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12/18/2023-CC-Agenda Packet-RegularCITY COUNCIL MEETING AGENDA DECEMBER 18, 2023, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM DISCUSSION ITEMS 1. Discussion on a contract with MHS Planning & Design for the conceptual design of the proposed Downtown Park in an amount not to exceed $63,550.00. 2. Discussion regarding issuing an official request for the expansion of the Sanger North Substation to Brazos Electric Cooperative and the execution of all necessary documents between parties for feasibility. OVERVIEW OF ITEMS ON THE REGULAR AGENDA ADJOURN THE WORK SESSION The Regular Meeting will begin following the Work Session but not earlier than 7:00 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Council on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Council with regard to matters on the agenda will be received at the time the item is considered. The Council is not allowed to converse, deliberate or take action on any matter presented during citizen input. 1 CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 3. Consideration and possible action on the minutes from the December 4, 2023, meeting. 4. Consideration and possible action on a contract with MHS Planning & Design for the conceptual design of the proposed Downtown Park in an amount not to exceed $63,550.00, and authorize the City Manager to execute the contract. 5. Consideration and possible action on a contract between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds. 6. Consideration and possible action authorizing the City Manager to issue an official request for the expansion of the Sanger North Substation to Brazos Electric Cooperative and the execution of all necessary documents between parties for feasibility. FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they wish to discuss at a future meeting, A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor. INFORMATIONAL ITEMS Information Items are for informational purposes only. No action may be taken on items listed under this portion of the agenda. 7. Atmos - Rider GCR Rate Filing Docket 10170 11-29-23 8. Change Orders executed by the City Manager's Office 2 ADJOURN NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on December 14, 2023, at 11:30 AM. /s/Kelly Edwards Kelly Edwards, City Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 3 CITY COUNCIL COMMUNICATION DATE: December 18, 2023 FROM: Ryan Nolting, Parks & Recreation Director Shani Bradshaw, Director of Economic Development AGENDA ITEM: Discussion on a contract with MHS Planning & Design for the conceptual design of the proposed Downtown Park in an amount not to exceed $63,550.00. SUMMARY:  The Sanger 2040 Comprehensive Plan identifies a new park in Downtown Sanger.  August 21, City Council approved an RFQ for Conceptual Design for a new Downtown Park.  Utilization of design services will allow for a more comprehensive and customized plan for a future downtown park.  The Sanger Development Corporation (4B) has allocated funding for the conceptual design services.  November 6, City Council selected MHS planning & Design as the most qualified to perform the task. FISCAL INFORMATION: Budgeted: Yes Amount: $63,550.00 GL Account: 76-5430 RECOMMENDED MOTION OR ACTION: Discussion only ATTACHMENTS:  City Council Communication  MHS - Contract  Exhibit A – RFQ for a New Downtown Park  Exhibit B – MHS response to RFQ. 4 Item 1. 5 Item 1. 6 Item 1. 7 Item 1. 8 Item 1. 9 Item 1. 10 Item 1. 11 Item 1. CITY COUNCIL COMMUNICATION DATE: December 18, 2023 FROM: Alina Ciocan, Assistant City Manager AGENDA ITEM: Discussion regarding issuing an official request for the expansion of the Sanger North Substation to Brazos Electric Cooperative and the execution of all necessary documents between parties for feasibility. SUMMARY:  Staff has had preliminary discussions with Brazos Electric Cooperative regarding expansion of the Sanger North Substation to accommodate future growth within Sanger Electric’s CCN. The next step in the process is to submit an official request to Brazos Electric. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS: None 12 Item 2. CITY COUNCIL COMMUNICATION DATE: December 18, 2023 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Consideration and possible action on the minutes from the December 4, 2023, meeting. SUMMARY: N/A FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Approve the minutes from the December 4, 2023, meeting. ATTACHMENTS: City Council minutes 13 Item 3. City Council Minutes 12-04-2023 Page 1 of 5 CITY COUNCIL MEETING MINUTES DECEMBER 04, 2023, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Public Works Jim Bolz, and Police Chief Tyson Cheek. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.071. CONSULTATION WITH ATTORNEY For deliberations regarding legal (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. - Kamy Real Property Trust Vs. City Of Sanger, No. 23-10112-467 - City of Camden, et al. v. E.I. DuPont de Nemours and Company, et al., No. 2:23-cv-03230- RMG 14 Item 3. City Council Minutes 12-04-2023 Page 2 of 5 Section 551.086. CERTAIN PUBLIC POWER UTILITIES: COMPETITIVE MATTERS. - For deliberations regarding AEP Energy Partners. Council convened into executive session at 6:02 p.m. RECONVENE INTO WORK SESSION Council reconvened into open session at 6:51 p.m. No action taken. OVERVIEW OF ITEMS ON THE REGULAR AGENDA Discussion ensued regarding Item 3 of the consent agenda. Director Bolz provided an overview of the necessary repair to Well No. 7. Discussion ensued regarding Items 4 & 5 of the consent agenda. City Manager Noblitt stated the agreements are the standard Interlocals with Denton County and provided the amount of change per call. Discussion ensued regarding Item 6 of the consent agenda. Councilmember Dillon asked about the reporting requirements. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 6:59 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann 15 Item 3. City Council Minutes 12-04-2023 Page 3 of 5 COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Director of Public Works Jim Bolz, and Police Chief Tyson Cheek. INVOCATION AND PLEDGE Councilmember Dillon gave the Invocation. The Pledge of Allegiance was led by Councilmember Mayor Muir. CITIZENS COMMENTS No one addressed the Council. CONSENT AGENDA 1. Consideration and possible action on the minutes from the November 6, 2023, meeting. 2. Consideration and possible action on the purchase of a sewer jetter truck for the Water Department in the amount of $177,047.24 from Southwest International Trucks, Inc. 3. Consideration and possible action on Resolution 2023-17 to ratify approval of a contract for the emergency repair of water Well No. 7; making finds of an emergency exempting the contract from the requirements of competitive bidding under Chapter 252 of the Texas Local Government code; and authorize City Manager to execute said contract. 4. Consideration and possible action on the 2023-2024 Interlocal Cooperation Agreement Fire Protection Services between Denton County and the City of Sanger, Denton County, Texas and authorize the Mayor or City Manager to execute the agreement. 5. Consideration and possible action on the 2023-2024 Interlocal Cooperation Agreement Ambulance Services between Denton County and the City of Sanger, Denton County, Texas and authorize the Mayor or City Manager to execute the agreement. 6. Consideration and possible action on a contract with Republic Services for solid waste and recycling services and authorizing the City Manager to execute the contract and all necessary documents. 16 Item 3. City Council Minutes 12-04-2023 Page 4 of 5 Mayor Muir removed Item 1 of the consent agenda for a separate vote. Motion to approve Items 2-6 made by Councilmember Bilyeu, Seconded by Councilmember Dillon. Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. Motion to approve Item 1 made by Councilmember Barrett, Seconded by Councilmember Gann. Voting Yea: Councilmember Bilyeu and Councilmember Gann. Abstaining: Councilmember Dillon Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Barrett would like an overview of the All American Dogs service agreement. City Manager Noblitt stated Staff would provide an update and report regarding the Senior Center. EXECUTIVE SESSION Council did not reconvene into Executive Session. Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.071. CONSULTATION WITH ATTORNEYFor deliberations regarding legal (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. - Kamy Real Property Trust Vs. City Of Sanger, No. 23-10112-467 - City of Camden, et al. v. E.I. DuPont de Nemours and Company, et al., No. 2:23-cv-03230- RMG Section 551.086. CERTAIN PUBLIC POWER UTILITIES: COMPETITIVE MATTERS. - For deliberations regarding AEP Energy Partners. RECONVENE INTO REGULAR SESSION 17 Item 3. City Council Minutes 12-04-2023 Page 5 of 5 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 7:06 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 18 Item 3. CITY COUNCIL COMMUNICATION DATE: December 18, 2023 FROM: Ryan Nolting, Parks & Recreation Director Shani Bradshaw, Director of Economic Development AGENDA ITEM: Consideration and possible action on a contract with MHS Planning & Design for the conceptual design of the proposed Downtown Park in an amount not to exceed $63,550.00, and authorize the City Manager to execute the contract. SUMMARY:  The Sanger 2040 Comprehensive Plan identifies a new park in Downtown Sanger.  August 21, City Council approved an RFQ for Conceptual Design for a new Downtown Park.  Utilization of design services will allow for a more comprehensive and customized plan for a future downtown park.  The Sanger Development Corporation (4B) has allocated funding for the conceptual design services.  November 6, City Council selected MHS planning & Design as the most qualified to perform the task. FISCAL INFORMATION: Budgeted: Yes Amount: $63,550.00 GL Account: 76-5430 RECOMMENDED MOTION OR ACTION: Discussion only ATTACHMENTS:  City Council Communication  MHS - Contract  Exhibit A – RFQ for a New Downtown Park  Exhibit B – MHS response to RFQ. 19 Item 4. 20 Item 4. 21 Item 4. 22 Item 4. 23 Item 4. 24 Item 4. 25 Item 4. 26 Item 4. CITY COUNCIL COMMUNICATION DATE: December 18, 2023 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Consideration and possible action on a contract between the City of Sanger and the Sanger Area Chamber of Commerce for Hotel Occupancy Tax Funds. SUMMARY:  The proposed Annual Service Contract with the Sanger Area Chamber of Commerce will be from October 1, 2023, through September 30, 2024.  City agrees to pay up to fifty percent (50%) of the City’s Hotel Occupancy Tax Funds, not to exceed $3,500 per quarter.  Chamber uses these funds for: o Maintaining a tourist information center o Providing promotional and tourist advertising of the City and its vicinity o Solicitation and operating programs to attract visitors to the City  Attached is the Annual Budget that details the activities the Chamber will conduct in 2023-2024. FISCAL INFORMATION: Budgeted: YES Amount: $14,000 GL Account: 050-50-5420 RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS: Sanger Request Letter and Annual Budget Service Contract 27 Item 5. 28 Item 5. 29 Item 5. Income Summary 2023 Budget 2024 Budget Membership Dues 23,000.00$ 25,000.00$ City Hotel Occupancy Tax 14,000.00$ 14,000.00$ Events - REVISED 60,225.00$ 60,225.00$ Total Income 97,225.00$ 99,225.00$ Expenditure Summary 2023 Budget 2024 Budget Event Expenses 22,000.00$ 23,800.00$ Payroll Expense 39,500.00$ 39,500.00$ Supplies/Operations 19,300.00$ 20,300.00$ Utilities 5,400.00$ 5,400.00$ Total Expenditures 86,200.00$ 89,000.00$ Revenue (Profit)11,025.00$ 10,225.00$ The Sanger Area Chamber of Commerce is funded by membership dues, events and City of Sanger Hotel Occupancy Tax funds. All funds are utilized to maintain a facility and administrative management; conduct events that attract not only local residents but tourist from all over Texas & surrounding states; and promotes City of Sanger as well SANGER AREA CHAMBER OF COMMERCE APPROVED BUDGET FISCAL YEAR 2023-2024 Fund Description and Responsibilities 30 Item 5. 2023 2024 INCOME BUDGET PROPOSED Membership 23,000.00$ 23,000.00$ 25,000.00$ Hotel Occupancy Tax 14,000.00$ 14,000.00$ 14,000.00$ Events Award Banquet 1,000.00$ 2,000.00$ 2,000.00$ Increase in table & ticket prices Business Luncheon 5,000.00$ 5,000.00$ 5,000.00$ Business over Breakfast 500.00$ 1,725.00$ 1,725.00$ Revised sponsorships - 7 months @ $175 and 5 months @ $100 Holiday Stroll 2,000.00$ 2,500.00$ 2,500.00$ Revised due to sponsorship increase and ticket sale increase Mixer/Game Night 1,000.00$ 1,000.00$ 1,000.00$ Sellabration 35,000.00$ 40,000.00$ 40,000.00$ Increase in vendor booth prices Vaccination Clinic 2,000.00$ 2,000.00$ 2,000.00$ Wrestling 3,500.00$ 6,000.00$ 6,000.00$ Revised due to sponsorship increase and ticket sale increase Events TOTAL 50,000.00$ 60,225.00$ 60,225.00$ TOTAL INCOME 87,000.00$ 97,225.00$ 99,225.00$ Award Banquet 1,200.00$ 1,500.00$ Business Luncheon 4,000.00$ 5,000.00$ Business over Breakfast 700.00$ 700.00$ Holiday Stroll 1,500.00$ 1,500.00$ Mixer/Game Night 500.00$ 500.00$ Sellabration 10,000.00$ 10,000.00$ Vaccination Clinic 100.00$ 100.00$ Wrestling 4,000.00$ 4,500.00$ TOTAL EVENT EXPENSES 22,000.00$ 23,800.00$ COMMENTS SANGER AREA CHAMBER OF COMMERCE PROPOSED BUDGET FISCAL YEAR 2023-2024 EXPENDITURES EVENT EXPENSES REVISED PER BOARD MTG 31 Item 5. Salary (Administrator) 32,000.00$ 32,000.00$ FICA/SUTA/MC/TWC 7,500.00$ 7,500.00$ TOTAL PAYROLL EXPENSE 39,500.00$ 39,500.00$ Office Supplies 3,000.00$ 4,000.00$ Marketing and Promotion 1,000.00$ 1,000.00$ Dues and Subscriptions 1,500.00$ 1,500.00$ IT Software/Hardware (Chambermaster)5,000.00$ 5,000.00$ Maintenance/Furniture/Fixtures 500.00$ 500.00$ Fees/Charges 1,500.00$ 1,500.00$ Technical & Software Support/Web Page 1,000.00$ 1,000.00$ Travel & Meetings (Training/Conferences)500.00$ 500.00$ Facility / D&O Insurance 3,500.00$ 3,500.00$ Custodial Services 1,800.00$ 1,800.00$ TOTAL SUPPLIES & OPERATIONS 19,300.00$ 20,300.00$ City Utilities 3,200.00$ 3,200.00$ Telephone/Internet 1,000.00$ 1,000.00$ Gas 1,000.00$ 1,000.00$ Pest Control 200.00$ 200.00$ TOTAL UTILITIES 5,400.00$ 5,400.00$ TOTAL EXPENDITURES 86,200.00$ 89,000.00$ UTILITIES PAYROLL EXPENSE SUPPLIES & OPERATIONS 32 Item 5. Services Contract THE STATE OF TEXAS § COUNTY OF DENTON § THIS CONTRACT, is entered into on this the 18th day of December, 2023, by and between the City of Sanger, Texas, a Municipal Corporation, hereinafter called “City”, and the Sanger Area Chamber of Commerce, a Texas nonprofit corporation, hereinafter called “Chamber”, upon the following terms and conditions: WITNESSETH SECTION 1 Funding and Scope of Services The City agrees to pay to the Chamber up to fifty percent (50%) of the City’s quarterly Hotel Occupancy Tax receipts from the preceding calendar quarter, not to exceed Three Thousand Five Hundred Dollars ($3,500.00) per Quarter. The Chamber will use said funds solely for: (a) Maintaining a tourist information center; (b) Providing general promotional and tourist advertising of the City and its vicinity; and, (c) Conducting a solicitation and operating program to attract conventions and visitors to the City (the “Services”). Quarterly payments shall be made by the City to the Chamber within twenty (20) days of receiving the quarterly tax payment. SECTION 2 Public Purposes In approving and authorizing the execution of this Contract, the City Council of the City of Sanger, Texas does hereby find and determine that the provision by the Chamber of the services for the public purposes set forth herein-above, and the ministerial and administrative work related to the provisions of such services and the expenditure of the funds provided by the City for such purposes, are in the public interest and beneficial to the City and its inhabitants, and furthermore, that said funds can be better expended and said public purposes more effectively accomplished through the Chamber, acting through its Board of Directors with facilities, officers and employees skilled and experienced in said services, by means of this Contract. SECTION 3 Terms and Conditions In connection with the funds to be paid by the City to the Chamber under the terms of this Contract, the following terms and conditions shall apply: (a) The use and expenditure of such funds shall be only as authorized by Section 351.101 of the Texas Tax Code and be subject to the allocation of revenue as provided for in Section 351.103 of the Texas Tax Code. (b) Before September 30 of each year during the term of this Contract, the Chamber shall submit and present an Annual Budget to the City Council. The Annual Budget must detail how City funds will be used to provide the services. Said presentation shall be made to the City Council by a representative of the Chamber of the Board. The Chamber shall notify the City in writing of any material changes made to the Annual Budget within thirty (30) days of making a change. The Chamber shall submit to the 33 Item 5. Services Contract City quarterly reports listing the expenditures made by the Chamber with revenue from the Hotel Occupancy Tax as authorized herein. (c) The Chamber shall comply with Chapter 551 of the Texas Government Code known as the Texas Open Meeting Act and Chapter 552 of the Texas Government Code known as the Texas Open Records Act as they apply to the use of public funds by the Chamber. (d) The Chamber shall maintain records that accurately identify the receipt and expenditure of all revenue received by the City and shall make available to the City and its Auditor all of its books and records relative to the funds paid to the Chamber by the City under this Contract. All said records shall be retained by the Chamber for a period of five (5) years after all performance requirements are achieved for audit purposes until such audits or other administrative inquiries or open record requests are completed. The Chamber agrees to maintain the records in an accessible location. SECTION 4 Term The term of this Contract shall be from October 1, 2023, until September 30, 2024. This Contract may be extended by mutual consent of the parties. This Contract may be terminated, at any time by either party by giving thirty (30) days’ written notice to the other party. If this Contract is terminated the last and final quarterly payment shall be prorated based on the termination date. SECTION 5 Default If it is found by the City or any other party that the Chamber has knowingly or unknowingly improperly expended Hotel Occupancy Tax Funds, it shall be considered a material breach of this Contact. The City shall notify the Chamber in writing of the breach. The Chamber shall have ten (10) calendar days to cure the breach or return the improperly expended funds to the City. Until the breach is cured or the funds are returned to the City, the City will be under no obligation to continue quarterly payments to the Chamber. If the breach is not cured and/or funds are not returned to the City by the Chamber within the ten (10) day cure period, this Contract shall be considered automatically terminated and no further funds shall be given by the City to the Chamber. However, in the event of termination, the City reserves the right to pursue the return of improperly expended funds from the Chamber by any and all legal means. SECTION 6 Severability If any provision of this Contact is found to be invalid or unenforceable by a court of competent jurisdiction, then the invalid provision will be deemed to be deleted from the Contract and the remainder of this Contact will continue to be valid and in full force and effect. This Contract shall be governed by and construed in accordance with the Laws of the State of Texas. 34 Item 5. Services Contract SECTION 7 Independent Contractor The relationship of the Chamber under the Terms and Conditions of this Contract shall be that of an independent Contractor of the City. Relative thereto, the City shall not be liable for any claims or demands for damages, monetary or otherwise, that may grow out of or arise from the Chamber’s actions in carrying out its duties under the terms of this Contract, and the Chamber does hereby agree and shall hold the City harmless from and indemnify it against all such claims and demands. SECTION 8 Entire Contract The foregoing sets forth the entire Contract between the parties hereto, superseding all oral or written previous and contemporaneous contracts between the parties relating to matters herein, and except as otherwise provided herein cannot be modified without written amendment executed by each of the parties. SECTION 9 Headings The headings of this Contract are for the convenience of reference only and shall not affect any of the terms and conditions hereof in any manner. APPROVED and ADOPTED by the Sanger Area Chamber of Commerce this 18th day of December, 2023. Signed: ________________________________ Amanda Gibson, President Attest: _________________________________ Debbie Reaves, Chamber Administrator APPROVED and ADOPTED by the Sanger, Texas City Council on the 18th day of December 2023. Approved: _____________________________ Thomas E. Muir, Mayor Attest: ________________________________ Kelly Edwards, City Secretary Approved as to form: ________________________________ Hugh Coleman, City Attorney 35 Item 5. CITY COUNCIL COMMUNICATION DATE: December 18, 2023 FROM: Alina Ciocan, Assistant City Manager AGENDA ITEM: Consideration and possible action authorizing the City Manager to issue an official request for the expansion of the Sanger North Substation to Brazos Electric Cooperative and the execution of all necessary documents between parties for feasibility. SUMMARY:  Staff has had preliminary discussions with Brazos Electric Cooperative regarding potential expansion of the Sanger North Substation to accommodate future growth within Sanger Electric’s CCN. The next step in the process is to submit an official request to Brazos Electric. FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS: None 36 Item 6. 37 Item 7. 38 Item 7. City of Sanger Texas Memo To: City Council From: John Noblitt, City Manager cc: N/A Date: 12/11/23 Re: Change Order My office executed the following change orders:  Power-D Utility Services LLC Supplement Number 1 o Executed November 27, 2023. o Additional staking of project. o Original staking damaged by the cultivation of the area. o Net contract increases by $2,500.00.  Original contract amount - $78,050.00.  New contract amount, reflecting Supplement Number 1 - $80,550.00.  First Choice Christmas Lights Change Order Number 1 o Executed November 28, 2023. o Additional lighting for four tree canopies downtown. o Net contract increases by $5,600.00.  Original contract amount - $51,710.00.  New contract amount, reflecting Change Order Number 1 - $57,310.00. 39 Item 8.