01/19/1999-CC-Minutes-RegularMINUTES: CITY COUNCIL
JANUARY 19, 1999
PRESENT: Mayor Tommy Kincaid, Councilman McNeill, Councilwoman Madden,
Councilman James, Councilman Ervin, Councilman Jenkins
OTHERS
PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative
Assistant Samantha Renz, Police Chief Benny Erwin, Water/Wastewater
Superintendent Eddie Branham, Ron Williamson, Greg Edwards, Fern Hutto,
Ken Cornell, Jeff McNeill, Frank Ballard, Julia Beavers, Beverly Branch, Polly
Dwyer, Woodrow Barton, Rick Carter, Joe Higgs, Linda Piatt, Jon Piatt, Jacob
Piatt, Shelly Ruland.
1. Mayor Called Meeting to Order, Councilwoman Madden led the Invocation, Mayor led
the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes: January 4, 1998
b) Disbursements
Councilman Jenkins asked a question on page 2, Item #6 of the minutes, be wanted to
know if that was what Councilman Ervin had said.
Councilman Ervin indicated he had made reference to the City Attorney suggesting they
should not have contracts for the City Administrators.
Councilman Jenkins moved to approve the Consent Agenda with the above correction.
Councilnan James Seconded.
Motion Carried Unanimously.
3. Citizen's Input.
Julia Beavers, representing the Parks Board, addressed the council, she indicated they
did not get approved for the grant the first time, but they will reapply. She indicated the
Denton Paper said they had 119.94% more funds than the year before, and felt it would
make a great difference. She indicated she supports the council members and
appreciates the great work they have done.
Frank Ballard, 12542 Rector Rd., indicated he owns properly in and outside of Sanger,
he addressed the council and the citizens and indicated they were his friends and
neighbors. He believes they are all honorable people, trying to do what's best for the
city.
Mr. Ballard addressed Woodrow Barton, he indicated Mr. Barton had very good ideas
and did a great job for the city, and had a lot to give. He indicated that personal attacks
don't do him any good or the city any good, and asked Mr. Barton to drop his lawsuit,
and retract his resignation. Mr. Ballard asked the City Council, if Mr. Barton will
retract his resignation to accept that.
Mayor Kincaid switched Item #4 with Item #12.
Consider and Possible Action on Preliminary Plat for Bridle Path Estates in the Henry
Tierwester Survey, Abstract 1241. Located on Betz Road and Interstate 35 Service
Road.
City
Administrator indicated the
Planning and Zoning
Commission
had approved the
plat
with using the Bridal Path as
alleys, and putting an alley in for
the inside lots.
Jeff Morris indicated the electricity has been engineered for the plan as is, and it will be
a totally underground subdivision.
Councilman Jenkins asked kf this was a two phase subdivision.
Ron Williamson indicated the commercial will probably go fust, his intention is to build
both commercial and residential at the same time, but the emphasis seems to be faster
on the commercial.
Ron Williamson, Toronto Ontario, Canada, indicated there was still a lot of engineering
to do, his best guess was that the commercial will go first, and the residential will follow
right behind it.
Councilman Jenkins asked if the infrastrncture for both will be done simultaneously.
Mr. Williamson indicated it would not, he sees the bulk of the commercial going first,
and with that they will only need the lateral.
Mayor addressed the possible change in size of lots for the commercial part of the
development.
Discussed variance in size of lots, and flexibility.
Councilman Jenkins indicated all of the land was not in the city limits, but indicated it
was his understanding that all 93 acres will be brought into the city limits if the plat is
approved.
Councilman Jenkins referenced the bridal path, and asked if four wheelers would be
allowed, if a resident wanted to use it for that purpose.
Mr. Williamson indicated they will have a stringent subdivision agreement, and that will
not be allowed.
Councilman Jenkins asked if there would be rules that prohibit horse trailers, etc.
Mr. Williamson indicated the type of people they will be catering to will not have horse
trailers, but if they do, there will be a designated parking area.
Councilman Jenkins asked who will be responsible for maintenance of the bridal path.
Mr. Williamson indicated that it will be the equine center's responsibility.
Councilman McNeill indicated it would not take long for a trash truck to go in and out
of this subdivision.
Councilman McNeill expressed concerns as to what utilities would cost the city.
City Administrator indicated a bid had been sent out.
Discussed size of sewer line underneath the highway.
City Administrator indicated this subdivision will almost double the ad valorem tax, not
including water and electric revenues.
Discussed future growth.
Ken Cornell, Austin St, indicated this subdivision is different than anything Sanger is
used to, he indicated someone will have to be responsible for the streets, and fire and
police protection. Mr. Cornell indicated three months ago the city had gone through a
water shortage, and "someplace special" died. The city has just doubled their sewer plant.
He indicated this subdivision alone could possibly tie up all the improvements that have
been done to try to
catch up
with the growth in Sanger. He suggested postponing this
plat until
after the
meeting on Saturday, to see
where Sanger is going.
Joe Higgs, 218 Hkllcrest, thinks the idea is good, but asked what if ten years from now
Mr. Williamson is not here, who will maintain it.
Mr. Williamson indicated whoever owns the horse facility will maintain it.
Mr.
Williamson indicated that alleys are a
big problem for
him, in
Toronto, they have
a lot
of problems with pavement, with less
pavement there
is more
absorption.
Councilman James indicated he did not like alleys.
Mr. Williamson asked if the city had any subdivisions with alleys.
Councilman Jenkins indicated there was only one.
Councilman Jenkins indicated using the bridle path in place of alleys was not a good
idea, there will be mud and ruts, and holes.
Councilman McNeffi indicated the city will have to maintain alleys and streets, it will be
more work for the city.
Discussion.
Councilman Jenkins asked if the seven items on Mark Hill's letter had been addressed
and corrected.
City Administrator indicated they had been taken care of.
Councilman McNeill moved to accept the plat as presented, with the provision that
commercial lots can be submitted individually as final plats, and the provision they will
annex all of the property.
Councilman Jenkins seconded.
Motion Carried unanimously.
5. Consider and Possible Action on Ordinance #Ol-Ol-99 -Amending Commercial
Sanitation Rates.
AN ORDINANCE AMENDING CHAPTER 6, SECTION 6.314, ARTICLE 18.102
SOLID WASTE COLLECTION FEES -COMMERCIAL CUSTOMERS, IN THE
CODE OF ORDINANCES OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
TO PROVIDE FOR A SCHEDULE OF SOLID WASTE COLLECTION RATES;
PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT; PROVIDING
A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING
FOR AN EFFECTIVE DATE.
Councilman Jenkins moved to adopt Ordinance #01-01-99 as presented.
Councilwoman Madden seconded.
Motion Carried unanimously.
6. Discuss Job Description for City Administrator.
Councilman McNeill indicated he liked the current job description, but there should be
a place for an annual review, and car allowance.
Discussed items in previous City manager's contract.
Councilman Ervin indicated the agenda item was to discuss the job description not the
contract, and they shouldn't discuss the contract.
Discussion.
Councilman Jenlans indicated they all had input, and suggested they write it down and
submit it to the City Secretary, have her compile it, and present it back to the council.
City Administrator suggested they use only the City of Banger's job description.
Council agreed.
Mayor indicated before the end of the week the council should submit their ideas, and
the revised job description should go out Monday for the council's review, and they will
address the contract and the job description at the next meeting.
City Secretary requested they give their input for both the job description and the
contract.
Mayor skipped to Item #10.
(7)10. Consider and Possible Action on Agreement with Municipal Services Bureau.
City Administrator indicated when warrants are not paid or served after six months to
a year they are filed in a box, because the city can not find the people.
Benny Erwin, Police Chief, indicated the company does not receive anything if they are
arrested by one of his officer's.
Discussion.
Councilman James moved to enter into this agreement with Municipal Services Bureau
for these services.
Councilman Ervin seconded.
Motion Carried unanimously.
(8)7. Consider and Possible Action on Ordinance #O1-02-99 -Amending Security Light Rates.
AN ORDINANCE AMENDING SECTION 27.106, GUARD LIGHT RATE IN THE
CODE OF ORDINANCES OF THE CITY OF BANGER, DENTON COUNTY, TEXAS,
TO PROVIDE FOR A SCHEDULE OF GUARD LIGHT RATES; PROVIDING FOR
THE APPEAL OF ORDINANCES IN CONFLICT.
Jeff Morris indicated they were trying to correct the rates in the ordinance, they have
eliminated the metered rates, his engineer said they should charge the rates indicated in
the ordinance.
Mr. Morris indicated it will take three years to get the money back on the initial cost of
the security lights.
Councilman Ervin asked if the customer will sign a contract.
Mr. Morris cated they do not currently, but they will.
Councilman Ervin moved to adopt Ordinance #O1-02-99 as presented.
Councilman James seconded.
Motion Carried unanimously.
(9)8. Consider and Possible Action in Regards to the Number of Appointments to the Board
of Adjustments.
Discussed was there was one more appointment made than needed.
Discussion.
Councilman Jenkins suggested contacting the three members that were appointed,
explain the situation, and possibly one of those members would step back.
Council agreed.
City Administrator indicated he would contact them.
(10)9. Consider and Possible Action on Willow Street Bridge.
City Administrator indicated the street department had fixed the holes in the bridge, he
had discussed with the county who is responsible for maintenance of the bridge. He feels
it is the county's responsibility, they will get back to him, until then it is temporarily
fixed and the hole is patched.
11. Consider and Possible Action on Accepting Mr. Barton's Resignation From the Planning
and Zoning Commission, 4B Corporation, and the Lake Ray Roberts Planning and
Zoning.
Councihman Jenkins asked Mr. Barton if this was still what he wanted to do.
Mr. Barton indicated it was.
Councilman Jenkins moved to accept Mr. Barton's resignation from the Planning and
Zoning Commission, the 4B Corporation, and the Lake Ray Roberts Planning and
Zoning.
Councilwoman Madden seconded.
Motion Carried unanimously.
Discuss, Consider and Possible Action on Creating a Position for aFull-Time City
Engineer.
City Administrator indicated the City of Frisco had advertised for an engineer at
$42,000.00 a year, and he indicated the City needs someone looking out solely for their
interests.
Councilman James indicated the breakdown for engineer expenses in the packet did not
include the costs for the electrical engineering that Jeff Morris hires out.
Councilman James indicated when they look for an engineer, they should look for a
person that has a strong electrical background.
Mayor indicated he was not against hiring a full time engineer, but indicated if that
person made a mistake the city would be responsible.
Discussion.
Councilman James indicated an on site engineer could be very valuable to the
Department Heads.
Councilman Jenkins asked, if the city could not hire a qualified person for the money
they wanted to spend, could they hire him out to other cities.
Discussion.
City Administrator suggested they work up a job description, with qualifications and
salary levels and decide at the next meeting whether to advertise, he also indicated they
would need to decide where to put this person as far as working space.
Discussion.
Councilman Jenkins asked the City Administrator to bring them a plan.
13. Any Other Such Matters.
a) Councilman James indicated they needed to make sure they were using a contract and
keeping up with the years on the security lights.
b) Councilwoman Madden indicated there was a plan to resurface a quarter of the streets
each year, and asked where they were at on that.
Chuck Tucker indicated they had done the Northeast side of the city, and would be
working more on it in when the weather was warmer, possibly June and July.
c) City Secretary indicated Mr. Khosrow from Marian's Mobile Home Park had asked
to be on the agenda for the February 15f° meeting in regards to the item on the agenda
at the last meeting, he spoke to her in length regarding the new billing policy. She
indicated she had told him he would be billed for the master meter beginning the 15"' of
February.
d) City Secretary indicated there were a couple of land owners that were supposed to
have voluntarily annexed there land as of December 1998, and indicated she needed some
direction on that issue.
Discussion.
Councilman Jenkins indicated be would like to see the minutes addressing this, and he
would come to the office and look it up.
e) Councilman McNeill indicated the City Administrator had asked for names for the
committee to write the Home Rule charter, and indicated he had come up with a few
names.
City Administrator indicated they needed fifteen names, and would like the council to
submit their suggestions as soon as possible.
fj Councilman James indicated the Chamber of Commerce was working on a web page
for the City, and he is going to register the name as Sanger.com if no one else is using
it.
14. Meeting Adjourned.
Tommyl�incaid, Mayor
ATTEST:
Rosalie Chavez, City