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12/21/1998-CC-Agenda Packet-Regular1. 2. 3. AGENDA CITY COUNCIL MONDAY, DECEMBER 21, 1998 7*00 P.M. 201 BOLIVAR an Meeting to Order, Invocation, Pledge of Allegiance. a) Approve Minutes: b) Disbursements Citizen's Input. CONSENT AGENDA December 7, 1998 4. Discuss and Possible Action Concerning Setting up Fund for Possible Donations by Citizens to Assist with Utility Services. 5. Consider and Possible Action on Taste Disposal (Taste Management, IESI, and Duncan Disposal). 6. Discuss and Possible Action on Resolution #12-17-98 Concerning Travel Expenses. 7. Discuss and Possible Action on Resolution #12-18-98 Concerning Smokeless Tobacco. 8. Consider and Possible Action on Preliminary/Final Plat for Bourland Court Estates, Being a Total of 5.037 Acres in the Henry Tierwester Survey, Abstract 1241. Property is located off of Keaton Road. 9. Consider and Possible Action on Awarding Bid for Depository. 10. Discuss and Possble Action on Purchase Offer From Holnam Corp. Inc. 11. Discuss and Possible Action on Engineering Studies For Infrastructure Located in Multiple Interconnected Industrial Developments. 12. Discuss and Possible Action on Sewer Line Ninth of Sanger Under I-35. 13. Any Other Such Matters. 14. Adjourn. e%rC�y, l t bII P F Rosalie Chavez, City This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior• to this meeting. Please contact the City Secretary's office at (940) 4584930 for further information. MINUTES: CITY COUNCIL. DECEMBER 7, 1998 PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn Ervin, Councilwoman Alice Madden, Councilman Carroll McNeill. ABSENT: Councilman Mike James OTHERS PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Administrative Secretary Samantha Renz, Water/Wastewater Superintendent Eddie Branham, Electric Superintendent Jeff Morris, Street Superintendent Chuck Tucker, Chief of Police Benny Erwin, Lisa Hardy - Sanger Courier, Woodrow Barton, Mike Kern, Polly Dwyer, Fred Gossett, R.L. Lantrip, Liz Springer, John Springer, Jeff Krueger, Greg Edwards, John R. Porter, John W. Porter 1. , Councilwoman Madden led the Invocation, and Councilman Jenkins led the Pledge of Allegiance. 2. Executive Session Pursuant to the Provision of the Open Meetings Law, Chapter 551, Govt. Code, Vernon's Texas Code Annotated, in accordance with the authority contained in Section 551.074, to discuss personnel. a). Evaluation of City Administrator Mayor Convened into Executive Session at 6:02 PM. Mayor Reconvened into Regular Session at 7:45 PM. Mayor indicated they had evaluated the City Administrator, they felt he was doing a good job, and wanted him to continue doing a good job. CONSENT AGENDA Approve Minutes: November 16, 1998 November 23, 1998 - Special Called b) Disbursements Councilman Jenkins moved to approve the Consent Agenda. Councilwoman Madden seconded the motion. Motion Carried Unanimously 4. Citizen's Input. John Springer, 802 N. Keaton, addressed the Ordinance concerning Beautification of buildings that was recently put into place. He indicated he had not seen the ordinance, but had heard about it. He indicated it sounded good, but someone was going to have to bear the cost. Mr. Springer indicated developers would be discouraged to develop in Sanger, he asked the Council to consider the Ordinance very carefully, and if changes could be made to please consider that as well. Councilman Jenkins indicated when they passed the Ordinance, they were not sure about the percentages, they wan4ed to put the Ordinance in place and hold a public meeting to get input from the citizens, then make changes. his also applies to the Metal Building Ordinance. Mayor indicated he would like to skip down to Item #10. (5)10. Discuss and Possible Action on Infrastructure - Water and Sewer. Mayor indicated Woodrow Barton had asked Jeff Krueger to be present for his presentation. Woodrow Barton indicated he was showing a conceptual infrastructure plan located North of 455, along the railroad, West of Marion Road, and South of Lois Road. He addressed Public Safety, and indicated a governmental entity should develop an Infrastructure Plan addressing water, sewer, drainage, etc. Mr. Barton indicated a road should be built from 455 to Lois Road along the railroad. Mr. Barton indicated there needed to be a sanitary main, a storm pipe system, culvert system or channel in that area West of Marion Road draining down to 455. Discussed drainage and flood problems. Mr. Barton indicated the City of Sanger should implement some type of Infrastructure. Mr. Barton indicated the bridge on Willow Street, before you get to the cemetery needs to be rebuilt. Mayor indicated after the first of the year they are going to schedule a workshop involving the Council, Planning and Zoning Commission, the County Commissioner, and any business man who would like to be involved to discuss future development, at that time something like Mr. Barton's presentation needs to be presented. Mr. Barton addressed the potential sources of finance for this project. Mayor thanked Mr. Barton for his presentation. Consider and Possible Action on Preliminary Plat for Sanger Industrial Parka 41 Lot Subdivision, Being 108.49 Acres in the Reuben Bebee Survey, Abstract 29 (John Porter's). Greg Edwards, Civil Engineer, 300 N. Carroll Blvd. Ste D -indicated one comment from the City's Engineer was there needed to be a 500' radius curve on the street going through the development. He indicated the street they were proposing had a 300' radius which would allow a 35 MPH speed limit and he felt that was appropriate. Mr. Edwards indicated the Planning and Zoning Commission had agreed. Mr. Edwards addressed another comment from Mark Hill's letter. He addressed alleys, and indicated there was adequate space on the lots for trash removal and service to the lots. Mr. Edwards addressed sidewalks, and indicated there was a provision in the Ordinance that would allow the Council to wave sidewalks, he indicated the Planning and Zoning Commission had approved a type of pedestrian access plan from lot to lot as they are developed. He is not in favor of having sidewalks next to the highway. Councilman Jenkins asked Mr. Edwards to explain the term "radius" of the street. Mr. Edward indicated it was the curvature of the street. Discussed pedestrian access. Councilman Jenkins asked if Mr. Edwards could give an example of the pedestrian access plan he is proposing. Mr. Edwards indicated a good example would be Kroger on University in Denton. Discussed size and possible uses for Lot 1. Councilman McNeill indicated he did not understand how with the Dollar General Store going where it's going, and the property lines set where they are, the sewer line will go across someone else's property. Mr. Edwards indicated that area would probably become a private easement. Discussion. Mr. Edwards indicated it would have to betaken care of with parking, or extending the line. He indicated it is easier with residential areas to plan for the development, but is more difficult with commercial sites. Councilman McNeill asked how the City is going to be protected 10 years from now if there is no final plat submitted. Mr. Edwards indicated they had to show a Preliminary Plat to comply with the City's Ordinance. Discussed Drainage. Mr. Edwards indicated in Phase II of the development there is a proposed retention pond, he did not feel there will be a significant increase in drainage flow during Phase I construction. John Porter addressed drainage, and explained how it would flow as shown on the plans. Both John and John R. Porter indicated they would be willing to work with the City concerning drainage. Discussed most economical way to do drainage. Mr. Barton asked if they had considered increased flow from future development. Mr. Porter indicated they will work with the City concerning that. City Administrator indicated these concerns were addressed at the Planning and Zoning meeting and the commission did approve it. Mark Hill, City's Engineer, indicated the main reason for the Preliminary Plat is that as long as he is reviewing Plats for the City , they will conform to the basic pIan. Mr. Hill indicated the Drainage, water and sewer will be there, the purpose of the Preliminary plat is to get a concept approved by the City, so when the individual plats come in the City will know how they will fit into that plan. Mr. Hill indicated Phase I should be finished before they start Phase II. Mr. Hill indicated when it was all done, there would basically be the plan that is approved. Councilman McNeill asked Mark Hill if he was satisfied that the drainage would work. Mark Hill indicated it was designed by an engineer, and it was his job to make sure it would work. He indicated it was not this developers responsibility to control the drainage from property other than their own. Councilman Jenkins moved to approve Phase I of the Preliminary Plat. Councilman McNeill seconded the motion. Motion Carried Unanimously. (7}6. Consider and Possible Action on Preliminary/Final Plat for Lot lA, Block lA Retail Division, Being 0.800 of an Acre on and Situated in the Rueben Bebee Survey, Abstract 29. Dollar General Store Site. Property is Located on Spur 138 (Next to New Post Office. City Administrator indicated this had been approved by the Planning and Zoning Commission. Discussed the property between the Dollar General Site and the sewer main. John R. Porter indicated most of that area will be landscaping or parking. Discussed Possible easement. John R. Porter indicated he would be willing to give that property as an easement. Mark Hill indicated he would recommend on the Final plat, before it is filed, the easement to be shown. He indicated a ten foot easement should be fine. Councilman McNeill moved to accept the Planning and Zoning Board's recommendation to approve the Dollar General Store site., contingent upon a ten foot sewer easement from Mr. Porter. Councilman Jenkins seconded the motion. Motion Carried unanimously. Consider and Possible Action on Bid for Irrigation System for Walkover. Councilman Jenkins asked where these funds would come from. Chuck Tucker indicated it would be from the Beautification Board. Chuck Tucker indicated the State will provide materials if the City will pay the labor. City Administrator indicated this was in the budget. Councilman Jenkins moved to accept the bid from Kalan Property Maintenance for the labor and installation of a sprinkler system for $1785.00. Councilman Ervin Seconded the motion. Motion Carried unanimously. (9)8. Discuss and Possible Action on Waste Management Proposal. Lynn Lantrip with Waste Management indicated he was there to walk through the proposal he had brought to Jack Smith, he indicated the residential rates would stay the same with twice a week pick up, but commercial rates would need to be adjusted. He indicated they could not keep the residential rates the same, if they did not adjust the commercial rates, due to transportation cost. Mr. Lantrip indicated the current contract with the City, provided for bulky waste pick up, there are not any items taken to the convenience station, that can not be picked up on the curb, he indicated he would recommend closing the citizen's convenience station. Mr. Lantrip indicated the City lost over $30,000.00 last year on the convenience center. Discussed bulky waste pick up. Mr. Lantrip indicated Waste Management could send a flyer to the citizens explaining the bulky waste pick up, and giving them information concerning trash pick up. Councilwoman Madden indicated there citizens concerning waste did need to be some information sent to Councilman Jenkins asked what happened to the trash pick up the day after Thanksgiving. Mr. Lantrip indicated he did not know anything about them not picking up, he indicated the new owner of the company did not allow them to work on Thanksgiving or Christmas days however they should have picked up the day after Thanksgiving, and he will look into it. Discussed Contract. Mayor postponed this Item till the next meeting. Action will be taken no later than December 21, 1998. Discuss and Possible Action on Resolution #1247-98 Concerning Travel Expenses. Councilman Ervin asked what brought this on. Councilman Jenkins indicated there was no accounting for funds allocated to travel. Councilman Jenkins indicated the Department Heads and other employees should be able to get the City Administrators approval for travel, the City Administrator the Council members and Board members need approval from the Council. Mayor postponed this Item until the December 21 meeting so changes could be made to the resolution. 11. Consider and Possible Action on Additions to Library Policies. Vicky Elieson, the Librarian, addressed the Council, she indicated the Library Board voted to add soliciting to the list of items not allowed in the Library, and also to allow non commercial advertising on the bulletin board as long as it benefits the community. Brief Discussion. Councilman Jenkins moved to make the changes as reflected by the Library board concerning soliciting and bulletin boards. Councilwoman Madden seconded the motion. Motion Carried unanimously. 12. Any Other Such Matters. Councilwoman Madden indicated the Christmas decorations looked really nice. 13. Meeting Adjourned. _.,. .: .. 11 f. it , E, i .1. ..: .. r- iti'_ .. r ;. ,.± .. I .. it i l It ,.. ..,. ...: . ,.:.....r _ .. . ..... tI r, i ,, I .. ,., .. .. .. ..._..... ... ._ . ,: ..: .... ... .... .,:._ 10 tI ... s: _... _ .. ...1�', , :.uf1 Ii 'j ji t It if �: It... .:. � _ _. : ,: ;t _ . it. i _ .'; _ t .: Ir.;. '. i"S -j -itt - _' I I it v ry Y - - I b pv it . :. 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Wr _. lFi ItLs 1. iv ' !I n' I !''! f _.' I s', .. 99, .,,.. ;, :rr .. - ':. t..:._'..:_., t..._ I -IL a n _ + Memo December 16, 1998 To: Honorable Mayor and City Council Fr: Rose Chavez, City Secretary Re: Fund Set up by Donations Francine Sullivan and I have discussed the possibility of the City of Sanger setting up a hand that is basically from revenues from donations by our utility account customers. The City of Denton has a similar program and it works to the fact that they are able to assist those needy families that are in hardship cases and can not pay their utility bills. A committee is appointed, and they will decide who receives funds after the application process is completed. Francille is wiling to serve on this committee, she and I have also discussed the possibility of a $1.00 donation, and somehow giving the option to make the donation on the utility bill. I think this would be a great program if implemented correctly. Francille will be here to address this Item, and answer questions. C19 To: Tommy Kincaid Glenn Ervin Jerry Jenkins Alice Madden Carroll McNeill Rose Chavez From: Jack Smith Date: December 140 1998 Subject: Conversation with Mickey Flood I spoke with Mickey Flood this morning. He again emphasized that he had no desire to go to trial over our disagreement. He also stated that if the City would grant him our garbage franchise, he would drop the law suit. As a reminder, he has agreed to supply our garbage collection at the same rate that we currently pay. Also, I need to remind you that Louis Nichols' defense to have the case dismissed by "Summary Judgment" would be an automatic plea A "failure to comply with the open meetings act" which could be the basis for the court invalidating the contract with IESI. In addition, it could be contended that members of the City Council violated the Open Meetings Act in holding closed sessions with IESI when such closed meetings were not authorized by the Open Meetings Act. This has not been alleged or put in issue at this time, but could be raised at any time. This type of violation could result in criminal prosecution if knowingly done. �1 Waste Managements' 4V P.O. Box 719 1601 South Railroad Lewisville, TX 75067 June 12, 1998 Mr. Jack Smith, City Administrator City of Sanger 201 Boliver Street P. O. Box 578 Sanger, Texas 76266 Phone 972,316.2200 rrFJOLMIN Fax 972,315.1296 � U ` RE: Proposal for renewal of trash contract Dear IVir. Smith, Thank you for taking the time to have lunch with me the other day, I really enjoyed talking with you. As a follovup to our conversation about the renewing of the contract, I wanted to give you all of the information in writing. Waste Management has enjoyed the partnership with the City of Sanger and would like to continue the relationship for another five years. I feel we have proven to the City that we have provided good service on a timely basis. In fact, at times, have gone over and above the call of duty. Our proposal consists of the following: 1. The City has been running the convenience center at the old landfill and has been subsidizing the service in the amount of approximately $36,000,00 per. year. Waste Management proposes to take over the facility; build a new convenience center and work with the city and non profit organizations to help the non profit organizations make some money. We propose to give the city a $25,000.00 to $30,000.00 interest free loan to build the convenience center at the old landfill. The City will only be obligated for up to $30,000.00 construction costs. The loan can be paid back to us by 2 different methods: The first one will be to add the amortized amount per household, per month to each residents bill. An example is: Total cost of project $25,000.00, divided by the number of houses being billed by the City (1416), equals $17.65 per household per year. Divide this amount by sixty (60) months ( term of the contract) and it comes to $ .30 per household per month. At the end of the 60 months the convenience center remains property of the City whether we renew the contract at that time or not. The second method would be that the city allocate $5, 000.00 per year as payment of the loan out of the general fund. However you would like to handle it works for us. We plan on the facilit}r being open on Saturday only, from the hours of 9:00 A.M. to 2:00 P.M. We would like to work with the area non profit groups of your choice to help them make some money. We propose that the organization have at least 1 adult at the facility to monitor disposal and collect money to be turned into the city on Monday morning. We will give the group $100.00. Per week to do this job for us. We feel this is a great way for us to give something back to the community. W inword�worklsangprop.doc Printed on recycled paper Waste Management will be responsible for setting up the pricing at the facility. As we discussed, the (*ain reason the City has been subsidizing the program is due to the small dump fee being charged. We feel that customers should pay their own way and not have anyone subsidize them. Pricing will be as follows: Car $ 18.00 per load Pick-up Truck (3- 5 cu. yds.) $ 30.00 per load 6 - 10 cubic yards $ 60.00 per load 11 - 15 cubic yards $120.00 per load 2. Recycle Container -Currently, the City rents a recycle box from us for $150.00 per month, with a pull rate of $355.00 per pull. We have yet to pull the container. I propose to drop the rental of the box. This will save the City $1800.00 per year. 3. Bulky Waste pick-up - Currently, citizens must call our Customer Service office to have the bulky items picked up. I propose to drop the requirement of calling in for pickup. We will pick up the bulky/brush items on the second day of trash pickup during the week. 4. The current Residential rate of $ 8.86 per household will be frozen until 12/31/1999. During the term of the contract we will not ask for a disposal increase. This will save the residents a minimum of $ .10 per month per household. We will require a Consumer Price Index increase, as we currently do, to cover the increases we will have to run our operation. 5. Commercial Rates - I am requesting the commercial rates be increased to the amounts shown on the enclosed attachments. Attachment #1 shows the current commercial rates compared to 3 other Cities closer to the landfill. Attachment #2 shows the pricing we are requesting, again, comparing it to the 3 other Cities. Sanger's commercial rates are the lowest of any of the Cities we serve in the region. This was due, in part, to the trash being disposed of at the Denton landfill up to three years ago. Their disposal rates have increased dramatically. We 41know bring the trash to the Lewisville site. Our transportation costs have almost doubled, and their have been increases in the disposal costs. I am asking not to bring the rates up to market, as you can see in attachment #2, but to bring them up to a level that will allow us to bring commercial revenue in the black. Waste Management looks forward to continuing the partnership we have established with the City of Sanger. Please let me know when I can get together with Council and you to further discuss this proposal and answer any questions that you all may have. I look forward to hear from you soon. Respectfully, WASTE MANA _� Allen L. Judkiewicz Public Sector Services cc: Jim Lattimore, PSS \ John Covington. TWM City file Mgr. INC. W imvordhvork�san gprop. doe Printed n�i irc}cicvl paper COMMERCIAL RATE COMPARISONS ALL RATES EXCLUDE FRANCHISE FEES: 1 /1 /98 a 1 ` City of City of City of City of Lake iu .r ,.SizContainer e :Fre uenc Cop ell Lewisville Sanger Dallas ,-., 2YD=u=='1XWK=; $ - $ - $ 26.91 $ 45.60 rarr�r2YD.r+ `2XWK { $ - $ - $ - $ 90.14 $ - $ - $ - $ 121.01 *'�'2YD ; `. 4W 4XWK'': ar $ - $ - $ - $ 149.55 '2YW41�-T ==SXWK $ - $ - $ - $ 187.44 =:.6XWK ti $ - $ - $ - $ 224.92 �,;�-2YDj $ - $ - $ - $ - ll! 'T3YQ s._ >rU...}1XWK: _- $ 57.36 $ 56.00 $ 36.56 $ 69.92 t3YDY r:2XWK « $ 95.05 $ 93.00 W 62.83 $ 103.79 3YD =_3X.WK $ 126.68 $ 123000 $ 138.34 4�rl 3YQ'lW 4r `4XWK a �;. $ 161.06 $ 156.00 $ - $ 175.86 4� 45XWKt $ 196.88 $ 191.00 $ - $ 214.96 a =FFWDO� ��.- rt:6XWK $ 23316 $ 227.00 $ $ 254.58F �'4 D. L ,L'ff=7XWKT� $ - $ - $ - $ - $' '' b 4YD�" -. r:..-1XV1/K $ 70.41 $ - $ 45.70 $ 91.22 A`t-4A.M ��.�. 4 -2XWK�' $ 137.14 $ - $ 78.82 $ 149.73 4:4YD z_= 3XWK : $ 188.27 $ - $ - $ 205.56 �,�L'`4YD� s='!;4XWKI. $ 242.64 $ - $ $ 264.92 `4.YD� � DMWK, t $ 294.01 $ - $ - $ 321.02 "4YDK 6X1tVKr' $ 352.82 $ - $ - $ 385.22 W4.YD; _4P XMMI - $ - $ - $ - $ - 6YD_� $ 85.60 $ 93.00 $ 62.83 $ 116.32 =6YQ�� Ma 2XWK` " $ 146.42 $ 147.00 $ 125.65 $ 185.81 x, 6Y_D� ' 3XWK $ 210.95 $ 204.00 $ - $ 259.73 . .4= 6YD =' _4XWK ;_' $ 273.62 $ 265.00 $ - $ 337.19 K6YD,;:EEi ; 5XWKUi $ 329.72 $ 319M $ - $ 406.65 6YD 6XWK $ 389.27 $ 377.00 $ - $ 425.05 4Wlli,16YD = 7X1NK $ - $ - $ - $ - 8YD` _= =1XWK $ 108.43 $ 105.00 $ 78.82 $ 136.25 8YD = = 2XWK $ 184.94 $ 179.00 $ 142.78 $ 227.81 Sa8YDB4 3KWK = $ 260.66 $ 252.00 $ - $ 321.96 , JT�_8YD a 3r 4XWK. P $ 330.86 $ 327.00 $ - $ 417.11 ...__ #= =8YID _'.=SXWK � $ 405.42 $ 400.00 $ - $ 511.39 ='18YD,_ T. = `.6XWK ': $ 480.27 $ 474.00 $ - $ 524.42 ..: :s -8XD `-7XWK - $ - $ - $ - $ - ." OYDr $ - $ - $ - $ - _1.0YD=� Y _=2XWK�= $ - $ - $ - $ - c10YD 3XWK__�: $ - $ - $ - $ - Tr;10YD ; „'4XWK - $ - $ - $ - $ - _ 4r4A 10YQ_ --T'=5XWK. $ - $ - $ - $ - _ 1-0YD it ;;.6XWK - $ - $ - $ - $ - , -OYD R4t7XWK $ - $ - $ - $ - WmM==r� Volume 1 to= Nana Collect 4.bags # _ $ 16.11 $ 15.00 $ 17.14 $ 18.16 V 0 1 Urne m 5 V�- nCb.to allect 8 bags :' $ - $ 17.00 $ - $ - COMMERCIAL RATE COMPARISONS ALL RATES EXCLUDE FRANCHISE FEES. ,Container;`�lt�y'.� City of City of City of City of Lake * S ie Fr`e uenc- " Co ell Lewisville Sanger Dallas =2YD =:r'= '==1XWK-i=: $ - $ - $ 35.00 $ 45.60 F;2XWK:-f $ - $ - $ - $ 90.14 = =:2YD �-_; -_ 'r 3XWK:=-, 1 $ - $ - $ - $ 121.01 mm 149.55 ='2YDF7-,' 5XWK 187.44 2YD '- 6XWK =='- $ - $ - $ - $ 224.92 :1 -.2YD 7X1NK = $ - $ - $ - $ - 3YD 1XWK ` $ 57.36 $ 56.00 $ 46.00 $ 69.92 r` 3YD --:.:2XWK $ 95.05 $ 93.00 $ 80.00 $ 103.79 3YD 3XVdK A;_. $ 126.68 $ 123.00 $ - $ 138.34 '=3YDL L r. _ $ 161.06 $ 150.00 $ - $ i 75.85 .4XWK -° 5XWK=r $ 196.88 $ 191.00 $ - $ 214.96 6XWK - $ 233.16 $ 227.00 $ - $ 254.58 3YDG , 7XWK $ - $ - $ - $ - 4YW4H =- ' z $ 70.41 $ - $ 56.00 $ 91.22 ,1XWK �Y -:4YD ---- 2 X W K = $ 137.14 $ - $ WOO $ 149.73 %-j't:,74YD 3XWK .- - $ 188.27 $ - $ - $ 205.56 -4XWK $ 242.64 $ - $ - $ 264.92 4YD :_ = SXWK t:: $ 294.01 $ - $ - $ 321.02 =-4YD.:.._ $ 352.82 $ - $ - $ 385.22 . -� ,6XWK ,,. =4YD 3 = 7XWK ;. $- 6YR 85.60 $ 93.00 $ 79.00 $ 116.32 T`.6YD�5:: _= 2XWK -= $ 146.42 $ 147.00 $ 132.00 $ 185.81 _6YD ,Jq_ 3XWK :;._- $ 210.95 $ 204.00 $ - $ 259.73 .: :-_'; -6YD ':::4XWK $ 273.62 $ 265.00 $ - $ 337.19 . :6YD- = =SXWK :::- $ 329.72 $ 319.00 $ - $ 406.65 _ _ 6YD =:=r=:6XWK= $ 389.27 $ 377.00 $ - $ 425.05 a= :6YD 1 XWK ` $ 108.43 $ 105.00 $ 89.00 $ 136.25 :: 2XWK=== $ 184.94 $ 179,00 $ 169.00 $ 227.81 8YD `:: - 3XWK -' 260.66 $ 252.00 $ - $ 321.96 4XWK == $ 330.86 $ 327.00 $ - $ 417.11 = -5XWK-::=_: $ 405A2 1 $ 400.00 $ - $ 511.39 �r=:8YD =-= ==.=6XWK- $ 480.27 $ 474.00 $ - $ 524.42 =8YD_ :-7XWK__'=- $ $ - �tSOYD..:::_:= :1XWK--_ $ - $ - $ - $ - 0YD '..2XWK = - r_10YD.__ --3XWK".mot 4. -'�-10YD+-_ 5XWK-,= $ - $ - $ - $ - -: =_10YD -; 6XWK :. $ - $ - $ - $ - '. $- Volume 1 to L+ Hand'Collect $ 16.11 $ 15.00 - ,..4.bags -- $ 17.00 $ 18,16 Volume 5 to LL: and:Collect ; _:.8 bags _ $ - $ 17.00 $ - $ - September 16, 1998 Mayor and City Council c/o Jack Smith, City Administrator City of Sanger 201 Bolivar Street P.O. Box 578 Sanger, Texas 76266 We appreciate the opportunity to make this proposal to the City of Sanger. We are proposing a waste disposal service agreement that, we believe, is advantageous to the City of Sanger and its citizens. The advantages we point out are as follows: • Will assure the services of a recognized, highly reputable and experienced ��aste disposal company. • Will result in no increased cost for residential customers. • The City will realize,substantial net revenue each year which will result from cost savings in the operation of the convenience station. • We would continue to provide services to City facilities and for community -wide cleanups as are the present arrangements. • Brush and bulky waste will be picked up on regular routes if placed at the curb as at present. • The City will continue to control amounts billed to customers since the City would retain billing responsibility. • We will eliminate the City's burden of the operating costs of the present convenience station beca�zse we propose tc,� build a centrally located convenience station on a .site to be provided by the City. We will complete the fencing on the property and will utilize materials already available on the site. This property will become the City's property, without charge, at the termination of the contract. We will equip and operate the convenience station four hours per day on two days per week. If a civic or charitable group would like to operate the station as a fund-raising activity, we would pay $100 1212 HARRISON AVENUE ♦ ARLINGTON, TEXAS 76011 ♦ METRO (617) 261-8812 ♦ OFFICE (817) 317-2000 ♦ FAX (817) B60-0330 A D�vfs�on of the f.C. Duncan Companies r�ll��C�i E,/ per week for such services. Duncan will receive the revenue from the convenience station and the charges to the residents of Sanger will be as follows: Automobile / Minimum $12.00 Truck / Trailer - 3 to 5 cu. yards $20.00 Truck / Trailer - 6 to 10 cu. yards $40.00 Truck / Trailer - 11 to 15 cu. yards $80.00 Not Permitted - over 15 cu. yards • We would make available additional services such as rolloffs, portable toilets, septic tank and grease trap service, etc. Main elements of our proposed agreement are as follows: • Our proposal is for a seven year contract with renewal options if we are meeting the needs of the citizens of Sanger. • We will provide garbage service to all residents and businesses in Sanger. Our charges to the City will be as follows: Per residence per month $ 8.80 (plus sales tax) Per commercial hand collect customer, per month $18.00 (plus sales tax) Per commercial customer, per month plus sales tax 1 x week 2 x week 3 cubic yard $45.00 $75.00 4 cubic yard $55.00 $95.00 6 cubic yard $75.00 $130.00 8 cubic yard $85.00 $160400 • The above charges will not change during the first two years of the contract. Any changes thereafter will be based on changes in the Consumer Price Index, fuel and landfill cost changes, and any other cost increases of a significant amount. Any such adjustments will be subject to the approval of City Council. • We will pay 604of our revenues from this contract to the City as a franchise fee for the exclusive right to haul garbage generated within the City of Sanger. We believe that this will approximate about $12,000 annually. • Our proposal is to provide residential and commercial service on Monday and Thursday of each week. We will convert commercial front load operations to rear load. We appreciate the opportunity to make this proposal and will be available at any time, including City Council meetings, to answer questions. Sincerely, David W. Moore President RESOLUTION 12-17-98 RESOLUTION REQIJIItING PRE -APPROVAL FOR TRAVEL RELATED EXPENDITURES OUTSIDE DENTON COUNTY WHEREAS, it is the responsibility of the City Council to ensure wise expenditures; and, WHEREAS, it is in the best interest of the City of Sanger to monitor all travel related expenditures outside of Denton County, and, WHEREAS, only those travel related requests that are deemed necessary by the majority of the Council will be funded by the City of Sanger, NOW, TI�REFORE, BE IT HEREBY RESOLVED: That the City Council of the City of Sanger, Texas, agrees to fund only those travel related expenditures of the Council, City Administrator or Board Members, that occur outside of Denton County, Texas, after a majority vote by the Council. These expenditures include but are not limited to; travel, lodging, registration and meals. In the event of registration dead lines before the Council can act, the Mayor shall be authorized to approve the expenditures. Passed this 21 s t day of ATTEST: Signature _ (Secretary) December Signature ( Mayor) A RESOLUTION PROHIBITING THE USE OF SMOKELESS TOBACCO ON CERTAIN CITY PROPERTY WHEREAS, the use %J smokeless tobacco is offensive to many people; and, WHEREAS, it is in the best interest of the City of Sanger to restrict any unsanitary or unsightly habit that could cause undue concern to its citizens, and, WHEREAS, the accidental spillage of said tobacco would cause both unsanitary conditions to exist and unnecessary work for those who clew the building, Signature _ (Secretary) NOW, TI�REFORE, BE IT HEREBY RESOLVED: That the City Council of the City of Sanger, Texas, agrees to prole'bit the use of smokeless tobacco within the Council Chambers at any time. Passed this 21st day of December , 1998 Signature ( Mayor) Memorandum C21 To: Tommy Kincaid Glenn Ervin Mike James Jerry Jenkins Alice Madden Carroll McNeill Rose Chavez From: Jack Smith Date: December 17, 1998 Subject: Burl Borland Subdivision I visited with Mark Hill and Hammet &Nash, Mark believes that we can control the drainage from this subdivision by building a retention pond on the 80' x 298' area marked drainage easement. This property would be deeded to the City and we would take care of it. ** MEMO **** December 179 1998 TO: Honorable Mayor "Ald City Council FR: Rosalie Chavez, City Secretary Re: Item #9 This is the only bid we received, and it is basically the same as last agreement. CITY OF SANGER BANK DEPOSITORY BID The City of Sanger reserves the right to reject any and all bids deemed not to be in the best interest of the City. Propl %osal Submitted By: L7GtgA!Az.i7ry /V z This bid is submitted as a proposal to serve as the depository for city of Sanger funds and to provide banking services from January 1, 1999 to December 31, 2000. The City of Sanger's funds may be invested with any banking facility in Texas in accordance with City Investment Policy in compliance with State Statutes. This bank agrees: 1) We will / vrH4 �) agree to pledge U.S. securities or other mutually agreeable securities to cover all City of Sanger Deposits in excess of $100,000. Monthly statements will be submitted concerning the type and amount of pledged securities. These securities will be payable to the City of Sanger in case of default or closure of the bank by a government agency. 2) To pay interest on funds of the City of Sanger designated as "time deposits" or certificates of deposit of not less than: (a) Interest at f z:5 per annum - 7 to 89 days gAse (b) Interest at i� per annum - 90 to 179 days (c) Interest at t� per annum - 180 to 269 days (d) Interest at +— per annum - 270 to 359 days /A17WXESn7 � fttbia (e) Interest at per annum - 360+ days 3) The term of this contract will be for 24 months for January 1, 1999 to December 31, 2000. so BANK BID PROPOSAL PAGE 2 4) We 11 / w4li not provide the following service to the City of Sanger: (a) Deposit Slips and Withdrawal Slips. C uS?4 n, a rat ChQ g e (b) Monthly Statements of Accounts. H o c h a, i j e_ (c) The use of a night depository and the necessary materials for its use. / /?o C6Tarycf� �fxec�ot'c i C��tr')e r �ic/drfi�h4/ Ackrt? (d) Purchase of U.S. Treasury Securities at value except for any charge by a ✓ten broker or the Federal Reserve Bank. CuSfdk;iar-y 0har e off' /ov lve,— ans�zefi on, eka.9e 71 aT,?4 eepiny o� .��.-e�/hyke q7 recei f o/ 5) We will / vest-) pay all accumulated interest at the date of maturity and continue to pledge securities for these funds until interest matures after the termination of the depository agreement. 6) We ( 'll / ve) pay interest on checking accounts that meet minimum deposit requirements. '7) Short term loans extended to the City of Sanger will be charged at an interest rate of /'z��rr,� ��,✓11s z 8) Loan limit for short-term notes it /-)/4/f3s %aQ/ /ehcli'hq.�i-rtt is � /� IS5S000, G.va would be P/easec�l �a ne yofia /oa.� �� f � �2�Kouy�t �o nee f f/1 The bidder must enclose the bank's last available statement of condition. C''trs heeds EXCEPTIONS, SPECIAL CONDITIONS: Please attach or note any exceptions or special conditions that the bank would care to propose below. co / W1, SroP 104 &EA 7E A.c,� ..e•e DMIZIMODIVO PAGE 3 I am properly authorized to submit this bid on behalf of JGt 2 AZLEZ d AlAnX, A6 n/&K and I certify that by my signature that I have read and understand all parts %J this bid form, the attached bid notice and the proposed contract. r� vabaau.u.v Typed or Printed Name Title Date GUARANTY NATIONAL BANK DEPOSITORY BID --CITY OF SANGER INTEREST RATE SCHEDULE EFFECTIVE: December 16, 1998 SAVINGS INT ACCT-RATE ONE INT ACCT-RATE TWO MMA ACCOUNT HIYIELD*PLUS #1 ($10,000--$24,999.99) HIYIELD*PLUS #2 ($255000-4491999.99) HIYIELD*PLUS #3 ($50,000.00 & +) CD RATES (See Note 3) < 2 mos >_ 2 mos but < 3 mos >_ 3 mos but < 6 mos >_ 6 mos but < 1 yr >_ 1 yr but < 1 %2 yrs >_ 1 `/2 yrs but < 2 yrs >_ 2 yrs but < 2'/2 yrs >_ 2'/2 yrs but < 3 yrs >_ 3 yrs 1.73% (See Note 1) 1.00% (See Note 1) 1.2 % (See Note 1) 2.50% (See Note 1) 2.93% (See Note 2) 3.18% (See Note 2) 3.43% (See Note 2) (Consumer Rate) 3.40% 3.40% 3.80% 4.30% 4.40% 4.50% 4.50% 4.50% 4.50% CITY OF SANGER (+25 basis points) 3.65% 3 65% 4.05% 4.55% 4.65% 4.75% 4.75% 4.75% 4.75% Note 1: Rate represents public fund rate, which is 50 basis points below consumer rate. Note 2: Rate for public funds is the same as consumer rate. Rate is adjusted April 1 and October 1, based upon the most recent 90 day T-Bill rate. Note 3: Simple interest will be paid at maturity. Consolidated Statement of Condition June 30 1998 Assets Cash ..................................$ 6,739,000 Investment securities........ 4%8831000 Loans, net ......................... 71,7912000 Bank premises and equipment 4)20100 Other assets ....................... L5914000 Liabilities and Stockholders' Equity Deposits............................$119,482,000 Other liabilities000 ................. 2.249, Stockholders' equity...... 12,474.000 Total liabilities and stockholders' equity...... � 134,205.000 Gainesville Em llooyees Pamela Armstrong, Angi Bengfort, Stacey Binford, Clint Blackwelder, Tamara Blythe, Robert Boone, Dusty Brewer, Shirley Burks, Terri Calhoun, Tammy Campbell, Brent Carnevale, Jo Ellen Carney, Angela Cason, Linda Cross, Robin Downe, Charles Draper, Connie Dulock, Erin Englehardt, Mickey Faulconer, Christy Fielder, Amy Fisher, Shelli Fleitman, Paige Fortenberry, Jay Freeman, Mary Friddell, Hollie Fuhrmann, Misty Gaston, Tammy Gray, Doris Harrison, Kellie Holt, Janie Hughes, Sallie Hunt, Sandy Jordan, Tracy King, Sandria Lea, Ginger Lemons, Sandra Lloyd, Cora Maillet, Johnna McVeigh, Vanessa Meyer, Lorie Morrison, Amanda Myers, Cindy Myers, Marcia Neal, Ray Nichols, Cathy Payne, Riley Peveto, Marcella Phelps, Roy Ponder, Dawn Porter, Nathan Posey, Casey Rauschuber, Sue Reasor, Robin Richardson, Yvonne Richardson, Carina Sanchez, Diane Schindler, Louise Stewart, Keela Stobaugh, Lee Temoir, Amanda Thompson, Pam Wiginton, Cindy Williams, Eunice Wimmer, Janna Wolfe, Janie Woods, Sally Woods, Sharon Woods; Carole, Yarbrough Valley View Em l�oyees Heather Neu, Carrie West, Connie Williams, Gayla Wolf Brandi Bentley, ,Debra Ann Caldwell, Melisa Hendley, Linda Hood, Vickie Jenkins, Sarah Langley, Sandra Lloyd, Marjorie Mills, Bonnie Nerf Jennifer Popp, Denise Pruett, Joy Ready, W. Garland Thornton, Jr., Terry Tu t, D'Jae Vela Janice Buck, Arlyce DenBoer, Karen Endres, Brad Felderhoff, Shannon Griffith, Angelia Holland, Nancy Honeycutt, Jason Riney, Steven Sims, Erin Thurman, SandraWilliams John Bartush, Sharon Debnam, Nancy Lippe, Annette Walterscheid Our Mission Our mission is to provide outstanding service to our customers, enhance shareholder value, and provide a quality work environment for our employees. With five locations in North Texas to serve you: Gainesville • Valley View Sanger • The Colony • Muenster =Guaranty National Bank is a subsidiary of GNB Bancshares, Inc., an independent one bank holding company. If you have any questions about our bank or services we offer, please call us toll -free at 1-800-375-8531 or reach us on the Internet at www.bankwithgnb.com • . n • u m C211 To: Tommy Kincaid Glenn Ervin Mike James Jerry Jenkins Alice Madden Carroll McNeill Rose Chavez From: Jack Smith Date: December 15, 1998 Subject: Land Purchase Offer by the Holnam Corp. I visited with a representative of the Holnam Corporation on Thursday, December 10, about the land we are purchasing from Santa Fe Railroad. The Holnam Corporation is in the cement distribution business. The Holnam Corp. wants to purchase the 5 acres of land on the East side of the tracks and build a spur track and a distribution center. They propose the following payment to the City: 1) Give the new fencing back to the City. 2) Lease an area approximately 100' by 200 on the corner of Willow and Railroad to the City, 30 years for one dollar, to build a storage yard. 3) Pay the City an amount of $ 75,000.00. Me paid $40,000.00) *** MEMO **** December 17, 1998 TO: Honorable Mayor and City Council FR: Rosalie Chavez, City Secretary Re: Item #11 Woodrow Barton will be here to address the council concerning this item. MEMO TO: Jack Smith, City Administrator FROM: Benny Erwin, Chief of Police DATE: December 16, 1998 SUBJECT: K-9 Drug Dog 1 have purchased the K-9 drug dog through a company called "TASK", Tactical American Security K-9 Inc. The officer I have chosen for the training will be Officer Tony Tullos. He will be sent to Austin in February, for training and the company will place him with several dogs until they have picked one that works the best with the officer. The officer will receive training in drugs and tracking. All lodging will be included in the $5,400.00 dollars. You have received the contract and advised it looked all right; and the money has been sent to the school to enroll the officer for the class. All other materials will be purchased before the officer goes to Austin. If I can be of further assistance, please let me know. DEC10-98 THU 11:26 PM TASK 5122640596 P. 01 DATE: actical American Security �9, Inc. 4705 R.O. DRJVEE SP10EWOOD, TK 78669 PHONE: (512) 264-0186 FAX: (512) 264.0596 TO: i!�! /�/U U C�� /�.i FAX NO.: AGENCY:, PRONE• �� S'i1'SJECT: MESSAGE: # OF PAGES: �7 (including cover) CONY' IDENTIALYTY NOTICE 'Phis messago is init,ided for khe use of the individual or entity to whieb: it is addressed eantains inforttlation that is privileged, confidential, and exerr►pt from disclosure under applicable law. !f the reader of this message is not the intended recipient, you are hereby notified that any disclosure, copying, or distribution or taking of Any action in reliance on the content of this communication is strictly prohibited. I£ you have received this communication in error, please notify Tactical American Security K•9, Inoa by telephone immediately. Thank you. DEG-10-99 THU 11:26 PM TASK 5122640596 Pm02 T.A.S.K. il-9, Inc. 4705 R.O. DRIVE, SPICEWOOZI, TX 7$669 PHONE: (5X2} 264-Ot86 k ^^i tSi2} 26#-0598 tactical BANGER PtaLTCE DEPARTMENT PO Box 578 Sanger, TX 76877 ATTENTZQN: CHIEF BENNY ERW1N Dear Sir: �merican ►.7 a curl ty Decearnber 1p, 1995 It was a pleasure speaking with you today. As promised, attached is the purchase agareenient. If this agreement meets with your department's approval, please have it signed and the original sent with a deposit check to my attention by December 31, 1998 to attend the February school. Upon receipt of your purchase agreement and deposit, I will fax you the handler's school itinerary and map to our facility. II'you have any questions, please don't hesitate to give me a call. Respectfully, Carmen Taylor President/Unit Coordinator DEGe-10-98 THU 11 :27 PM TASK 5122640596 F.04 S. It is further understood by the Purchaser that TACTICAL AlflMUCAN SECURITY K 9, INCORPORATED cannot be hotel responsible for said dog's personal habits including but not limited to chewing, urinating and {or defaeating at inappropriate times or places, running away, and/or barking. 9a kf within ninety (90) days from the date of purchase, said dog faits to perform services as described in paragraph 6, Purchaser may elect to: a) Return said dog at Purchaser's expense to TACTICAL AMERICAN SECURITY !Y % INCORPORATED for performance problem correction and/or additional handler training; or b) Obtain a replacement dog. Any and all costs of returning a dog or shipping out a replacement dog is at the expense of Purchaser. 10. It is further understood by the Purchaser that TACTICAL AMERICAN SECURITY K"9, INCORPORATED will replace said dog with a dog of the same value as the purchase price stated herein. 11. it is further understood by the Purchaser that TACTICAL AXMCAN SECURITY tt 9, INCORPORATED will be allowed a period of one -hundred -twenty (120) days to provide a replacement dog and said period to begin from date agreed upon by both TACTICAL AMER2CANSECURITYK•9, INCORPORATED and Purchaser. 12. It is further understood by the Purchaser that said replacement dog will be between one•year (1 year) and three -years / six months (3 years / 6 months) years of ague; and TACTICAL AMERICAN SECURITY It-9, INCORPORATED will not be required to provide a replacement dog that is the exact age of the dog returnedfor replacement 13. The Purchaser further understands that Purchasers handier is required to participate in it handler training course with said replacement dog. Any and all costs of handler training to include, but not limited to travel, meals and lodging, is at the expense of Purchaser. 14. Purchaser understands that TACTICAL AMERICAN SECURITY X ,%9, INCORPORATED cannot be held responsible for performance failure after the first ninety (90) day period that Purchaser owns the dog. 15, Purchaser agrees that if said dog is euthenized in lieu of return to TACTICAL AMERICAN SECURITY K-9, INCORPORATED) the replacement guarantee described in paragraph 9 is null and void and TACTICAL AMERICAN SECURITY K-Si, INCORPORATED will be under no obligation whatsoever to replace said dog. 26. The Purchaser agrees and understands that liability for any error in evaluation of said dog's health as represented at time of sale shall not exceed the first twelve (12) month warranty and in no way whatsoever shall TACTICAL A CI�RICAN SECURITY IC-9, INCORPORATED be liable for any loss of income, profit, or any consequential damages of any nature whatsoever. 174 It is expressly agreed and understood by Purchaser that nothing contained herein shall render TACTICAL AMERICAN SECURITY X9, INCORPORATED or its employees, servants, successors and assigns liable for any damages or iftjuries caused to persons, property or other animals by said dog or any replacement dog and the Purchaser herein waives any claim he may or could have against TACTICAL AMERICAN SECURITY Km% INCORPORATLb for and by reason of any damages or Injuries caused to persons, property or other animals by said dog or any replacement dog. Purchaser further agrees to hold TACTICAL AMERICAN SECURI7*YK-9, INCORPORATED harmless from any and ail liability in connection with any claims. 28. This Agreement shall be construed under the laws of the State of Texas. 19. This Agreement represents the entire Agreement between the parties hereto and there shall be no amendments or revisions here to unless they shall be in writing and signed by both of the parties hereto. rN WITNESS THEREOF' the parties have executed this Agreement into this day of 19 . .BY: TACTICAL AA?ERICAN SECiIRITYIC-9, INCORPORATED LiCBRSE NO. C-06297 TITIF TITLE DEC-10-98 THU,_ 11 028 PM TASK A , s TACTICAL AMERICAN SECURITY K�91 INC Q '� SPICEWOODI TX 78669 BILL TO Sanger Police Depanment PO Box 578 Saner, TX 76877 DESCRIPTION Specialised Narcodca/Trncking K-9 5122640596 P.05 Invoice DATE INVQICE # 12l10198 460 07'Y RATE AMOkJNT I 5,400= 5.400.00 Total s;,auo.vo DEQ-10-98 THU 11:27 PM TASK 5122640596 P. 03 T.A.s.K. TFIIS A(xRELMENT Tactical Americana Security -9, Inc. .t705 R.O. DRIVE, SPICEIVOOD, TX 78669 PHONE: (512) 264-0186 FAX+9 (512) 264A596 PURCHASE AGREEMENT (SK-MWj hereinafter referred to as Purchaser", agree ds fottaws: 1. That Purchaser agrees to purchase the fallowing dog: �NL �� L � �r7 f�,2�a1Dt� ._ 2. Purchaser shall pay to TACTICAL AMERICAN SECURITY K.9, INCORPORA7Z0 the suns of !$ w which shall represent the whole purchase ^ price of said dog and is payable as follows: 3. TACTICAL AMERICAN SECURITY K 9, INCORPORATED guarantees that at the time said dog is delivered to the Purchaser, said dog shall be in a mentally sound condition and free of disease, and 15 current on all shots. At time of delivery, TACTICAL AMERICAN SECURITYX9, INCORPORATED shall provide to purchaser all veterinarian health records and training certificates. 4. Purchaser agrees to have said dog examined by a veterinarian within 10 days of purchase or completion of handier training. Purchaser agrees to provide TACTICAL AMMCAN SECURITY K9, INCORPORATED with a copy of the examining veterinarian's certiftcate of health. S. TACTICAL AIWMCAN SECURITY K-9, INCORPORATED warrants that said dog has been trained as a NARCOTIC ANA TRACKING dog. That so long as said dog is maintained in good health, working condition and handled in accordance with instructions provided by TAC77CAL AMERICAN SECURITY K.9, INCORPORATED to purchaser, said dog shalt perform. the services of NARCOTIC DETECTION AND illlMAN TRAPK'NG APPl.ICATIOATS, 6. Purchaser has witnessed the performance of said dog as described in the proceeding paragraph and Purchaser agrees that said dog does perform to his or her request and specifications and purchaser or Purchaser's handler has had the opportunity to handle and work with the dog and the dog meets with Purchaser's approval_ Signature ojpurchaser or Purchaser's Sandler (To be signed upon completion of school% Date 7 The Purchaser understands that TACTICAL AMERIGAN SECiIRT7'Y K•9, INCORPORATED cannot be held responsible for performance failure due to ane or more of the following: a) Said dog being negtected or abused by Purchaser, or any member of Purchaser, or any member of Purchaser's agency or organization, Purchaser's handier, or any member of his or her fan ft; and /or b) Any illness or disease arising q ter the delivery of said dog to the Purchaser; and/or c) raiture on the part of the Purchaser, or any member of Purchaser's agency or organisation, Purchasers handler, )or any member of his/her family to handle said dog in strict accordance lath the instructions provided 'prior to vlease of said dog; and /or d) Said dog changing handlers or ownership. The warranties promaed nerem apply only to the Purchaser and handier at time of sale; and/or e) Said dog becoming subject to excessive weight loss or gain due to incorrect feeding or lack of proper exercise