07/07/1997-CC-Minutes-RegularMINUTES:
City Council
July 7, 1997
PRESENT: Mayor John Coker, Councilman Tammy Kincaid, Councilwoman Alice
Madden, Councilman Mike James, Councilman Jerry Jenkins, Councilman
Jimmy Frazier
®THERE
PRESENT: City Administrator Larry Keesler, City Secretary Rose Chavez,
Water/Wastewater Superintendent Eddie Branham, Street Department
Foreman John Henderson, Chief of Police Benny Erwin, Al Judkiewicz, Terry
Jones, Sam Burrus, Jane Edwards, Gene Edwards, Jay Beavers, Ben
Weatherall
1. Mayor Coker Called the Meeting to ®rder, Councilman James led the Invocation,
followed by Councilman Jenkins leading the Pledge of Allegiance.
CtINSENT AGENDA
2. a) Approve Minutes
b) Disbursements
Motion was made by Councilman Jenkins to Approve Consent Agenda with one
correction to the minutes of June 11, 1997 Special Called Meeting. Councilman
Jenkins indicated to correct minutes to reflect he was absent and not Councilman
James. Seconded by Councilwoman Madden.
Motion Carried unanimously.
3. Citizen's Input.
Al Judkiewicz, from Texas Waste Management in Lewisville addressed Council in
regards to the landfill expansions. Mr. Judkiewicz gave a brief report.
Ben Weatherall, 208 Walnut -Sanger, addressed Council in regards to the power
quality in town. Mr. Weatherall asked if there was a grid problem in town or if
anyone else was experiencing the same problem.
Mayor Coker did advise that the City has changed over to the new substation.
There were some initial problems with some of the equipment installed; however, it
has been corrected. Mayor inquired if Mr. Weatherall has spoke with the Electric
Department concerning his problem.
Mr. Weatherall advised he did talk to them before the Electric Department took
them off the same circuit as Hollingsworth.
Mayor Coker indicated the City is trying to correct the problem. Mr. Keesler also
advised they can put a monitoring device on it to see if they can determine what is
happenuag.
4. Consider and Possible Action Regarding request from Evening Lions Club and
Sanger Summer League for Parks Improvements.
Terry Jones, representing the Evening Lions Club, addressed Council. Mr. Jones
indicated that i�i 1993 Sanger Evening Lions Club was formed with the primary
purpose of developing and raising funds for a sports complex.
Mr. Jones indicated at the time the funds were donated they were to apply for a
grant. Tle former City Administrator t.heu instructed city workers and volunteers
to begin work on the field. Each year the Evening Lions Club would donate more
money in good faith that they would soon see the park finished.
In August 1996, Mr. Keesler informed them that the former City Administrator was
confused as to when the City was to apply for the grant. Tle money had to be on
hand before the City applied; however, all the funds had already been spent on the
park.
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Mr. Jones indicated that the Evenuag Lions Club would like the City to consider a
three year plan and set aside $30,000 from budgeted funds to be applied toward
completion of the Family Sports and Recreation Complex with the intent that on the
third year the City would apply to Texas Parks and Recreation for the grant.
Mr. Jones advised that the Evening Lions Club and Summer League will continue
to raise money for the baseball field. Mr. Jones also indicated it would have a tennis
court, basketball court, sand volleyball and a small playground.
Mayor Coker advised that the Council will place it on a future agenda for
consideration.
Jay Beavers, former President of Sanger Evening Lions Club also addressed Council
for them to consider this item during their budget preparations.
5. Consider and Possible Action on Board Appointments.
Planning &Zoning:
Re Appoint
Betty Jenkins
Mary Belle Sims
Charles Fenoglio
Peggy Haskins
Replace
Mike James
Consider Ricky Carter for 1 year remaining
Board of Adiustment:
Parks•
Re -Appoint
Allen Sweeney
Francile Sullivan
Ben Weatherall
Fred Yeatts
Re -Appoint
Jayne Ashcraft
Tony Tipton
Replace
Randy
Consider
Petterson
Julia Beavers
Beautification:
Re -Appoint
Wanda Ervin
Sue Trego
Galinda Powell
Replace
Esta Ashcraft with Nel Armstrong
Clyde Sanders with Carl Hachmeister
Library:
Re -Appoint all members with odd places for 2 years, and even places for 1 year
Industrial Develo meat
Re -Appoint all members
Motion was made by Councilman Jenkins to Confirm Appointments. Seconded by
Councilman Kincaid.
Motion Carried unanimously.
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07/07/97
6. Consider and Possible Action on Awarding Bids on Paving Improvements, Street
Repair, Overlay and Maintenance Program.
There were two bids received by Hunter Associates as follows:
Name of Bidder Bid Amount Add Alternate Total
All -Tex Paving, Inc. $1649652 $7%800 $2449452
Brock Paving Industries $153,700 $429000 $1959700
Mayor Coker informed Council that there was money left from the last street
improvements that the City did in excess of $100,000.00 that the city could be
utilizing for street improvements. Mayor Coker indicated he had asked Mr. Keesler
to establish a program for street improvements. The City engineer prepared a bid
notice and has submitted a letter to Council on what they did along with the bids
listed above.
Mr. Keesler indicated that basically the bids were to get Keaton ready for Denton
County to do the seal coating south of Duck Creek. They would then do the section
between Cherry Street and FM 455 and 5th Street east and will try to get Denton
County to come back and seal coat the area this year. Mr. Keesler indicated there
is $125,000 available in the CO 94 funds that can be available for these street
improvements.
Mr. Keesler recommended that the bid be awarded to the low bidder, Brock Paving
Industries.
Councilman Kincaid asked if they were planning to do this next year.
Mr. Keesler indicated this would be a 5 year program that would eventually get all
the streets in the entire City and on the 6th year they would begin again from the
beginning of the cycle.
Discussed.
Mr. Keesler indicated that the bid is higher than the funds available, however, it is
not a fixed amount; it will be based on square yards and quantity they use and funds
available.
Motion was made by Councilman Frazier to Award the Bid to Brock Paving
Industries. Seconded by Councilman Jenkins.
Motion Carried unanimously.
'1. Any Other Such Matters.
a) Mr. Keesler indicated there have been 29 building permits issued for housing
this year. Last year there were only 16 housing permits issued for the year.
b) Mr. Keesler advised they did the cut over on Keaton on Wednesday and
everything went well that night.
c) The culvert on Cherry and Sth Street should be completed shortly.
d) Councilman Jenkins indicated he had a couple of questions; however, he
would get with the City Secretary later to discuss.
8. Adjourned.
AT ST:
Rosalie Chavez, City
III, Mayor