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02/02/1998-CC-Minutes-RegularMINUTES: City Council February 2, 1998 PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilwoman Alice Madden, Councilman Mike James, Councilman Jimmy Frazier ABSENT: Councilman Jerry Jenkins OTHERS PRESENT: City Administrator Larry Keesler, Administrative Secretary Cheryl King, Chief of Police Benny Erwin, Water/Wastewater Superintendent Eddie Branham, Electric Superintendent Jeff Morris, City Mechanic Tommy Belcher, Lisa Hardy - Courier, Glenn Ervin, Sam Jones 1. Mayor Coker Called the Meeting to Order. Councilwoman Madden led the Invocation, followed by Mayor Coker leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes b) Disbursements Motion was made by Councilwoman Madden to Approve Consent Agenda. Seconded by Councilman Tommy Kincaid. Motion Carried unanimously. 3. Citizens Input. None. 4. Consider and Possible Action Regarding an Economic Development Sales Tax. Mr. Keesler addressed this item stating that if Council wanted to hold an election in May then they would need to decide in the next two meetings. Another option discussed was a 1/2 cent tax property reduction which would be a no -gainer to the City as far as revenues. Mr. Keesler stated that what you gain in sales tax you will lose in your property tax so it is a "wash" for the City, but that it is an advantage to the taxpayers because they will save some money on their property taxes. If Council is interested in this option it would have to be on the ballot as a separate issue. However, if Council does put it on the ballot it can pass without passing the economic development sales tax. Mr. Keesler stated he did not know if Council was ready to take action on calling the election for the Economic Development Sales Tax at this time, but that it should be on the next couple of agendas if Council wanted to get ready for a May election. Councilman Kincaid suggested Council wait until they have all Council members present. Mayor Coker stated Council should start thinking about what they wanted to do before they present it to the citizens, and if the Council wants to go with the full maximum amount or not. Councilman Kincaid said his understanding was that 1/2 cent would net about $38,000 and 1 would net about $76,000. 4 No action was taken. Consensus of Council was to add this item to the next agenda. 5. Conduct Public Hearing to Consider Zoning Request (Specific Use Permit) on property legally described as Block 38, Original Town Sanger. Mayor Coker Declared Public Hearing Opened. CC MINUTES 02/02/98 PAGE 2 Mr. Keesler addressed this item to the Council stating that there were three public hearings on the agenda that had been passed by the Planning and Zoning Commission last Thursday. The first public hearing was a request from the Church of Christ to construct a church building on their vacant lot. There was no opposition. Mayor Coker Declared the Public Hearing Closed. 6. Consider and Possible Action Regarding Zoning Request (Speck Use Permit) on property legally described as Block 38, Original Town Sanger. Motion was made by Councilman Frazier to Approve Zoning Request (Specific Use Permit) on property legally described as Block 38, Original Town Sanger. Seconded by Councilman Kincaid. Motion Carried unanimously. 7. Conduct Public Hearing to Consider Preliminary/Final Replat on property legally described as Pate Addition, Lots 1, 2 and 3, being 2.16 acres in the R. Bebee Survey Abstract No. 29. Mayor Coker Declared Public Hearing Opened. Mr. Keesler advised Council that this Public Hearing was for Keith Pate's property. Mr. Pate wants to subdivide his property and sell part of it to a buyer. Planning and Zoning approved this replat last Thursday night. There was no opposition. Mayor Coker Declared Public Hearing Closed. 8. Consider and Possible Action Regarding Preliminary/Final Replat on property legally described as Pate Addition, Lots 1, 2 and 3, being 2.16 acres in the R. Bebee Survey Abstract No. 29. Motion was made by Councilman Kincaid to Approve Preliminary/Final Replat on property legally described as Pate Addition, Lots 1, 2 and 3, being 2.16 acres in the R. Bebee Survey Abstract No. 29. Seconded by Councilman James. Motion Carried unanimously. 9. Conduct Public Hearing to Consider Preliminary/Final Replat on property legally described as Abstract 1241A, Tracts 128 and 130, (now being Lot 1 & 2, Block A, Abstract 1241) being 2.218 acres. Mayor Coker Declared Public Hearing Opened. Mr. Keesler stated that Dan Kress, who built the first strip center on the Service Road has a buyer for the part of his property that is not developed, and that Mr. Kress wants to replat his property in order to sell it. Planning and Zoning approved this replat at their meeting last Thursday night. There was no opposition. Mayor Coker Declared Public Hearing Closed. 10. Consider and Possible Action Regarding Preliminary/Final Replat on property legally described as Abstract 1241A, Tracts 128 and 130, (now being Lot 1 & 2, Block A, Abstract 1241) being 2.218 acres. PAGE 3 CC MINUTES 02/02/98 Motion was made by Councilwoman Madden to Approve Preliminary/Final Replat on property legally described as Abstract 1241A, Tracts 128 and I^ (now being Lot 1 & 2, Block A, Abstract 1241) being 2.218 acres. Seconded by Councilman Kincaid. Motion Carried unanimously. 11. Executive Session pursuant to the Open Meetings Law, Chapter 551, Govt. Code, Vernon's Texas Codes Annotated, in accordance with the authority contained in Govt. Code Section 551.074 Personnel Matters - 1) Discussion of City Administrator Position. Mayor Coker Convened Council into Executive Session at 7:15 p.m. 12. Reconvene into Regular Session and Consider Appropriate Action, if any, as a result of item discussed in Executive Session. Mayor Coker Reconvened Council into Regular Session at 8:10 p.m. No action was taken. 13. Any Other Such Matters. 1) Mr. Keesler advised Council that City Secretary Rosalie Chavez was in Lubbock training at Incode. Candace Lloyd will be their Thursday and Friday to train on Accounts Payable. Next week Rose will be their to train on Payroll, and then the following week Rose and Paula will be their to train on the Billing. 2) Mr. Keesler advised Council that the plans to expand the employees offices was being handled in house due to John Springer's building is not available, and felt it was better to make offices down at the City's building rather than trying to move to John Porter's. 3) Mayor Coker read a letter he received from the United States Postal Service asking for Council's comments regarding the location of their new facility in Sanger. They asked to have these comments back by February 9. 4) Mayor Coker asked each department head how things were going within their department. Electric Superintendent Jeff Morris stated that the poles for the ballpark are is some od supposed to be in next week, and what he could really use now go weather. Jeff Morris advised that as soon as the poles arrive he can start working on loth Street. Jeff Morris also stated that the Fire Department had a truck that burned up. He advised that this particular truck was on its way to a grass fire off 1M2450. The truck was very sluggish in getting their. Once on the scene the truck died and somehow the fire got back around to the truck and apparently there must have been either fumes or a small gas leak that ignited the truck. The damage was sustained to the cab part and the chassis. This was Booster H, a 1985 Ford truck with 14,000 miles. Jeff advised that the tank can be pulled off as well as the police radio, sirens, etc. The only part of the truck that is not salvageable is the cab and chassis. Water/Wastewater Superintendent Eddie Branham advised there had been several water leaks recently. One due to B&W Backhoe boring at 3:30 a.m. at 6th and Chapman. He advised another one was a City error. CC MINUTES 02/02/98 PAGE 4 Mayor Coker inquired as to the situation with Lone Star Gas and their treatment of one of our citizens who keeps experiencing water in her gas line. Mr. Keesler stated Mr. Cunningham had assured him this would be resolved. Mr. Keesler did inform Mr. Cunningham that Mrs. Gray stated to him she had made contact with her attorney regarding this situation. Councihnan Kincaid stated he had been by earlier to see Mrs. Gray and that the situation was not resolved, and that he had also placed a call to Lone Star Gas. Mayor Coker asked about the Franchise Agreement with Lone Star Gas and stated that it is not out of the question to contact other gas companies, especially since we have a citizen being treated the way she is. Mayor Coker then advised Mr. Keesler to write a letter to Lone Star Gas and tell them the City of Sanger is looking into another franchise because of the service they are giving the citizens of Sanger, and if they would like to address this with Council they are welcome to the next Council meeting. Mayor Coker advised he wanted this on the next agenda. � Councilman James stated he will be attending the Economic Development workshop on Friday and is looking forward to it. '� Mayor Coker recognized Sam Jones for his attendance and told him he is welcome to come back anytime. 14. Meeting Adjourned. . Coker III, Mayor ATTEST: / / s � o< Rosalie Chavez, City Secre