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01/16/1996-CC-Minutes-RegularMINUTES: City Council January 16, 1996 Richardson, Councilman Glenn Ervin, Councilman Tommy Kincaid ABSENT: ounto an Joe Bell OTHERS PRESENT: City Secretary Rosalie Chavez, Electric Superintendent Larry Yoast, Public Works Superintendent Chuck Tucker, Chief of Police Benny Erwin, Lisa Hardy, Glenn Shaw, Marrie Lou Abney, Sara Erwin, Carol Erwin, Molly Erwin, Charley Erwin, Sue Trego, Jo Ann Bell, Kevin Huffman, Misty Kirtley 1. Mayor Armstrong Called the Meeting to Order, led the Invocation which was followed by the Pledge of Allegiance. 2. CONSENT AGENDA a) Approve Minutes b) Disbursements Motion was made by Councilman Kincaid to Approve Consent Agenda. Seconded by Councilwoman Braxton. Motion Carried unanimously. 3(2) Citizens Input Mrs. Sue Trego, President of Sanger's Beautification Board and Jo Ann Bell, member, addressed City Council with a presentation of an award they received on Grant application "Keep Texas Beautiful'. A certificate was awarded to the Board for their efforts. Chief Erwin introduced two new officers recently hired. Misty Kirtley, Juvenile Officer and Kevin Huffman, Police Officer. 4(3) Conduct Second Public Hearing to Consider Annexation of the following properties: a) Abstract 1241, Henry Tierwester Survey, Tract 65B being all of 9.1606 acres located on Keaton Road. b) Abstract 1241, Henry Tierwester Survey, Tract 65C being all of 9.1605 acres located on Keaton Road. Mayor Armstrong declared Public Hearing Opened. Glenn Shaw expressed to Council his concerns regarding the: usage of the property before it is annexed. Mr. Shaw indicated he wanted to go on record as^ to what was pre-existing prior to annexation. _,. Mayor Armstrong did indicate the proposed property will come in as agricultural zoning and in order for it to be changed to SF it would be done- at request of property owner. Mr. Shaw did inquire that shouldn't the usage dictate the zoning classification. Mayor Armstrong again expressed that it will remain agricultural. Mr. Shaw stated that the pre-existing conditions for business usage would remain then under the agricultural zoning. Mayor Armstrong advised that if at any time City Council changed the zoning his business would be "grandfathered" in. CC 1VIINUTES =Page 2 01/16/96 Mr. Shaw also inquired that once this is completed any existing construction that goes on, what will he have to do. His concern was with building permits. The Mayor indicated he would not have to do anything since he would not be appraised until next year. Mayor Armstrong declared Public Hearing Closed 5(4) Consider and Possible Action to Appoint Upper Trinity Board Member. Discussed. Mayor Armstrong appointed Chuck Tucker as Interim Upper Trinity Board Member. Mayor Armstrong did indicate Chuck will attend the meetings as interim board member until the City hires a new City Administrator. 6(5) Consider and Possible Action regarding Physical Facilities Policy for Library. Discussed. Motion was made by Councilman Richardson to approve Physical Facilities Policy as recommended by the Library Board. Seconded by Councilman Ervin. Motion Carried unanimously. 7(� Consider and Possible Action regarding Appropriate Library Behavior Guidelines. Discussed. Motion was made by Councilman Richardson to adopt the Appropriate Library Behavior Guidelines as recommended by the Library Board Seconded by Councilman Kincaid. Motion Carried unanimously. 8(7) Consider and Possible Action to Adopt the Job Description for City Administrator. Motion was made by Councilman Kincaid to adopt amendments to the job description for City Administrator. Seconded by Councilman Richardson. Motion Carried unanimously. 9(8) Executive Session pursuant to the Open Meetings Law, Chapter 551, Govt. Code, Vernon's Texas Codes Annotated in accordance with the authority contained on Govt. Code Section 551.074 Personnel Matters - 1) Status Report - Chief of Police Mayor Armstrong convened Council into Executive Session at 7:50 p.m. 10(9) Reconvene into Regular Session and Consider Appropriate Action, if any, as a result of items discussed in Executive Session. Mayor Armstrong reconvened Council from Executive Session at 8:30 p.m. No action taken. 11(10)Any Other Such Matter. 1) Mayor Armstrong advised Council that the City Secretary would be attending an Election Law Seminar January 31 to February 2, 1996, and also a Court Clerk Seminar at a later date. She also advised Council that two other girls in the office beside Paula Morales will be attending the Court Clerk Seminar. CC MINUTES - Page 3 A/16/96 �a�ro tl 1. .' ..,., 2} Mayor Armstrong informed Council that on Thursday, January 19,1996, the loan application for improvements to the new sewer plant will be presented to the Texas Water Development board to allow the City of Sanger to be placed on the list. 3) Mayor Armstrong stated she had met with Bolivar Water regarding Kim ........... Murphy - Lakecrest Subdivision. Mr. Murphy did call her and advise her that he met with the engineer at Bolivar and they had worked out some major problems. Bolivar Water had also applied fora 2.5 million dollar loan from FHA and the Board felt that at this time they could not withdraw that land since it was needed for collateral since it was required by FHA. Mr. Murphy did indicate that at this point in time they will proceed with Bolivar. Discussed. 4) Mayor and Council agreed to have a workshop on January 22, 1996 to prioritize the applications for City Administrator. � City Secretary advised Council that there were some expenditures that needed to be paid for the grants projects that the City has in progress. These monies are the City's responsibility as their portion, however, she did indicate she could not locate where the funds were allocated in this budget. Expenditures were to Hunter Associates $2375.00 GSA $4500.00 Consensus of Council to pay. 6) Electric Superintendent Larry Yoast has been with Brazos Electric and advised they had purchased the land for the new substation which will be shared with Denton County Co-op. 7) Chief Benny Erwin informed Council that the copier in their department is broke and too costly to repair. He asked if it would be passible for him to obtain a copier on a lease purchase. Council did inform him to get the required information and report back. 8) Councilman Kincaid inquired as to the status of Benson's Cafe. Mayor Armstrong advised that she had heard that the Benson's had applied for a small government business loan and with the government shutdowns it has caused a delay. 9) Councilman Ervin asked about the report on the traffic count at 10th and Bolivar Street. Mayor Armstrong asked Council to get the report and include it in the packet for the next regular Council meeting. 11. Adjournment. ATTEST: Rosalie Chavez, City Mayor