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12/21/1998-CC-Minutes-RegularMINUTES: CITY COUNCIL DECEMBER 21, 1998 PRESENT: Mayor Tommy Kincaid, Councilman McNeill, Councilwoman Madden, Councilman James, Councilman Ervin, Councilman Jenkins OTHERS PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Police Chief Benny Erwin, Water/Wastewater Superintendent Eddie Branham, Lisa Hardy - Sanger Courier, Burl Bourland, Tom Brown, R.L. Lantrip, D. Kelly, Jr., Kathy Shanteau, Shelby Hignight, Joe Higgs, Mickey Flood, Woodrow Barton, W.S. Nash, Shelly Roland, Keith Burdick, John Porter, Lisa Hardy, Doug Johnson, J.L. Wright, Andrew Foote 1. Mayor Called Meeting to Order, Councilwoman Madden led the Invocation, Councilman Jenkins led the Pledge of Allegiance. 2. 3. 4. 5. CONSENT AGENDA a) Approve Minutes: December 7, 1998 b) Disbursements Councilman Jenkins moved to approve the Consent Agenda as presented. Councilman Ervin Seconded. Motion Carried Unanimously. Citizen's Input. None. Discuss and Possible Action Concerning Setting up Fund for Possible Donations by Citizens to Assist with Utility Services. City Secretary Rose Chavez indicated Francille Sullivan was supposed to be at the meeting to address this item, she indicated Ms. Sullivan worked very closely with Community Services Incorporated, which is a program designed to assist with utility bills. Ms. Chavez indicated the City of Denton has a program set up where citizens can make donations to help needy families pay their utility bills, and Ms. Sullivan had approached her with the possibility of Sanger adopting this same program. Ms. Chavez explained it would work by giving citizens an option to make a $1.00 donation on the back of their utility bill, the City would set up a fund that will help pay delinquent accounts for customers who have gone through an application process and who a committee approves to receive this assistance. Mayor indicated they needed to look into this more, and get more information. Ms. Chavez indicated she would, but wanted to get the opinion of the Council. Councilman James asked who would appoint the committee. Ms. Chavez indicated the Council would. Council agreed it would be a good program and asked that they investigate it further. Mayor indicated City Secretary and Francille Sullivan should work on it further and they will discuss it at a further date. Consider and Possible Action on Waste Disposal (Waste Management, IESI, and Duncan Disposal). Mayor opened item for discussion. Councilman James indicated he had only reviewed two of the proposals, and had not had enough time to review the third proposal, and he personally felt he needed more time to review the document in detail. Mayor adjourned the meeting for twenty minutes to give each Council member time to review the third proposal.. Mayor adjourned at 7:15 PM. Mayor Reconvened at 7:40 PM. Councilman Jenkins indicated he wanted to clarify a few issues, and had a few questions. Lengthy Discussion followed regarding the proposals that had been presented. Items discussed were bulky waste pick up, and the transfer station. Councilman Jenkins indicated the cost to operate the transfer station is costing the city $36,000.00 a year to operate, and is a direct loss to the city. Councilman Jenkins indicated with any of the contracts, the convenience station should be shut down and cease to exist. Councilman Jenkins addressed special areas of concern, in regards to the transfer station and rates. Discussion followed on dumpsters for annual sellabrations and trash off. Discussed bulky waste pick up and the day and hours of trash pick up for residential and commercial. Councilman McNeill indicated IESI has the lowest rates of all three proposals. Councilman McNeill addressed page 4, Item E. (ii), paragraph read: Contractor shall additionally be paid the amount of any increase in landttll disposal costs or fees incurred by contractor upon presentation by contractor of evidence of such increase. Councilman McNeill indicated he felt a statement should be added, "with approval by the City Council." Discussion. Councilwoman Madden addressed terms of each contract. Councilman Jenkins addressed items on Page 5, Item E, and asked if it could be completely struck from the contract. Discussion. Mr. Brown, IESI, indicated it could be taken out of the contract as long as no other company could operate the transfer station. Mayor indicated the city does not accept any contracts without the approval of the City Attorney, so no one can make the statement that they had not been told. Council agreed two items needed to be corrected in the contract from IESI, first on page 4, Item E (ii), after statement include "with approval of the City Council, and that approval will not be unreasonably withheld", and page 5, Item E, under general provisions, needed to be deleted from the contract. Councilman Ervin indicated he had a problem with making the decision so soon, since they just got the proposal from IESI that evening, and he would like more time to review it. Mr. Brown indicated this same proposal was submitted to the council in March. Councilman Jenkins addressed some of the differences in the proposal IESI presented, and the one presented in March. Councilman McNeill made the motion to grant the solid waste contract for Sanger, TX for a five year period to IESI, with changes as noted and the approval of the City Attorney. Seconded by Councilman James. Motion Carried Four to One. Councilman Ervin voted no. 6. Discuss and Possible Action on Resolution #1247-98 Concerning Travel Expenses. RESOLUTION REQUIRING PRE -APPROVAL FOR TRAVEL RELATED EXPENDITURES OUTSIDE DENTON COUNTY FOR THE COUNCIL, CITY ADMINISTRATOR AND ANY BOARD MEMBER. Councilman Jenkins moved to approve Resolution #1247-98 as presented. Councilman McNeill seconded. Motion Carried Unanimously. 7. Discuss and Possible Action on Resolution #124&98 Concerning Smokeless Tobacco. RESOLUTION PROHIBITING THE USE OF SMOKELESS TOBACCO ON CERTAIN CITY PROPERTY. Councilwoman Madden indicated she felt it should not be prohibited only in the Council Chambers, but the entire City Hall. Discussion. City Administrator indicated they should say City Hall and Library. Councilman Jenkins moved to approve Resolution #1248-98 with the changes as presented. Councilman Ervin seconded. Motion Carried unanimously. 8. Consider and Possible Action on Preliminary/Final Plat for Bourland Court Estates, Being a Total of 5.037 Acres in the Henry Tierwester Survey, Abstract 1241. Property is located off of Keaton Road. City Administrator indicated this Item should not be to approve the Preliminary/Final plat, but to see if the Council would be receptive to a retention pond at the end of the property if Mr. Bourland would deed that area to the City. Discussion. Councilman James indicated it would not be good to have a pond in the middle of a residential area. Mr. Nash, with Hammet and Nash indicated the pond would only slow the water down, not retain the water for a long period of time, he indicated they were only supposed to take care of the increase in water flow, not the water that is already there. Discussed again the drainage concern, and how a pond is not the best solution. Mayor postponed this item. 9. Consider and Possible Action on Awarding Bid for Depository. There was only one bid received, it was from GNB. Councilman James moved to accept GNB's bid as the City of Sanger's depository. Councilwoman Madden seconded. Councilman Jenkins Abstained. Motion Carried unanimously. 10. Discuss and Possible Action on Purchase Offer From Holnam Corp. Inc. Kathy Shanteau, Holnam Corp., gave the Council some literature on their company. Shelby Hignight, Holnam Corp., addressed the Council concerning the property East of the Railroad Tract, he indicated they were interested in purchasing the property from the City and leasing the portion of the property the City wishes to use for a long as the City needed to use it. Mr. Hignight indicated his company manufactured the gray powder to make cement, he indicated they needed access to the Railroad and the Interstate. Discussion concerning the roads and the weight of the trucks they would be using. Discussed where the truck route is in Sanger. Council expressed concern of City streets, and the impact it would have. The dust was also a concern. Councilman James asked if they would be willing to look at a different location if the City found a location they felt would be better. Mr. Hignight indicated they would. Councilman Jenkins asked if they were the same company that tried to open in Denton. Mr. Hignight indicated they were not. Councilman Jenkins indicated his main concern was the citizens in the surrounding area and the traffic. He felt it was a good idea but the wrong location. Discussion concerning location. No Action Taken. 11. Discuss and Possible Action on Engineering Studies For Infrastructure Located in Multiple Interconnected Industrial Developments. Woodrow Barton addressed the Council concerning the areas of town where future developments are close at hand or in process. Mr. Barton indicated when Mr. Porter develops his property and when other developers develop, an infrastructure will be put in place that will need to be redone when future development comes. Mr. Barton indicated there needed to be Engineering studies to properly design and create the infrastructure for these multiple interconnected developments. Mayor indicated there will be a retreat/workshop in January and that will be the time to discuss this. No Action Taken. 12. Discuss and Possible Action on Sewer Line North of Sanger Under I-35. Discussed cost estimates from Dickerson Construction, cost is estimated at $113,400. City Administrator indicated this pertains to Ron Williamson's property just North of Belz Road, he indicated one of his clients will need a commitment before they can commit. Discussed where the line will go. Discussed the size of the line across Mr. Porter's property. Discussed the cost of the engineering studies on the South Stemmons sewer line. City Secretary indicated she would need to check, but thought it was approximately $5500.00. Discussion. Councilman McNeill moved to spend approximately $5500.00 for engineering studies for a sewer line North of Sanger under 1-35. Councilman Jenkins seconded. Motion Carried unanimously. 13. Any Other Such Matters. a) City Administrator indicated he was talking with Southwest Securities about refinancing bonds. b) Councilman James indicated he would like a workshop or for it to be on the next Council meeting to Consider and Possible Action on the City hiring it's own engineer. He would like to see all that was paid to Hunter's Associates this past year. c) Discussed stop sign pulled up by people moving in a Mobile Home, Councilman McNeill indicated the Police Chief could talk to the manger of the park and get the mover's name to issue a citation. 14. Meeting Adjourned. onuny Kincaid, Mayor ATTEST: t Rosalie Chavez, City Se etary `�=