11/17/1997-CC-Minutes-RegularMINUTES: City Council
November 17, 1997
PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilwoman Alice Madden,
Councilman Mike James, Councilman Jimmy Frazier, Councilman Jerry Jenkins
OTHERS
PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Street
Superintendent Chuck Tucker, Chief of Police Benny Erwin, Electric Superintendent
Jeff Morris, City Mechanic Tommy Belcher, Water/Wastewater Superintendent
Eddie Branham, Ralph Amyx, Abe & Zehna Millar, J.B. & Shirley Haisler, Lee
Midkiff - Incode, Lisa Hardy - Sanger Courier, Tom Taylor - Upper Trinity Water
District
1. Mayor Coker Called the Meeting to Order. Councihnan Kincaid led the Invocation, which
was followed by Councilman Frazier leading the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes
b) Disbursements
Motion was made by Councilman Jeuldns to Approve Consent Agenda. Seconded by
Councilman Kincaid.
Motion Carried uuanimously.
3. Citizens Input.
None.
4. Consider and Possible Action Regarding Water Subscription from Upper Trinity Water
District.
Tom Taylor, Executive Director of Upper Trinity Water District addressed Council. Mr.
Taylor indicated he has been to Council many times since 1987 when they first started to
work on preparing for the future in getting a long term and secure adequate, safe water
supply for the future needs of the City. Mr. Taylor indicated Sanger will be tied to this
source of water by this Spring. The Water Treatment plant is complete.
Mr. Taylor stated that there are plans to build a new water treatment plant in the northern
part of the County.
They are putting the capacity in the line to serve other members.
Bolivar Water has requested service and the terms are still being discussed. The new
customers have to pay the catch up fees. There is not an advantage for customers to wait.
Mr. Taylor indicated Mr. Keesler has been working with Upper Trinity to try to find a way
to benefit the City by saving money in case the City does sell to another source.
Mr. Taylor advised that they are negotiating with Bolivar terms that are beneficial to the
City, the District, and to Bolivar Water.
Lengthy discussion followed in regards to Bolivar. Concerns were expressed.
Mr. Taylor advised all the City is paying presently is for their share of the pipe line system.
The City pays for the water as we take it. Presently the City pays for their share of the
debt for the pipe line.
The water used is billed as the City uses it. Upper Trinity issued Municipal Bonds to build
the system and each member pays the same share, and the bonds were guaranteed by each
of the members.
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11/17/97
Mayor did ask that if the City released 200,000 back to Upper Trinity and then later
deemed it necessary to take it back, would there be a period of time before the City got it
back and would their be problems.
Mr. Taylor indicated the City needs to decide at the beginning whether they want to release
it temporarily or if the City wants to sell it permanently. Mr. Taylor advised if the City
needed the entire source back, the district would need at least a year's notification.
Councilman Kincaid did ask if the City gave back 200,000 would it change the payment the
City pays the district.
Mr. Taylor indicated that it would, however, this is the fast time this has come to the
board, and he can not give exact details. He did describe this would be like subletting a
portion of their subscription.
Mr. Taylor indicated Upper Trinity contracted with Denton for 1/2 million gallons of water
to their line. If Sanger gave back 300,000 or 200,000, they could only sell it to whoever is
on the line, since there is no other way to get the water to other sources. Mr. Taylor stated
if Bolivar, Krum or Valley View decided they wanted water, then Upper Trinity could
possibly work with them to supply their need.
Mr. Taylor did indicate that normally all sales are made directly by the board, and sales are
prohibited unless approved by the board. This method is for the protection of its members.
Mayor and City Council thanked Mr. Taylor for attending the meeting.
No action was taken on this item at this time.
5. Conduct First Public Hearing on Annexation of a certain tract or tracts of land as described
below:
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241A-TRACT 204, DENTON COUNTY, TEXAS
BEING 12.6408 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK
ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241A -TRACT 205, DENTON COUNTY, TEXAS
BEING 12.64 ACRES OF LAND, SUBJECT TRACT BEING LOCATED OFF DUCK CREEK
ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241A -TRACT 206, DENTON COUNTY, TEXAS
BEING 0.918 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK
ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241A - TRACT 207, DENTON COUNTY, TEXAS
BEING 0.808 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK
ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241A -TRACT 208, DENTON COUNTY, TEXAS
BEING 2.348 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK
ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241A - TRACT 66, DENTON COUNTY, TEXAS
BEING 7.494 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT HOLT ROAD AND
KEATON ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241, - TRACT 65A, DENTON COUNTY, TEXAS
BEING 4L6488 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT HOLT ROAD AND
10 TON ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
DOUBLE TWINS ADDITION, PHASE 2, LOT 1, DENTON COUNTY, TEXAS, SUBJECT
TRACT BEING LOCATED AT 808 N. KEATON.
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BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
HENRY TIERWESTER SURVEY, ABSTRACT 1241A - PART OF TRACT 45, DENTON
COUNTY, TEXAS BEING 0.650 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT
4799 BELZ ROAD,
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
MCKINNEY WILLIAM SURVEY, ABSTRACT 940A - TRACT 7, DENTON COUNTY, TEXAS
BEING 2.00 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1200 COWLING
ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
ABSTRACT 71 BURLESON - TRACT 7, DENTON COUNTY, TEXAS BEING 22.11 ACRES OF
LAND, SUBJECT TRACT BEING LOCATED AT 1201 COWLING ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
ABSTRACT 71 BURLESON - TRACT 26, DENTON COUNTY, TEXAS BEING 29.051 ACRES
OF LAND, SUBJECT TRACT BEING LOCATED AT 1901 S. STEMMONS.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
ABSTRACT 71 BURLESON - TRACT 4A, DENTON COUNTY, TEXAS BEING 1.324 ACRES OF
LAND, SUBJECT TRACT BEING LOCATED AT 1012 COWLING ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
ABSTRACT 940 McKINNEY & WILLIAMS - TRACT 5A (BOTTOM HALF), DENTON
COUNTY, TEXAS BEING 3.93 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT
1012 COWLING ROAD.
BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE
ABSTRACT 940 McKINNEY & WILLIAMS - TRACT 6 (BOTTOM HALF), DENTON COUNTY,
TEXAS BEING 2.372 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1010
COWLING ROAD.
Mayor Coker Declared Public Hearing Open.
Ralph Amyx expressed opposition to the annexation.
City Administrator advised that Tract 65A should not be included in the annexation since
it is not serviced by City services.
Mr. Amyx indicated his barn is the only structure that has water.
Mr. & Mrs. Abram Millar and Mr. & Mrs. J.B. Haisler also expressed opposition.
Mr. Haisler asked Council if he had a choice on being annexed. He also asked if he drilled
a well will it keep him from being annexed?
The Mayor
indicated he could
not answer this question.
This would be something Council
would have
to discuss.
City Administrator indicated that the City has the right by law to annex property if the City
serves the property with water or wastewater.
Mayor indicated that the purpose in annexing
these properties which the City is
providing
water service to is to bring them
into the City
limits to help share in the cost of
producing
water as indicated earlier in the
meeting.
Mr. &Mrs. Millar expressed their opposition to the annexation indicating the City has not
ever done anything for them.
Mr. Amyx did indicate he had no problem with the City annexing his barn which is
provided water service by the City; however, the property would have to be surveyed. City
Council did inform Mr. Amyx that the property owner would be responsible for the cost of
the survey.
Mayor Coker Declared Public Hearing Closed.
6. Consider and Possible Action to Approve Ordinance No. 16-97 Regarding Franchise
Agreement between Denton County Co -Op and the City of Sanger.
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Item was
tabled for
next Council meeting.
Further information is needed in regards to the
Revenue
Reports.
Consider and Possible Action to Award Bid on Computer Software and Hardware for the
City of Sanger.
Mr. Keesler addressed this item. Mr. Keesler advised he had received only one bid proposal
which was from Incode on the Hardware, Training Fees and Installation on the City's Utility
Billing System, General Ledger, Accounts Payable, Budget Preparation, Check
Reconciliation, Payroll, Personnel, Cash Collection, Work Order Management, and Hand
Held Meter Reading System. Mr. Keesler indicated Incode has been on the market for 15
years, and several Cities are on the Incode System.
Mr. Kessler indicated there were actually two bid proposals on the Hardware. One from
Incode, and the other from Melton Services. Mr. Keesler indicated computers can be
compared to other computers. The only difference is the brand label on the product.
Basically these computers are the same inside and out except for the label.
Mr. Kessler recommended to go with software provided by Incode, and hardware provided
by Melton Services.
Discussion followed on finance over a 5 year lease purchase arrangement which is a
budgeted item.
Mr.
Kessler advised that he had
visited other Cities that were on
the system. Mr. Kessler
also
indicated that Rose did visit
the City of Flower Mound to see
the system on-line. Rose
was
excited on the product and the capabilities.
City Administrator indicated if
the City bought the software and
the
IBM hardware from
Incode, Incode would still have
to contract the hardware service
out
for maintenance.
Mr. Kessler advised by not buying IBM product, the City will save $7,000 on the hardware.
Incode would still sell the entire package with hardware, however, it would not be IBM
hardware. The hardware would be from Melton Services, and Melton will continue to
service our hardware as they have been doing for the past 22 years.
Discussion followed.
Motion was made by Councilman Kincaid to go with the recommendation of the City Staff.
Seconded by Councilman James.
Motion Carried unanimously.
8. Any Other Such Matters.
a) Mr. Kessler gave recognition to the Sanger Football team for winning the game last
Saturday.
b) The Chamber of Commerce is going to charter a bus for next Fridays game.
c) Electric Superintendent Jeff Morris will start tree trimming tomorrow.
9. Meeting Adjourned.
. Coker III,
ATTEST: