12/18/2023-CC-Agenda Packet-RegularCITY COUNCIL
MEETING AGENDA
DECEMBER 18, 2023, 6:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
DISCUSSION ITEMS
1. Discussion on a contract with MHS Planning & Design for the conceptual design of the
proposed Downtown Park in an amount not to exceed $63,550.00.
2. Discussion regarding issuing an official request for the expansion of the Sanger North
Substation to Brazos Electric Cooperative and the execution of all necessary documents
between parties for feasibility.
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
ADJOURN THE WORK SESSION
The Regular Meeting will begin following the Work Session
but not earlier than 7:00 p.m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
INVOCATION AND PLEDGE
CITIZENS COMMENTS
This is an opportunity for citizens to address the Council on any matter. Comments related to
public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes
to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be
presented. Citizens who wish to address the Council with regard to matters on the agenda will
be received at the time the item is considered. The Council is not allowed to converse,
deliberate or take action on any matter presented during citizen input.
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CONSENT AGENDA
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Councilmember to remove the item(s) for additional
discussion. Any items removed from the Consent Agenda will be taken up for individual
consideration.
3. Consideration and possible action on the minutes from the December 4, 2023,
meeting.
4. Consideration and possible action on a contract with MHS Planning & Design for the
conceptual design of the proposed Downtown Park in an amount not to exceed
$63,550.00, and authorize the City Manager to execute the contract.
5. Consideration and possible action on a contract between the City of Sanger and the
Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds.
6. Consideration and possible action authorizing the City Manager to issue an official
request for the expansion of the Sanger North Substation to Brazos Electric
Cooperative and the execution of all necessary documents between parties for
feasibility.
FUTURE AGENDA ITEMS
The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they
wish to discuss at a future meeting, A Councilmember may inquire about a subject for which
notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Council or at the call of the Mayor.
INFORMATIONAL ITEMS
Information Items are for informational purposes only. No action may be taken on items listed
under this portion of the agenda.
7. Atmos - Rider GCR Rate Filing Docket 10170 11-29-23
8. Change Orders executed by the City Manager's Office
2
ADJOURN
NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by
Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item
on its open meeting agenda in accordance with the Texas Open Meetings Act, including,
without limitation Sections 551.071-551.087 of the Texas Open Meetings Act.
CERTIFICATION
I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is
readily accessible to the general public at all times and was posted on the City of Sanger
website on December 14, 2023, at 11:30 AM.
/s/Kelly Edwards
Kelly Edwards, City Secretary
The Historical Church is wheelchair accessible. Request for additional accommodations or sign
interpretation or other special assistance for disabled attendees must be requested 48 hours
prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.
3
CITY COUNCIL COMMUNICATION
DATE: December 18, 2023
FROM: Ryan Nolting, Parks & Recreation Director
Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Discussion on a contract with MHS Planning & Design for the conceptual design
of the proposed Downtown Park in an amount not to exceed $63,550.00.
SUMMARY:
The Sanger 2040 Comprehensive Plan identifies a new park in Downtown Sanger.
August 21, City Council approved an RFQ for Conceptual Design for a new Downtown Park.
Utilization of design services will allow for a more comprehensive and customized plan for a future
downtown park.
The Sanger Development Corporation (4B) has allocated funding for the conceptual design
services.
November 6, City Council selected MHS planning & Design as the most qualified to perform the
task.
FISCAL INFORMATION:
Budgeted: Yes Amount: $63,550.00 GL Account: 76-5430
RECOMMENDED MOTION OR ACTION:
Discussion only
ATTACHMENTS:
City Council Communication
MHS - Contract
Exhibit A – RFQ for a New Downtown Park
Exhibit B – MHS response to RFQ.
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Item 1.
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Item 1.
6
Item 1.
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Item 1.
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Item 1.
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Item 1.
10
Item 1.
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Item 1.
CITY COUNCIL COMMUNICATION
DATE: December 18, 2023
FROM: Alina Ciocan, Assistant City Manager
AGENDA ITEM: Discussion regarding issuing an official request for the expansion of the Sanger
North Substation to Brazos Electric Cooperative and the execution of all
necessary documents between parties for feasibility.
SUMMARY:
Staff has had preliminary discussions with Brazos Electric Cooperative regarding expansion of the
Sanger North Substation to accommodate future growth within Sanger Electric’s CCN. The next step
in the process is to submit an official request to Brazos Electric.
FISCAL INFORMATION:
Budgeted: N/A Amount: N/A GL Account: N/A
RECOMMENDED MOTION OR ACTION:
Staff recommends approval.
ATTACHMENTS:
None
12
Item 2.
CITY COUNCIL COMMUNICATION
DATE: December 18, 2023
FROM: Kelly Edwards, City Secretary
AGENDA ITEM: Consideration and possible action on the minutes from the December 4, 2023,
meeting.
SUMMARY:
N/A
FISCAL INFORMATION:
Budgeted: N/A Amount: $0.00 GL Account: N/A
RECOMMENDED MOTION OR ACTION:
Approve the minutes from the December 4, 2023, meeting.
ATTACHMENTS:
City Council minutes
13
Item 3.
City Council Minutes 12-04-2023
Page 1 of 5
CITY COUNCIL
MEETING MINUTES
DECEMBER 04, 2023, 6:00 PM
CITY COUNCIL REGULAR MEETING
HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS
CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the work session to order at 6:00 p.m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance
Director Clayton Gray, Director of Public Works Jim Bolz, and Police Chief Tyson Cheek.
EXECUTIVE SESSION
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
Section 551.071. CONSULTATION WITH ATTORNEY
For deliberations regarding legal (A) pending or contemplated litigation; or (B) a settlement
offer; or (2) on a matter in which the duty of the attorney to the governmental body under the
Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with
this chapter.
- Kamy Real Property Trust Vs. City Of Sanger, No. 23-10112-467
- City of Camden, et al. v. E.I. DuPont de Nemours and Company, et al., No. 2:23-cv-03230-
RMG
14
Item 3.
City Council Minutes 12-04-2023
Page 2 of 5
Section 551.086. CERTAIN PUBLIC POWER UTILITIES: COMPETITIVE MATTERS.
- For deliberations regarding AEP Energy Partners.
Council convened into executive session at 6:02 p.m.
RECONVENE INTO WORK SESSION
Council reconvened into open session at 6:51 p.m.
No action taken.
OVERVIEW OF ITEMS ON THE REGULAR AGENDA
Discussion ensued regarding Item 3 of the consent agenda.
Director Bolz provided an overview of the necessary repair to Well No. 7.
Discussion ensued regarding Items 4 & 5 of the consent agenda.
City Manager Noblitt stated the agreements are the standard Interlocals with Denton
County and provided the amount of change per call.
Discussion ensued regarding Item 6 of the consent agenda.
Councilmember Dillon asked about the reporting requirements.
ADJOURN THE WORK SESSION
There being no further business, Mayor Muir adjourned the work session at 6:59 p.m.
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
Mayor Muir called the regular meeting to order at 7:00 p.m.
COUNCILMEMBERS PRESENT
Mayor Thomas Muir
Mayor Pro Tem, Place 2 Gary Bilyeu
Councilmember, Place 1 Marissa Barrett
Councilmember, Place 3 Dennis Dillon
Councilmember, Place 4 Allen Chick
Councilmember, Place 5 Victor Gann
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Item 3.
City Council Minutes 12-04-2023
Page 3 of 5
COUNCILMEMBERS ABSENT
None
STAFF MEMBERS PRESENT:
City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance
Director Clayton Gray, Director of Public Works Jim Bolz, and Police Chief Tyson Cheek.
INVOCATION AND PLEDGE
Councilmember Dillon gave the Invocation. The Pledge of Allegiance was led by Councilmember
Mayor Muir.
CITIZENS COMMENTS
No one addressed the Council.
CONSENT AGENDA
1. Consideration and possible action on the minutes from the November 6, 2023,
meeting.
2. Consideration and possible action on the purchase of a sewer jetter truck for the Water
Department in the amount of $177,047.24 from Southwest International Trucks, Inc.
3. Consideration and possible action on Resolution 2023-17 to ratify approval of a
contract for the emergency repair of water Well No. 7; making finds of an emergency
exempting the contract from the requirements of competitive bidding under Chapter
252 of the Texas Local Government code; and authorize City Manager to execute said
contract.
4. Consideration and possible action on the 2023-2024 Interlocal Cooperation Agreement
Fire Protection Services between Denton County and the City of Sanger, Denton
County, Texas and authorize the Mayor or City Manager to execute the agreement.
5. Consideration and possible action on the 2023-2024 Interlocal Cooperation Agreement
Ambulance Services between Denton County and the City of Sanger, Denton County,
Texas and authorize the Mayor or City Manager to execute the agreement.
6. Consideration and possible action on a contract with Republic Services for solid waste
and recycling services and authorizing the City Manager to execute the contract and all
necessary documents.
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Item 3.
City Council Minutes 12-04-2023
Page 4 of 5
Mayor Muir removed Item 1 of the consent agenda for a separate vote.
Motion to approve Items 2-6 made by Councilmember Bilyeu, Seconded by
Councilmember Dillon.
Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Gann.
Motion passed unanimously.
Motion to approve Item 1 made by Councilmember Barrett, Seconded by
Councilmember Gann. Voting Yea: Councilmember Bilyeu and Councilmember Gann.
Abstaining: Councilmember Dillon
Motion passed unanimously.
FUTURE AGENDA ITEMS
Councilmember Barrett would like an overview of the All American Dogs service agreement.
City Manager Noblitt stated Staff would provide an update and report regarding the Senior
Center.
EXECUTIVE SESSION
Council did not reconvene into Executive Session.
Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed
Executive Session in Accordance with the Texas Government Code:
Section 551.071. CONSULTATION WITH ATTORNEYFor deliberations regarding legal (A)
pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the
duty of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
- Kamy Real Property Trust Vs. City Of Sanger, No. 23-10112-467
- City of Camden, et al. v. E.I. DuPont de Nemours and Company, et al., No. 2:23-cv-03230-
RMG
Section 551.086. CERTAIN PUBLIC POWER UTILITIES: COMPETITIVE MATTERS.
- For deliberations regarding AEP Energy Partners.
RECONVENE INTO REGULAR SESSION
17
Item 3.
City Council Minutes 12-04-2023
Page 5 of 5
ADJOURN
There being no further business, Mayor Muir adjourned the meeting at 7:06 p.m.
_______________________________
Thomas E. Muir, Mayor
______________________________
Kelly Edwards, City Secretary
18
Item 3.
CITY COUNCIL COMMUNICATION
DATE: December 18, 2023
FROM: Ryan Nolting, Parks & Recreation Director
Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Consideration and possible action on a contract with MHS Planning & Design for
the conceptual design of the proposed Downtown Park in an amount not to
exceed $63,550.00, and authorize the City Manager to execute the contract.
SUMMARY:
The Sanger 2040 Comprehensive Plan identifies a new park in Downtown Sanger.
August 21, City Council approved an RFQ for Conceptual Design for a new Downtown Park.
Utilization of design services will allow for a more comprehensive and customized plan for a future
downtown park.
The Sanger Development Corporation (4B) has allocated funding for the conceptual design
services.
November 6, City Council selected MHS planning & Design as the most qualified to perform the
task.
FISCAL INFORMATION:
Budgeted: Yes Amount: $63,550.00 GL Account: 76-5430
RECOMMENDED MOTION OR ACTION:
Discussion only
ATTACHMENTS:
City Council Communication
MHS - Contract
Exhibit A – RFQ for a New Downtown Park
Exhibit B – MHS response to RFQ.
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Item 4.
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Item 4.
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Item 4.
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Item 4.
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Item 4.
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Item 4.
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Item 4.
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Item 4.
CITY COUNCIL COMMUNICATION
DATE: December 18, 2023
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Consideration and possible action on a contract between the City of Sanger and
the Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds.
SUMMARY:
The proposed Annual Service Contract with the Sanger Area Chamber of Commerce will be from
October 1, 2023, through September 30, 2024.
City agrees to pay up to fifty percent (50%) of the City’s Hotel Occupancy Tax Funds, not to exceed
$3,500 per quarter.
Chamber uses these funds for:
o Maintaining a tourist information center
o Providing promotional and tourist advertising of the City and its vicinity
o Solicitation and operating programs to attract visitors to the City
Attached is the Annual Budget that details the activities the Chamber will conduct in 2023-2024.
FISCAL INFORMATION:
Budgeted: YES Amount: $14,000 GL Account: 050-50-5420
RECOMMENDED MOTION OR ACTION:
Staff recommends approval.
ATTACHMENTS:
Sanger Request Letter and Annual Budget
Service Contract
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Item 5.
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Item 5.
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Item 5.
Income Summary 2023 Budget 2024 Budget
Membership Dues 23,000.00$ 25,000.00$
City Hotel Occupancy Tax 14,000.00$ 14,000.00$
Events - REVISED 60,225.00$ 60,225.00$
Total Income 97,225.00$ 99,225.00$
Expenditure Summary 2023 Budget 2024 Budget
Event Expenses 22,000.00$ 23,800.00$
Payroll Expense 39,500.00$ 39,500.00$
Supplies/Operations 19,300.00$ 20,300.00$
Utilities 5,400.00$ 5,400.00$
Total Expenditures 86,200.00$ 89,000.00$
Revenue (Profit)11,025.00$ 10,225.00$
The Sanger Area Chamber of Commerce is funded by membership
dues, events and City of Sanger Hotel Occupancy Tax funds. All funds
are utilized to maintain a facility and administrative management;
conduct events that attract not only local residents but tourist from all
over Texas & surrounding states; and promotes City of Sanger as well
SANGER AREA CHAMBER OF COMMERCE
APPROVED BUDGET FISCAL YEAR 2023-2024
Fund Description and Responsibilities
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Item 5.
2023 2024
INCOME BUDGET PROPOSED
Membership 23,000.00$ 23,000.00$ 25,000.00$
Hotel Occupancy Tax 14,000.00$ 14,000.00$ 14,000.00$
Events
Award Banquet 1,000.00$ 2,000.00$ 2,000.00$ Increase in table & ticket prices
Business Luncheon 5,000.00$ 5,000.00$ 5,000.00$
Business over Breakfast 500.00$ 1,725.00$ 1,725.00$
Revised sponsorships - 7 months @ $175 and
5 months @ $100
Holiday Stroll 2,000.00$ 2,500.00$ 2,500.00$
Revised due to sponsorship increase and ticket
sale increase
Mixer/Game Night 1,000.00$ 1,000.00$ 1,000.00$
Sellabration 35,000.00$ 40,000.00$ 40,000.00$ Increase in vendor booth prices
Vaccination Clinic 2,000.00$ 2,000.00$ 2,000.00$
Wrestling 3,500.00$ 6,000.00$ 6,000.00$
Revised due to sponsorship increase and ticket
sale increase
Events TOTAL 50,000.00$ 60,225.00$ 60,225.00$
TOTAL INCOME 87,000.00$ 97,225.00$ 99,225.00$
Award Banquet 1,200.00$ 1,500.00$
Business Luncheon 4,000.00$ 5,000.00$
Business over Breakfast 700.00$ 700.00$
Holiday Stroll 1,500.00$ 1,500.00$
Mixer/Game Night 500.00$ 500.00$
Sellabration 10,000.00$ 10,000.00$
Vaccination Clinic 100.00$ 100.00$
Wrestling 4,000.00$ 4,500.00$
TOTAL EVENT EXPENSES 22,000.00$ 23,800.00$
COMMENTS
SANGER AREA CHAMBER OF COMMERCE
PROPOSED BUDGET FISCAL YEAR 2023-2024
EXPENDITURES
EVENT EXPENSES
REVISED PER BOARD
MTG
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Item 5.
Salary (Administrator) 32,000.00$ 32,000.00$
FICA/SUTA/MC/TWC 7,500.00$ 7,500.00$
TOTAL PAYROLL EXPENSE 39,500.00$ 39,500.00$
Office Supplies 3,000.00$ 4,000.00$
Marketing and Promotion 1,000.00$ 1,000.00$
Dues and Subscriptions 1,500.00$ 1,500.00$
IT Software/Hardware (Chambermaster)5,000.00$ 5,000.00$
Maintenance/Furniture/Fixtures 500.00$ 500.00$
Fees/Charges 1,500.00$ 1,500.00$
Technical & Software Support/Web Page 1,000.00$ 1,000.00$
Travel & Meetings (Training/Conferences)500.00$ 500.00$
Facility / D&O Insurance 3,500.00$ 3,500.00$
Custodial Services 1,800.00$ 1,800.00$
TOTAL SUPPLIES & OPERATIONS 19,300.00$ 20,300.00$
City Utilities 3,200.00$ 3,200.00$
Telephone/Internet 1,000.00$ 1,000.00$
Gas 1,000.00$ 1,000.00$
Pest Control 200.00$ 200.00$
TOTAL UTILITIES 5,400.00$ 5,400.00$
TOTAL EXPENDITURES 86,200.00$ 89,000.00$
UTILITIES
PAYROLL EXPENSE
SUPPLIES & OPERATIONS
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Item 5.
Services Contract
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS CONTRACT, is entered into on this the 18th day of December, 2023, by and
between the City of Sanger, Texas, a Municipal Corporation, hereinafter called “City”, and the
Sanger Area Chamber of Commerce, a Texas nonprofit corporation, hereinafter called “Chamber”,
upon the following terms and conditions:
WITNESSETH
SECTION 1
Funding and Scope of Services
The City agrees to pay to the Chamber up to fifty percent (50%) of the City’s quarterly
Hotel Occupancy Tax receipts from the preceding calendar quarter, not to exceed Three Thousand
Five Hundred Dollars ($3,500.00) per Quarter. The Chamber will use said funds solely for: (a)
Maintaining a tourist information center; (b) Providing general promotional and tourist advertising
of the City and its vicinity; and, (c) Conducting a solicitation and operating program to attract
conventions and visitors to the City (the “Services”). Quarterly payments shall be made by the
City to the Chamber within twenty (20) days of receiving the quarterly tax payment.
SECTION 2
Public Purposes
In approving and authorizing the execution of this Contract, the City Council of the City
of Sanger, Texas does hereby find and determine that the provision by the Chamber of the services
for the public purposes set forth herein-above, and the ministerial and administrative work related
to the provisions of such services and the expenditure of the funds provided by the City for such
purposes, are in the public interest and beneficial to the City and its inhabitants, and furthermore,
that said funds can be better expended and said public purposes more effectively accomplished
through the Chamber, acting through its Board of Directors with facilities, officers and employees
skilled and experienced in said services, by means of this Contract.
SECTION 3
Terms and Conditions
In connection with the funds to be paid by the City to the Chamber under the terms of this
Contract, the following terms and conditions shall apply:
(a) The use and expenditure of such funds shall be only as authorized by Section 351.101
of the Texas Tax Code and be subject to the allocation of revenue as provided for in
Section 351.103 of the Texas Tax Code.
(b) Before September 30 of each year during the term of this Contract, the Chamber shall
submit and present an Annual Budget to the City Council. The Annual Budget must
detail how City funds will be used to provide the services. Said presentation shall be
made to the City Council by a representative of the Chamber of the Board. The
Chamber shall notify the City in writing of any material changes made to the Annual
Budget within thirty (30) days of making a change. The Chamber shall submit to the
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Item 5.
Services Contract
City quarterly reports listing the expenditures made by the Chamber with revenue from
the Hotel Occupancy Tax as authorized herein.
(c) The Chamber shall comply with Chapter 551 of the Texas Government Code known
as the Texas Open Meeting Act and Chapter 552 of the Texas Government Code known
as the Texas Open Records Act as they apply to the use of public funds by the Chamber.
(d) The Chamber shall maintain records that accurately identify the receipt and expenditure
of all revenue received by the City and shall make available to the City and its Auditor
all of its books and records relative to the funds paid to the Chamber by the City under
this Contract. All said records shall be retained by the Chamber for a period of five (5)
years after all performance requirements are achieved for audit purposes until such
audits or other administrative inquiries or open record requests are completed. The
Chamber agrees to maintain the records in an accessible location.
SECTION 4
Term
The term of this Contract shall be from October 1, 2023, until September 30, 2024. This
Contract may be extended by mutual consent of the parties. This Contract may be terminated, at
any time by either party by giving thirty (30) days’ written notice to the other party. If this Contract
is terminated the last and final quarterly payment shall be prorated based on the termination date.
SECTION 5
Default
If it is found by the City or any other party that the Chamber has knowingly or unknowingly
improperly expended Hotel Occupancy Tax Funds, it shall be considered a material breach of this
Contact. The City shall notify the Chamber in writing of the breach. The Chamber shall have ten
(10) calendar days to cure the breach or return the improperly expended funds to the City. Until
the breach is cured or the funds are returned to the City, the City will be under no obligation to
continue quarterly payments to the Chamber. If the breach is not cured and/or funds are not
returned to the City by the Chamber within the ten (10) day cure period, this Contract shall be
considered automatically terminated and no further funds shall be given by the City to the
Chamber. However, in the event of termination, the City reserves the right to pursue the return of
improperly expended funds from the Chamber by any and all legal means.
SECTION 6
Severability
If any provision of this Contact is found to be invalid or unenforceable by a court of
competent jurisdiction, then the invalid provision will be deemed to be deleted from the Contract
and the remainder of this Contact will continue to be valid and in full force and effect. This
Contract shall be governed by and construed in accordance with the Laws of the State of Texas.
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Item 5.
Services Contract
SECTION 7
Independent Contractor
The relationship of the Chamber under the Terms and Conditions of this Contract shall be
that of an independent Contractor of the City. Relative thereto, the City shall not be liable for any
claims or demands for damages, monetary or otherwise, that may grow out of or arise from the
Chamber’s actions in carrying out its duties under the terms of this Contract, and the
Chamber does hereby agree and shall hold the City harmless from and indemnify it against all such
claims and demands.
SECTION 8
Entire Contract
The foregoing sets forth the entire Contract between the parties hereto, superseding all oral
or written previous and contemporaneous contracts between the parties relating to matters herein,
and except as otherwise provided herein cannot be modified without written amendment executed
by each of the parties.
SECTION 9
Headings
The headings of this Contract are for the convenience of reference only and shall not affect
any of the terms and conditions hereof in any manner.
APPROVED and ADOPTED by the Sanger Area Chamber of Commerce this 18th day of
December, 2023.
Signed: ________________________________
Amanda Gibson, President
Attest: _________________________________
Debbie Reaves, Chamber Administrator
APPROVED and ADOPTED by the Sanger, Texas City Council on the 18th day of
December 2023.
Approved: _____________________________
Thomas E. Muir, Mayor
Attest: ________________________________
Kelly Edwards, City Secretary
Approved as to form: ________________________________
Hugh Coleman, City Attorney
35
Item 5.
CITY COUNCIL COMMUNICATION
DATE: December 18, 2023
FROM: Alina Ciocan, Assistant City Manager
AGENDA ITEM: Consideration and possible action authorizing the City Manager to issue an
official request for the expansion of the Sanger North Substation to Brazos
Electric Cooperative and the execution of all necessary documents between
parties for feasibility.
SUMMARY:
Staff has had preliminary discussions with Brazos Electric Cooperative regarding potential expansion
of the Sanger North Substation to accommodate future growth within Sanger Electric’s CCN. The
next step in the process is to submit an official request to Brazos Electric.
FISCAL INFORMATION:
Budgeted: N/A Amount: N/A GL Account: N/A
RECOMMENDED MOTION OR ACTION:
Staff recommends approval.
ATTACHMENTS:
None
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Item 6.
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Item 7.
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Item 7.
City of Sanger Texas
Memo
To: City Council
From: John Noblitt, City Manager
cc: N/A
Date: 12/11/23
Re: Change Order
My office executed the following change orders:
Power-D Utility Services LLC Supplement Number 1
o Executed November 27, 2023.
o Additional staking of project.
o Original staking damaged by the cultivation of the area.
o Net contract increases by $2,500.00.
Original contract amount - $78,050.00.
New contract amount, reflecting Supplement Number 1 - $80,550.00.
First Choice Christmas Lights Change Order Number 1
o Executed November 28, 2023.
o Additional lighting for four tree canopies downtown.
o Net contract increases by $5,600.00.
Original contract amount - $51,710.00.
New contract amount, reflecting Change Order Number 1 - $57,310.00.
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Item 8.