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10/20/1997-CC-Minutes-RegularMINUTES: City Council October 20, 1997 PRESENT: Mayor John Coker, Councilman Alice Madden, Councilman Jimmy Frazier, Councilman Jerry Jenkins ABSENT: Councilman Mike James, Councilman Tommy Kincaid OTHERS PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Street Superintendent Chuck Tucker, Water/Wastewater Superintendent Eddie Branham, Chief of Police Benny Erwin, City Mechanic Tommy Belcher, Electric Superintendent Jeff Morris, Travis Roberts, Rick Vaughn, Floyd Cunningham, Prentice Preston, Richard Derryberry, Christy Punches, Amanda Pruett 1. Mayor Coker Called the Meeting to Order. Councilwoman Madden led the Invocation, followed by Councilman Frazier leading the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes b) Disbursements Motion was made by Councilman Jenkins to Approve Consent Agenda. Seconded by Councilman Frazier. Motion Carried unanimously. 3. Citizen's Input. None. 4. Consider and Possible Action to Appoint Municipal Court Clerk. Motion was made by Councilman Frazier to Appoint Christy Punches as Municipal Court Clerk. Seconded by Councilwoman Madden. Motion Carried unanimously. 5. Consider and Possible Action Regarding a Request from Lone Star Gas to Erect a Transmitting Tower on City Property. Floyd Cunningham, Lone Star Gas -Denton office, and Rick Vaughn from the Ft. Worth office were both present to address this item. Mr. Cunningham apologized for the over zealous young man who rushed out and placed the tower up without Council's authorization. Lone Star Gas did go back out there and removed it. Mr. Cunningham stated they were officially now requesting approval from Council - for Lone Star Gas to install a 30 foot free standing tower with antenna on City property. It is a monitoring device and it :will be used to monitor and control gas pressure 24 hours a day in the City of Sanger. Eddie Branham advised Mr. Cunningham that Lone Star Gas needed to move the location four feet to the North. The one that was placed there before was directly over a City water line. Mr. Cunningham indicated that it would not be a problem. Motion was made by Councilwoman Madden to Approve request from Lone Star Gas to erect a transmitting tower on City property. Seconded by Councilman Jenkins. CC MINUTES 10/20/97 Motion Carried unanimously. PAGE 2 6. Consider and Possible Action Regarding a `Professional Service Agreement with Hunter Associates for the Painting of the Water Tower. Mr. Keesler advised that this item was tabled at their last meeting since there was no one present to address this item. Councilman James had expressed concerns of possibly getting a painter to paint the tower and not having to pay the $5,000 for the engineering fees for painting the water tower. Mr. Keesler indicated Mr. Travis Roberts was present to address their concerns and to explain the need for the engineer service. Mr. Roberts, from Hunter Associates, lot of cities solicit bids off the street o approval from TNRCC. Everything engineer's seal on the documents. addressed Council indicating he has seen a from others without engineering plans or that is submitted to TNRCC requires an Mr. Roberts continued by reporting on the history of the water tank. He advised it was built by Brown Steel out of Alabama or Georgia, and at that time it was painted on the inside and outside. Sometime after this the City paid someone to paint the inside. He does not know the details, however, he does know the material used was an AWWA paint spec - which is a WWA - System 5 that consists of a wax coat. This is what is applied to the steel tank on the inside. Mr. Roberts advised he has not personally seen it, however, he understands that is what is inside. Mr. Roberts recommended that the City needs to take it out and the only way it can be done is by steam blast cleaning. Mr. Roberts recommended that the tank be drained and inspected in order to determine what is actually on the inside. The outside of the tank has an epoxy coating and it has chalk and it has discolored and needs to be painted. Mr. Roberts estimated the cost to be between $75,000 and $100,000 on the exterior only. This does not include the cost to repair the inside. Mr. Roberts indicated if the tank is drained he could send a tank climber down to look at the inside. Mr. Roberts explained the sand blasting procedure and the umbrella that is used over the tank which keeps the air from being contaminated. He suggested, if the City does proceed to repaint the water tank, that it be done when the demand is not so high. Mr. Roberts further advised that if he helps the City to paint the outside of the tank and then two months later a hole rusted from the inside, Council might ask, "Why were they not told as to the condition of the inside of the tank?" This is the reason he has advised Council of all the possibilities that might exist so that there will not be any misunderstandings. -- Discussion followed. Concern was emphasized as to the cost it would take if the inside and outside had to be repainted. The $75,000 would not cover both. Councilman Jenkins indicated he was not aware that engineering services were required in repainting the tank. He later visited with Chuck Tucker who advised it is mandatory due to all the inspections that are required. Motion was made by Councilman Frazier to enter into a Service Agreement with Hunter Associates Engineering for Painting of the Water Tower. Seconded by Councilman Jenkins. CC MINUTES 10/20/97 Motion Carried unanimously. PAGE 3 Councilman Frazier advised that he noticed Northwest made a "killing" on a Dr. Pepper advertisement sign. These companies come in and advertise on schools and City property. Possibly the City could work out a "deal" with Nike on the water tower. This type of advertisement is the thing of the future. Council agreed that the school needs to be contacted to see if they want to use the school's logo on the tower to possibly offset the expense. 7. Consider and Possible Action Regarding ETJ Final Plat of N.L. Hobbs Addition, Lots 1 - 5, Block A, being part of the R. Bebee Survey, Abstract No. 2920.006 acres located on FM 455 and Marion Rd. , Motion was made by Councilman Frazier to Approve ETJ Final Plat for N.L. Hobbs Addition, Lots 1 - 5, Block A, being part of the R. Bebee Survey, Abstract No. 29, 20.006 acres located on FM 455 and Marion Rd. Seconded by Councilman Jenkins. Motion Carried unanimously. 8. Consider and Possible Action Regarding Interlocal Agreement for Fire Protection Services between Denton County and the City of Sanger. Jeff Morris presented a map indicating the Fire district and a chart list with the summary of the fire runs inside and outside the City limits. The Mayor expressed concern that the City budgeted $130,000 for the Fire Department and only 45 fire calls were inside the City limits and 136 fire calls were outside the City limits. There were three times more calls in the County. The taxpayers within our City limit has to pay for the majority of the budget. The Mayor could not understand why the County does not pay more to the City to help fund the Fire Department since the majority of calls are outside the City. Issues of concerns addressed: Who creates the Fire District and how can it be changed? Revenues the City collects from the County. Can residents in the rural areas pay for some of the fees? Jeff indicated he could get with Mr. Keesler to try to prepare whatever is necessary and go talk to whoever he needs to in regards to this issue. He will then report back to Council. Discussion followed. Motion was made by Councilman Jenkins to Approve Interlocal Agreement for Fire Protection Services between Denton County and the City of Sanger as presented. Seconded by Councilman Frazier, Motion Carried unanimously. 9. Consider and Possible Action to Award Bid on a Backhoe. Two bids were received as follows: Com�anv Name Term in Months Monthly Payment Total Bid Dallas Ford New Holland 60 $778.68 $40, 432.00 G&G Tractor Co. 48 (or) $955.05 $409870.00 60 $787.12 CC MINUTES [0/20/97 PAGE 4 Mr. Keesler recommended low bid of $40,432.00 from Dallas Ford New Holland. Motion was made by Councilman Jenkins to Accept low bid of $40,432.00 from Dallas Ford New Holland for the purchase of a Backhoe. Seconded by Councilwoman Madden. Motion Carried unanimously. 10. Consider and Possible Action to Determine the Amount of Water the City needs to Subscribe from Upper Trinity Regional Water District. 11. 12. Mr. Keesler addressed this item and indicated that in 1991 the City agreed to subscribe from Upper Trinity Water District 500,000 gallons of water. This was surface water supplied by Upper Trinity from Lake Lewisville and piped to Sanger. The City would pay our portion for the cost of the water treatment plant. The city has also paid administrative fees to Upper Trinity for the past six years, for a total fee of about $30,000. The last three years the City has been paying a facilities charge. Once the water line is completed from the City of Denton to Sanger's ground storage tank and water gets pumped to the City's ground storage tank the City will be obligated to Upper Trinity Water District for $90,000 a year for the right to subscribe to 500,000 gallons of water. The cost to use the water would be an additional $0.75 per 1,000 gallons. Mr. Keesler indicated that if the City decided they did not need the entire 500,000 gallons of water and reduced that capacity by 200,000 gallons the City could save $36,000 a year once the water line is in place. Mr. Keesler prepared a chart with estimated populations to the year 2010. The chart indicated demand needs per day for water being 150 gallons per day per capita. The City has never used more than 185 gallons per day per capita. The amount of water produced by all the wells is 1,144,800 gallons per day. If the largest well was out of service the amount of water produced would be 712,800. In summary, Mr. Keesler was giving Council enough information to possibly reduce the subscription by 2MGD. Mr. Keesler proceeded to advise Council that if the City saved $36,000 per year by the year 2010 it would save the City $468,000. He also indicated that Travis Roberts is also in agreement that the City could reduce the subscription from 500,000 to 300,000. Discussion continued. Travis Roberts recommended that Council get Tom Taylor from Upper Trinity to come down to address their concerns and answer any questions they have. Consensus of Council to postpone item to allow Mr. Keesler to get more information. Discussion Regarding Setting a Date for the City Manager's Evaluation. Mayor Coker advised that the last evaluation was done 6 months ago with the understanding that there was a re-evaluation to be made 6 months later. Council agreed that the evaluation forms the agenda for the next meeting. Council Any Other Such Matters. be submitted to Council, then placed on CC MINUTES 10/20/97 PAGE 5 Mr. Keesler advised Council of the letter received rom TNRCC. He indicated Travis Roberts will be responding on behalf of the City. Mayor Coker asked if there were bend copies of the letter from TNRCC sent to anyone beside the City of Sanger since he had heard two interpretations of this letter already. Mr. Keesler indicated that this information can be obtained from TNRCC since the information is open records. 13. Adjourned. ATTEST: �o0, � .A �7 Rosalie Chavez, City Seetary �, III, Mayor