10/16/2023-CC-Minutes-Regular CITY COUNCIL 5� 88
MEETING MINUTES SANGER
OCTOBER 16, 2023, 6:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER,TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the work session to order at 6 00 p m
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tenn, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Development Services
Ramie Hammonds, Marketing and Civic Engagement Director Donna Green, Director of
Economic Development Shani Bradshaw, and Police Chief Tyson Cheek
DISCUSSION ITEMS
1 Presentation and discussion on an updated Purchasing Policy
Assistant City Manager (ACM) Ciocan provided a presentation and overview of the
item
Discussion ensued regarding the proposed policy, possible preferences given to local
businesses, and the City Manager's authority approving contracts budgeted and for
change orders
ACM Ciocan addressed the questions from Councilmember Barrett regarding
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preferences for local businesses and donating goods to other municipalities
2 Discussion on possibly allowing consumption and/or possession of alcoholic beverages
on city-owned property during special events
Assistant City Manager Ciocan provided an overview of the proposed Special Events
ordinance
Discussion ensued regarding allowing alcoholic beverages at events utilizing the
Special Events process outlined in the proposed ordinance, liability insurance, and any
additional restrictions that may be applicable to the event
3 Presentation and discussion on solid waste and recycling services
City Manager Noblitt provided an overview of the item, including the names of the
vendors who submitted proposals, how the proposals were evaluated, independent
scoring, and the price proposals submitted by the vendors
Discussion ensued regarding staffs recommendation, cost savings, recycling charges,
and commercial customer increases
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
No discussion
ADJOURN THE WORK SESSION
There being no further business, Mayor Muir adjourned the work session at 7 07 p m
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the regular meeting to order at 7 14 p m
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
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COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards,
City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Development Services
Ramie Hammonds, Marketing and Civic Engagement Director Donna Green, Director of
Economic Development Shani Bradshaw, Assistant Fire Chief Casey Welborn, Electric Director
Ronnie Grace, and Police Chief Tyson Cheek
INVOCATION AND PLEDGE
Councilmember Bilyeu gave the Invocation The Pledge of Allegiance was led by Councilmember
Barrett
CITIZENS COMMENTS
No one addressed the Council
REPORTS
4 Development Services Project Update 2022-2023
Director Hammonds provided a presentation and overview of the projects approved by
the Council, the status of the projects submitted during Fiscal Year 2022-2023, and
other items managed by Developments Services, including inspections and Code
Enforcement
CONSENT AGENDA
5 Consideration and possible action on the minutes from the October 2, 2023, meeting
6 Consideration and possible action to sign Local Agreement Respecting Forfeited
Contraband Under Chapter 59 and Article 18 18, Texas Code, between the Chief of
Police of Sanger Texas and the District Attorney's office of Denton County
7 Consideration and possible action on the Denton Municipal Electric (DME) Mutual Aid
agreement and authorizing the City Manager to execute said agreement and all
necessary documents
8 Consideration and possible action on Interlocal Cooperation Agreement between
Denton County and the City of Sanger Police and Fire Departments for the use of the
Denton County Radio Communications System
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9 Consideration and possible action on authorizing staff to issue an RFQ for Conceptual
Renderings for Porter Sports Park Phase 2
10 Consideration and possible action on Resolution No 2023-15 adopting a Purchasing
Policy
11 Consideration and Possible Action on Ordinance 10-29-23 delegating purchasing
authority to the City Manager in accordance with the City Charter and the City's
Purchasing and Procedures Manual
Motion to approve Items 6-11 made by Councilmember Bilyeu, Seconded by
Councilmember Barrett
Voting Yea Councilmember Chick, Councilmember Dillon, and Councilmember Gann
Motion passed unanimously
Motion to approve Item 5 made by Councilmember Barrett, Seconded by
Councilmember Dillon
Voting Yea Councilmember Chick and Councilmember Gann
Voting Nay None
Abstention Councilmember Bilyeu
Motion passed 4-0-1
PUBLIC HEARING ITEMS
12 Conduct a public hearing on a request for a variance from Chapter 3 Building
Regulations —Article 3 1407 b 2 A, to allow a variance from the maximum 150 square
feet of sign per and allow for a maximum of 225 square feet per side The proposed
sign will be located at 1405 N Stemmons
Mayor Muir opened the public hearing at 7 35 p m
Director Hammonds provided an overview of the request from Glenn Polk Autoplex
Mayor Muir closed the public hearing at 7 36 p m
ACTION ITEMS
13 Consideration and possible action on a request for a variance from Chapter 3 Building
Regulations —Article 3 1407 b 2 A, to allow a variance from the maximum 150 square
feet of sign per and allow for a maximum of 225 square feet per side The proposed
sign will be located at 1405 N Stemmons
Director Hammonds stated the City received one response in opposition
Discussion ensued regarding the size of the signage being within the square footage
that the consultants will recommend in the proposed Code amendments
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Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Gann
Voting Yea Councilmember Barrett, Councilmember Chick, and Councilmember Dillon
Motion passed unanimously
14 Consideration and possible action on a Preliminary Plat of lots 1-12 Block A, Lots 1-7
Block B, Block C, and open space lot 5x, 8x, 13x of Lakeside Estates Addition, being
68 028 acres, located in the City of Sanger's ETJ, and generally located on the north
side of McReynolds Road approximately 120 feet north east of the intersection of
McReynolds Road and FM 455
Director Hammonds provided an overview of the request, stating that the Planning
and Zoning Commission did not have a quorum to discuss this Plat Therefore, there is
no recommendation from the Commission
Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember
Gann
Voting Yea Councilmember Barrett, Councilmember Chick, and Councilmember Dillon
Motion passed unanimously
15 Consideration and possible action to select Republic Services for solid waste and
recycling services and authorizing the City Manager to negotiate a possible contract
with Republic Services
Republic Representative Cheryl Brock introduced Craig Mikolajchak and Jerri Harwell
Ms Brock answered Council questions regarding the list of accepted recycling
materials, working with customers should there be violations, the recycling process,
and working with the City's team to clearly communicate the changes to residents
regarding their solid waste services
The Council then discussed trash and recycling pick up once a week, continuing to
offer a recycling option to residents, the wear and tear to the roadways with twice a
week pick up, and authorizing the City Manager to negotiate a five-year agreement
Motion to select Republic Services for the City's Solid Waste and Recycling provider
and to authorize the City Manager to negotiate a contract for once a week collection of
trash and recycling made by Councilmember Barrett, Seconded by Councilmember
Dillon
Voting Yea Councilmember Chick Councilmember
Voting Nay Councilmember Bilyeu and Councilmember Gann
Motion passed 3-2-0
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FUTURE AGENDA ITEMS
Councilmembers made no requests.
INFORMATIONAL ITEMS
16. Atmos Energy Rider GCR Rate Filing under Docket No. 10170 09-26-2023
ADJOURN
There being no further business, Mayor Muir adjourned the meeting at 8:08 p.m.
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