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04/05/1999-CC-Minutes-RegularMINUTES: CITY COUNCIL WRIL 511999 PRESENT: Mayor Tommy Kincaid, Councilman Carroll McNeill, Councilwoman Alice Madden, Councilman Mike James, Councilman Glenn Ervin, Councilman Jerry Jenkins OTHERS PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Electric Superintendent Jeff Morris, Water/Wastewater Superintendent Eddie Branham, Streets/Parks Supervisor John Henderson, Tommy Belcher, John Springer, Liz Springer, Julia Beavers, Joe Higgs, Shelley Ruland Mayor Called Meeting to Order, Councilman James led the Invocation, Councilman Jenkins led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: March 15,1999 Workshop March 15,1999 b) Disbursements Councilman Jenkins moved that all items on the Consent Agenda be approved. Councilwoman Madden seconded. Motion Carried unanimously. 3. Citizen's Input. None. 4. Conduct Public Hearing to Consider a Replat on Property Legally Described as Lots 1-R to 3-R, Block A, Bucklew-Freese Addition. Property is located on the corner of Kathryn and Bucklew (Church Addition). Public Hearing opened. City Administrator indicated Frank Maynard had called him and indicated he had another meeting to attend so he wouldn't be at this meeting. Mr. Smith assured him this replat would not be a problem. Mr. Smith indicated the problem that Planning and Zoning originally had with the plat was a question regarding the easement, he indicated this was addressed in their packet, and the easement will take 10 ft. from Lot 1R, and 5 ft. from the lot directly behind it. Staff indicated the Planning and Zoning Commission unanimously approved the request. Public Hearing closed. 5. Consider and Possible Acfion on Replat on Property Legally Described as Lots 1-R to 3-R, Block A, Bucklew-Freese Addition. Property is located on the corner of Kathryn and Bucklew (Church Addition). Discussed the width of the lot behind Lot 1R, and how the area would be serviced. Jeff Morris indicated they would no electrical work by hand if it is not serviced underground. Councilman James moved to approve the replat on Lots 1R — 3R, Block A, Bucklew- Freese addition, according to P&Z's recommendation. Councilman McNeill seconded. Motion Carried unanimously. 6. Conduct Public Hearing on Specific Use Permit to Construct a sixty foot tall Billboard - type sign with a maximum area of 400 square feet at the Northeast corner of Lot 6R-2, Sanger I-35 Industrial Park. Property is Located on I-35, South of Burrus Supermarket (Dr. Lynn Stucky). Public Hearing opened. No discussion. Public Hearing closed. '7. Consider and Possible Action on a Specific Use Permit to Construct a sixty foot tall Billboard -type sign with a maximum area of 400 square feet at the Northeast corner of Lot 6R-2, Sanger I-35 Industrial Park. Property is Located on 1-35, South of Burrus Supermarket (Dr. Lynn Stucky). City Administrator indicated Councilman James had brought to his attention that the City has an ordinance that states two of these type signs can not be within 1000 ft of each other, there is one of these signs across the highway from this property less than 1000 ft. away. Discussion regarding distance from the sign across the highway to the property. Eddie Branham indicated he measured the distance and it was only 800 feet. Councilman Jenkins moved to deny the request for a specific use permit to construct a 60 foot billboard type sign. Councilman Ervin seconded. Motion Carried unanimously. 8. Consider AD :Uj e Action to Accept Final Inspection on Snider Estates, Phase 3. City Administrator indicated they checked to make sure everything on the engineer's letter had been addressed, everything had been done. Councilman McNeill moved to accept Snider Estates, Phase 3. Councilman James seconded. Motion Carried unanimously. 9. Consider and Possible Action on Appointment to 4B Board. Mayor read the memo in the Council packet indicating Net Armstrong had recommended Randy Thompson be appointed to this board. Councilman Jenkins indicated Mr. Thompson had expressed a desire to work with the City any way he can. Councilman Ervin moved to appoint Randy Thompson to the 4B Board. Councilman James seconded. Motion Carried unanimously. 10. Consider and Possible Action on Resolution #R04-03-99 - TDCA Grant Application. A RESOLUTION OF THE CITY OF BANGER, TEXAS, AUTHORIZING THE SUBMISSION OF A TEXAS COMMUNITY DEVELOPMENT PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE COMMUNITY DEVELOPMENT FUND, AND AUTHORIZING THE MAYOR TO ACT AS THE CITY'S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE COMMUNITY DEVELOPMENT PROGRAM. Eddie Branham indicated this grant was for water and sewer improvements in various places throughout the City. Mr. Smith indicated there were four small projects in this one large project. Discussion. Councilman Jenkins asked where the City would get the money for their part of the project. Staff indicated they would not need it till after the budget year, but if they needed funds before then, they have money in the contingency fund. Discussion. City Secretary indicated they were talking about the contingency in the funds from prior years, not what was budgeted for this year. Councilman James asked if the total cost of the project was $314,000.00. Staff indicated that was correct. Councilman Jenkins moved to adopt Resolution 04A3-99 as presented. Councilman McNeill seconded. Motion Carried unanimously. 11. Consider and Possible Action on Awarding Bids for Storm Warning System for Fire Department and Vehicle Storage Garage for Electric Department. Mayor asked about the bid for the vehicle garage building, and indicate Robert Swaim's bid was less than half the price of the other bid. Jeff Morris indicated he called around and talked to some other companies, and Robert Swaim's bid is pretty much in line with what it should cost. Councilman Jenkins asked about the building plans, and where it would be. Jeff Morris showed a drawing of what he was wanting built. Discussed plans. Discussed materials on outside walls and roof. Councilman Jenkins asked if this facility would house the entire electric department. Mr. Morris indicated it would. Discussed bid for Storm Warning system. Mr. Morris indicated he had each company come out and evaluate what would be best for the City. Discussed location. Discussed bids on the Vehicle Garage Building. Councilman Ervin asked if these items were budgeted. Mr. Morris indicated they were not. Councilman Jenkins asked where they would get the money. Mr. Smith indicated they could get a loan. Councilman Ervin asked if it had to be done this budget year. Mr. Morris indicated it did not, but he had $250,000.00 worth of equipment sitting outside. City Secretary indicated they had money in CD's that could be used for this project. Mr. Smith indicated the project could wait until next year, but all equipment will sit outside until then. Discussed power purchases and sales. Councilman McNeill indicated he thought they should build the building. Councilman James indicated they could get the loan and make payments this budget year, and budget for it next year. Councilman Jenkins moved to accept the bid from Gifford Electric in the amount of $12,450.00 for the storm warning system, and to accept the bid for $87,400.00 from Swaim Construction to build the vehicle storage garage and give the Mayor authority to sign for financing of these projects. Councilman Ervin seconded. Motion Carried unanimously. Consider and Possible Action on Ordinance #04mW99 - Adding Another Security I* Rate. Mr. Morris indicated they had three customers presently using these lights. AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING CHAPTER 11, ARTICLE 11.800 AND APPENDIX ARTICLE 27.106 OF THE CITY OF SANGER CODE OF ORDINANCES; TO PROVIDE FOR ADDING A GUARD LIGHT RATE; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT Councilman James moved to approve Ordinance #04-09-99. Councilman McNeill seconded. Motion Carried unanimously. 13. Consider and Possible Action Regarding a Contract with Southwest Securities. Presentation by Dan Almon Concerning the Refunding of the 91 Bond Issue. Dan Almon addressed the Council, he indicated there was information in their packets concerning refunding of the 1991 bond issue. Mr. Almon addressed interest rates, proposed new bond issue, and addressed annual savings of approximately twelve to fourteen thousand dollars per year. Discussed government securities, and savings. Mr. Almon indicated he only gets paid if they do the deal on the refunding. Mr. Almon emphasized the savings shown are net savings. Discussed amount of payments. Mr. Almon explained bond insurance. Councilman Jenkins moved for Dan Almon to proceed with assessment of the 1991 bonds with Mr. Smith having authority to say yes or no on whether or not to proceed. Councilman Ervin seconded. Motion Carried unanimously. 14. Consider and Possible Action to Appoint Board Members for the Home Rule Charter. Councilman Jenkins indicated he wanted to add Rodney Dillon and Walter Johnson to the list of nominees. The council marked fifteen choices each on the list of nominees. These fifteen received the most votes: Polly Dwyer with 6 votes Terry Jones with 6 votes Nei Armstrong with 5 votes John Springer with 5 votes Rick Powell with 5 votes Beverly Howard with 5 votes Jeff Gillum with 5 votes Walter Johnson with 5 votes Skip McNeal with 5 votes Rodney Dillon with 5 votes Nelva Higgs with 4 votes Charles Fenoglio with 4 votes Steve Hollingsworth with 4 votes Jason Turner with 4 votes James Christoferson with 4 votes. Councilman Jenkins moved to appoint those fifteen to the Charter Committee with Nel Armstrong as Chairperson. Councilman McNeill seconded. Motion Carried unanimously. Lisa Hardy indicated James Christoferson was a new resident to Sanger, and asked why they would appoint a new resident to this committee. Mayor indicated he wanted a young, fresh mind. He is well educated and works for the county, and has indicated he is willing to serve the city in any way. Councilman James indicated his motivation was to find qualified people. 15. Consider and Possible Action on Resolution #R04-02-99 - Authorizing the Financing of Capital Improvements. Mr. Smith indicated they were doing this for GNB, the previous resolution had a stipulation that it be for the electric department, and there were two trucks for the fire department included in this. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER9 DENTON COUNTY, TEXAS, AUTHORIZING THE FINANCING OF CAPITAL IMPROVEMENTS, Councilman James moved to accept Resolution R04-02-99 as presented. Councilwoman Madden seconded. Motion Carried. Councilman Jenkins abstained. 16. Conduct Public Hearing Regarding Annexation of Property Situated in the Henry Tierwester Survey, Abstract 1241, Being a Total of 93.822 Acres. Property is Located on I-35 North of Belz Road. (Bridle Path Estates) Public Hearing opened. No Discussion. Public Hearing closed. 17. Any Other Such Matters. a) Mr. Smith indicated Timothy Piatt is doing the layout for Ron Williamson. b) Councihnan McNeill indicated he was disappointed about the fire department not being on the agenda, he indicated Jeff had requested a meeting with them and it has been postponed twice. City Secretary apologized and indicated the first time it was postponed due to the auditor making his audit presentation. the second time Mr. Smith and herself felt that due to the Easter weekend, they would schedule it for the second meeting in April. Schedule workshop before next meeting. c) Councilman McNeill asked if they could put the Freeport Tax Exemption on the next agenda. Discussion. d) Mayor read a letter from Nel Armstrong to IESI complimenting the crew that was collecting garbage. 18. Meefig Adjourned. ,t ATTEST: r Rosalie Chavez, City TommMayor