03/02/1998-CC-Minutes-Work SessionMINUTES: City Council Workshop
March 2, 1998
PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilwoman Alice
Madden, Councilman Mike James, Councilman Jimmy Frazier, Councilman
Jerry Jenkins
OTHERS
PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, City
Auditor Bill Spore
1. Mayor Coker Called the Meeting to Order.
2. Discussion of Fiscal Year 1996-1997 Audit.
City Auditor Bill Spore discussed our year end audit. Mr. Spore went over the
revenues and expenditures. He explained how general grant fund revenues had to
be shown in the budget as an expense. He did recommend that the best thing to do
is to allocate the grant funds into the budget when the funds are received.
Mr. Spore discussed in detail assets and liabilities. He discussed depreciation of the
water department and electric department. These two departments are treated just
like a business in regards to depreciation.
He discussed his recommendation letter, and the need for all purchase orders to be
signed by the department superiors before approval for payment.
Mayor advised City Secretary that this was the same problem as last year. Mayor
stated that in the future not to pay a purchase order unless it was signed by the
department head.
3. Meeting Adjourned.
Mayor
ATTEST: