01/21/1997-CC-Minutes-RegularMINUTES: City Council
January 21, 1997
PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilman Glenn Ervin,
Councilman Jimmy Frazier, Councilman Jerry Jenkins, Councilman Jack
Richardson (attended the meeting later on in the agenda -Item #9)
OTHERS
PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Chief of
Police Benny Erwin, Electric Superintendent Larry Yoast, Public Works
Superintendent Chuck Tucker, Burners Higgs, Marsha Higgs, Phillip
Williams, Donna Fritz, Glenn Shaw
1. Mayor Coker Called the Meeting to Order. Councilman Kincaid led the Invocation,
which was followed by Councilman Ervin leading the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes
b) Disbursements
Motion was made by Councilman Jenkins to Approve Consent Agenda. Seconded
by Councilman Kincaid.
Motion Carried unanimously.
3. Citizen's Input.
None.
4. Report from Phillip Williams regarding the upcoming kart race.
Phillip Williams addressed Council concerning the upcoming Kart Race. Mr.
Phillips indicated they have encountered some problems in trying to obtain
insurance. The requirements by the insurance is to have a double fence 3 1/2 feet
high all around the perimeter of the race course and has to be sealed off with an
exterior fence with a zone between 8 to 10 feet. Mr. Williams stated they had
planned in the beginning to use hay, however, since they have encountered this
requirement they can not possibly be ready by the scheduled date.
Mr. Williams asked Council if they could possible postpone the race until they can
meet the requirements of the insurance company.
Council expressed that there was no problem with them to delay the Kart Race.
5 Conduct Public Hearing to Consider ETJ Preliminary/Final Plat of Falhneadow Phase
I, Lots 1-8, being part of the Reuben Bebee Survey, Abstract No. 29, 17.62 acres more
or less being located on Union Hill Road.
Mayor Coker Declared Public Hearing Opened.
Mr. Higgs addressed Council concerning the ETJ Plat on Fallmeadow Phase I.
Discussed
Mayor Coker Declared Public Hearing Closed.
6. Consider and Possible Action Regarding ETJ Preliminary/Final Plat of Fallmeadow
Phase I, Lots 1-8, being part of the Reuben Bebee Survey, Abstract No. 29, 17.62 acres
more or less being located on [Trion Hill Road.
Motion was made by Councilman Jenkins to Accept Final ETJ Plat of Fallmeadow
Phase I subdivision, Lots 1-8. Seconded by Councilman Kincaid.
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Motion Carried unanimously.
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7. Consider and Possible Action Regarding Pi amata Agreement by and between the City
of Sanger and Tom Pralle.
City Administrator addressed this item to Council. He indicated Mr. Pralle had built
the school on Utility Road and had to install the water line to the property. Mr. Pralle
wants a ProRata Agreement to be able to get his share if anyone taps on to the line.
Discussed.
Motion was made by Councilman Frazier to enter into ProRata Agreement between the
City of Sanger and Tom Pralle. Seconded by Councilman Jenkins.
Motion Carried unanimously.
8. Consider and Possible Action Regarding Approval of Ordinance No. 02-97 providing for
Solid Waste Collection Fees Increase,
City Administrator addressed this item concerning Texas Waste Management CPI
increase. This was their price they charge City of Sanger and then we turned around
and charged the same $0.38 to the residential customers.
Discussion concerning the rate increase followed and whether to pass the rate increase
to the customer. Council also discussed that the drivers who drive the trucks zig-zag
down the streets which the contract indicates they are not supposed to do.
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Motion was made by Councilman Frazier to Approve Ordinance No. 02-97 providing
for Solid Waste Collection Fees Increase. Seconded by Councilman Jenkins.
CITY OF BANGER, TEXAS
ORDINANCE No. 02-97
AN ORDINANCE OF THE CITY OF BANGER, DENTON COIrNTY, TEXAS
AMENDING SOLID WASTE COLLECTION, SECTION 6.3149 OF THE
SANGER CODE OF ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Motion Carried unanimously.
11. Any Other Such Matters.
A) City Administrator advised that the heater went out at the Community Center
and it had to be replaced for about $1185.00 and $300.00 for material.
B) The Animal Shelter building is almost complete.
C} City Administrator advised he has a meeting this Thursday in Fort Worth with
the engineers for the 18" water line coming to Denton.
D) City Administrator also reminded everyone about the Chamber Banquet.
E) Mayor Coker advised Mr. Robert Patton had written a nice letter to the City
expressing a positive note to praise the City's service department.
F) Mayor Coker inquired if there was any report on the easements on Keaton.
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Councilman Jenkins stated that the City Administrator and himself had met with
John Mears and easements had been drawn and prepared and they are at a point
of negotiations with the property owners.
There are preliminary plans to take care of the drainage, however, everything is
depending on his easement.
Councilman Jenkins indicated this is a priority and possibly by the weekend they
can have some direction in which to pursue the matter.
G) Mayor Coker did make a statement that on Sunday night he passed by the Police
Station and noticed that there was a Councilman leaving from the Police
Department.
Mayor Coker asked Benny if he was having a problem, are Council members
checking or are they just visiting. He stated he could not imagine a Council
member just "hanging around" at the Police Station.
Mr. Keesler indicated that we are having computer problems.
Mayor Coker indicated that a Council member should not be involved with that
matter.
Councilman Jenkins asked if the computer was salvageable.
City Secretary indicated that it probably was not. Presently the main concern
is to recover 909 96 and possibly the 1997 files that are stored on the hard drive.
There is no back up support to their files. Basically everything is on the hard
drive. City Secretary stated if files can be recovered the computer is too old and
is probably not salvageable.
Chief Erwin indicated that he had looked at a software package which will cost
$4,995 that can operate on a PC.
Discussion continued
City Administrator stated he has handled hardware for 28 years and feel
adequate to conduct the survey.
Mayor Coker advised Benny to continue to check with other software packages
so something can be resolved on this problem.
H) Mayor Coker indicated that the P&Z Members have asked the Council for
guidance on what they want the Commission to do.
Basically does the Council want the P&Z to continue to work strictly with the
subdivision and zoning requests or does Council want them to pursue developing
some long range planning and will Council give their support if they do so.
Discussed were the Master Plans the City had done in the 80's. (Apparently
Council was not aware that these Master Plans were in safe keeping in the vault,
which included drainage, streets, capital, electrical, sewer, comprehensive
planning).
Glenn Shaw, Chairperson for P&Z, advised that he really did not get the
consensus from the board that they are all interested to All this.
Mayor Coker indicated that maybe they should get a consensus of the members
of the Planning &Zoning on whether they want to An this project.
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Councilman Frazier indicated he felt if these studies were done in 1987 nothing
has really changed that could affect Planning & Zoning. The subdivisions that
have come in do not affect P&Z.
Mr. Shaw stated that what he would like is that any time anything came to P&Z
on an ETJ Plat that the City could provide a big map with overlays indicated
what has been done.
Council indicated that if the members of P&Z are willing to pursue this then to
go ahead.
n Councilman Frazier asked if staff could pour a wall or something to divert the
water at the animal shelter.
Public Works Superintendent Chuck Tucker advised they could dig that road
and put in a culvert and then the water can go into the pond.
J) Councilman Richardson asked if there was any way light can be put on
top of the city trucks so that when they are sitting on the side of the street
working they can be visible.
Chuck Tucker indicated they all should have lights except for one of the old
trucks. He will get that done.
9. Executive Session pursuant to the Open Meetings Law, Chapter 551, Govt. code,
Vernon's Texas Codes AnnotatedVVVV� in accordance with the authority contained in Govt.
Code Section 551.074 Personnel Matters -
1) .Discussion of Annual Evaluation of City Administrator, Larry Keesler.
Mayor Coker Convened into Executive Session at 8:08 p.m.
10. Reconvene into Regular Session and Consider Appropriate Action, if any, as a result of
item discussed in Executive Session.
Mayor Coker Reconvened Council into Regular Session at 910 p.m.
A committee was appointed consisting of Councilman Richardson, Councilman Jenkins,
and City Administrator Larry Keesler. They are to meet and come up with the
evaluation form and procedures for the City Administrator.
The City Administrator will come up with some forms for evaluating Department Heads
and for Department Heads to evaluate their employees.
12. Meeting Adjourned.
. Coker III, Mayor
ATTEST:
Rosalie Chavez, City Secretary