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11/16/1998-CC-Minutes-RegularPAGE 1 MINUTES: CITY COUNCIL NOVEMBER 16, 1998 PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn Ervin, Councilwoman Alice Madden, Councilman Carroll McNeill, Councilman Mike James. OTHERS PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative Secretary Samantha Renz, Water/Wastewater Superintendent Eddie Branham, Electric Superintendent Jeff Morris, Street Superintendent Chuck Tucker, Chief of Police Benny Erwin, Lisa Hardy - Sanger Courier, Woodrow Barton, Shelly Ruland, Lynn Stucky, Mike Kern, Art Kramer, Diana Cruz, Vicente Cruz, Dan Kress, J.L. Wright, Shirlene Wright, Rosene Sebastian, Burl Bourland, Carmen Bourland, Polly Dwyer, Andrew Foote, Nel Armstrong, Sue Trego, Connie Evans, Jimmy Evans, Mary Burdick, Rick Carter, Keith Newton, Carol Rainey, Bryan Cox, Keith Burdick, Sheri Smith, Flu Neve, Jerald Yenson, Pie Beard, Joe Higgs, Doug Johnson 1. Mayor Kincaid called Meeting to order, Nel Armstrong led the Invocation, and Councilman James led the Pledge of Allegiance. 2. a) Approve Minutes - November 2, 1998 b) Disbursements Motion was made by Councilman Jenkins to approve Consent Agenda. Seconded by Councilman James. Motion Carried Unanimously. 3. Citizen's Input. Sue Trego, representative of the Beautification Board wanted to update the council on the plans for decorating downtown, she indicated the plan was to add some type of new decoration each year. 4. Consider And Possible Action on Landscape Regulation Ordinance #1144-98. Sue Trego indicated the Beautification Board had reviewed the Ordinance and they all had approved of it, they agreed it was strict, and some changes could be made, but felt it was needed. Councilman James questioned how the Ordinance could be enforced. Councilman Jenkins indicated the Code Enforcement Officer was working more hours, and it would be his responsibility to enforce these codes, he indicated as the City grows these type of Ordinances will be needed, and need to be put in place now. Councilman McNeill moved to accept Ordinance as presented. Seconded by Councilman Ervin. Motion Carried Unanimously. Mayor read caption to Ordinance: AN ORDINANCE AMENDING IN PART, CHAPTER 12 OF THE CODE OF ORDINANCES OF THE CITY OF BANGER BY ADDING A SECTION TO BE NUMBERED SECTION 44; PROVIDING FOR LANDSCAPE REGULATIONS; ADOPTING A CERTIFICATE OF OCCUPANCY AND REQUIRING COMPLIANCE; PROVIDING FOR NON CONFORMING USES AND/OR STRUCTURES; PROVIDING FOR AN EFFECTIVE DATE; AND ADDING A SECTION TO BE NUMBERED SECTION 45; PROVIDING FOR NON CONFORMING USES, LOTS AND STRUCTURES; PROVIDING FOR AN EFFECTIVE DATE. 5. Consider and Possible Action on Metal Building Ordinance #1145-98. PAGE 2 Councilman Jenkins indicated the City is going to be forced to take a more aggressive attitude, the City has an unusually large amount of metal buildings. He indicated there were sixty-six (66) metal buildings, and that did not include horse ranches. He indicated the ordinance is strictly for business and commercial areas, it does not apply to residential areas. Discussed Ordinance. Council agreed the percentage for the front of the buildings was too low. Mayor read Caption to Ordinance: THAT CHAPTER 3, OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED BY ADDING AN ARTICLE, TO BE NUMBERED ARTICLE 3.18, WHICH SAID ARTICLE SHALL READ AS FOLLOWS: Motion made by Jerry Jenkins to Adopt Ordinance 1145-98 with the changes as noted to read that the exterior walls visible from the designated street shall be a minimum of 100% constructed of materials other than metal, and a minimum of 50% of the sides visible from the adjoining streets constructed of materials other than metal, and a minimum of 20% alternative material. Discussion. Seconded by Councilman McNeill, Motion Carried Unanimously, 6. Consider and Possible Action on Purchase of 1/2 acre Santa Fe Railroad Tra Purchase of 5 acre Santa Fe Railroad Tract. ct and City Administrator indicated the offer previously made was still on the table, and they would not make a better offer. The price is $40,000 dollars for the five acre tract and $10,000 dollars for the 1/2 acre tract. Discussion. Council agreed to postpone action, and discuss at a future date. Council agreed to schedule a workshop for December 3, 1998. Mayor moved Items 7 and 8 to the bottom of Agenda. (7)9. Consider and Possible Action on Quit Claim to North 9th Street Easement. Brief Discussion on length of easement. Councilman Jenkins moved to grant quit claim to abandoned easement to property owners at the expense of the property owners. Seconded by Councilman James. Motion Carried Unanimously. Consider and Possible Action on Future City Development, Art Kramer, 4318 W. Lovers Ln, Dallas, indicated he would like the Council to consider a concept. He referred to the plans for the Sable Development Park, and indicated Phase I was a restaurant and a small building for some type of offices, and indicated there would also be a Phase H. He indicated with the help of the City of Sanger, and an addition of some size such as a motel, there is a state fund that will provide funds to make the extension off the overpass in that area. He indicated he was representing Don Sable, and Mr. Sable was willing to give two to three acres of land in that area to the City. He indicated there was some flexibility, but the offer would not stand forever. PAGE 3 Mr. Kramer indicated if the City chose to accept the land, the City would be obligated to put in the road and bring utilities out to the property. Council agreed to put this Item on the agenda for the workshop. (9)11. Conduct Public Hearing to Consider a Zoning Request Change From Industrial to MFl on Property Legally Described as Abstract 29, Block 14, of the J.R. Sullivan West Addition. Property is located at 809 Plum St. City Administrator indicated the Planning and Zoning Commission had unanimously denied the request, this zoning request change was for the purpose of building a six unit town house. Public Hearing opened. Dan Kress, 12108 Lake Shore Ct., indicated the town house would be similar to those on Sixth St. built by K.M. properties. Brief Discussion. Councilman Jenkins expressed concerns about it being spot zoning. Public Hearing closed. (10)12.Consider and Possible Action Regarding a Zoning Request Change From Industrial to MFl on Property Legally Described as Abstract 29, Block 14, of the J.R. Sullivan West Addition. Property is located at 809 Plum St. Councilwoman Madden indicated they should consider Planning and Zoning Commission's recommendation. Councilman McNeill agreed. Councilman Jenkins moved to accept the Planning and Zoning Commission's recommendation to deny the zoning request change. Seconded by Councilman McNeill. Motion carried unanimously. (11)13.Conduct Public Hearing to Consider a Preliminary/Final Replat on Property Legally Described as Lot 6R4 and Lot 611-2 of Sanger Industrial Park, Being a Replat of Lot 6R of Sanger Industrial Park. Property is located on I-35. Public Hearing opened. Discussed location of property. Public Hearing closed. (12)14.Consider and Possible Action on a Preliminary/Final Replat on Property Legally Described as Lot 6R4 and Lot 6R-2 of Sanger Industrial Park, Being a Replat of Lot 6R of Sanger Industrial Park. Property is located on I-35 Councilman Jenkins asked if this replat had complied with all requirements. Staff indicated it did. Councilman Ervin moved to accept the Planning and Zoning Commission's recommendation to approve the replat. Seconded by Councilman James. Motion carried unanimously. (13)15.Conduct Public Hearing to Consider a Zoning Request Change From B-1 to 11-2 on Property Legally Described as Abstract 1241-A Tierwester, Tract 222, 5.929 Acres. This property is located at Spur 138 & I-35. PAGE 4 Public Hearing opened. No Comments. Public Hearing closed. (14)16.Consider and Possible Action Regarding a Zoning Request Change From B-1 to B-2 on Property Legally Described as Abstract 1241-A Tierwester, Tract 222, 5.929 Acres. This property is located at Spur 138 & I-35. City Administrator indicated citizens in the surrounding residential area expressed concerns about the activity of a motel at odd hours, and small school children in that area. Discussed difference in B4 and B-2 zoning. Councilman McNeill moved accept the Planning and Zoning Commission's recommendation to deny the zoning request. Seconded by Councilman Ervin. Motion Carried 4 to 1. Councilman James voted no. (15)17.Consider and Possible Action on Preliminary/Final Plat for Bourland Court Estates, Being a Total of 5.037 Acres in the Henry Tierwester Survey, Abstract 1241. Property is located off of Keaton Road. Burl Bourland indicated he had tried to do this subdivision a couple of years but the Council wanted him to build larger homes with two car garages instead ofago, one, he indicated he had made those revisions. Council indicated the ordinance stated there needed to be sidewalks and alleys. Mr. Bourland indicated the city's engineer had designed these plans and he did not put in sidewalks or alleys. Discussed drainage. Councilman Jenkins asked if all driveways will open on Bourland Court. Mr. Bourland indicated they would. Concerns were expressed about sewer easement and sewer line. Councilman McNeill asked why they were sealing the manholes. Mr. Bourland indicated they did not have to be sealed, but did not know why it was a problem. Discussed maintenance of the easement, City Engineer's letter indicated it would be the responsibility of the owners of Lot 10 and Lot 11. J.L. Wright, 2004 Duck Creek Rd., indicated he worked for the City of Denton and a property owner would not take on the responsibility of maintaining an easement where there would be drainage back up, etc. Councilman McNeill indicated he did not feel it should be the responsibility of the property owners to maintain that easement, and he did not feel he could approve it like that. Councilman James moved to deny the Preliminary/Final Plat for Bourland Court Estates. Seconded by Councilman McNeill. Motion carried unanimously. PAGE 5 (1018.Consider and Possible Action on Preliminary/Final Plat for Lot 1, Block 1 Retail Division, Being 0.800 of an Acre on Land Situated in the Rueben Bebee Survey, Abstract 29. Dollar General Store Site. Property is Located on Spur 138 (Neat to New Post Office. Planning and Zoning rescheduled this Item. Council agreed to postpone until after the Planning and Zoning could make there recommendation. (17)19.Consider and Possible Action Regarding Amendment of the Animal Control Ordinance to Add Article 2.350 - Ordinance #1147.98. Councilman James moved to adopt Ordinance #1147-98 as presented. Seconded by Councilman McNeill. Motion Carried unanimously. Mayor read Caption to Ordinance: THAT CHAPTER 2, OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, IS HEREBY AMENDED BY ADDING AN ARTICLE, TO BE NUMBERED ARTICLE 2.350, WHICH SAID ARTICLE SHALL READ AS FOLLOWS: (18)20.Consider and Possible Action on Appointing New Members to Planning and Zoning Board and Board of Adjustments. For the Board of Adjustments, the names submitted were: Jack Armstrong Ken Perry Ralph Cain Jimmy Evans For the Planning and Zoning Commission, the names submitted were: Shelley Ruland Polly Dwyer Mayor indicated he would like to see Polly Dwyer appointed to the Planning and Zoning Commission, he had spoken with Shelley Roland and indicated there could be some conflict. Councilman Jenkins moved to appoint Polly Dwyer to the Planning and Zoning Commission, and Ken Perry, Ralph Cain, and Jimmy Evans to the Board of Adjustments. Seconded by Councilman McNeill. Motion Carried. Councilwoman Madden abstained. (19)21.Discuss and Possible Action on Disposal City Vehicles That Can no Longer be Utilized. Jeff Morris indicated the old back hoe could not be used, the booster truck had burnt up, the vehicles could not be used, they were asking to do a sealed bid and get rid of it. Councilman Jenkins moved to advertise for sealed bids on the three vehicles mentioned in the memo. Seconded by Councilman James. Motion Carried unanimously. PAGE 6 (20)22.Consider and Possible Action on Awarding Vehicle Bids. Discussed Bids. Councilman James moved to accept the bid from Future for the back hoe in the amount of $44,125.00. Seconded by Councilman Jenkins. Motion Carried. Councilman Jenkins moved to accept the bid from Village Ford on the 1998 model 2 1/2 ton pick up truck in the amount of $32,658.00. Seconded by Councilwoman Madden. Motion Carried. Councilman James moved to accept the bid from Village Ford on the Police cars in the amount of $23,273.00 each. Seconded by Councilwoman Madden. Motion Carried. Councilman Jenkins moved to accept the bid from Village Ford on the Heavy Duty 3/4 ton pick up trucks in the amount of $17,515.00 ea. Seconded by Councilman McNeill. Motion Carried. Councilwoman Madden moved to accept the bid from Village Ford on the 1 ton pick up truck in the amount of $26,877.00 Seconded by Councilman James. Motion Carried. (21)23.Consider and Possible Action on Appointment of Health Sanitarian. City Secretary indicated Judy Talbot is the registered sanitarian that staff is recommending, she will charge $75.00 per inspection and perform inspections twice a year. Councilman Jenkins moved to appoint Judy Talbot as the registered sanitarian for the City of Sanger at $75.00ea for two inspections per year. Seconded by Councilman Ervin. Motion Carried Unanimously. (22)24.Consider and Possible Action on Resolution 1146-98 - Urging the Texas Legislature to Increase Appropriations for Road and Bridge Maintenance and Expansion. Councilman Jenkins moved to accept Resolution 1146-98 as presented. Seconded by Councilman McNeill. Motion Carried. Mayor read caption to Resolution: WHEREAS, road and bridge maintenance and expansion is a core function of government; and, WHEREAS, mobility is fundamental to Texas economic vitality and quality of life; and, PAGE 7 WHEREAS, maintaining mobility requires a continuing investment of State resources to maintain and expand the surface transportation infrastructure to meet identified needs; and WHEREAS, an estimated 78 percent of the roads and bridges in Texas need repair or modernization, and Texas ranks 45th nationally per capita in highway spending and first in the nation in substandard bridges, and, VVFIEREAS, current -level appropriations to the Texas Department of Transportation (TXDOT) are adequate to only address one-third of the identified Texas transportation needs; and, VVfIEREAS, increased appropriations to TXDOT are necessary to continue State. funded road and bridge maintenance and construction programs that simultaneously leverage the maximum amount of federal funding for which Texas is eligible from the Transportation Equity Act for the 21st Century, (23)7. Consider And Possible Action on FYre Department Proposal. Jeff Morris indicated in the budget process the council had asked him to come up with an option other than hiring a full time fire person, he indicated with this proposal salaries will come out less than approved budget. Councilman McNeill asked how many members there were in the fire department. Jeff indicated there were 21, but 11 or 12 were active. Discussion. Councilman McNeill moved to accept FYre Department proposal effective November 16, 1998. Seconded by Councihnan Jenkins. Motion Carried unanimously. (24)8. Executive Session Pursuant to the Provision of the Open Meetings Law, Chapter 551, Govt. Code, Vernon's Texas Code Annotated, in accordance with the authority contained in Section 551.074, to discuss personnel a). Evaluation of City Administrator Councilman James requested to table this item because it was so late. 25. Any Other Such Matters. Jack Smith indicated the 4A Corporation would meet on the 19th, and the 4B Corporation would meet on the 24th. Discussed problems with poles on loth Street. 26. Adjourm ommy Kincald, Mayor ATTEST: Rosalie Chavez, City Secre ry