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02/21/2000-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, FEBRUARY 21, 2000 7:00 P.M. 201 BOLIVAR 1. Call Meeting to Order, Invocation, Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: February 7, 2000 Workshop February 7, 2000 b) Disbursements 3. Citizen's Input. 4. Consider and Possible Action on Ailowing the Beautification Board to Solicit Bids for Christmas Decorations, 5. Conduct Public Hearing to Consider a Zoning Request Change From 2-F (Duplex) to NIF4 (Multi -Family) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. 6. Consider and Possible Action Regarding a Zoning Request Change From 2-F (Duplex) to MF-1(Multi-Family) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. 7. Consider and Possible Action Regarding a Final Plat on Property Legally Described as Ridgeerest North, Phase I -A, Lots 9,10 and 11, Block A. Property is located in the ETJ on Union Hill Road. 8. Consider and Possible Action on Designation of Locust Street as Truck Route - Requested by Billy Jack Hampton. 9. Consider and Possible Action on OrdinanceAmending the Number of Prints Required for Submission with a Preliminary andlor Finai Plat Application. 10. Consider and Possible Action to Issue Election Order for General Election to be held May (, 2000. 11. Consider and Possible Action on Beginning Removal of Tanks on the Chambers' Property. 12. Consider and Possible Action on Resolution #02-02-00 -Authorizing the Submission of an Application to the Texas Department of Housing and Community Affairs for the Home Investment Partnership Program. 13. Consider And Possible Action Regarding Adoption of Ordinance #02-04-00 - Amending Article 6.505 - Food Establishment Rules. 14. Consider and Possible Action Regarding Budget Line Item 58-5310 - R & M Building in the Enterprise Fund. 15. Consider and Possible Action Regarding Amendments to Budgeted Items in Debt Service for Fiscal Year 99/00. 16. Consider and Possible Action Regarding Amendment to Budgeted Item in R & M Vehicle For Police Department. 17. Consider and Possible Action Regarding Sidewalks in the Downtown area. 18. Any Other Such Matters. 19. Adjourn. Rosalie Chavez, City Date & time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact. the City Secretary's office at (940) 458-7930 for further information. fff PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn Ervin, Councilman Carroll McNeill, Councilman Andy Garza, Councilman Joe Higgs OTHERS PRESENT. City Manager Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Auditor Bill Spore, Woodrow Barton, Ken Cornell 1. Mayor Called Meeting to Order 2. Discuss Fiscal Year End Audit for 1998-1999. Bill Spore, Auditor, addressed the Council regarding this item. He indicated the first few pages of the booklet he gave them were all required format. Councilman Higgs indicated on Page 2, City Administrator should be changed to City Manager. Mr. Spore went over the combined balance sheet of all fund types and account groups. He indicated assets went up $600,000.00. Revenue and Expenses were discussed, Mr. Spore indicated revenues were up almost $4009000.00. Discussed Sales tax, and Franchise taxes. Discussed Capital Outlay. Mr. Spore indicated under Total Other Financing Sources and Uses the proceeds of capital leases and notes payable for the current year is $181,000,00, these are new leases and a new bank loan taken out during the year to finance capital additions. Mr. Spore indicated the bottom line of the General Fund was in excess of $12,000.00. Discussed Special Revenue Funds including 4A and 4B. Discussed Revenue and Expenditures of the Utility Fund, the Utility Fund had a profit of $155,000A0. Discussed the Statement of Cash Flows. Discussed the long term debt, Mr. Spore indicated the refund of the bond issue saved the City approximately $130,000.00. Mr. Spore went over the statement of revenues and expenses within the departments and budget. He indicated that overall the revenues were $229,000.00 over budget, and the expenditures were $257,000.00 over. Discussed additions to General fixed assets changes in property, plant and equipment, and the long term debt. Discussed the accrued compensated absences, Mr. Spore indicated they had increased by $32,000.00 over last year. Discussed Debt Service, and restricted cash accounts. Discussed reserve and fund equities, schedule of insurance and the required schedule of water and sewer customers and rates. Mr. Spore went over the analysis of tax receivables. Mr. Spare indicated there was only oue comment on the management letter, but it was a repeat comment from the prior year, the comment was that the City still did not have an inventory system in the Electric Department. He indicated they were working on I t. Mr. Spore indicated he had in the prior year also commented about developing a procedure for reconciling the general ledger accounts every month, and that it had all been accomplished. He indicated the audit this year was much cleaner than it had been in the past, and that the City Manager and City Secretary had done very well. He indicated he was very impressed with how well Rose had implemented the changes they had talked about last year. Councilman Garza asked if there was going to be a fund for the connection fees. Discussion regarding fund for° the tap fees. Council instructed Staff to put water and sewer in separate accounts. Sill Spore suggested to retitle the existing accounts at the bank for these funds. Coimeil agreed to retitle the accounts and combine funds from water and sewer reserve accounts with the tap fees. Discussion regarding Hotel/Motel tax. Discussed amendments to budget. 3. Workshop Adjourned. LAW, IFfit'jid FEBRUARY 79 20Ci PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn Ervin, Councilman Carroll McNeill, Councilman Andy Garza, Councilman Joe Higgs OTHERS PRESENT: City Manager Jack Smith, City Secretary Rose Chavez, Administrative Assistant Samantha Renz, Electric Superintendent Jeff Morris, Vehicle Mechanic Tommy Belcher, Auditor Bill Spore, Lisa Hardy - Sanger Courier, Woodrow Barton, Ken Cornell, Shelley Ruland, Mike James, Andra Watson, Helen Bounds, Elizabeth Higgs, Rheba Marshall, Nel Armstrong, Alice Madden, Alfonso Garza, James Charles, Curtis Amyx, Robert Richardson 1. Mayor Called Meeting to Order, and led the Invocation, Councilman Jenkins led the Pledge of Allegiance. CONSENT AGENDA 2. a) Approve Minutes: January 18, 2000 b) Disbursements Councilman McNeill indicated an amendment needed to be made to the minutes under the Reconvened meeting he was not present. Councilman Jenkins moved to approve all items on the Consent Agenda as presented. Councilman Garza seconded. Motion Carried unanimously. 3. Citizen's Input. None. 4. Consider and Possible Action on Budget Amendments for Fiscal Year 1998/1999. Mayor indicated there were five amendments to the budget that had been discussed in the workshop. Councilman Jenkins moved to amend the 98/99 Annual Budget for the City of Sanger as presented to the Council in the Council Packet. Councilman Ervin seconded. Motion Carried unanimously. Amendments as follows. Department Bu^ dget Actual Over Amend EF Administration 113,729 136,396 22,65? Legal 49000 119562 79562 79500 Engineer 0 7,490 79490 7,500 15,000(water revenue) GF Administration 126,482 138,255 11,774 Legal 41000 11,562 79562 71500 Engineer 0 5,911 69000 6.000 13,500 (prop tax rev) Enforcement) Inspection 12,000 369628 24,628 Dues & reg. 0 21795 29795 21800 Other oper. 0 29459 29459 2,500 It & M Bldg. 0 49788 4,788 41800 Capital Add. 0 91548 99648 9 600 19,700 (prop tax rev) Sullivan Center 4,875 10,166 5,291 Contract SVC 19300 5,750 49450 4,500 (prop tax rev) Solid Waste 206,300 280,223 73,923 Contract Collection 200,000 270,325 709325 70,000 (waste collect.) Bill Spore went over the amendments again, he indicated all items relate to departments that were more than 10%over budget, he indicated all were supported by revenues over budget. 5. Consider and Possible Action on Fiscal Year 1998/1999 Audit - Presented by Bill Spore, Councilman McNeill moved to accept the Audit as presented. Councilman Jenkins seconded. Motion carried unanimously. 6. Consider and Possible Action on Appointment of Auditor for Fiscal Year 1999/2000. fl��flflfl Councilman Higgs moved to reappoint BIII Spore for next year. Councilman McNeill seconded. Motion carried unanimously. 7. Consider and Possible Action Regarding Request from the Sanger Area Historical Society to Apply for Submission of Application of the Sanger Library Building located at 403 7" Street to the National Register of Historical Places. Nel Armstrong, 216 Diane Dr., indicated she was president of the Sanger Area Historical Society. She explained the purpose of the society and introduced the officers of the society. Ms. Armstrong indicated the society would like to keep the Council involved and informed. She indicated the society would not do anything that affects the City without Council permission. The society would like to try to get the Old Presbyterian Church recognized as a Federal Historic Site. The board will try to do the paperwork themselves. Ms. Armstrong indicated they would like Council's permission to apply to the National Register for designation as a Historical Site. Councilman Garza moved to give permission. Councilman Higgs seconded. Motion carried unanimously. 8. Consider and Possible Action Regarding Request from the Sanger Area Historical Society to Seek Information Concerning Cost of Replacement of the Foundation on the Sanger Library Building at 403 7' Street. Nei Armstrong indicated they are going to try to meet three goals in reference to the building, first, to apply to the National Register, second, to get cost on foundation of building, and third to paint the building. Discussed regarding the estimate and the oral and written history of the City. Councilman Jenkins moved to allow the Sanger Area Historical Society to pursue estimates on the foundation of the Old Sanger library, Councilman Ervin seconded. Motion carried unanimously. Discussion regarding the older homes and buildings in town. 9. Consider and Fossible Action Regarding a ldelease of Lien on Froper ty Located at 603 N. 10"` Street. Councilman Ervin moved. to release the lien on property located at 603 N. 1 Qth Street, Councilman Jenkins seconded. Motion carried unanimously. 10. Consider and Fossible Action on Awarding Bid for Capacitor Banks and Equipment+ Jeff Morris addressed this item and explained capacitor banks and their function, he recommended to go with the low bid. Mayor asked if this was a budgeted item. Mr. Morris indicated it was. Discussed where capacitors are currently located. Discussed items the Electric Department was buying. Mr. Morris indicated they would be buying one 600 KVAR, which is a complete unit, and one 300 KVAR, seven controllers to go on existing capacitor banks, and two replacement capacitor banks. He indicated he was ordering four singles, two of them were spares. Councilman McNeill moved to purchase one 600 KVAR, and one 300 KVAR, 2 replacement banks, not knowing the size, and seven counters from Techline for $18,255.00. Councilman Higgs seconded. Motion Carried unanimously Amendment made to motion: Councilman McNeill amended motion to award the contract to Techline for $18,255.00 for capacitor banks and equipment subject to the specifications which are now attached. Techline bid includes: One 600 KVAR, two 300 KVAR, six 200 KVAR, three 7200 KVAR and eight Time controls with temperature and voltage override. Councilman Higgs seconded the amendment. Motion carried unanimously. 1L Consider and Possible Action on Appointments of Fire Chief and Assistant Fire Chief. Councilman Jenkins moved to accept the appointments of Jeff Morris as Fire Chief, and David Pennington as Assistant Fire Chief. Councilman McNeill seconded. Motion carried unanimously. 12. Consider And Possible Action Regarding Renewing the EMS Continued Education Contract with ABC Resources. Jeff Morris addressed this item, he indicated the instructor comes once a month and gives a three hour class for $120.00 /month. Councilman Jenkins moved to renew the EMS Continued Education Contract with ABC Resources Councilman Higgs seconded. Motion carried unanimously. 13. Consider and. Possible Action on Ordinance 02-01-00 -Amending Water and Sewer Tap Fees Ivapartments and Motels. Rob Richardson, 5949 Cherry Ln., Dallas, addressed the Council regarding this item, he indicated that there was a tremendous demand in Sanger for affordable housing. He indicated he had looked at several possible sites for multi family. He indicated before they get to far into the project they wanted to talk about the impact fees, with the current tap fees the project would be unfeasible. He indicated they would like to develop in Sanger, and hoped the fees could be worked out somehow. City Manager went over a comparison handout he had given to Council, comparing our tap fees to Denton's and Corinth's. Councilman Garza asked the City Manager to explain how he figured that apartment dwellers use less water than home dwellers. �' C,ity Manager indicated the City of Denton had done a study, it indicated that apartment dwellers use approximately 30% of the water home dwellers use. Discussion regarding water usage. Rob Richardson indicated they were looking at building a 650 sq. ft. apartment, and that was not comparable to a home. Councilman Garza indicated he did not have a problem lowering the price for Motels, but he did for apartments. Councilman Jenkins suggested taking no action on the item at this meeting, but felt it should be given further consideration and put back on the agenda at a later date. Councilman Jenkins moved to postpone action on Item #13, Ordinance #OZ-01-00 for a later date. Councilman Ervin seconded. Motion carried unanimously. Councilman Jenkins indicated he would like to see Denton's study. 14. Consider and Possible Actian on City Manager's Evaluation Form. Councilman McNeill moved to adopt Jerry Jenkins form. Councilman Higgs seconded. Motion carried unanimously. 15. EXECUTIVE SESSION: In Accordance with Texas Government Code, Subchapter D, Section 551.074 (PERSONNEL): a. Evaluation of City Manager Convened into Executive Session at 8:03 P.M. 16. RECONVENE into Regular Session "tit, "wit]r Action, if Any, on Items Discussed in Executive Session. Reconvened into Regular Session at 9:37 P.M. Evaluation is complete, no need for discussion. Council will reevaluate the first meeting in April. 17. Any Other Such Matters. a) Mayor read a letter from Dr. Joyce Snay at the University of North Texas commending the City Secretary for obtaining her re -certification. 18. 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Art t- I Le It . ..I�Ii f �.. ;,_I .. ev.l kit 9 FIt ;:i'.f It I i .Cr E r' ti, Ci F et 7 (t F. it I,_tiR?_ is it z <<r+ Af_ rtr I v .�vi`I . ... ;v5 7 'y r _Ici ii j IN Li ii F- i t l:+ +yi. .. it i i- It i �i fit+' t— 1. February 175 2000 To: Honorable Mayor and Members of the City Council Fr: Jack Smith, City Manager Re: Request from Beautification Board This request was from the Beautification Board. The Board met on February 14, 2000 and indicated it was their understanding that the Council had approved in the Electric Department Budget in line item 58-6020 (Other Improvements) an amount for Christmas Decorations. In the current budget there was an $18,000.00 allocation for these improvements. A representative from the Board will be at the meeting to address the Council concerning this item. t February l 7, 20�0 To: Honorable Mayor and Members of the City Council Fr: Jack Smith, City Manager Re: Zoning Request The Planning and Zoning Conunission on February 10, 2000 unanimously voted to recommend denial of this request. City of Sanger Planning & Zoning City Council P O Box 1729 Sanger, TX 76266 RE: Application for zoning change 903 Keaton Road, Sanger TX Dear Sirs, January 10, 2000 I own a 5-acre tract of land located at 903 Keaton Road in Sanger (description attached). I believe that the land is currently zoned 2-F for duplexes and I would like to request that the zoning be changed to MF-I for multi -family residential. The reasons for my request are, first, that the regulations governing the 2-F zoning classification are more stringent and would require a significant amount of additional capital compared to building dwelling units under an MF-1 classification. Secondly, I wouldn't mind spending the additional money except for the fact that the mobile home K park adjacent to my property does not seem to be able to maintain an acceptable quality of appearance, I know the city of Sanger has made mTorts to improve the conditions there and I appreciate your efforts. The additional cost of building units that meet the 2-F zoning would increase the rent so' much that due to the location of the property it would make it impossible to rent. We want to build as nice of a unit as possible but due to the location of our property " which is next to a substandard mobile home park, it would not be feasible to build units under 2-F which requires larger units with attached garages. We feel that quality housing that is affordable is needed in Sanger and with the approval of the zoning request we can achieve this. ( Legal Description THE PROPERTY: Lt.± i nc) ;ill t:lrra l: c(, r to in lot, L•ract or parcel of land . situated in 1.1ta lirnc•y 't'too!r•wr~t;t•er Survey,' RbuL•ract Number 1241, City or .jnciet , Denlooll C:c:unLy, Texao, and being all th►nt c:erLair► tract ul land (.l��,critu�cl 1n deed to !filly Jo Pratt, et ux, recorded in vu) nm!• 2765, Page 72U oG Lira Itual i'roijarL•y Records of DetfLtsn t.omti•y, 41'ex.tin, :tad briny more particularly described nn follows: r 1)t:c;%Ifill IMow al :f ',/U" h run cud Cuutrd in �KenLvn ttund (a public t:vntlway) at. Llm nurl•hc:ast corner of said Pratt traeL•,' said point Irnhny I:1111 ttuul.lfr•onlea currter of Ilourlattd addition, an addition to tit, c h Ly tar :;any��r, UunLun County, 'rexau,. accordiny Lo Lire plat Lirr_t:cur rec:toortit.cl ill C,altineL F, Page 91 of the flat• Records of Ill±nl•un t:utufLS', 'i'taxrts; 't'ii►att:►: S qU"3t,'S5" t,, L7U.3U CeeL wilt► quid roadway and Cite r:,rtt: i t rtty or rta i d 11raLt: Lcael: to a 1/2" iron roll net at Life ti��u►.It��:tat: LFtr,:cecrC, said pulnL• belay Lhe northenoL• corner of LhttL• CI%r in t.r,,teL or Intid described in deed to r,D.I.C. as receiver rur 1 its lt;t. Mat,i(rnnl imnrrk or Sawyer all recorded in Volume 3190, Tacit• 17.0 u1 fait(: itro.t1 Property Records of Denton 'County,, •Texan, rt•n (n::ai(i la)int: n ;t/I)" iron Cud' Courrd i)eat•s S 11 024101" W, to '111101I K West*, 11.44.52 feel: along Lire south Line uC' Raid Pratt Lrnt:f: anti• Lh(: nuf•th line vC said t'.D.I.C. trncL• Lo a 1/2" iron toll t'uutttl to" Lltr_ 009L Line of Lhat• certain tract of land ttt?t IAle*r, "Imd in dead Lo itaymond D. Forester recorded in Volume 1U99, Maya 'llU ur tite !teal hropr_rty Records of Den Lon County, Texas; 'Pitt;ttCIs If qU °>G' 17" W, 1I0.29 CeeL• along the east line• of ►alcl i�vt•Lr.t' LrrrcL rand tlfe west. line of said eVaLL tract to .a )" I'it't' G�nce corner IwsL• at Life northwest cortter{;LltereoC, •same bra ky the nuulitwest. corner of •said. Uourland Additioh; '1'I1 la4t;1: • I;nst, 1243.y7 Ceel• �alouy this souLlt line of said additlun otnd Life north line of said PraLl•.,tract to the ,rowr,.or* D3t3INNim; Wtd cunLalnlny npprvximaLely 5.U93 acres of land:',;`.:; 0 1 Its to It I • ,•,+ • 1, • • 00002 V City of TO: Property Owners FR: Rosalie Chavez, City Secretary The City of Sanger's Planning and Zoning Commission will Conduct a Public Hearing on Thursday, February 10, 2000 to Consider a Zoning Request Change From 24 (Duplex) to MF4(Multi4amily) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. The City of Sanger's City Council will Conduct a Public Hearing on Thursday, February Al. 2000 w Consider a Zoning Request Change From 2-F (Duplex) to MF-1 (Multi -Family) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd Attached is a form for you to sign stating whether or not you approve of this request. Zf for any reason you do not approve, or have any questions regarding this request please plan to attend this public hearing. RC:sr Enclosure so: soi.tvwR BrREEr BANGER, TE7[AS 76ss66 94o•4ss-793o P.O. SOZ s�B 94o-4SB-4=so FAZ Albert Juarez 1832 Melinda Myrl Sanger, TX 76266 ($69,391) Rachel Sterling 1834 Melinda Myrl Sanger, TX 76266 ($70,344) Van Cross c/o Burl H. Bourland 1707 Emerson Ln. Denton, TX 76201 (1836 Melinda Myrl - $702344) Khosrow Sadeghian P.O. Box 2451 Coppell, TX 75019 ($652851420) Margaret Williamson P.O. Box 910 Sanger, TX 76266 (105 Tammy - $5,991) Rena Pelis 107 Walter Way Sanger, TX 76266 ($11500) Mahlon Gonshorowski 109 Walter Way Sanger, TX 76266 ($199110) Fay Winchell 39 Salen Ln. Bella Vista, Ar 72715 (125 Lynn - $109920) Gertrude Henkel 129 Lynn Ln. Sanger, TX 76266 ($6,514) Michael Ceballos 1609 Fairfield Circle Sanger, TX 76266 ($62,463) Donna Wilson 1611 Fairfield Circle Sanger, TX 76266 ($641360) Kim Whitener P.O. Box 50113 Denton, TX 76206 (1613 Fairfield $66,736) James Hubbard 1512 Shady Oaks Ln. Fort Worth, TX (1615 Fairfield $66,736) William Glenn Stogsdill P.O. Box 722 Sanger, TX 76266 (Keaton Rd. $822791) Allan &Beverly Brickley 1100 Keaton Rd. Sanger, TX 76266 ($103,126) Hughes Family Partners 213 Hillcrest St. Sanger, TX 76266 (1803 Melinda Myrl = $73,032) (1814 Melinda Myrl - $69,041) (1816 Melinda Myrl - $69,041) Roberta Court 1807 Melinda Myrl Dr. Sanger, TX 76266 ($68,465) Mark Pearce 901 Keaton Sanger, TX 76266 ($67,786) Edgar Barrow 1802 Melinda Myrl Sanger, TX 76266 ($672770) Anna Hernandez P.O. Box 730 Sanger, TX 76266 (1804 Melinda Myrl - $662164) Roger Kincaid 1806 Melinda Myrl Sanger, TX 76266 ($66,885) William Dickson 1808 Melinda Myrl Sanger, TX 76266 ($65,967) Samantha Renz 1810 Melinda Myrl Sanger, TX 76266 ($552324) Carol Tucker 1812 Melinda Myrl Sanger, TX- 76266 ($52,697) Vilma Treminio 1841 Melinda Myrl Sanger, TX 76266 ($712232) Richard Worthy 1837 Melinda Myrl Sanger, TX 76266 ($62,914) Deborah Hendrix 1818 Melinda Myrl Sanger, TX 76266 ($541887) Glynis Avant 1820 Melinda Myrl Sanger, TX 76266 ($53,999) Dwayne & Leisha Trower 1822 Melinda Myrl Sanger, TX 76266 ($701337) Katherine Wordell 1824 Melinda Myrl Sanger, TX 76266 ($592053) Rita Jordan 1826 Melinda Myrl Sanger, TX 76266 ($5%053) Mona Stone 1828 Melinda Myrl Sanger, TX 76266 ($592053) Jose Castillo 1830 Melinda Myrl Sanger, TX 76266 ($67,996) LEGAL NOTICE The City of Sanger's Planning and Zoning Commission will conduct a Public Hearing Thursday, February 10, 2000 at 201 Bolivar, 7:00 P.M, to Consider a Zoning Request Change From 2=F (Duplex) to MF-1(Multi=Family) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. Rosalie Chavez City Secretary LEGAL NOTICE The City of Sanger's City Council will conduct a Public Hearing on Monday February 21, 1000 to Consider a Zoning Request Change From 2=F (Duplex) to W4 (Multi -Family) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. Rosalie Chavez City Secretary Run 1 time FROM KHOSROW SADEGHIAN FAX NO. : 972-471-1754 Feb. 02 2000 01:49PM P2 P&Z 02/10/00 CC 02/21/00 ZONING REQUEST To Considers Zoning Request ChangeFromo 2-F (Duple:) to MF 1(Multi-Famiiy) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. If you disapprove this Request, please be in attendance at the scheduled meetings. Please check one: .., ,�rr„r�� �s I approve of the Request I disapprove of the Request n P&Z 02/10/00 CC 02/21/00 ZONING REQUEST To Consider a Zoning Request Change From 2-F (Duplez) to MF-1(Multi-Family) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. If you disapprove this Request, please be in attendance at the scheduled meetings. Please check one: I approve of the Request t1 I disapprove of the Request Comments: '� � � �� ,, � • ' � r 1 �: , . -9� r l� �� a Y ��1 YVl •V ��.�zY t� 2. �I�c1 V` �C. 1 t,t�1��-ei Please Print Your Name ®®���� P&Z 02/10/00 CC 02/21/00 ZONING REQUEST To Consider a Zoning Request Change From 2-F (Duplez) to MF-1(I�vlalti-Familyj on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. If you disapprove this Request, please be in attendance at the scheduled meetings. Please check one: I approve of the Request I disapprove of the Request Comments: SIGNATURE DATE Please Print Your Name P&Z 02/10/00 CC 02/21/00 ZONING REQUEST To Consider a Zoning Request Change From 2-F (Duplex) to MF-1(Multi-Family) on Property Legally Described as Abstract 1241 in the Henry Tierwester Survey, Tract 217, Being 5.00 Acres. Property is located at 903 Keaton Rd. If you disapprove this Request, please be in attendance at the scheduled meetings. Please check one: I approve of the Request I disapprove of the Request Comments: Please Print Your Name February 1 S, 200U To: Honorable Mayor and Members of the City Council Fr: Jack smith, City Manager Re: Final Plat for Ridgecrest North 4n February 17, 2000 the Planning and Zoning Commission unanimously voted to recommend approval of the Final Plat for Ridgecrest North, Phase 1-A. Kevin Murphy will not be able to attend the meeting to address the Council in regards to the plat; however, he has indicated all items on the City Engineer's letter have been addressed. HUNTER ASSOCIATES TEXAS, LTD. ENGINEERS/PLANNERS/SURVEYORS et40 WALNUT HILL LANE • ON! DLEN l tb 4 SUITE 500 • DALLAS. T!%AS t523t•4>S0. 214p0p•p�71 • FA% 21u6pp $79s Eal1Z MAW STREET • SUITE 105 • FRISCO% TEXA3 73034 •9?2R12E400 • FAX 9721M 4800 1 f06 CLAYTON LANE • SUITE *I OE • AUSTIN, TEXAS 79723.1033 •312(45448716 • FAX 3127454.2433 February 119 2000 Ms. Rosalie Chavez City of Sanger PO Box 578 Sanger, Texas 76266=0578 Re: Ridgccrest North, Phase 1-A Final Plat 3 Lots, 4.06 Acres Sanger, Texas Dear Ms. Chavez: We have received a copy of a Final Plat prepazed by Alliance Area Surveying of the above referenced development dated February 3, 2000. in addition, we were provided a copy of the Preliminary Plat for Ridgecrest North, Phase 1 dated July 15,1 "7 and a small copy of a larger area with lots and streets shown. Our comments are as follows: 1. Ail fees shall be paid in accordance with all City rules, ordinances and policies. 2. Additional comments may be received from Public Works, Code Enforcement and the Fire Department. 3. The property appears to be located within the City of Sanger ETJ west of Union Hill Rd and north of FM 455. 4. Water, sanitary sewer and drainage pla»s have not bcrn provided for review. However, the three lots to be developed are in between the lots previously platted as Ridgxrest North, Phase 1. It is assumed that drainage will flow along the Developer's property, water will be provided by Bolivar WSC and sanitary sewer will be provided by on -site systems. 5. It is our understanding that the Preliminary Plat has been previously approved and filed with the County. A that a copy of the filed Plat be provided to the City. 6. There is a discrepancy in the field notes and the drawing for the north property line. 7. The Engineer's Certificate, as required in the Subdivision Ordinance, has been omitted from the drawing. 8. There is concern on the pad location on Lot 11 due to the Citgo easement and 100 foot building restriction. Ms. Rosalie Chavez Ridgecrest North, Phase 1-A, Final Plat February 11, 2000 Page 2 9. Denton County requires a minimum 1 acre of usable land for an onsite sewer system. This is the total acreage less easements, right-of-ways, etc. With the Citgo easement and restrictions, the available net acreage should be verified for acceptability for use of a on ssite sewage system. This concludes our review of the about referenced development. Any additional developmrnt will require a Preliminary Plat of the entire site, unless an existing Plat exists. if there are any questions, please contact me at (972) 712-6400. sincerely, �P�c� vFTF� HUNTER ASSOCIATES TEXAS, LTD. t � *'' • r�:: MARK a rou Mark D. Hill, P.E. Irtioof 4 7844910j Sr. Vice President �t%%`sa�` ec: Kevin D. Murphy, Ridgecrest Ventures, L.P. J. E. Thompson, Alliance Area Surveying To: Mark Hill, Hunter Associates From: Samantha Renz, Administrative Assistant Date: January 31, 20M Subject: Final Plat enclosed '1 1 �'i fl 1 1 Planning 1 11 M: e1 1' 1 / 11 1e►1 1 it is 1: 1- llimve see an/ plan Mi the past.1 1 1 find where we ever had a Preliminary 1 the overall ;Ubdivi 0 sion.did find Phase i i did not include 1 e. ' lots,11 enclosing a copy1 1 / - II 1 f: 1 " along 1 1 Final, ti ' know prelim1% 1 i 1' hree lots is still necessary. p • p '� aA �F� � ,,�;,;,�,�� ;I�'L.,,'���r�t�iw�lt �j,i � �, ��� �� �� � � � ` � ��1,�,� Ij� �� a � t��i ; �;jlk; ,�,� � � e �� . ���---�--- -- �_ - _s's�.____ r.M xeua C � �C . �� r N ~ +p QQ` M _ ' I , �� �`' � Q 78 � �; � xf LL .i. .r �► � � 4 �1 � IICSi u..r•w�u. �..�i.nwrr N�.W T t t��y IM011 l�il IIOA� � OO�k�'ti �il� - .. - .. - K►�3y� .9 ��' ���i � � I � � � ������� }� pax a' (�i�= �: 71� � � � �` � I � �# � �" ` "�i� s •s s ; ; �. a� o I�jst �E� r � r� � ; �� � � s � � � i i� r � � � � � e�i � e �: �• _ �i �� � � ��� � !� �t� l •� � ! � � M� 'fi �� se � � C' �' � �j � A � yett � 1 i ti •i F � }f '; � i � � 1 �a i� �� � f s t � � ri � � � � � t� fs� 9 � . ��! t ... a. t t�l� j.i � t � try � � x � �e � �i � �� � � t� � � � � _; � t; ti ,�; � �. wZ �e• r / f A t jQ t �� tit �� ywtio �b � �� � � !� e` � �� � � O �Yy 7� i � t �3 � �� . � � l f• i ri �� sa Za v �! � � � � � � � fi � i � i s f ti �� �w �� � f j � � �� i! � � t i � � ;R �`'i � �� � � �i�i i�� r f �! � t � � ��� 1� � � � � � � . �� ���� February 18, 2000 To: Honorable Mayor and Members of the City Council Fr: Jack Smith, City Manager This was requested by Billy Jack Hampton. In a conversation that. Rose had with Mr. Hampton, he indicated that Benny had given him verbal permission to drive on this street, as long as there were no complaints from the neighborhood. Mr. Hampton is wanting the City to designate Locust Street as a truck route to allow him to be able to drive up and park on his property. Chief Amyx will be at the meeting to answer any possible questions concerning this request. We did not include an ordinance amendment, to allow Council to discuss and give direction. I f the City Council feels that this should be a designated truck route the amendment to the ordinance will be an agenda item at the next scheduled City Council meeting. C § 10,802 Designation of Truck Routes The following streets and highways within the City limits of the City of Sanger, Texas, are hereby designated as truck routes: (a) Interstate Highway No. 35, including service roads, between the north and south City limits of the City of Sanger. (b) Loop 138, constituting the business by-pass route for Interstate Highway No. 35, including old United States Highway No. 77, being 5th Street in the City of Sanger. (c) Farm to Market Road No. 455 from the west City limits of Sanger, to the east City limits of said City. (d) Streets within the central business district of Sanger, and within the fire limits of the City, as provided by ordinance, including Elm, Bolivar, and Cherry Streets between lst Street and 6th Street, and 1st, 2nd, 3rd, 4th, 5th, and 6th Streets between Elm and Cherry Streets, said district being bounded by Elm Street on the north, Cherry Street on the south, 1st Street on the east (except the closed portion of 1st Street), and 6th Street on the west. (e) Second Street between its intersection with Wayne Drive on the south, and Farm to Market Road No. 455 on the north. (f) Bolivar Street from lst Street to Railroad Avenue. (g) Railroad Avenue from Bolivar Street to Willow. (h) Willow Street from Second Street to the east City limits. (i) Wayne Drive from its intersection with Second Street to its intersection with Loop 138. (Ordinance 78-2(1) adopted 6-19-78; Chapter 9, Section 8B, Code of 1982) (k) Sixth Street from its intersection with F.M. Road No. 455 South to Plum Street. (1) Houston Street from its intersection with Fifth Street, also known as Loop 138, west to Katherine Drive, thence north along Katherine Drive to Austin Street, thence west along Austin Street to the east service or frontage road of Interstate Highway No. 35. (Chapter 9, Section 8B, Code of 1982) § 10.803 Certain Trucks Prohibited on City Streets Not Designated as Truck Routes The use, storage, parking, or transportation of trucks, truck -tractors, truck -trailer, truck semi -trailer, truck -tractor -trailer, and truck -tractor semi -trailer combination vehicles, except light trucks, as hereinabove defined, shall be and is hereby prohibited on all streets within the City limits of the City of Sanger, Texas, not included in the designated truck routes as set forth in Section 10.802 above, with the exceptions set forth below. (a) When it is necessary to make deliveries of merchandise or property to any business or residence within the City of Sanger, Texas, the use of the most direct route to the business premises or residence by an otherwise prohibited vehicle or vehicle combination shall be permitted for the length of time reasonably necessary to complete such delivery. (Chapter 9, Section 8C, Code of 1982) (b) Private travel trailers, camper trailers, and other recreational vehicles, designed for use primarily upon streets and highways, and temporary living quarters, shall be excluded from the provisions of this article. Mobile homes, designed for use as permanent residential living quarters, shall not be included within the foregoing exemption. (c) School buses, church buses, and public emergency vehicles, including fire trucks, aze also exempt from the provisions of this article. (Chapter 9, Section 8C, Code of 1982) (d) This article shall not apply to private emergency vehicles, such as wrecker trucks, and repair tow trucks, when making emergency business calls to pick up or tow disabled vehicles of any description. (e) Public utility service or maintenance trucks or vehicles aze exempt from the provisions of this article when engaged in the business of service or repair of public utility lines. Private vehicles performing the same service to homeowners are likewise exempt,. from the provisions of this article when engaged in the business of making home repairs to private utility lines or other home repairs. (Chapter 9, Section 8C, Code of 1982) § 10.804 Parking or Storage Prohibited The parking or storage of vehicles enumerated in Section 10.803, excluding the exceptions, on all City streets within the City of Sanger, not included in a designated truck route is hereby prohibited. (Chapter 9, Section 8D, Code of 1982) ARTICLE 10.900 § 10.901 Weight Limitation (a) Hereinafter it shall be unlawful for any person, driver or owner to leave, park or stand any truck -tractor, road tractor, semi -trailer, flatbed trailer, livestock trailer, bus, truck trailer, with a rated capacity in excess of one (1) ton, upon public property within any area specifically designated by zoning as either single family or multi -family according to the zoning ordinances of the City. (b) This article shall not prevent parking or standing of the above described vehicles in such zoned areas for the purposes of expeditiously loading and unloading passengers, freight or merchandise or for parking of trucks with a rated capacity in excess of one (1) ton, provided the vehicle shall be on private property and provided an inspection of the designated parking area has been made to insure sufficient clearance and drainage in streets and alleys; but not otherwise. (c) Nothing in this article is intended to supersede other ordinances specifying designated truck routes or truck parking areas as provided by ordinances of the City of Sanger. (Ordinance 03-91, Section I, adopted 3-491) 10-18 February 18, 2000 To: Honorable Mayor and Members of the City Council Fr: Rose Chavez, City Secretary Jack and I have discussed this at length and we both feel that the number of prints that are submitted on Preliminary and Final Plats is not enough, we need twenty (20) blue lines and only ten (10) 8-1/2x1 l copies. This will allow the Planning and Zoning Commission along with City Council to receive a full scale copy of the plat. CITY OF SANGER, TEXAS ORDINANCE No. #02-03-00 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING CHAPTER 9, ARTICLE 4.03 AND ARTICLE 4.04 OF THE CODE OF ORDINANCES; CITY OF SANGER, TEXAS; PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. BE IT ORDAINED AND ORDERED by the City Council of the City of Sanger Texas: That the first two paragraphs of Chapter 9, Article 4.03 and the second and third paragraphs of Chapter 9, Article 4.04 of the Code of Ordinances, City of Sanger, Texas, are hereby amended to read as follows: SECTION I 4.03 -Preliminary Plat An application in writing for the approval of the preliminary plat, together with twenty (20) prints, shall be filed with the City Manager at least twenty (20) days before the meeting of planning and zoning commission, if the plat is to be considered. Reduced copies of preliminary plats shall be furnished on sheets measuring eight and one- half inches (84/2") by eleven inches (11"), with fifty (50) copies being required where a zoning change is requested or anticipated, and ten (10) copies being required where no zoning change is requested or anticipated. 4.04 -Final Plats Twenty (20) direct prints and one (1) film positive of the final plat along with an application for plat approval, the required filing fee, and the two (2) copies of all required engineering drawings and other data shall be filed with the city not less than twenty days (20) prior to the meeting at which an action of review and recommendation is requested from the Planning and Zoning Commission, Ten (10) copies of the final plat shall also be furnished at a reduced scale on sheets measuring eight and one-half inches (8'/2") by eleven inches (11 "). SECTION II All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. SECTION III It is hereby declared to he the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION IV This Ordinance will take effect immediately after its passage and the publication of the caption as the law in such cases provides. PASSED AND APPROVED this 21 st day of February, 2000, by the City Council of the City of Sanger, Texas. APPROVED: Tommy Kincaid, Mayor ATTEST: Rosalie Chavez, City Secretary February l 7, 2000 To: Honorable Mayor and Members of the City Council Fr: Rose Chavez, City Secretary Re: Order of Election This is the just the normal procedure to order the election and to give notice, attached is your election calendar for this year. Election packets can be obtained at City Hall beginning February 21, 2000. CITY OF SANGER CANDIDATE CALENDAR FOR MAY 69 2000 ELECTION DATE ACTION Feb. 21 ISSUE ELECTION ORDER and POST NOTICE of ELECTION on bulletin board. Feb. 21 First day that candidates may file application foe a place on the ballot and first day for write in candidates to file application. March 7 First day for applying to receive a ballot for early voting by mail. March 13 Recommended period for APPOINTING ELECTION JITDGES. March 20 City Secretary posts notice of drawing for order of names on ballot. March 22 Last day for candidate to file application for a place on the ballot. DEADLINE -- 5*00 P.M. CITY SECRETARY'S OFFICE March 24 City Secretary conducts drawing for order of names on the ballot in City Council Staff Room. TIME--10:00 A.M. March 27 Last day for write-in candidate to declare candidacy. DEADLINE -- 5:00 P.M. CITY SECRETARY'S OFFICE March 31 Last day for candidate to withdraw candidacy. April 6 First day of period to publish notice of City election. Apri16 Due date for filing statement of campaign contributions and expenditures of opposed candidates, certain specific purpose of committees, and all general purpose committees, and all general purpose committee's not filing monthly. DEADLINE -- 5:00 P.M. CITY SECRETARY'S OFFICE Apri16 Last day voter may register to vote in May 6 election. April 18 Last day for City Secretary to receive applications in person for a ballot to be voted by mail. DEADLINE -- 5:00 P.M. CITY SECRETARY'S OFFICE 2000 CANDIDATE CALENDAR -- PAGE 2 April 19 First day for Early Voting by personal appearance. SANGER CITY HALL -- M-F, 8:00 A.M. TO 5:00 P.M. Apri128 Last day for City Secretary to receive applications by mail for a ballot to be voted by mail by 12 noon or close of business. Apri128 Due date for filing second report of campaign contributions and expenditures. DEADLINE -- 5:00 P.M. CITY SECRETARY'S OFFICE May 2 Last day for regular Early Voting by personal appearance. DEADLINE -- 5:00 P.M. CITY SECRETARY'S OFFICE May 6 2:00 p.m. deadline to apply for voters who became ill or disabled Apri127th or later. May 6 ELECTION DAY -Voting at the City Hall in Sanger 7:00 A.M. TO 7:00 P.M. May 9 Earliest day for Official Canvas of Election Results by City Council. May 9 Mayor issues Certification of Election to newly elected officials. May 12 First day newly elected officials may qualify and assume duties of office. Swearing in of officials at City Hall by City Secretary -- 5:00 p.m. July 15 Last day for timely filing of Semi-annual report of campaign contributions and expenditures. DEADLINE -- 5:00 P.M. CITY SECRETARY'S OFFICE February 17, 2UUU To: Honorable Mayor and Members of the City Council Fr: Jack Smith, City Manager Re: Removal of Tanks on the Chambers' Property. This item is on the agenda to allow City Council to direct staff in whether to proceed with the removal of tanks on the Chambers' property. This is not a budgeted item, and if approved will need to be paid with current revenues on hand. A cost schedule is attached. -99 06:46 ID= • Complete a Closure Report for submission to the TNRCC. • Concrete replacement is not included. Cost Schedule Eagle will perform the removal services as described and conditioned herein for a lump <;um cost of $5387,00, Additionally, the following costs will apply: Closure ReporUAmended Registration $$U0.00 Fluid Disposal $0.50/gallon Transportation of Fluids (four hour minimum) $70.00/hr 11111 Method 1005 Analysis $65.00/each B`f I sX Method 8020 Analysis $30.00/each Total Lead $30.00/eacli Terms and Conditions Lagle's Sta�idard Terms and Conditions (attached) are incorporated into this proposal. Signature below by an authorized representative of the City of Sanger and countersignature below by an authorized representative of Eaglc will constitute a Contract between Eagle and the City of Sanger to perform the services in ,accordance with the scope, pricing, and terms and conditions of this proposal and attachment .. Any changes to Eagle's scope, pricing, and terms and conditions of this proposal and attachment: must be specifically agreed to by Eagle in writing prior to acceptance of this proposal and incorporated herein. This proposal is valid for 60 days from the date of this proposal and Eagle reserves the right to withdraw thIS propos;without notice. Any work performed outside of Eagle's proposed scope of work or schedule or material changes in project conditions will be conducted and billed in accordance with Eagle's standard time and materials fee schedule in effect at the time unless otherwise agreed to in writing by liagle. All changes must be agreed to in advance, in writing, by both Eagle and the City of Sanger. oQQ��f February l7, 200U To: Honorable Mayor and Members of the City Council Fr: Rose Chavez, City Secretary Re: Resoiutirn� #02-02-00 This Resolution is authorizing GSA to submit our Grant Application to the State. RESOLUTION NO. CITY OF SANGER A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS AUTHORIZING THE SUBMISSION OF AN APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) AND AUTHORIZING THE MAYOR TO ACT AS THE CITY' S EXECUTIVE OFFICER AND AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE HOME PROGRAM. Whereas, the City Council of the City of Sanger desires to develop a viable urban community, including decent housing and a suitable living environment for the citizens of low/moderate income; and Whereas, certain housing conditions exist which represent a threat to the public health and safety; and Whereas, it is necessary and in the best interests of the City of Sanger to apply for funding under the 2000 HOME program; and Whereas, the City Council of the City of Sanger supports the submission of this application to TDHCA for HOME assistance; NOW, BE IT RESOLVED by the City Council of the City of Sanger, Texas That a HOME program application to rehabilitate/reconstruct single family houses occupied by low to moderate income persons is hereby authorized to be filed with the Texas Department of Housing and Community Affairs on behalf of the City; That the City's application be placed in competition for funding under the Owner -Occupied Housing Assistance Program; That the City Council directs and designates the Mayor as the City's Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the City's participation in the HOME programs and That the City Council approves the payment of the $30.00 application fee required to be submitted with the application. , vI> PASSED AND APPROVED, this day of February, 2000, by the City Council of the City of Sanger, Texas. Tommy Kincaid, Mayor Attest. Rosalie Chavez, City Secretary February 18, 200� To: Honorable Mayor and Members of the City Council Fr: Jack Smith, City Manager Judy Talbot, the Registered Sanitarian for the City of Sanger, brought to my attention that. we had not adopted the most recent Texas Food Establishment Rules, this ordinance will adopt those rules along with any future amendments. CTTY OF SANGER, TEXAS ORDINANCE No. #OM4-00 AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, AMENDING CHAPTER 6, ARTICLE 6.505 OF THE CODE OF ORDINANCES, CITY OF SANGER; PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE, AND PROVIDING FOR AN EFFECTIVE DATE, SE IT ORDAINED AND ORDERED by the City Council of the City of Sanger Texas: That Chapter 6, Article 6.505 of the Code of Ordinances, City of Sanger, Texas, is hereby amended to read as follows: 6.505 Rules Adopted The Texas Food Establislnnent Rules on Food Service by the Texas Department of Health, Bureau of Food and Drug Safety Retail Foods Division are hereby adopted as the minimum standards for Food Service operations within the corporate limits of the City of Sanger, Texas, provided, however, that in said rule the words "municipality of Sanger" shall be understood to refer to the City of Sanger, Texas, and the words "regulatory authority" shall be understood to refer to the City of Sanger Health Authority. A copy of the Texas Food Establishment Rules hereby adopted shall be on file in the office of the City Secretary. SECTION II All Ordinances or parts of Ordinances in conflict herewith are, to the extent ofsuch conflict, hereby repealed. SECTION III It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION IV This Ordinance will take effect immediately after its passage and the publication of the caption as the law in such cases provides. PASSED AND APPROVED this 21 st day of February, 2UUU, by the City Council ofthe City of Sanger, Texas. APPROVED: Tommy Kincaid, Mayor ATTEST: Rosalie Chavez, City Secretary February 17, 2000 To: Honorable Mayor and Members of the City Council Fr: Rose Chavez, City Secretary Re: Budget Amendment to 58-5310 Councilman McNeill requested this item be on the agenda and will address this issue. I am attaching requisitions totaling $4014.80 that have not been approved until action is taken on this item by City Council. I have also attached expenditure reports thru January 31, 2000 to allow City Council to review what has been expended out of this account to date. If there are any questions concerning these expenditures, please contact Jack or myself Monday prior to the meeting. s �r s `-. . I I I I I ,. ,.,.. ivIIA fI i- �Ji r kI =E` o � n - ` ', j z February 17, 2000 To: Mayor and Members of City Council From: Rose Chavez, City Secretary Subject: Amendments to Budgeted Items in Debt Service Fiscal Year 99/00 In reviewing the budget I encountered there were some errors made in the allocation of funds for debt service. I apologize; however the total debt is less than what we have indicated in the budget. Enclosed are those amendments to the debt service budget. I have also attached the Revenue and Expenditure Report on this change which will indicate a contingency of $70,834.00 in the Enterprise fund. The confusion came when we refinance the 91 issue and the new debt service schedule was sent. The wrong totals were considered for the debt. On the GNB Note Payable we did not allocate the interest payment. I did call the auditor on this change. Current Budget 1999/00 70- Debt Service 70-7001 91 Rev. Bond Debt (principal) $105,000.00 70-7002 91 Rev. Bond Interest 13)332.50 70-7007 91 Bond Fees 1,000.00 Total 119,332.50 70-7005 99 Rev.Bond Debt (principal) 20,000.00 70-7006 99 Rev. Interest Payment 745750000 70-7007 99 Bond Fees 1,000.00 Total $95,750.00 70-7010 96 Rev. Band Debt 35,000.00 70-7012 96 Rev. Bond Interest 42,212.50 70-7013 96 Bond Fees 1,000.00 Total 785212650 70-7015 GNB Note Payable 81,889.00 TOTAL DEBT SERVICE 375,184.00 February 175 2040 To: Honorable Mayor and Members of the City Council Fr: Jack Smith, City Manager Re: Amendment to Budget in R & M Vehicle i-n the Folice Department Chief Amyx has advised that in our current budget, Benny only budgeted for one (1) of the 2000 Chevrolet Impalas to be equipped with the necessary equipment for a police unit. He is asking for approval on this expense and since his other line items are very limited, and he cannot adjust any of them, he is asking City Council to consider amending this line item to accommodate this request. Attached is a copy of Chief Amyx's memo, and quotes on the equipment. a MEMO TO: JACK SMITH, CITY MANAGER FROM: SGT. CURTIS AMY'X DATE: FEBRUARY 15, 2000 RE.: EQUIPMENT REQUEST ATTACHED IS A COPY OF EQUIPMENT NEEDED TO DECK A 2000 CHEVROLET IlVIPALA PATROL UNIT WITH A LIGHT BAR, FLASHER, RADIO CONSOLE, SIREN, LIGHT BAR SWITCH BOX, WIRE CAGE AND STRIPING KIT. MONEY WAS APPROVED FOR T'HE 1999 BUDGET FOR TWO (2) CARS TO BE EQUIPPED (1995 CHEVROLET LUMINA AND 2000 CHEVROLET IlVIPALA). MONEY FOR THE OTHER 2000 CHEVROLET Il�IPALA WAS NOT BUDGETED. THIS IS A REQUEST TO PURCHASE $1,410.41 IN VEHICLE EQUIPMENT FROM PURSUIT SAFETY EQUIPMENT IN ROCKWA,LL, TEXAS AND $180.00 FROM GRAVITY ENTERPRISES IN PILOT POINT, TEXAS, TO STRIPE TFIE VEHICLE. TOTAL MONEY REQUESTED IS $1,590.41. SGT. CURTIS r To: �!� Amyx Sanger PD S�nt by-�he Award Winning Cheyenne Bitware From: Tony Edgemon 972-722.1824 02/14/00 12:03:06 Page 2 of 2 PbRSUIT SAFETY EQU/PMENT uorE DATE EST/MATE... 4947St. Hwy. 276 Rockwall TX. 75189 12/14/2000 � 2014 972-77Z-474T FAX 972-722-1624 TX TOLL FREE )-877-772-4747 EMAiL, pursuit�aairmailnet NAME/ADDRESS BANGER PD - P.O. NO. TERMS REP: UNIT # Due on receipt TCE DESCRIPT/ON QTY COST TOTAL MX7000LT. BAR w/T/D'S, ALLEY'S tENTERROTATDR, REARFIASHERSAND//SSbYEEPS 1 699.95 699.95 WHELEN WJGWAGFLASHER > 4395 43.95 TROY 12"CONSOLE fy/FAfEPLATESARMRESTANOMOUNTS 1 249.95 249.96 WHELEN SIREN 1 1T9.95 179.95 tY/RE£AGE 1 150,O1I 750.00 6-FUNtTJONSly1TtHBOX 1 86.60 85,60 .lfyou are tar exempt, please return a copy ofyour exemption form inclu�ng yournumber. /f not, sa/es tax will added b your invoice TOTAL �1,41o.4t 02/08/2600 15:16 94©�3583958 GEI PAGE 01 RAVITY Ent. ink. SIGN TYPE ������V����� �t S � .- � o� �+�•i�� f' . ��CQ' R �st�1 ��,x} C?��iL . ... � .� ��TE: �. �g �'�� Effecb�e for 30 days_ UtViT TQTAL '. .� .. ., We �' i irat to Sign F'iovic�eci by �Cust©mars Eiecirician � �� . Pt:tTnits 'at Cori � � � � ' e hereby t4 famish signage � complete in ac;ccedance wRh the above SpeCifi�tions, far the sum af:. �'''".$ • Tarmt3 8 Condttions � � .. fat Conditions on the ciiertt�s purchase orders in noway negate the above conditions of sate. in ordering the w+otic :ribed above, the cl(err►taccepts ail of these conditions whathar noted on purchase grder or hat fed art,, mect.anicais, and signs�wili be released for use by thw ciie.nt only. � Mechaniaats, original art, skebdies and • , iriala ether than signs originwted by Gravity Ent., arty preperty of Gravity Ent., and will be held icr tips client, unless rwi9e Shawn. � � • client agrees to pay all costs of eoitecbion in the event of default of paymant ny the silent, Including a reasonable ney's fee: to thQ ovent 4f delinquent payments; tha client wilt be charged a ratty of 1.5°�6 Interest for every mdilth the state of completion unless other terms are aflreed upon in advartca.. • byr Date: '� (,/ Acevptance of Proposal ' Th above prices, speclficatiens, •and. conditions are satlsfaGlery and are hereby accepted. You• are authotfized to do the xotic es specified_ Payment will ba rnade as outiined�above, t also understand none of the �cttta( sign constructlan �roiit ®gin untfl�i have approved ail of the layouts and designs. � ' February l '7, 2000 To: Honorable Mayor and Members of the City Council Fr: Jack Smith, City Manager Re: Sidewalks in the downtown area Councilman Ervin requested this item to be in the agenda. Rose and I have discussed this issue before and she remembers that a study was done several years ago on the cost to replace the sidewalks. Mark Hill is looking for the study, and hopefully will have an answer for us on Monday. Memorandum CMEM013 February 17, 2000 To: Tommy Kincaid Jerry Jenkins Glenn Ervin Andy Garza Joe Higgs Carroll McNeill Rose Chavez From: Jack Smith Subject: Personal Leave With our permission, I would like to take the first week in March (6�' thru the 9 ) off. My son is being promoted to Captain and wants me at his ceremony. MONTHLY REPORT SANGER PUBLIC LIBRARY JANUARY 2000 ACTIVITIES Submitted by Victoria Elieson HIGHLIGHTS: The Y2K bug bit the 486 computers, but it has been only an annoyance. On the ftrst day the library opened in January, the computer said that it was 1994. This was manually corrected to 2000. The next day the computer said it was 2094, and it continues to insist every morning that it is 2094. Now part of the library's opening routine is to inform the two 486 computers about the correct date. ADMINISTRATION: Applied for grants from the Tocker Foundation and from the North Texas Regional Library System. If approved, the Tocker grant will fund a new patron access computer, and the NTRLS grant will fund a scanner. Put IRS forms on display and installed the Tax Forms CD-ROM on the public access computer. Meetings attended: Friends of the Library, 1/11 Denton County Library Advisory Board, 1/20, Lake Dallas CIRCULATION: Deleted all patrons whose cards expired in 1999. Sent an overdue notice to all patrons who still had books out that were due in 1999. COLLECTION: Delivered new books to the Senior Center and retrieved the last group that was left there in September. Deleted from the collection those books that have been overdue since 1996 and those that have been missing from the shelf for the last three years. SPECIAL PROJECTS: The canvas canopy that was damaged by a hail storm has been reinstalled. PROGRAMS: "New Things" was the Storytime theme for January. Kids put stickers representing each month on a Fun Around the Year worksheet at the "New Year" program. They made a book for a younger sibling in the "Babies" program. They made a yarn and bead friendship bracelet for the "New Friends" program. For the "New School" program they traced their numbers on a `Rithmatic Railroad worksheet. Monthly Report Jan 99 Jan 2000 BORROWER CARDS Last month 3370 3242 New cards 48 39 Cards withdrawn 694 617 Cards reactivated 10 8 TOTAL 2734 2672 CIRCULATION Adult Nonfiction 412 420 Nonfiction Videos 16 36 Adult Fiction 267 148 Interlibrary Loan 9 5 Misc, Uncataloged 0 302 Junior Fiction 97 75 Children's Nonfiction 180 166 Children's Fiction 412 295 Paperback Fiction 355 263 Crystal 1 0 Videos 345 279 Video Players 4 0 Audio Tapes 30 45 TOTAL 2128 2034 INTERNET USERS 114 105 PROGRAMS Children's Programs 8 8 Children Attending 243 225 Adults Attending 53 42 Other Programs 7 4 Number Attending 23 7 VOLUNTEERS Number of Adults 2 4 Number of Juniors 4 6 Number of Hours 36 51 COLLECTION Last Month 15114 15425 Books Added 110 85 Books Withdrawn 138 133 Total Books 15086 15377 Paperback Fiction 2325 2563 Video Materials 558 602 Audio Materials 142 208 TOTAL COLLECTION 18111 18750 REVENUE Fines $112.85 $149.90 Copies $87.15 $42.15 ILL Postage $5.19 $6.32 Lost Materials $18.20 $3.00 New Cards $1.75 $3.75 TOTAL $225,14 $205,12