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11/17/1997-CC-Minutes-RegularMINUTES: City Council November 17, 1997 PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilwoman Alice Madden, Councilman Mike James, Councilman Jimmy Frazier, Councilman Jerry Jenkins OTHERS PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Street Superintendent Chuck Tucker, Chief of Police Benny Erwin, Electric Superintendent Jeff Morris, City Mechanic Tommy Belcher, Water/Wastewater Superintendent Eddie Branham, Ralph Amyx, Abe & Zehna Millar, J.B. & Shirley Haisler, Lee Midkiff - Incode, Lisa Hardy - Sanger Courier, Tom Taylor - Upper Trinity Water District 1. Mayor Coker Called the Meeting to Order. Councihnan Kincaid led the Invocation, which was followed by Councilman Frazier leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes b) Disbursements Motion was made by Councilman Jeuldns to Approve Consent Agenda. Seconded by Councilman Kincaid. Motion Carried uuanimously. 3. Citizens Input. None. 4. Consider and Possible Action Regarding Water Subscription from Upper Trinity Water District. Tom Taylor, Executive Director of Upper Trinity Water District addressed Council. Mr. Taylor indicated he has been to Council many times since 1987 when they first started to work on preparing for the future in getting a long term and secure adequate, safe water supply for the future needs of the City. Mr. Taylor indicated Sanger will be tied to this source of water by this Spring. The Water Treatment plant is complete. Mr. Taylor stated that there are plans to build a new water treatment plant in the northern part of the County. They are putting the capacity in the line to serve other members. Bolivar Water has requested service and the terms are still being discussed. The new customers have to pay the catch up fees. There is not an advantage for customers to wait. Mr. Taylor indicated Mr. Keesler has been working with Upper Trinity to try to find a way to benefit the City by saving money in case the City does sell to another source. Mr. Taylor advised that they are negotiating with Bolivar terms that are beneficial to the City, the District, and to Bolivar Water. Lengthy discussion followed in regards to Bolivar. Concerns were expressed. Mr. Taylor advised all the City is paying presently is for their share of the pipe line system. The City pays for the water as we take it. Presently the City pays for their share of the debt for the pipe line. The water used is billed as the City uses it. Upper Trinity issued Municipal Bonds to build the system and each member pays the same share, and the bonds were guaranteed by each of the members. CC MINUTES PAGE 2 11/17/97 Mayor did ask that if the City released 200,000 back to Upper Trinity and then later deemed it necessary to take it back, would there be a period of time before the City got it back and would their be problems. Mr. Taylor indicated the City needs to decide at the beginning whether they want to release it temporarily or if the City wants to sell it permanently. Mr. Taylor advised if the City needed the entire source back, the district would need at least a year's notification. Councilman Kincaid did ask if the City gave back 200,000 would it change the payment the City pays the district. Mr. Taylor indicated that it would, however, this is the fast time this has come to the board, and he can not give exact details. He did describe this would be like subletting a portion of their subscription. Mr. Taylor indicated Upper Trinity contracted with Denton for 1/2 million gallons of water to their line. If Sanger gave back 300,000 or 200,000, they could only sell it to whoever is on the line, since there is no other way to get the water to other sources. Mr. Taylor stated if Bolivar, Krum or Valley View decided they wanted water, then Upper Trinity could possibly work with them to supply their need. Mr. Taylor did indicate that normally all sales are made directly by the board, and sales are prohibited unless approved by the board. This method is for the protection of its members. Mayor and City Council thanked Mr. Taylor for attending the meeting. No action was taken on this item at this time. 5. Conduct First Public Hearing on Annexation of a certain tract or tracts of land as described below: BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241A-TRACT 204, DENTON COUNTY, TEXAS BEING 12.6408 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241A -TRACT 205, DENTON COUNTY, TEXAS BEING 12.64 ACRES OF LAND, SUBJECT TRACT BEING LOCATED OFF DUCK CREEK ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241A -TRACT 206, DENTON COUNTY, TEXAS BEING 0.918 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241A - TRACT 207, DENTON COUNTY, TEXAS BEING 0.808 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241A -TRACT 208, DENTON COUNTY, TEXAS BEING 2.348 ACRES OF LAND, SUBJECT TRACT BEING LOCATED ON DUCK CREEK ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241A - TRACT 66, DENTON COUNTY, TEXAS BEING 7.494 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT HOLT ROAD AND KEATON ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241, - TRACT 65A, DENTON COUNTY, TEXAS BEING 4L6488 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT HOLT ROAD AND 10 TON ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE DOUBLE TWINS ADDITION, PHASE 2, LOT 1, DENTON COUNTY, TEXAS, SUBJECT TRACT BEING LOCATED AT 808 N. KEATON. CC MINUTES 11/17/97 PAGE 3 BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE HENRY TIERWESTER SURVEY, ABSTRACT 1241A - PART OF TRACT 45, DENTON COUNTY, TEXAS BEING 0.650 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 4799 BELZ ROAD, BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE MCKINNEY WILLIAM SURVEY, ABSTRACT 940A - TRACT 7, DENTON COUNTY, TEXAS BEING 2.00 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1200 COWLING ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE ABSTRACT 71 BURLESON - TRACT 7, DENTON COUNTY, TEXAS BEING 22.11 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1201 COWLING ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE ABSTRACT 71 BURLESON - TRACT 26, DENTON COUNTY, TEXAS BEING 29.051 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1901 S. STEMMONS. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE ABSTRACT 71 BURLESON - TRACT 4A, DENTON COUNTY, TEXAS BEING 1.324 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1012 COWLING ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE ABSTRACT 940 McKINNEY & WILLIAMS - TRACT 5A (BOTTOM HALF), DENTON COUNTY, TEXAS BEING 3.93 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1012 COWLING ROAD. BEING ALL THAT CERTAIN TRACT OR PARCEL OF LAND SITUATED IN THE ABSTRACT 940 McKINNEY & WILLIAMS - TRACT 6 (BOTTOM HALF), DENTON COUNTY, TEXAS BEING 2.372 ACRES OF LAND, SUBJECT TRACT BEING LOCATED AT 1010 COWLING ROAD. Mayor Coker Declared Public Hearing Open. Ralph Amyx expressed opposition to the annexation. City Administrator advised that Tract 65A should not be included in the annexation since it is not serviced by City services. Mr. Amyx indicated his barn is the only structure that has water. Mr. & Mrs. Abram Millar and Mr. & Mrs. J.B. Haisler also expressed opposition. Mr. Haisler asked Council if he had a choice on being annexed. He also asked if he drilled a well will it keep him from being annexed? The Mayor indicated he could not answer this question. This would be something Council would have to discuss. City Administrator indicated that the City has the right by law to annex property if the City serves the property with water or wastewater. Mayor indicated that the purpose in annexing these properties which the City is providing water service to is to bring them into the City limits to help share in the cost of producing water as indicated earlier in the meeting. Mr. &Mrs. Millar expressed their opposition to the annexation indicating the City has not ever done anything for them. Mr. Amyx did indicate he had no problem with the City annexing his barn which is provided water service by the City; however, the property would have to be surveyed. City Council did inform Mr. Amyx that the property owner would be responsible for the cost of the survey. Mayor Coker Declared Public Hearing Closed. 6. Consider and Possible Action to Approve Ordinance No. 16-97 Regarding Franchise Agreement between Denton County Co -Op and the City of Sanger. CC MINUTES 11/17/97 PAGE 4 Item was tabled for next Council meeting. Further information is needed in regards to the Revenue Reports. Consider and Possible Action to Award Bid on Computer Software and Hardware for the City of Sanger. Mr. Keesler addressed this item. Mr. Keesler advised he had received only one bid proposal which was from Incode on the Hardware, Training Fees and Installation on the City's Utility Billing System, General Ledger, Accounts Payable, Budget Preparation, Check Reconciliation, Payroll, Personnel, Cash Collection, Work Order Management, and Hand Held Meter Reading System. Mr. Keesler indicated Incode has been on the market for 15 years, and several Cities are on the Incode System. Mr. Kessler indicated there were actually two bid proposals on the Hardware. One from Incode, and the other from Melton Services. Mr. Keesler indicated computers can be compared to other computers. The only difference is the brand label on the product. Basically these computers are the same inside and out except for the label. Mr. Kessler recommended to go with software provided by Incode, and hardware provided by Melton Services. Discussion followed on finance over a 5 year lease purchase arrangement which is a budgeted item. Mr. Kessler advised that he had visited other Cities that were on the system. Mr. Kessler also indicated that Rose did visit the City of Flower Mound to see the system on-line. Rose was excited on the product and the capabilities. City Administrator indicated if the City bought the software and the IBM hardware from Incode, Incode would still have to contract the hardware service out for maintenance. Mr. Kessler advised by not buying IBM product, the City will save $7,000 on the hardware. Incode would still sell the entire package with hardware, however, it would not be IBM hardware. The hardware would be from Melton Services, and Melton will continue to service our hardware as they have been doing for the past 22 years. Discussion followed. Motion was made by Councilman Kincaid to go with the recommendation of the City Staff. Seconded by Councilman James. Motion Carried unanimously. 8. Any Other Such Matters. a) Mr. Kessler gave recognition to the Sanger Football team for winning the game last Saturday. b) The Chamber of Commerce is going to charter a bus for next Fridays game. c) Electric Superintendent Jeff Morris will start tree trimming tomorrow. 9. Meeting Adjourned. . Coker III, ATTEST: