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01/21/1997-CC-Minutes-RegularMINUTES: City Council January 21, 1997 PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilman Glenn Ervin, Councilman Jimmy Frazier, Councilman Jerry Jenkins, Councilman Jack Richardson (attended the meeting later on in the agenda -Item #9) OTHERS PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Chief of Police Benny Erwin, Electric Superintendent Larry Yoast, Public Works Superintendent Chuck Tucker, Burners Higgs, Marsha Higgs, Phillip Williams, Donna Fritz, Glenn Shaw 1. Mayor Coker Called the Meeting to Order. Councilman Kincaid led the Invocation, which was followed by Councilman Ervin leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes b) Disbursements Motion was made by Councilman Jenkins to Approve Consent Agenda. Seconded by Councilman Kincaid. Motion Carried unanimously. 3. Citizen's Input. None. 4. Report from Phillip Williams regarding the upcoming kart race. Phillip Williams addressed Council concerning the upcoming Kart Race. Mr. Phillips indicated they have encountered some problems in trying to obtain insurance. The requirements by the insurance is to have a double fence 3 1/2 feet high all around the perimeter of the race course and has to be sealed off with an exterior fence with a zone between 8 to 10 feet. Mr. Williams stated they had planned in the beginning to use hay, however, since they have encountered this requirement they can not possibly be ready by the scheduled date. Mr. Williams asked Council if they could possible postpone the race until they can meet the requirements of the insurance company. Council expressed that there was no problem with them to delay the Kart Race. 5 Conduct Public Hearing to Consider ETJ Preliminary/Final Plat of Falhneadow Phase I, Lots 1-8, being part of the Reuben Bebee Survey, Abstract No. 29, 17.62 acres more or less being located on Union Hill Road. Mayor Coker Declared Public Hearing Opened. Mr. Higgs addressed Council concerning the ETJ Plat on Fallmeadow Phase I. Discussed Mayor Coker Declared Public Hearing Closed. 6. Consider and Possible Action Regarding ETJ Preliminary/Final Plat of Fallmeadow Phase I, Lots 1-8, being part of the Reuben Bebee Survey, Abstract No. 29, 17.62 acres more or less being located on [Trion Hill Road. Motion was made by Councilman Jenkins to Accept Final ETJ Plat of Fallmeadow Phase I subdivision, Lots 1-8. Seconded by Councilman Kincaid. CC MINUTES O1/21197 Motion Carried unanimously. PAGE 2 7. Consider and Possible Action Regarding Pi amata Agreement by and between the City of Sanger and Tom Pralle. City Administrator addressed this item to Council. He indicated Mr. Pralle had built the school on Utility Road and had to install the water line to the property. Mr. Pralle wants a ProRata Agreement to be able to get his share if anyone taps on to the line. Discussed. Motion was made by Councilman Frazier to enter into ProRata Agreement between the City of Sanger and Tom Pralle. Seconded by Councilman Jenkins. Motion Carried unanimously. 8. Consider and Possible Action Regarding Approval of Ordinance No. 02-97 providing for Solid Waste Collection Fees Increase, City Administrator addressed this item concerning Texas Waste Management CPI increase. This was their price they charge City of Sanger and then we turned around and charged the same $0.38 to the residential customers. Discussion concerning the rate increase followed and whether to pass the rate increase to the customer. Council also discussed that the drivers who drive the trucks zig-zag down the streets which the contract indicates they are not supposed to do. CC l�Il[NUTES - O1J21/97 PAGE 3 Motion was made by Councilman Frazier to Approve Ordinance No. 02-97 providing for Solid Waste Collection Fees Increase. Seconded by Councilman Jenkins. CITY OF BANGER, TEXAS ORDINANCE No. 02-97 AN ORDINANCE OF THE CITY OF BANGER, DENTON COIrNTY, TEXAS AMENDING SOLID WASTE COLLECTION, SECTION 6.3149 OF THE SANGER CODE OF ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. Motion Carried unanimously. 11. Any Other Such Matters. A) City Administrator advised that the heater went out at the Community Center and it had to be replaced for about $1185.00 and $300.00 for material. B) The Animal Shelter building is almost complete. C} City Administrator advised he has a meeting this Thursday in Fort Worth with the engineers for the 18" water line coming to Denton. D) City Administrator also reminded everyone about the Chamber Banquet. E) Mayor Coker advised Mr. Robert Patton had written a nice letter to the City expressing a positive note to praise the City's service department. F) Mayor Coker inquired if there was any report on the easements on Keaton. CC MINUTES Ol/21/97 PAGE j Councilman Jenkins stated that the City Administrator and himself had met with John Mears and easements had been drawn and prepared and they are at a point of negotiations with the property owners. There are preliminary plans to take care of the drainage, however, everything is depending on his easement. Councilman Jenkins indicated this is a priority and possibly by the weekend they can have some direction in which to pursue the matter. G) Mayor Coker did make a statement that on Sunday night he passed by the Police Station and noticed that there was a Councilman leaving from the Police Department. Mayor Coker asked Benny if he was having a problem, are Council members checking or are they just visiting. He stated he could not imagine a Council member just "hanging around" at the Police Station. Mr. Keesler indicated that we are having computer problems. Mayor Coker indicated that a Council member should not be involved with that matter. Councilman Jenkins asked if the computer was salvageable. City Secretary indicated that it probably was not. Presently the main concern is to recover 909 96 and possibly the 1997 files that are stored on the hard drive. There is no back up support to their files. Basically everything is on the hard drive. City Secretary stated if files can be recovered the computer is too old and is probably not salvageable. Chief Erwin indicated that he had looked at a software package which will cost $4,995 that can operate on a PC. Discussion continued City Administrator stated he has handled hardware for 28 years and feel adequate to conduct the survey. Mayor Coker advised Benny to continue to check with other software packages so something can be resolved on this problem. H) Mayor Coker indicated that the P&Z Members have asked the Council for guidance on what they want the Commission to do. Basically does the Council want the P&Z to continue to work strictly with the subdivision and zoning requests or does Council want them to pursue developing some long range planning and will Council give their support if they do so. Discussed were the Master Plans the City had done in the 80's. (Apparently Council was not aware that these Master Plans were in safe keeping in the vault, which included drainage, streets, capital, electrical, sewer, comprehensive planning). Glenn Shaw, Chairperson for P&Z, advised that he really did not get the consensus from the board that they are all interested to All this. Mayor Coker indicated that maybe they should get a consensus of the members of the Planning &Zoning on whether they want to An this project. CC MINUTES PAGE 4 01/21/97 Councilman Frazier indicated he felt if these studies were done in 1987 nothing has really changed that could affect Planning & Zoning. The subdivisions that have come in do not affect P&Z. Mr. Shaw stated that what he would like is that any time anything came to P&Z on an ETJ Plat that the City could provide a big map with overlays indicated what has been done. Council indicated that if the members of P&Z are willing to pursue this then to go ahead. n Councilman Frazier asked if staff could pour a wall or something to divert the water at the animal shelter. Public Works Superintendent Chuck Tucker advised they could dig that road and put in a culvert and then the water can go into the pond. J) Councilman Richardson asked if there was any way light can be put on top of the city trucks so that when they are sitting on the side of the street working they can be visible. Chuck Tucker indicated they all should have lights except for one of the old trucks. He will get that done. 9. Executive Session pursuant to the Open Meetings Law, Chapter 551, Govt. code, Vernon's Texas Codes AnnotatedVVVV� in accordance with the authority contained in Govt. Code Section 551.074 Personnel Matters - 1) .Discussion of Annual Evaluation of City Administrator, Larry Keesler. Mayor Coker Convened into Executive Session at 8:08 p.m. 10. Reconvene into Regular Session and Consider Appropriate Action, if any, as a result of item discussed in Executive Session. Mayor Coker Reconvened Council into Regular Session at 910 p.m. A committee was appointed consisting of Councilman Richardson, Councilman Jenkins, and City Administrator Larry Keesler. They are to meet and come up with the evaluation form and procedures for the City Administrator. The City Administrator will come up with some forms for evaluating Department Heads and for Department Heads to evaluate their employees. 12. Meeting Adjourned. . Coker III, Mayor ATTEST: Rosalie Chavez, City Secretary