07/28/1997-CC-Minutes-Work Session1VIINUTE5: City Council Workshop
July 28, 1997
MEMBERS
]PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilwoman Alice
Madden, Councilman Jimmy Frazier, Councilman Jerry Jenkins
MEMBERS
ABSENT: Councilman Mike James
OTHERS
PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Electric
Superintendent Jeff Morris, Water/Wastewater Superintendent Eddie
Branham
1. Mayor Coker Called the ,Meeting to Order. Councilwoman Madden led the
invocation followed by Councilman Kincaid leading the ]'ledge of Allegiance.
Z. Discuss Fiscal Year Budget 1997-1998.
Gity Administrator Larry Keesler addressed Council giving them a detailed report
on projected revenues and exl:emditures far 1997 - 1998.
Mr. Keesler stated that this budget year the budget would carry a beginning balance
of $190,000 to make the budget balance. He also indicated that in doing so it allows
for the City to have a Contingency of $123,845.
Mr. Keesler indicated that the revenues that were budgeted were low, however, if
we do exceed the budget amount it will just increase our contingency for the year.
Mr. Keesler discussed the debt service required this year. He also implied that when
Jeff made his budget presentations Council might want to increase the Electric
Dept's budget. They could do this by reducing the contingency fund.
Electric Superintendent Jeff Morris proceeded to go over his line item expenses. Jeff
discussed his salary request for his department and his step plan and education
requirements on each step. The important issue Jeff addressed was the funds
necessary to operate the system.
Jeff indicated that the city had to make some improvements to the system that would
probably be costly for the next five (5� years. However, he emphasized that after
five (� years the electric system would be back in excellent shape. Jeff also
guaranteed that after five years he could maintain the system with $60,000 for
capital.
Other issues discussed were the line item expense for pagers.
City Secretary was asked to find out why this was such a costly expense. The
Council also asked her to find out how many pagers were in the Electric
Department.
Discussed.
Another important issue addressed was the people "on call" and the response time.
Lengthy discussion followed and City Administrator was asked to take care of the
problem.
Another issue Council addressed was the contract for the uniforms. Staff was
instructed to find out if the contract can be broken since it is a 3 year contract.
City Secretary advised that Tim Souder negotiated the uniform contract right before
he resigned.
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07/28/97
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Discussed.
Jeff continued by finalizing his proposed capital expenditures.
3. Adjourned.
ATTEST:
I[�osalie Chavez, City
. Coker III,