01/07/2002-CC-Agenda Packet-Regular1.
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AGENDA
CITY COUNCIL
MONDAY, JANUARY 792002
7:00 P.M.
Call Meeting to Order, Invocation, Pledge of Allegiance.
a) Approve Minutes:
b) Disbursements
Citizen's Input.
CONSENT' AGENDA
December 17, 2001
Consider and Possible Action on Duck Creek Lift Station.
Consider and Possible Action on Regarding Final Plats in Sanger findustrial Park.
Consider and Possible Action on Awarding Bid on the Bucket Truck for the Electric
Department.
Any. Other Such Matters.
Rosalie Chavez, City retary
�L o Z aZ ; U 16�90 NO
Date & Time Posted
This facility is wheelchair accessible and accessible parking spaces are available.
Requests for accommodations or interpretive services must be made 48 hours prior to this
meeting. Please contact the City Secretary's office at (940) 45&7930 for further information.
MINUTES: City Council
December 17, 2001
PRESENT: Mayor Tommy Kincaid, Councilman Joe Higgs, Councilman Jimmy Evans,
Councilman Andy Garza, Councilman Glenn Ervin
ABSENT: Councilman Craig Waggoner
OTHERS
PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez,
Administrative Assistant/Assistant City Secretary Samantha Renz, Code
Enforcement Officer Ken Wilson, Shelley Ruland, Ramon Guerrero, Woodrow
Barton
1. Mayor called meeting to order, Councilman Higgs led the Invocation followed by the
Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: December 3, 2001
b) Disbursements
Councilman Evans moved to approve the Consent Agenda as presented. Councilman
Higgs seconded. Motion carried unanimously.
3. Citizen's Input.
None.
4. Consider and Possible Action on Ordinance #12-31-01 Annexing the Following
Properties:
ABSTRACT 29, R. BEBEE SURVEY, TRAC;T 67, BE6NG 63.5 ACRES, LOCATED EAST
ON F.M. 455.
ABSTRACT 29, R. BEBEE SURVEY, TRACT 68, BEING 66.5 ACRES, LOCATED EAST
ON F.M. 455.
ABSTRACT 29, R. BEBEE SURVEY, TRACT 64, BEING 134.64 ACR4ES, LOCATED
EAST ON F.M. 455. (SABLE)
ONE MILE WEST ON F.M. 455 R.O.W.; ONE MILE EAST ON F.M. 455 R.O.W.; AND
ONE MILE NORTH ON IH-35 R.O.W.
Brief Discussion regarding Sable Property.
Discussion regarding the City Limit line and where these annexations will put it.
Councilman Evans moved to approve Ordinance #12-31-01, Councilman Garza
seconded. Motion carried unanimously.
5. Consider and Possible Action on Appointments to the Board of Adjustments.
Staff recommended Pete Morris to serve as a member to the Board of Adjustments.
City Secretary recommended Lucy Villanueva and indicated she had contacted her and
she will be willing to serve.
Councilman Ervin moved to appoint Pete Morris as a member to the Board of
Adjustments, and Lucy Villanueva, Aaron Alfred and Gordon Lurry as alternates.
Councilman Evans seconded. Motion carried unanimously.
6. Consider and Possible Action to Award Administrative Contract on Home Grant
Program.
Item Tabled.
7. Consider and Possible Action on Interlocal Agreement for Library Services with
Denton County.
Councilman Ervin asked how the figures were arrived at.
City Secretary indicated it was per capita.
Councilman Ervin moved to approve, Councilman Garza seconded, Motion carried
unanimously,
8. Consider and Possible Action on Resolution #12-12-01-Approving the Denton Central
Appraisal District's Proposal to Acquire Additional Office Space.
Councilman Evans moved to approve Resolution 12-12-01, Councilman Ervin seconded.
Motion carried unanimously.
9. Consider and Possible Action on Agreement with Denton County for Mutual Aid in
Fire P�•otection, Emergency Medical Seg vices, and Disaster Assistance.
Councilman Evans moved to accept the Agreement with Denton County for Mutual Aid
in Fire Protection, Emergency Medical Services, and Disaster Assistance, Councilman
Garza seconded. Motion carried unanimously.
10. Consider and Possible Action on Interlocal Agreement with Denton County for Fire
Protection Services.
Councilman Erwin moved to approve the Interlocal Agreement with Denton County for
Fire Protection Services, Councilman Garza seconded. Motion carried unanimously.
11. Consider and Possible Action on Ordinance #12-32-01-Amending the Metal Building
Ordinance.
Councilman Higgs asked the Code Enforcement Officer if he was satisfied with the
ordinance.
Ken Wilson indicated there was one change.
Samantha indicated to put "not" in between "is" and "limited" to allow wood to be
used as well.
Councilman Ervin moved to approve Ordinance #12-32-019 Councilman Evans
seconded. Motion carried unanimously.
12. Consider and Possible Action on Taps for Easement on Don Sable's Property.
City Manager indicated he had received a letter from Benjamin Reed, the attorney for
Mr. Sable, in regards to the issue involving the sewer easement and what it would take
to settle the matter. Mr. Sable has requested that the City waive 100 residential sewer
tap fees in order in exchange for a sewer easement through the property.
Councilman Evans moved to not give any tap fees.
Motion died for lack of a second.
Lengthy Discussion regarding the taps in exchange for an easement across the Sable
Property.
Councilman Evans moved to not give Mr. Sable anything, and if the school wants to go
through that property let them pay the tap fees at $2,000.00 each. Councilman Ervin
seconded.
Mayor indicated the City has been treating the School as a developer, and in the past
the City has given developers taps in exchange for easements.
Councilman Higgs indicated if the School can get Mr. Sable to go with the proposal of
$78,00.00 from the school and seven (7) taps from the City he felt the City should agree
to it.
Discussion continued.
Motion carried 3 to 1, Councilman Higgs voted no. Motion carried unanimously.
13. Any Other Such Matters.
a) City Manager indicated the Christmas lunch will be Friday at noon, and the Council
and spouses are invited.
14. Meeting Adjourned.
AM A/P PAYMENT REPORT
YENDGR SET; Dg—
BAi' K VENDOR SEQUENICE
VENDOR I i EPI N 4 DESCICR IT
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BAY 14416, r LTERNATOR
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35-6��157E0 CHEssC;.1
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VENDOR %IF.'M NOR DESCRIPTION BANK CHECK SiAT RUE 3T GROSS
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ACCOUNT
AMOUNT
Gg0i
2�•��.� 5
81
A
69
BA E 6
BATE
COON/HOL.a i ER/ 6 f
CON11fi�`'sO C2[E,R T`�
RAWAUTG t..
iU
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EAi
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L.V-'�JJLJ
GG-C sc:5
Hr"25
Us
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4.
69
G'I
i
BATT
GATT
MATT
Cui4 El l0LJ iL.R Ii
C+ON/HOLSTER; T`t
CU' � LlLwTERiTY
{R)AP/AU11
H fii% TO Y
LAP/AUTO __
R("r'fAL�TiJ
�EM.5325
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W;77 .,7 {t
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c� 7
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d L C._ZGl IL.4 lif_ J 1`Y�UF--x
.!E`NDOR BET: q
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VENDOR ITEM N01+' DESCRIPTION GAN:=E CHECK ST[IT DUE AT GROSS PAYN,ENT UUTSmTA N1DING
RISK DT BALAitICE vISCIII'NT
%r In 1012 rk...�5 8, 6 cil BAIT CCiN/HOLSIERr` I`'f RAP/,A fiIC r
leri: �i 5I'lNJ?JL'� G3 TTaON/FG{ 1 ER TYiRAPPitffnCrCS "- 'ram , RI E15 i
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VI vjl-1
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G i`L ACCOUNT Alri fl.i � l <•"�, If
d" BEEK`
VENDOR TOTALS REG, CHECK z': „4 7G, 4CR r1,%1
f vA, :i `i ij'lx Z�l0
99-11,560 LOVELACE LAilDSCAPE
T P,t i �� I— L C t 'S L'IN i Ni 5 L 40 i{�+N i f ! Ifi O' '— . €jb
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G/L ACCOUNT M,0 C IA T r9rt a!•w
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GOI ac. 5Gi�, ___,00 LANDSCAPINGARTERIAL?G; LG:� IJ
11 1'.°GCiR t r € € { _ i, ,,IiEi Ii ?: VIZ Cat`# �14ACRi .i, d
01 70 L OW'iE I S CGflr A
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rl c—awE'G a 0 PSI CAI, ?_IiIE</C!GLTS/PET DOOM
INV dx16,.Q13328 TRAGOH CANS P. r/Ji,G.tlti.i, If'l, ica _txR
G/L ACCIJU IT AMOUNT 4lx Gl
T iArnlf CAMS
I0 Ui1G331548 VALVEGBRASS CON'T, /CAI'ISITEES; l`riJIIG`s� R 1 /08/;'!I'! � 171, 21. 171> 22CR
li/L AoC'011,`' l A10 jN TI (lx
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4C8 �G �uG d�:a4 VALVES/BRASS 1,.I1: t Ai�!•a c wr,
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6
1G AVCt?RICOtREGCIGIColl, r1aII€u GAIN�Gr�9 R 1fAR/rC!r�2 t�— t�2d a t-,.
t
G%I ACCiGLiI:{ Af GLiN4 ii+4,Cc
RM 58-6020 104, 82 CONa /1C Cr' Pi
VENDORi d.J s ALS, REG. CHECK `r G, �;= 5R.?: GOSCRIt
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VENDOR GFM 99_
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f "`v`� _. f 4.t'v i�i uT11,11N w�FRV ICESI I1'�Ca
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iti �,! t
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G/L ACCOUNT
AI OUNT
008 1`3—S420
*275 r 50
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ON PRINTER
VENDOR TOTALS
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CAEC1
j'j•-'1+ �'f I'flii COCKRELL
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ON
:? 013/C.Emoc
G/L AC0011U T
08 34""52,'iYO
415li
MILEAGE
TO L iMIMI
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BUREAU
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Er 54c5
VENUOFL TOTALS
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-12 1Mlfll LE. -GAL SERVICE
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99-03450
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tt4tt
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r'•f faS ul,MIA �i STAT UIIE ul
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OUNT
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t�%E7. L("�ELli
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fitIII1Ii T
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1� V w7 ;2342 P
BISC PAD BET
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G/L AL,COU'1i
VITIOUNT
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2174
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TOTALS
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i
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unIll ii: C.} i'. SEQUENCE
„}s }nkC � i0-1 ;NIN D F SC, EIF}10 BANK CHICK 0ITAT DUE DT GROIDS PAYMENT OU1IS I���1[
t'C LT lj C I'.i E DISCOUNT
99_'0193mal SaUiH;:.Lui CHEMICAL
f;PL
L•W:
vtINN 5942 ISCEu Cl RIM 811r:7
Gf L I-EI.t,OIJI'a i rltiloCi?l i
t L..EV_..' 1�.�:=�IlC�•.t 7o
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till i-rm`iJ EE IiS:',C rgifj: �j
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4. e 01Ct .? Y R I IUMI tvJ 1F'
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G ACCOUNT
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January 4, 2002
To: Honorable Mayor and City Council
Fr: Rose- Chavez, City Secretary/Assistant City Manager
Re: Duck .Creek Lift .Station
The City of Sanger experienced major problems on New Year's Day on Duck -Creek Lift Station.
I am not sure as to the expense regarding the situation; however, I feel it will exceed well over
$5,000.00. Eddie will address this issue and Mark Owens, our engineer, has been consulted as to
a solution to this problem.
January 4, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item #5
John Porter has submitted a new Preliminary Plat on the Sanger Industrial Park, it is in the review
process with our Engineer. Additionally, a final plat has been submitted for a lot in the Industrial
Park. Originally, when Porter processed his initial Preliminary Plat, Council indicated he could
proceed with Final Plats on the lots facing the existing streets; however, when the plat for Jeff Higgs
was processed and approved, Council indicated they did not want to approve anymore final plats
until the street/infrastructure was put in. Mr. Porter is requesting that we proceed with the plat for
Superwash (the lot on 455, behind Jeff Higgs' lot), once his preliminary Plat is completed. Staff
is asking for direction/clarification on how to proceed with final plats in the Sanger Industrial Park.
January 4, 2002
To: Honorable Mayor and City Council
Fr: Rose Chavez, City Secretary/Assistant City Manager
Re: Item #6
Attached is the bid sheet for this truck. Mike Prater and Tommy Belcher have reviewed the bids
and have recommended to award the bid to Commercial Body in the amount of $$116,470.00.
Summary of bids received:
Commercial Body
Combatel
Telelect East
Dallas Freightliner
$116,470.00
$114,545.00
$119,052.00
$116,344.00
Delivered 120-180 days
Delivered 120480 days
Delivered 180-210 days
Delivered 180-210 days
Mike indicated the bids are basically the same, the truck from Commercial Body has some
additional features that will be helpful for the Electric Department.
201 Bolivar
Sanger, TX 76266
a c
Date of Bid Opening: I 01/03/OZ
Time: �2:00 P.M.
Re: � BUCKET TRUCK
BID RECEIVED:
COMPANY:
BID AMOUNT:
BID RECEIVED:
COMPANY:
BID AMOUNT:
BID RECEIVED:
COMPANY:
BID AMOUNT:
BID RECEIVED:
COMPANY:
BID AMOUNT:
BID RECEIVED:
COMPANY:
BID AMOUNT:
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MONTHLY REPORT
SANGER PUBLIC LIBRARY
DECEMBER 2001 ACTIVITIES
Submitted by Victoria Elieson
HIGHLIGHTS:
Upgraded the library automation software to Athena 9.1.
ADMINISTRATION:
Dealt with two thefts in the library. On the first weekend of December, all the bills in the
cash box were taken ($37). We started locking the cash box in the fire safe every night, and on
the evening of December 20, the entire fire safe was taken. It contained about $103 and the
backup disks for the library files.
Learned to use the digital camera.
Repaired the glass doors in the display case.
Fixed two pair of headphones for computer users.
Configured search buttons in the Athena system to make searches easier.
PUBLIC RELATIONS:
Created a library map to go on the wall by the Catalog Computer so that people can find
the location of books that they look up on the computer.
SPECIAL PROJECTS:
Scholastic, Inc. sent the library a Harry Potter banner and some wonderful metal
bookmarks. A trivia contest was held. All entrants got a bookmark. Entrants who got all the
answers correct were placed in a drawing for the banner. The Friends of the Library purchased a
poster book and a "stained glass" coloring book for additional prizes. Winners of the contest
were: Corley Galloway - banner, Bill Carriker - stained glass coloring book and Leif Eilers -
poster book.
PROGRAMS:
The library had a Story and Craft booth at the "Holiday in the Park". In the statistics
report, it counted as one program. Twenty three children heard stories and made Christmas
crafts. Children were charged 25 cents for crafts, mostly to encourage not wasting supplies. No
child was denied because he couldn't pay.
The Storytime theme was "Playtime". Weekly themes were "Teddy Bear Parry", "Toys
and Games" and "Sharing with Friends". As usual, there was no Storytime between Christmas
and New Years.
BORROWER CARDS
Last month
New cards
Cards withdrawn
Cards reactivated
TOTAL
CIRCULATION
Adult Nonfiction
Nonfiction Videos
Adult Fiction
Interlibrary Loan
Misc. Uncataloged
Junior Biography
Junior Fiction
Children's Nonfiction
Children's Fiction
Paperback Fiction
Crystal
Videos
Audio Tapes
TOTAL
INTERNET USERS
PROGRAMS
Children's Programs
Children Attending
Adults Attending
VOLUNTEERS
Number of Adults
Number of Juniors
Number of Hours
COLLECTION
Books
Paperback Fiction
Video Materials
Audio Materials
TOTAL COLLECTION
REVENUE
Fines
Copies
ILL Postage
Lost Materials
New Cards
TOTAL
Dec 2000
3134
25
40
0
3119
189
16
139
9
236
1
75
103
195
126
1
230
65
1385
15626
2565
643
231
19065
$70.35
$37.15
$10.39
$12.95
$0.25
$131.09
Dec 2001
3140
26
0
7
3173
132
15
154
14
198
6
58
85
179
135
0
225
36
1237
Kul
15716
2520
659
329
19224
$93.25
$33.90
$12.66
$9.95
$0.75
$150.51
r
�GL CGu-,-t`�•r l�e-c,�e�r,,,,�ier L3 � Z..o o l
Library sponsors Harry Potter contest
Who's Harry Potter?
pleased to
be held Dec. 31, and one lucky
reader will win a beautiful poster -
sized Harry Potter banner.
J. K. Rowling's befit -selling
novels are being enjoyed by read-
ers and audiotape listeners of all
ages. If you are just now finding out
about this plucky young boy, the
library has all four of his adven
tures in book form and three of his
adventures on audiocassette,
ready to be checked out. If you
have questions, call the Sanger
Public Library at (940) 458-3257.
Participation in this contest is free.