENT REPORT
PAGE: 10
VEPJDOR SEt7UENCE
DESCRIPTION BAND, CHECK STAT DUE DT GROSS PAYMENT OUTSTANDING
DISC DT BALANCE DISCOUNT
VENDOR TOTALS REG. CHECK 404.34 404.34CR kl. GG
404.34 0.00
99-0G330 UTILITY PLUS
INV 35899340 TIS/BUSHINGS/ANGLE STOPS GNB99 R 3/05/2002
G/L ACCOUNT AMOUNT
008 50 J360 458.67 T'S/BUSHINGS/ANGLE STOPS
INV 3597687 BRASS NIPLES/BRONZE VALVE GNB99 R 3/05/2002
G/L ACCOUNT AMOUNT
008 50®53GO 35G.10 BRASS NIPLES/BRONZE VALVE
VENDOR TOTALS REG. CHECK
99-00180 VERIZON �JIRELESS
INV 3191E PAGERS
G/L
ACCOUNT
001
2'0-5525
008
58 5525
008
50-5525
001
28-5525
008
15-5510
001
15 5510
001
30-5525
001
32-5525
001
24-5525
VENDOR TOTALS
AMOUNT
ic5.39
PAGERS
118.39
PAGERS
7138
PAGERS
10.95
PAGERS
14.95
PAGERS
14.95
PAGERS
45.84
PAGERS
45.84
PAGERS
10.95
PAGERS
REG. CHECK
ft 3/05lc00c
458.G7 458.67CR
458. 67
35fi.10 ,�5u.10CR
35G.10
814.77 814.77CR 0.00
814.77 0.00
460.G4 460.64CR
4E0. G4
460.64
4E0.64CR
0.00
4E0.64
0.00
1`Y11`L AE: 02v42 PM A/P PAYMENT REPORT NAGE: 11
VENDOR SETe 99-
___�m______________�___esm__________.___e__a______r� R E P O R T T O T A L S
FUND DISTRIBUTION
FUND NO# FUND NAME AMOUNT
001 GENERAL FUND 151007.KCR
008 ENTERPRISE FUND 51353.16CR
x TOTALS ww 201360.BSCR
-- TYPE OF CHECK TOTALS ----
TOTAL CHECKS TO PRINT:
40
HAND CHECKS
DRAFTS
BEG -CHECKS
NON -CHECKS
ALL CHECKS
ERRORS: 0
GROSS PAYMENT
NUMBER BALANCE DISCOUNT
0.00
0.00 0.00
c0y360.as L0q�60.BBGR
L0y360.88 0.00
0.00 0.00
0.00 0.00
�'0,360.BB L0gv60.BBCR
L�y 3�0. �B 0. FUHI
!=lARNINGS: 0
OUTSTANDING
0.00
0.00
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item #4
Ben Snyder requested to address the Council regarding the completion of Kammie Patten Park.
March l , 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item #5
Several citizens have expressed concerns regarding the maintenance of Holt Road. They have
requested to address the Council regarding this. Holt Road is a private road and has not been deeded
to the City.
iXU Gas Distribution
1601 Bryan St, Ste 32-002
Dallas,TX 75201-3411
Tel: 214 812 4821
Fax:214 812 3221
shoulel@txu.com
Stephen J. Houle
Vice President
March 1, 2002
TXU
TO THE HONORABLE GOVERNING BODY OF THE CITY OF SANGER
Attached for filing please find a Statement of Intent of TXU Gas Distribution to
change the rates charged for natural gas service in Sanger. In addition to the
Stag,Cv ..-.6Mt, transmitted with this letter as part of this filing is the Tariff for
Gas S:.: F-vecutive Summary and Cost of Service Schedules. Voluminous
workpapers relating to the Cost of Service Schedules are available upon request.
TXU Gas Distribution appreciates having the opportunity to serve your community
with the benefits of natural gas, and is striving to be the best in our industry as your
natural gas provider.
Sincerely,
Attachments
Receipt Acl�lowledged by:
Title:
r
Date: ' Z--
c
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item #6
TXU has asked to be placed on the agenda to discuss the gas distribution rate. There is more
detailed information enclosed with your packet.
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City SecretarylAssistant Ciiy Manager
Re: item #7
The resolution is attached. This is the first step in the annexation process. This will take in the
remaining tract on Keaton Road, the City property on McReynolds Road, and the remainder of Ruth
Marshall's property on F.M. 455,
S ZOt�n
RES%jutj ON 03-03-02
It , , ,i. i
kNNEXATION OF CERTAIN PROPERTY BY THE CITY OF SANGE R, AN
kUTHORIZING AND DHLECTING THE PUBLICATIONOF i OF t
VEARINGS
NOW TftEREFORE, BE iT RESOLVED BY THE CITY COITNCIL OF THE CITY
OF SANGER, TEXAS:
That such Public ftearings will be held by the Governing Body of the City of Sanger,
in the City Hall at 7000 P.M. on March 18, 2002 and April 1, 2002 considering
annexation into the City limits of the following described property:
ABSTRACT 1241A, TRACT 77, BEING 9.87 ACRES (AMYX)
URRENTLY IN THE CITY, (CITY)
ABSTRACT 1241, TRACT 59, BEING 95.00 ACRES (RITTft MARSAALL)
PASSED AND APPROVED this 4th day of March, 2002.
Tommy Kincaid, Mayor
ATTEST:
Rosalie Chavez, City Secretary
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item #8
A copy of the proposed contract is attached. This is basically the same contract that the City had
with the Chamber with the exception of the requirement for the Tourism Board. The auditor
indicated the board was not necessary, and that basically having the board was creating a board for
a board that already existed.
fl002 7
THIS CONTRACT, this day made and entered into between the City of Sanger, Texas„ a
Municipal Corporation, hereinafter called "City" and the Sanger Area Chamber of Commerce,
a Texas nonprofit corporation, hereinafter called "Chamber" upon the following terms and
conditions;
WITNESSETH
SECTION 1-The City does hereby agree to pay quarterly to the Chamber 100% of all Hotel
Occupancy Tax Funds for the public purposes of: (a) establishing and maintaining a "Tourist
Information Center" (b) providing general promotional and tourist advertising of the City and
its vicinity; and (c) conducting a solicitation and operating program to attract conventions and
visitors to the City. Said monies shall be paid by the City to the Chamber by November 10,
February 10, May 10 and August 10 of each year.
SECTION 2 - In approving and authorizing the execution of this contract, the City Council of
the City of Sanger, Texas, does hereby find and determine that the provision by the Chamber of
the services contemplated herein for the accomplishment of the public purposes hereinabove
set forth, and the ministerial and administrative work related to the provision of such services
and to the expenditure of the funds provided by the City for said purposes, are in the public
interest and beneficial to the City and its inhabitants, and further more, that said funds can be
better expended and said public purposes more effectively accomplished through the Chamber,
acting through its Board of Directors with facilities, officers and employees skilled and
experienced in said work and services, by means of this Contract.
SECTION 3 - In connection with the funds to be paid by the City to the Chamber under the
terms of this Contract, the following terms and conditions shall apply:
(a) The use and expenditure of such funds shall be only as authorized by Section
351.101 of the Texas Tax Code and be subject to the allocation of revenue as
provided for in Section 351.103 of the Texas Tax Code.
(b) On or before July 1 of each fiscal year during the term of this Contract, the
Chamber shall submit the required annual budget to the City Council for
approval.
(c) The Chamber shall maintain records that accurately identify the receipt and
expenditure of all revenue received by the City, make available to the City's
auditor all of its books and records relative to the funds paid to the Chamber by
the City under this contract.
(d) Said funds shall be deposited in a special account by the Chamber and shall be
expended only for the purposes authorized by Section 351.101 of the Texas Tax
Code, and shall be dispensed under the direction of the Tourism Board as
provided herein.
R!t
�l. �. S
Si. i �
l3 { i�j \{
�i1x,` Z I
5-:..i
.)!{ f.;:.?II
t
SECTION 4 The term of the Contract shall be from the date of its execution until terminated,
as hereinafter provided. In this regard, it is specifically understood and agreed that either party
may terminate this contract at any time with thirty (30) days written notice.
SECTION 5 -The relationship of the Chamber under the terms of this Contract shall
be that of an independent contractor of the City. Relative thereto, the City shall not be
liable for any claims or demands for damages, monetary or otherwise, that may grow out of or
arise from the Chambers actions in carrying out its duties under the terms of this Contract, and
the Chamber does hereby agree and shall hold the City harmless from and indemnify it against
all such claims and demands.
SECTION 6 -The foregoing sets forth the entire Contract between the parties, which maybe
modified only by written amendment executed by each of the parties hereto.
APPROVED and ADOPTED this day of , 2002.
Signed:
Mayor City of Sanger
President Sanger Area Chamber of Commerce
U002�
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item #9
A copy of the proposed Ordinance is attached. This is adopting the Code that has been recodified.
We have one copy of the new code at City Hall if you wish to review it. We will receive complete
new code books for the Council once this Ordinance is approved and returned to Franklin Legal.
.�
..
"b:`
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF SANGER, TEXAS, ADOPTING
AND ENACTING A NEW CODE OF ORDINANCES; PROVIDING
FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED
THEREIN; PROVIDING A PENALTY FOR THE VIOLATION
THEREOF; PROVIDING FOR THE AMENDMENT OF SUCH CODE;
AND PROVIDING WHEN SUCH CODE AND THIS ORDINANCE
SHALL BECOME EFFECTIVE.
BE IT ORDAINED BY THE TOWN COUNCIL OF THE CITY OF SANGER, TEXAS:
Section 1. That the Code of Ordinances of the City of Sanger, Texas, consisting of
Chapters 1 through 14, each inclusive, and Appendices, is hereby adopted and enacted
which shall supersede all other general and permanent ordinances of the Town passed on
or before October 15, 2001.
Section 2. All ordinances of a general and permanent nature enacted on or before
October 15, 2001, and not included in the Code or recognized and continued in force by
reference therein, are repealed.
Section 3. The repeal provided for in Section 2 hereof shall not be construed to revive
any ordinance or part thereof that has been repealed by a subsequent ordinance that is
repealed by this ordinance.
Section 4. Unless a differing penalty is expressly provided for within the Code, every
person convicted of a general violation of any provision of the Code or any rule,
ordinance, or police regulation of the Town shall be punished by a fine not to exceed
$2,000.00 for violations of all such rules, ordinances and police regulations that govern
fire safety, zoning, or public health and sanitation, including dumping of refuse, and not
exceeding $500.00 for all other violations. Each act of violation and each day upon
which any such violation shall occur shall constitute a separate offense. The penalty
provided by this section, unless another penalty is expressly provided, shall apply to the
amendment of any Code section, whether or not such penalty is reenacted in the
amendatory ordinance. In addition to the penalty prescribed above, the Town may pursue
Aber remedies such as abatement of nuisances, injunctive relief and revocation of
licenses or permits.
Section 5. Additions or amendments to the Code when passed in such form as to indicate
the intention of the Town Council to make same a part of the Code shall be deemed to be
incorporated into the Code, so that reference to the Code includes the additions and
amendments.
Page 1 of 1
3Tu� �� rt� ��I L
Section 6. Ordinances adopted after October 15, 2001, that amend or refer to ordinances
that have been codified in the Code shall be construed as if they amend or refer to like
provisions of the Code.
Section 7. This ordinance and the Code adopted hereby shall become effective upon final
passage of this ordinance.
ADOPTED AND APPROVED BY THE TOWN COUNCIL OF THE CITY OF
SANGER, TEXAS, ON THIS THE DAY OF , 2002.
ATTEST:
Town Secretary
Mayor
0003�
Page 2 of 2
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item # 10
We are replacing Jim Kastel and Patti Sliger on the Parks Board. We are recommending Faith Sloan
and we will have the second name at the meeting. John Jacobs has a recommendation; however,
has not turned in the name yet.
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item # 1 i
Attached is the Resolution on this item. This is from our tax attorneys requesting to solicit bids for
property that has delinquent taxes. The City `s portion of the delinquent taxes is $4,924. 81 a
0003�
..
.. ..
,.
�
t
..
..,
..... ....
... .mot;
�..
I
F.., ,...
Whereas, Cause No. 99-0372-158, County of Denton vs. T.H. Jones, was filed in the District
Court of Denton County, Texas to collect delinquent taxes on the following described property, to wit:
1.866 Acres more or less out %J Abstract 1241 %J the Henry Tierwester Survey 298, Old DCAD
Tract 48 on Sheet 2, in the City of Sanger, Denton County, Texas being that property more
particularly described in Volume 208, Page 569 of the Deed Records, Denton County, Texas
Whereas, the District Court of Denton County, Texas granted Judgment on August 17, 2000, in
favor of the taxing jursidictions of Denton County as follows:
County of Denton $ 2,811.80
City of Sanger $ 49924.81
Sanger Independent School District $ 129540.87
Denton County Education District $ 11492081
Total Due $ 21,770.29
Market Value $ 37,320.00
(According to Denton Central Appraisal District)
Whereas, said parcel of land was offered for sale on February 5, 2002 by the Sheriff of Denton
County at public auction pursuant to judgment of the District Court of Denton County, Texas, for
foreclosure of the tax liens securing payment of delinquent property taxes and accrued penalty and
interest; and
Whereas, said parcel of land did not receive a sufficient bid as set by law and was struck off to the
County of Denton, Trustee, in trust for itself, the City of Sanger, a mumcipal corporation and Sanger
Independent School District pursuant to Section 34.01 (c) Property Tax Code, and
Whereas, the taxing units involved desire to resell said parcel of land in an expeditious manner
pursuant to Section 34.05 Property Tax Code.
Wherefore, Be It Resolved that the City Council of the CITY OF BANGER does hereby authorize
the Trustee to solicit from the public bids on the said parcel of land or to request that the Sheriff of
Denton County sell this property pursuant to Section 34.05(c) Property Tax Code, and we do hereby
consent to the sale of said parcel of land to the highest bidder even if the bid tendered is less that the
market value of the land specified in the judgment of foreclosure or the total amount of the judgment
against the property. We authorize the presiding officer of this body to execute any deed necessary to
AI
convey the parcel of land upon sale.
This resolution is adopted on this the
Mayor for THE CITY OF SANGER.
day of
PRESIDING OFFICER
SECRETARY
2002 by the
0003�
March 1, 2002
To: Honorable Mayor and City Council
Fr: Rase Chavez, City Secretary/Assistant City Manager
Re: Item # i 2
Attached is a copy of this agreement. GSA prepared the grant for the City and this will allow them
to administrate the funds. This is the Rehabilitation and Reconstruction Grant that was received
through the Texas Department of Housing and Community Affairs.
00436
AGREEMENT
BETWEEN
CITY OF SANGER, TEXAS
AND
GOVERNMENTAL SERVICE AGENCY, INC. (GSA)
WHEREAS, the City of Sanger hereinafter referred to as the City, desires to engage the
professional services of Governmental Service Agency, Inc., P. O.Box 450758, Garland,
Texas, 75045-0578 hereinafter referred to as GSA, to provide management and
administrative assistance in the administration of a Texas Home Investment Partnership
(HOME) Program grant from the Texas Department of Housing and Community Affairs
(TDHCA); and
r
WHEREAS, GSA agrees to provide such management and administrative assistance in
the implementation of the City's 2001 HOME Reconstruction and Rehabilitation Program;
and
WHEREAS, this Agreement, entered into by and between the City, acting herein by the
duly elected Mayor and GSA, acting herein by a duly appointed corporate officer;
NOW THEREFORE, both parties agree as follows:
I. SCOPE OF SERVICES
GSA shall provide the following professional services under this agreement:
A. Program Management
1. Prepare program guidelines.
2. During the course of the program, GSA will provide general advice
with respect to the implementation of the HOME Program and
regulatory requirements.
3. Furnish the City with necessary forms and procedures required for
implementation of the program. Prepare application packets for
prospective applicants to participate in the rehabilitation program.
4. Provide training for City personnel who will be directly involved in the
program to assist them in handling any routine and daily tasks they may
be required to perform. These services will be provided on an as -
needed basis.
Page 1 of 6 O � �
.. . .... ... . , . .... ..
l �1 '+rd
$
5. Review applications for completeness and eligibility and provide
recommendations to the City for selection of applicants. Provide
counseling, documentation and assistance to applicants to insure
compliance with program requirements.
6. GSA will serve as liaison for the City during any monitoring visit by
staff representatives from either TDHCA or the U. S. Department of
Housing and Urban Development (HUD). GSA will provide a
representative for any scheduled monitoring visit(s), provided the City
gives sufficient notice of such visit(s).
7. GSA will assist the City in meeting all special condition requirements
that may be stipulated in the contract between the City and TDHCA.
8. GSA will prepare and submit to TDHCA all required periodic progress
and compliance reports.
9. GSA will provide technical assistance to the City in meeting citizen
participation, Mf"E outreach, and fair housing/equal opportunity
requirements as may be required for participation in the HOME
Program.
10. GSA will assist the City in developing a recordkeeping or filing system
consistent with the HOME Program guidelines.
B. Financial Management
1. GSA will assist the City in establishing a grant accounting system
including ledgers.
2. GSA will assist the City in submitting the direct deposit and authorized
signatory forms to TDHCA.
3. GSA will assist the City in submitting fund drawdown requests as
needed in order to ensure orderly, timely payments to all contracted
parties.
4. GSA will not be obligated to provide the following services: (a) obtain
appropriate surety bond; (b) be responsible for internal control; (c)
provide day-to-day maintenance of records and files; (d) draft checks;
(e) pay invoices, (f) enter transactions in books; or (g) reconcile bank
statements.
Page 2 of 6
I
;•
C. Environmental Review
GSA will assist the City in preparing an Individual Site Statutory Checklist
form for each property assisted and in meeting other environmental
clearance procedures as required by TDHCA. GSA will not, however, be
required to conduct any needed Environmental Impact Statement should
any environmentally related problems be found through the environmental
assessment.
D. Labor Standards
1. GSA will assist the City in complying with the labor standards
requirements of the program by reviewing all contract documents,
providing applicable notices to TDHCA, conducting preconstruction
conferences, securing prevailing wage rates and reviewing the
contractor's payroll reports if applicable.
2. GSA will furnish the local businesses and/or contractors) involved
with the project, the necessary forms and documents necessary for
their execution as may be required by TDHCA in order to fulfill their
requirements in the program.
E. Equal Opportunity/Affirmative Action
GSA will assist the City in complying with requirements under the program
in regards to Fair Housing and Equal Opportunity, Section 504
Accessibility; Historically Underutilized Business Outreach; Affirmative
Marketing policies and procedures; Minority/Women Owned Business
Enterprises (M/WBE), M/WBE reports, and documenting project
beneficiaries by race, ethnicity and sex.
F. Reconstruction Activities
The primary purpose of this project is to provide financial assistance for the
reconstruction (replacement) of homes; however, if homes are not available
to expend all grant funds for reconstruction, then any remaining grant funds
will be used to rehabilitate homes, as necessary.
G. Inspections and Construction Management
1. GSA will assist the City in coordinating all inspections by a TDHCA
approved inspector and will assist in the preparation of work write-
ups and cost estimates of the needed improvements.
00039
Page 3 of 6
At
. _ .. . , ,...._ . ._ ,. ]..
2. GSA will assist homeowners in obtaining bids and reviewing such bids
for cost reasonableness.
3. GSA will evaluate the qualifications and eligibility of any contractor
selected for work. GSA also will submit the Contractor Eligibility
Verification Form to TDHCA.
4. GSA will conduct a preconstruction conference with the homeowners
to discuss the proposed work schedule, procedures for payments and
inspections and other construction matters, including lead -based paint
counseling.
5. GSA will insure that all contracts, change orders, inspections, request
for contractor payments, disbursement of funds and release of liens
are issued and executed in accordance with program requirements.
H. Close -Out and Audit Reports
1. GSA will prepare a final performance reports (Project Completion
Reports and Contract Completion Report) along with other required
close-out documents for submission to TDHCA for close-out of the
program upon its completion.
2. GSA will provide the City's auditor with adequate information and
AD
audit guidelines for conducting an official audit report of the grant
funds.
3. GSA will assist the auditor in order to rectify or explain any negative
findings) that may have arisen during the audit. In the event any
finding cannot be adequately resolved with the auditor, GSA will
determine the basis for the finding, and if a satisfactory response to the
finding can be made, include it in the audit report to mitigate its
adverse effects.
I. Miscellaneous
If HOME Program assistance funds are recaptured during the prescribed
affordability period, GSA will insure that the funds are made available to
other qualified applicants or that the funds are returned to TDHCA.
H. COMPENSATION
The City agrees to compensate GSA with funds for services rendered under this
agreement as follows,
1. General Program Management (Admstrative Services)
2. Rehabilitation/Reconstruction Soft Costs — 12% of each project as
allowed by the HOME Program from grant funds.
GSA soft costs include, but are not limited to, on -site construction
management, home inspections, work write-ups specific to each
project, environmentals, survey's, and other project -specific activities.
3. Fees for GSA shall be payable within 30 days after receipt of an invoice
from GSA for services rendered.
4. From local funds or in -kind matching, the city will cover costs
associated with demolition and removal of homes approved as projects,
any required lead -based paint inspections or other environmental tests
not covered by HOME funds*, required property surveys, waiver of
utility and other inspection or building fees charged by the city, and
other construction soft costs and construction hard costs necessary to
satisfy matching funds requirements as agreed to in the grant
application and contract with the HOME Program.
*Where lead -based paint inspections/testing is conducted on a home, but the home
is not rehabilitated, the city will be required to cover the costs of such
inspection/test from local funds. The HOME program only reimburses soft costs
from grant funds when a home is rehabilitated or reconstructed.
III. GENERAL PROVISIONS
A. The City agrees to provide adequate staff support, resources and general
cooperation, including publishing notices and holding meetings, throughout
the term of the program to ensure completion of the project. The City will
also be responsible for retaining all grant files for a period on not less than
three (3) years after the official closeout of the contract with HOME.
B. All services provided by GSA under this agreement shall be provided
during the course of the program, but in no event shall GSA be obligated
to provide these services past the City's contract end date with TDHCA.
Should the project contract be extended past that date, then GSA may be
compensated an additional amount as may be mutually negotiated to by
both parties.
Page 5 of 6
C. During the term of this agreement, the City shall hold GSA or any of its
employees harmless of and from any claims, demands, suites, actions,
causes of action, liability and expenses, all of any kind or type whatsoever,
including but not limited to, attorney's fees and expenses incurred in
defense thereof, arising either directly or indirectly from any activity
associated with the grant project except for program administration
responsibilities for GSA as outlined in this agreement. GSA will remain
responsible for any breach by GSA of this agreement and for any breach by
GSA of any program administration responsibilities of GSA as set forth in
this agreement. In no event shall GSA's liability exceed the total amount of
compensation paid to GSA under the terms of this agreement.
D. This agreement shall begin with inception of the HOME Program grant
contract and remain in effect for the duration of said program unless
otherwise terminated in accordance with the termination provisions
contained in Exhibit A. This agreement shall automatically terminate upon
closeout of the grant or end date of the City's contract with TDHCA,
whichever comes first.
E. Exhibit A - "Related Terms and Conditions'; attached hereto, is hereby
incorporated by reference in this agreement.
F. Exhibit B - "Compensation Payment Schedule for Administrative
Services". attached hereto, is the payment schedule for Part H.
Compensation, of this Agreement.
G. In the event of any conflict of provisions between this agreement and the
exhibits attached hereto, the provisions of this agreement shall be
controlling.
IV. ACCEPTANCE
ACCEPTED, APPROVED, EXECUTED, and ENTERED into this agreement by the
authorized parties as signed below:
CITY OF SANGER:
Mayor
Date
GOVERNMENTAL SERVICE
AGENCY, INC.:
David K. Lewis, President
1�CzS�o�
Date
Page 6 of 6
'
f
CONTACT FOR PROFESSIONAL SERVICES
RELATED TERMS AND CONDITIONS
1. Termination of Contract for Cause -- If, through any cause, the C�psultant shall
fail to fulfill in a timely and proper manner his/her obligations under this
contract, or if the Consultant shall violate any of the covenants, agreements, or
stipulations of this contract, the City shall thereupon have the right to terminate
this contract by giving written notice to the Consultant of such termination and
specifying the effective date thereof, at least thirty days before the effective date
of such termination. In such event, all finished or unfinished documents, data,
studies, surveys, drawings, maps, models, photographs and reports prepared by
the Consultant under this contract shall, at the option of the City, become its
property and the Consultant shall be entitled to receive just and equitable
compensation for any work satisfactorily completed therein.
Not withstanding the above, the Consultant shall not be relieved of liability to
the City for damages sustained by the City by virtue of an breach of the contract
by the Consultant, and the City may withhold any payments to the Consultant
for the purpose of set-off until such time as the exact amount of damages due
the City from the Consultant is determined. However, in no event shall GSA's
liability exceed the total amount of compensation paid to GSA under the terms
A this agreement.
2. Changes in Scope of Services -- The City may, from time to time, request
changes in the scope of the services of the Consultant to be performed herein.
Such changes, including any increase or decrease in the amount of the
Consultant's compensation, which are mutually agreed upon by and between the
City and the Consultant, shall be incorporated in written amendments to this
contract.
3. Personnel
(a) The Consultant represents that he/she has, or will secure at his/her own
expense, all personnel required in performing the services under this
contract. Such personnel shall not be employees of, or have any
contractual relationship with, the City.
(b) All of the services required herein will be performed by the Consultant
or under his/her supervision and all personnel engaged in the work shall
be fully qualified and shall be authorized or permitted under state and
local law to perform such services.
Page 1 of 5 (I A Q c�
(c) Any work or services subcontracted herein shall be specified by written
contract or agreement and shall be subject to all provisions of this
contract.
4. Assignability -- The Consultant shall not assign or transfer any interest in this
contract without the prior written notice to the City including but not limited to
the assignment of the contract to a bank, trust company or other financial
instutition for claims for money borrowed against such contract. Written notice
of any such assignment or transfer shall be furnished promptly to the City.
5. Reports and Information -- The Consultant, at such times and in such forms as
the City may require, shall furnish the City such periodic reports as it may
request pertaining to the work or services undertaken pursuant to this contract,
the costs and obligations incurred or to be incurred in connection therewith, and
any other matters covered by this contract.
6. Records and Audits -- The Consultant shall maintain accounts and records,
including personnel, property and financial records, adequate to identify and
account for all costs pertaining to the contract and such other records as may be
deemed necessary by the City to assure proper accounting for all project funds,
both Federal and non -Federal shares. These records will be made available for
audit purposes to the City or any authorized representative, and will be retained
for three (3) years after the expiration of this contract unless permission to
destroy them is granted by the City.
7. Findings Confidential -- All of the reports, information, data, etc., prepared or
assembled by the Consultant under this contract are confidential and the
Consultant agrees that they shall not be made available to any individual or
organization without the prior written approval of the City.
8. Copyright -- No report, maps, or other documents produced in whole or in part
under this contract shall be the subject of an application for copyright by or on
behalf of the Consultant.
9. Compliance with Local LawsConsultant shall comply with all applicable
laws, ordinances and codes of the State and local governments, and the
Consultant shall save the City harmless with respect to any damages arising
from any tort done in performing any of the work embraced by this contract.
10. Equal Employment Opportunity -- During the performance of this contract, the
Consultant agrees as follows:
(a) The Consultant will not discriminate against any employee or applicant
for the employment because of race, creed, sex, color or national origin.
Page 2 of 5 0 0 0 4
(b) The Consultant will, in all solicitation or advertisements for employees
placed by or on behalf of the Consultant, state that all qualified
applicants will receive consideration for employment without regard to
race, creed, color, sex or national origin.
(c) The Consultant will cause the foregoing provisions to be inserted in all
subcontracts for any work covered by this contract so that such
provisions will be binding upon each subcontractor, provided that the
foregoing provisions shall not apply to contracts or subcontracts for
standard commercial supplies or raw materials.
(d) The Consultant will comply with all provisions of Executive Order
11246 of September 24, 1965 and of the rules, regulations and relevant
orders of the Secretary of Labor.
(e) The Consultant will furnish all information and reports required by
Executive Order 11246 of September 24, 1965 and by the rules,
regulations and orders of the Secretary of Labor, or pursuant thereto,
and will permit access to his/her books, records, and accounts by the
City's auditor and the Secretary of Labor for purposes of investigation to
ascertain compliance with such rules, regulations and orders.
(f) In the event of the Consultant's non-compliance with clauses of this
Agreement or with any of such rules, regulations or orders, this
Agreement may be canceled, terminated, or suspended in whole or in
part and the Consultant may be declared ineligible for further
Government contracts in accordance with procedures authorized in
Executive Order 11246 of September 24, 1965, and such other sanctions
may be imposed and remedies invoked as provided in Executive Order
11246 of September 24, 1965, or by rule, regulation, or order of the
Secretary of Labor, or as otherwise provided by law.
(g) The Consultant will include the provisions of the paragraphs (a) through
(g) in every subcontract or purchase order unless exempted by rules,
regulations or orders of the Secretary of Labor issued pursuant to Section
204 of Executive Order 11246 of September 24, 1965 so that such
provisions will be binding upon each subcontractor or vendor. The
Consultant will take such action with respect to any subcontractor
purchase order as the City's Department of Housing and Community
Development may direct as a means of enforcing such provisions
including sanctions for not -compliance: Provided, however, that in the
event the Consultant becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such direction by
the City's Department of Housing and Community Development, the
Page 3 of 5
1
EXHIBIT A
Consultant may request the United States to enter into such litigation to
protect the interests of the United States.
11. Civil Rights Act of 1964 -- Under Title VI of the Civil Rights Act of 1964, no
person shall, on the grounds of race, creed, color, sex or national origin, be
excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial
assistance.
12. Section 109 of the Housing and Community Development Act of 1974 -- No
person in the United States shall on the grounds of race, creed, color, sex or
national origin be excluded form participation in, be denied the benefits of, or
be subjected to discrimination under any program or activity funded in whole of
part with funds made available under this title.
13. "Section 3" Compliance in the Provision of Training, Employment and Business
Opportunities
(a) The work to be performed under this contract is on a project assisted
under a program providing direct Federal financial assistance from the
Department of Housing and Urban Development and is subject to the
requirements of Section 3 of the Housing and Urban Development Act of
1968, as amended, 12 U. S. C. 1701u. Section 3 requires that to the
greatest extent feasible, opportunities for training and employment be
given lower income residents of the project area and contracts for work
in connection with the project be awarded to business concerns which are
located in, or owned in substantial part by persons residing in the area of
the project.
(b) The parties to this contract will comply with the provisions of said
Section 3 and the regulations issued pursuant thereto by the Secretary of
Housing and Urban Development set forth in 24 C. F. R. 235, and all
applicable rules and order of the Department issued thereunder prior to
the execution of the contract. The parties to this contract certify and
agree that they are under no contractual or other disability which would
prevent them from complying with these requirements.
(c) The consultant will include this Section 3 clause in every subcontract for
work in connection with the project and will, at the direction of the
applicant for or recipient of Federal financial assistance, take appropriate
action pursuant to the subcontract upon a finding that the subcontractor
is in violation of regulations issued by the Secretary of Housing and
Urban Development, 24 CO F. R. Part 135. The contractor will not
subcontract with any subcontractor where it has notice or knowledge that
the latter has been found in violation of regulations under 24 C . F. R.
Page 4 of 5
Part 135 and will not let any subcontract unless the subcontractor has
first provided it with a preliminary statement of ability to comply with
the requirements of these regulations.
(d) Compliance with the provisions of Section 3, the regulations set forth in
24 C. F. R. Part 135, and all applicable rules and orders of the
Department issued herein prior to the execution of the contract, shall be
a condition of the federal financial assistance provided to the project,
binding upon the applicant or recipient for such assistance, its successors
and assigns. Failure to fulfill these requirements shall subject the
applicant or recipient, its contractors and subcontractor, its successors
and assigns to those sanctions specified by the grant or loan agreement or
contract through which federal assistance is provided, and to such
sanctions as are specified by 24 C: F. R. Part 1359
14. Section 504 Handicapped (if $2,500 or Over) Affirmative Action for
Handicapped Workers -- The Consultant will not discriminate against any
employee or applicant for employment because of physical or mental handicap
in regard to any position for which the employee or applicant for employment is
qualified.
15. Interest of Members of a City -- No member of the governing body of the City
and no other officer, employee, or agent of the City who exercises any
functions or responsibilities in connection with the planning and carrying out of
the program, shall have any personal financial interest, direct or indirect, in this
contract; and the Consultant shall take appropriate steps to assure compliance.
16. Interest of Other Local Public Officials -- No member of the governing body of
the locality and no other public official of such locality, who exercises any
functions or responsibilities in connection with the planning and carrying out of
the program, shall have any personal financial interest, direct or indirect, in this
contract, and the Consultant shall take appropriate steps to assure compliance.
17. Interest of Consultant and Employees -- The Consultant covenants that he/she
presently has no interest and shall not acquire interest, direct or indirect, in the
program area or any parcels therein or any other interest which would conflict
in any manner or degree with the performance of his/her services herein. The
Consultant further covenants that in the performance of this contract, no person
having any such interest shall be employed.
Page 5 of 5
/i I1i 1 V di
COMPENSATION PAYMENT SCHEDULE FOR ADMINISTRATIVE 5ERV4CES
management services t►. provided • corrmlete the• • •g • •y.n milestones per ►
following percentages of • maxinitim professional services camol.mt,
Of
Contract
Program set-up (initial drawdown) 20%
Establishment of Recordkeeping System; Environmental,
Affirmative Marketing; Applications Review and notifications 20%
Work write-ups/Completion of BidslContract award process
Contracts signed with City, homeowners, and contractors;
Pre -construction conference 20%
Construction completion 30%
Filing Certification of Completion 10%
TOTAL Administrative 10004
MILESTONE (soft costs)
GSA's 12% soft costs will be drawn down with each hard -cost construction draw, based on the
amount of work or item identified at each construction draw interval. Soft cost is 12% of each
house construction cost. Soft cost will be drawn as needed to cover such items as construction
oversight activities, inspections, environmentals, and surveys as needed.
DoO� �
000.� o
•
•
•
DENTON COUNTY Hayes, Coffey & Berry, P.C. Present
The 1st Annual
F1KENUMT&K5 & LAW ftNF®RC E T
Recognition Banquet
We'd like to invite all Fire Department and Law Enforcement Agencies of Denton County
to nominate one person from their department who has demonstrated
outstanding service to their department and community within the past year.
Media Sponsor: WBAP Radio
DEADLINE: February 25, 2002
One firefighter and one law enforcement officer will be honored on the evening of
Thursday, March 14, 2002 at 7 pm.
Nominee.
Department:
City
Nominated by:
Reason for nomination/accomplishment:
Use bark for oddilionol commen►s
MON See OW We
The 1°f Annual DENTON COUNTY FIREFIGHTERS &LAW ENFORCEMENT Recognition Banquet
HE A
Name•
Address:
City; State• Zip:
Phone• fax:
E-mail: Department:
Total Tickets Requested:
Location:
Speedway Club/Texas Motor Speedway
35W at Hwy.114
All attendees are encouraged to wear uniforms.
Date:
Thursday, March 14, 2002
7 pm
Please Fax or Mail Ticket Request by Mar<h 1, 2002 to: The Crouch Group • 300 N. Carroll Blvd., Suite A, Denton, TX 76201
phone:940.383.1990 fax:940.483.0520