12/07/1998-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, DECEMBER 7, 1998
6:00 P.M.
201 BOLIVAR
1. Call Meeting to Order, Invocation, Pledge of Allegiance.
2. Executive Session Pursuant to the Provision of the Open Meetings Law, Chapter
551, Govt. Code, Vernon's Texas Code Annotated, in accordance with the authority
contained in Section 551.074, to discuss personnel.
a). Evaluation of City Administrator
CONSENT AGENDA
3. a) Approve Minutes: November 16, 1998
November 23, 1998 - Special Called
b) Disbursements
4. Citizen's Input.
5. Consider and Possible Action on Preliminary Plat for Sanger Industrial Parka 41
Lot Subdivision, Being 108.49 Acres in the Reuben Bebee Survey, Abstract 29 (John
Porter's).
6. Consider and Possible Action on Preliminary/Final Plat for Lot lA, Block lA Retail
Division, Being 0.800 of an Acre on and Situated in the Rueben Bebee Survey,
Abstract 29. Dollar General Store Site. Property is Located on Spur 138 (Next to
New Post Office.
7. Consider and Possible Action on Bid for Irrigation System for Walkover.
84. Discuss and Possible Action on Waste Management Proposal.
9. Discuss and Possible Action on Resolution #12-17-98 Concerning Travel Expenses.
10. Discuss and Possible Action on Infrastructure -Water and Sewer.
11. Consider and Possible Action on Additions to Library Policies.
12. Any Other Such Matters.
13. Adjourn.
u : ;Rosalie Chavez, City Secr ry
Date and Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests
for accommodations or interpretive services must be made 48 hours prior to this meeting.
Please contact the City Secretary's office at (940) 4584930 for further information.
MINUTESe CITY COUNCIL
NOVEMBER 16, 1998
PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn
Ervin, Councilwoman Alice Madden, Councilman Carroll McNeill,
Councilman Mike James.
OTHERS
PRESENT:
City Administrator Jack Smith, City Secretary Rose Chavez, Administrative
Secretary Samantha Renz, Water/Wastewater Superintendent Eddie
Branham, Electric Superintendent Jeff Morris, Street Superintendent Chuck
Tucker, Chief of Police Benny Erwin, Lisa Hardy - Sanger Courier,
Woodrow Barton, Shelly Ruland, Lynn Stucky, Mike Kern, Art Kramer,
Diana Cruz, Vicente Cruz, Dan Kress, J.L. Wright, Shirlene Wright, Rosene
Sebastian, Burl Bourland, Carmen Bourland, Polly Dwyer, Andrew Foote,
Nel Armstrong, Sue Trego, Connie Evans, Jimmy Evans, Mary Burdick,
Rick Carter, Keith Newton, Carol Rainey, Bryan Cox, Keith Burdick, Sheri
Smith, Flu Neve, Jerald Yenson, Pie Beard, Joe Higgs, Doug Johnson
1. Mayor Kincaid called Meeting to order, Nel Armstrong led the Invocation, and
Councilman James led the Pledge of Allegiance.
2. a) Approve Minutes - November 2, 1998
b) Disbursements
Motion was made by Councilman Jenkins to approve Consent Agenda.
Seconded by Councilman James.
Motion Carried Unanimously.
3. Citizen's Input.
Sue Trego, representative of the Beautification Board wanted to update the council
on the plans for decorating downtown, she indicated the plan was to add some type
of new decoration each year.
4. Consider And Possible Action on Landscape Regulation Ordinance #1144-98.
Sue Trego indicated the Beautification Board had reviewed the Ordinance and they
all had approved of it, they agreed it was strict, and some changes could be made,
but felt it was needed.
Councilman James questioned how the Ordinance could be enforced.
Councilman Jenkins indicated the Code Enforcement Officer was working more
hours, and it would be his responsibility to enforce these codes, he indicated as the
City grows these type of Ordinances will be needed, and need to be put in place now.
Councilman McNeill moved to accept Ordinance as presented.
Seconded by Councilman Ervin.
Motion Carried Unanimously.
Mayor read caption to Ordinance:
AN ORDINANCE AMENDING IN PART, CHAPTER 12 OF THE CODE OF
ORDINANCES OF THE CITY OF SANGER BY ADDING A SECTION TO BE
NUMBERED SECTION 44; PROVIDING FOR LANDSCAPE REGULATIONS;
ADOPTING A CERTIFICATE OF OCCUPANCY AND REQUIRING
COMPLIANCE; PROVIDING FOR NON CONFORMING USES AND/OR
STRUCTURES; PROVIDING FOR AN EFFECTIVE DATE; AND ADDING A
SECTION TO BE NUMBERED SECTION 45; PROVIDING FOR NON
CONFORMING USES, LOTS AND STRUCTURES; PROVIDING FOR AN
EFFECTIVE DATE.
5. Consider and Possible Action on Metal Building Ordinance #11-15-98.
Councilman Jenkins indicated the City is going to be forced to take a more
aggressive attitude, the City has an unusually large amount of metal buildings. He
indicated there were sixty-six (66) metal buildings, and that did not include horse
ranches. He indicated the ordinance is strictly for business and commercial areas,
it does not apply to residential areas.
Discussed Ordinance.
Council agreed the percentage for the front of the buildings was too low.
Mayor read Caption to Ordinance:
THAT CHAPTER 3, OI' THE CODE OF ORDINANCES OF THE CITY OF
BANGER, TEXAS, IS HEREBY AMENDED BY ADDING AN ARTICLE, TO BE
NUMBERED ARTICLE 3.18, WHICH SAID ARTICLE SHALL READ AS
FOLLOWS:
Motion made by Jerry Jenkins to Adopt Ordinance 11-15-98 with the changes as
noted to read that the exterior walls visible from the designated street shall be a
minimum of 100% constructed of materials other than metal, and a minimum of
50% of the sides visible from the adjoining streets constructed of materials other
than metal, and a minimum of 20% alternative material.
Discussion.
Seconded by Councilman McNeill.
Motion Carried Unanimously.
6. Consider and Possible Action on Purchase of 1/2 acre Santa Fe Railroad Tract and
Purchase of S acre Santa Fe Railroad Tract.
City Administrator indicated the offer previously made was still on the table, and
they would not make a better offer. The price is $40,000 dollars for the five acre
tract and $10,000 dollars for the 1/2 acre tract.
Discussion.
Council agreed to postpone action, and discuss at a future date.
Council agreed to schedule a workshop for December 3, 1998.
Mayor moved Items / and 8 to the bottom of Agenda.
(/)9. Consider and Possible Action on Quit Claim to North 9th Street Easement.
Brief Discussion on length of easement.
Councilman Jenkins moved to grant quit claim to abandoned easement to property
owners at the expense of the property owners.
Seconded by Councilman James.
Motion Carried Unanimously.
(8)10. Consider and Possible Action on Future City Development.
Art Kramer, 4318 W. Lovers Ln, Dallas, indicated he would like the Council to
consider a concept. He referred to the plans for the Sable Development Park, and
indicated Phase I was a restaurant and a small building for some type of offices, and
indicated there would also be a Phase II. He indicated with the help of the City of
Sanger, and an addition of some size such as a motel, there is a state fund that will
provide funds to make the extension off the overpass in that area. He indicated he
was representing Don Sable, and Mr. Sable was willing to give two to three acres
of land in that area to the City. He indicated there was some flexibility, but the
offer would not stand forever.
Mr. Kramer indicated if the City chose to accept the land, the City would be
obligated to put in the road and bring utilities out to the property.
Council agreed to put this Item on the agenda for the workshop.
Conduct Public Hearing to Consider a Zoning Request Change From Industrial to
MFl on Property Legally Described as Abstract 29, Block 14, of the J.R. Sullivan
West Addition. Property is located at 809 Plum St.
City Administrator indicated the Planning and Zoning Commission had unanimously
denied the request, this zoning request change was for the purpose of building a six
unit town house.
Public Hearing opened.
Dan Kress, 12108 Lake Shore Ct., indicated the town house would be similar to
those on Sixth St. built by K.M. properties.
Brief Discussion.
Councilman Jenkins expressed concerns about it being spot zoning.
Public Hearing closed.
(10)12.Consider and Possible Action Regarding a Zoning Request Change From Industrial
to MF1 on Property Legally Described as Abstract 29, Block 14, of the J.R. Sullivan
West Addition. Property is located at 809 Plum St.
Councilwoman Madden indicated they should consider Planning and Zoning
Commission's recommendation.
Councilman McNeill agreed.
Councilman Jenkins moved to accept the Planning and Zoning Commission's
recommendation to deny the zoning request change.
Seconded by Councilman McNeill.
Motion carried unanimously.
(11)13.Conduct Public Hearing to Consider aPreliminary/Final Replat on Property Legally
Described as Lot 6114 and Lot 6R-2 of Sanger Industrial Park, Being a Replat of
Lot 611 of Sanger Industrial Park. Property is located on I-35.
Public Hearing opened.
Discussed location of property.
Public Hearing closed.
(12)14.Cons0der and Possible Action on a Preliminary/Final Replat on Property Legally
Described as Lot 6114 and Lot 61K-2 of Sanger Industrial Park, Being a Replat of
Lot 611 of Sanger Industrial Park. Property is located on I-35
Councilman Jenkins asked if this replat had complied with all requirements.
Staff indicated it did.
Councilman Ervin moved to accept the Planning and Zoning Commission's
recommendation to approve the replat.
Seconded by Councilman James.
Motion carried unanimously.
(13)15.Conduct Public Hearing to Consider a Zoning Request Change From B-1 to B-2 on
Property Legally Described as Abstract 1241-A Tierwester, Tract 222, 5.929 Acres.
This property is located at Spur 138 & I-35.
No Comments.
Public Hearing closed.
(14)16.Consider and Possible Action Regarding a Zoning Request Change From B-1 to B-2
on Property Legally Described as Abstract 1241-A Tierwester, Tract 222, 5.929
Acres. This property is located at Spur 138 & I-35.
City Administrator indicated citizens in the surrounding residential area expressed
concerns about the activity of a motel at odd hours, and small school children in that
area.
Discussed difference in B-1 and B-2 zoning.
Councilman McNeill moved to accept the Planning and Zoning Commission's
recommendation to deny the zoning request.
Seconded by Councilman Ervin.
Motion Carried 4 to 1.
Councilman James voted no.
(15)17.Consider and Possible Action on Preliminary/Final Plat for Bourland Court Estates,
Being a Total of 5.037 Acres in the Henry Tierwester Survey, Abstract 1241.
Property is located off of Keaton Road.
Burl Bourland indicated he had tried to do this subdivision a couple of years ago,
but the Council wanted him to build larger homes with two car garages instead of
one, he indicated he had made those revisions.
Council indicated the ordinance stated there needed to be sidewalks and alleys.
MrBourland indicated the city's engineer had designed these plans and he di
.d not
put in sidewalks or alleys.
Discussed drainage.
Councilman Jenkins asked if all driveways will open on Bourland Court.
Mr. Bourland indicated they would.
Concerns were expressed about sewer easement and sewer line.
Councilman McNeill asked why they were sealing the manholes.
Mr. Bourland indicated they did not have to be sealed, but did not know why it was
a problem.
Discussed maintenance of the easement, City Engineer's letter indicated it would be
the responsibility of the owners of Lot 10 and Lot 11.
J.L. Wright, 2004 Duck Creek Rd., indicated he worked for the City of Denton and
a property owner• would not take on the responsibility of maintaining an easement
where there would be drainage back up, etc.
Councilman McNeill indicated he did not feel it should be the responsibility of the
property owners to maintain that easement, and he did not feel he could approve it
like that.
Councilman James moved to deny the Preliminary/Final Plat for Bourland Court
Estates.
Seconded by Councilman McNeill.
Motion carried unanimously.
(16)18.Consider and Possible Action on Preliminary/Final Plat for Lot 1, Block 1 Retail
Division, Being 0.800 of an Acre on Land Situated in the Rueben Bebee Survey,
Abstract 29. Dollar General Store Site. Property is Located on Spur 138 (Next to
New Post Office.
Planning and Zoning rescheduled this Item.
Council agreed to postpone until after the Planning and Zoning could make there
recommendation.
(17)19.Consider and Possible Action Regarding Amendment of the Animal Control
Ordinance to Add Article 2.350 - Ordinance #1147-98.
Councilman James moved to adopt Ordinance #11-17-98 as presented.
Seconded by Councilman McNeill.
Motion Carried unanimously.
Mayor read Caption to Ordinance:
THAT CHAPTER 2, OF THE CODE OF ORDINANCES OF THE CITY OF
BANGER, TEXAS, IS HEREBY AMENDED BY ADDING AN ARTICLE, TO BE
NUMBERED ARTICLE 2.350, WHICH SAID ARTICLE SHALL READ AS
FOLLOWS:
(18)20.Cons0der and Possible Action on Appointing New Members to Planning and Zoning
Board and Board of Adjustments.
For the Board of Adjustments, the names submitted were:
Jack Armstrong
Ken Perry
Ralph Cain
Jimmy Evans
For the Planning and Zoning .Commission, the names submitted were:
Shelley Roland
Polly Dwyer
Mayor indicated he would like to see Polly Dwyer appointed to the Planning and
Zoning Commission, he had spoken with Shelley Roland and indicated there could
be some conflict.
Councilman Jenkins moved to appoint Polly Dwyer to the Planning and Zoning
Commission, and Ken Perry, Ralph Cain, and Jimmy Evans to the Board of
- Adjustments.
Seconded by Councilman McNeill.
Motion Carried.
Councilwoman Madden abstained.
(19)21.Discuss and Possible Action on Disposal City Vehicles That Can no Longer be
Utilized.
Jeff Morris indicated the old back hoe could not be used, the booster truck had
burnt up, the vehicles could not be used, they were asking to do a sealed bid and get
rid of it.
Councilman Jenkins moved to advertise for sealed bids on the three vehicles
mentioned in the memo.
Seconded by Councilman James.
Motion Carried unanimously.
(20)22.Consider and Possible Action on Awarding Vehicle Bids.
Discussed Bids.
Councilman James moved to accept the bid from Future for the back hoe in the
amount of $44,125.00,
Seconded by Councilman Jenkins.
Motion Carried.
Councilman Jenkins moved to accept the bid from Village Ford on the 1998 model
2 1/2 ton pick up truck in the amount of $329658.00.
Seconded by Councilwoman Madden.
Motion Carried.
Councilman James moved to accept the bid from Village Ford on the Police cars
in the amount of $23,273.00 each.
Seconded by Councilwoman Madden.
Motion Carried.
Councilman Jenkins moved to accept the bid from Village Ford on the Heavy Duty
3/4 ton pick up trucks in the amount of $17,515.00 ea.
Seconded by Councilman McNeill.
Motion Carried.
Councilwoman Madden moved to accept the bid from Village Ford on the 1 ton pick
up truck in the amount of $26,877.00
Seconded by Councilman James.
Motion Carried.
(21)23.Consider and Possible Action on Appointment of Health Sanitarian.
City Secretary indicated Judy Talbot is the registered sanitarian that staff is
recommending, she will charge $75.00 per inspection and perform inspections twice
a year.
Councilman Jenkins moved to appoint Judy Talbot as the registered sanita�°ia�i fors°
the City of Sanger at $75,00ea for two inspections per year.
Seconded by Councilman Ervin.
Motion Carried Unanimously.
(22)24.Consider and Possible Action on Resolution 11-16-98 -Urging the Texas Legislature
to Increase Appropriations for Road and Bridge Maintenance and Expansion.
Councilman Jenkins moved to accept Resolution 11-16-98 as presented.
Seconded by Councilman McNeill.
Motion Carried.
Mayor read caption to Resolution:
WHEREAS, road and bridge maintenance and expansion is a core function of
government; and,
WHEREAS, mobility is fundamental to Texas economic vitality and quality of life;
and,
WHEREAS, maintaining mobility requires a continuing investment of State
resources to maintain and expand the surface transportation infrastructure to meet
identified needs; and
WHEREAS, an estimated 78 percent of the roads and bridges in Texas need repair
or modernization, and Texas ranks 45th nationally per capita in highway spending
and first in the nation in substandard bridges, and,
WHEREAS, current -level appropriations to the Texas Department of Transportation
(TXDOT) are adequate to .only address one-third of the identified Texas
transportation needs; and,
WHEREAS, increased appropriations to TXDOT are necessary to continue State -
funded road and br6dge maintenance and construction programs that simultaneously
leverage the maximum amount of federal funding for which Texas is eligible from
the Transportation Equity Act for the 21st Century,
(23)7. Consider And Possible Action on Fire Department Proposal.
Jeff Morris indicated in the budget process the council had asked him to come up with an
option other than hiring a full time fire person, he indicated with this proposal salaries
All come out less than approved budget.
Councilman McNeill asked how many members there were in the fire department.
Jeff indicated there were 219 but 11 or 12 were active.
Discussion.
Councilman Mci�Teill moved to accept Fire Depa�°t�nent proposal effective November 16,
1998.
Seconded by Councilman Jenkins.
Motion Carried unanimously.
(24)8. Executive Session Pursuant to the Provision of the Open Meetings Law, Chapter
551, Govt. Code, Vernon's Texas Code Annotated, in accordance with the authority
contained in Section 551.074, to discuss personnel.
a). Evaluation of City Administrator
Councilman James requested to table this item because it was so late.
25. Any Other Such Matters.
Jack Smith indicated the 4A Corporation would meet on the 19th, and the 4B Corporation
would meet on the 24th.
Discussed problems with poles on loth Street.
26. Adjourn.
MINUTES: City Council - Special Called
November 23, 1998
PRESENT: Mayor Tommy Kincaid, Councilman Jerry Jenkins, Councilman Glenn Ervin,
Councilwoman Alice Madden, Councilman Carroll McNeill, Councilman Mike
James.
OTHERS
PRESENT: City Administrator Jack Smith, City Secretary Rose Chavez, Water/Wastewater
Superintendent Eddie Branham, Electric Superintendent Jeff Morris, Street
Superintendent Chuck Tucker, Chief of Police Benny Erwin, Woodrow Barton,
Joe Higgs.
1. Mayor Kincaid called Meeting to order, Councilwoman Madden led th+e Invocation; and
Councilman James led the Pledge of Allegiance.
2. Discuss and Possible Action on Future Land Use.
City Administrator Jack Smith indicated he wanted to possibly discuss making a deal with
Mr. Hollingsworth about trading some land.
Councilman Jenkins indicated he saw no point in pursuing the land North of the City,
offered by Mr. Art Kramer at the last meeting.
Mayor Agreed.
Discussed the land by the railroad.
Councilman James indicated the money to purchase the land was not in the budget and
asked where it would come from.
Mayor indicated they could get a loan.
Councilman James indicated he was against cluttering up the downtown area with
telephone poles, transformers, trucks, etc.
Jeff Morris, Electric Superintendent, indicated he would like to move the electric
company to the other side of the tracks with other similar businesses.
Councilwoman Madden asked if they were still considering getting the old Post Office
building.
Mayor indicated they were still considering it, he indicated they could purchase the
building and hold the Postal Service to it's lease, or allow them to buy out.
Discussed possibility of Post Office, and financing.
Councilman McNeill indicated he was opposed to moving out on the land North of town,
he indicated the area East of the railroad tracks was a good idea and the property value
most likely would hold.
Jack indicated he had the money secured, if they want to purchase the land.
Councilman McNeill was concerned about financing.
City Secretary, Rose Chavez, indicated the City had a contingency fund that could be
used for this purchase. She indicated she thought it would be better to use that money,
rather than pay interest on a loan.
Discussed budget for last year and the increased revenues over the proposed budget.
Councilman James indicated he was against making a rash decision, and wasn't sure
about the purchase price of the property.
Councilman Jenkins indicated he thought the price was fare.
Councilwoman Madden indicated it would be a good investment.
3. Consider and Possible Action on Purchase of 'h acre Santa Fe Railroad Tract and
Purchase of 5 acre Santa Fe Railroad Tract.
Councilman McNeill moved to purchase from Cattellus (Santa Fe Railroad) the 1/2 acre
tract and 5 acre tract of land for a total sum of $50,000.00.
Seconded by Councilman Jenkins.
Councilman James stressed the importance of making the property look nice
Councilman Ervin indicated the old fence should come down and a new fence put up.
Council agreed.
Motion Carried Unanimously.
Discussed Finance.
Councilman McNeill moved to pay cash out of the contingency fund.
Seconded by Councilman Jenkins.
Motion Carried Unanimously.
4. Any Other Such Matters.
a). Jack Smith indicated if the City wanted to go to "Home Rule" they will need to
appoint a "Home Rule" charter commission, it can not be comprised of staff nor elected
officials, and must be citizens, it will consist of fifteen (15) people.
b). First meeting of the 4A Corporation had taken place, Joe Skiles is President, Frank
Ballard is Vice President and Garland Thornton is Secretary/Treasurer.
c).Councilman Jenkins indicated Friendship Cable had an information channel and he
thought it would be a good idea to get on it.
5. Meeting Adjourned.
10 - MAYOR AND COUNCIL
15 - ADMINISTRATION
19 - DATA PROCESSING
36 - VEHICLE MAINTENANCE
50 - WATER
52 - WASTE WATER COLLECTION
54 - WASTE WATER TREATMENT
58 - ELECTRIC
70 - DEBT SERVICE
10 -MAYOR AND COUNCIL
15 - ADMINISTRATION
20 - POLICE
22 - ANIMAL CONTROL
24 - FIRE
26 - MUNICIPAL COURT
30 - STREETS
32 - PARKS
34 - POOL
36 - VEHICLE MAINTENANCE
40 - SULLIVAN CENTER
42 - LIBRARY
44 - COMMUNITY CENTER
60 - TAX SERVICES
62 - HEALTH SERVICES
64 - AMBULANCE SERVICES
66 - SOLID WASTE
70 - DEBT SERVICE
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Memo
-----------------------------------------------------------------------------------------------------------------------
To: Honorable Mayor and City Council
Fr: Rosalie Chavez, City Secretary
Re: Item #5
-----------------------------------------------------------------------------------------------------------------------
The Planning and Zoning Commission recommended approval of the Preliminary/Final Plat
for the Dollar General Store Site.
H UN I k:K ASSOCIATES TEXAS, LTD.
ENGINEERS/PLANNERS/SURVEYORS
8140 WALNUT HILL LANE •ONE GLEN LANES •SUITE Soo • DALLAS, TEXAS 75231.4350.214/369.9171 •FAX 214/698.3795
I108 CLAYTON LANE • SUITE 410E •AUSTIN, TEXAS 78723.1033 • 512/454.8716 • FAX 5121454.2433
November 9, 1998
Ms. Rosalie Chavez
City of Sanger
PO Box 578
Sanger, TX 76266
Re: Preliminary�inal Plat
Dollar General Corporation
Sanger Industrial Park
Dear Ms. Chavez:
As requested we have reviewed the above referenced development. We have received a preliminary
and final plat prepared by Kern Surveying, Inc. dated October 6, 1998 and construction plans
prepared by Gresham Smith and Partners dated October 20, 1998. Our comments are as follows:
1. All fees shouls be paid in accordance with all City rules, ordinances and policies.
2. Additional comments may be received from Public Works, Code Enforcement and the Fire
Department.
3. The project is located on Spur 138 southeast of the new post office. This property is located
within the Sanger Industrial Park.
4. In order to conform with the Preliminary Plat for the Sanger Industrial Park, we would
recommend that the lot be designated Block A, Lot lA of the Sanger Industrial Park•
5. The proposed 8"Alf ater line should be extended along Spur 138 to the southeast property line.
6. Public Works and the Fire Department should determine if a fire hydrant is required in the
area•
7. Details on pipe embedment and appurtenances should be shown on the construction plans.
8. The type of pavement material, asphalt or concrete, should be shown on the construction
plans.
Ms. Rosalie Chavez
Dollar General Corporation
November 9, 1998
Page 2
9. Drainage calculations should be provided for existing and proposed conditions. Additional
drainage on adjacent land may require detention or permission from the downstream land
Owner depending upon the additional flows anticipated.
10. A permit must be obtained from the Texas Department of Transportation for the driveway
access from Spur 138.
1 1. The Developer/Owner siiouid be iequiied to Yi�aii3taiii all erosion control until giouiid cover
is established.
This concludes our review of the project. A preconstruction conference should be held with the
Contractor and City Staff prior to beginning construction.
If there are any questions, please contact this office at (972) 712-6400.
Sincerely,
HUNTER ASSOCIATES TEXAS, LTD.
Mark D. Hill, P.E.
Sr. Vice President
F:\Sanger\Engineering\Letters\dollar.rvw.wpd
THE HUTTON COMPANY INC FAX;423 756 7927
PAGE 4
3-98 TUE 01:59 PM
�� p��+ TntMne of H$bw�ys
Porm IQ11—Rw, won
To:
Pernilt to ConBtruct Access Driveway Facllities
on highway Right of �vay
i ""' • ...
��R.• ... .....`�'r�Fj t4`
...
9 0..""'" � �!'
Hwy- �, Petyttit No. �i�'""�-.,.
Control Section
��The State Department of Highways and Public Transportation, hereinafter called the State, hereby authorizes
�`'f'k" �-� �''� _._, hereinafter called the grantee, to (re) construct an access dtyveway on the hi w
right of way abutting highway no. _ S'ilJ� Lag in gh ay
County, located s' s 7
Subject to the following:
f.
2.
3.
4,
,5.
:�
g act ores shall be as follews and/�� �� ��,,,,,... __ _�__._,_
The grantee is responsible for all costs associated with the construction of this access driveway,
Desi n of f '1' '
- ----- ------ -- .»,.,.�.. •� uW}+c�:uorr arts approval by the State.
Maintenance of facilities constructed hereunder shall be the responsibility of the grantee, and the State reserves the right
to require any changes, maintenance or repairs as may be necessary to provide protection of life or property on or adja-
cent to the highway. Changes in design will be made otily with approval of the State.
The Grantee shall hold harmless the State and its duly appointed agents and employees against any action for personal
injury or property damage sustained by reason of the exercise of this permit.
The Grantee shall riot erect any sign on or extending over any portion of the highway right of way, and vehicle service
fixtures such as service pumps, vender stands, or tanks shall be located at least twelve (12) feet from the right -of --way
lute to ensure that any vehicle services from these fixtures will be off the highway,
This permit will become null and void if the above -referenced driveway facilities are not constructed within six (6)
months from the issuance date of this permit,
7. The Grantee will contact the Slate's representative ��
( 9y0).,�--�� _ t.g 9 �. at least twenty -coot (24)•
Date of Issuance
The undersigned hereby agrees to comply with the terms and conditions set forth in this permit for
driveway on the highway right of way. _
prior to begirriring the work authotiaed b this-r..�.,�
Y permit.
State Department of Highways
and public Transportation
Si
Date:
of an access
���j��C�
11/03/98 TUE 12:58 (TX/RX NO 7443i
Memo
To: Honorable Mayor and City Council
Fr: Rosalie Chavez, City Secretary
Re: Item #6
-----------------------------------------------------------------------------------------------------------------------
The Planning and Zoning Commission recomended approval on Phase I of the Sanger
Industrial Park. (John Porter's Plat)
Py
HUNTER ASSOCIATES TEXAS, LTD.
ENGINEERS/PLANNERS/SURVEYORS
8140 WALNUT HILL LANE •ONE GLEN LAKES •SUITE 500 • DALLAS, TEXAS 75231-4350 • 214/369-9171 •FAX 214/696-3795
1106 CLAYTON LANE • SUITE 410E •AUSTIN, TEXAS 78723-1033 • 512/454,8716 • FAX 512/454-2433
November 13, 1998
Ms. Rosalie Chavez
City Secretary
City of Sanger
201 Bolivar Street
Sanger, Texas 76266
RE: Sanger Industrial Fark
Preliminary Plat
108.49 Acre, 41 Lots
Sanger, Texas
Dear Ms. Chavez:
As requested, we have reviewed the above referenced project. We reviewed the preliminary plat
prepared by Greg Edwards Engineering Services Revised June 16, 1998. Our comments are as
follows:
1. All fees shall be paid in accordance with all City Ordinances and Policies.
2. Additional comments maybe received from Public Works, Code Enforcement and the
Fire Department.
3. This development is located north of FM 455 between Spur 138 and the railroad.
4. The plat should reflect the new post office property.
5. Locations of all adjacent streets should be shown.
6. The plat does not show any alleys to be installed.
7. Easements should be identified as existing or proposed.
8. Streets must have a minimum centerline radius of 500'.
9. The utility plan should be updated to reflect existing conditions.
10. Fire hydrants should be located along Spur 138 at separation distances required by the
Fire Department.
November 13, 1998
City of Sanger
Sanger Industrial Park
Page Two
11. A 20 utility easement appears to split Lot 1, Block A.
12. The utility easement in Block "A" should be continuous along Lot 14 and Lot 11.
13. Typical street cross sections should be shown.
14. An "Approval Block" is required as outlined in the Subdivision Ordinance.
This concludes our review of the above referenced project, if there are any questions, please
contact our office.
Sincerely,
HUNTER ASSOCIATES TEXAS, LTD.
/4 J
/7
Mark D. Hill, P.E.
Vice President
MDH/lde
cc: Mr. Greg Edwards, P.E.
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Memo
-----------------------------------------------------------------------------------------------------------------------
To: Honorable Mayor and City Council
Fr: Rosalie Chavez, City Secretary
Re: Item #7
-----------------------------------------------------------------------------------------------------------------------
Please see the attached bid for Labor on the Irrigation system for the lawn ares around the
walkover.
KALAIN PROPERTY' MAINTENANCE
822 CRESTOAK PLACE
ENTON, TX 76201
940-5664971
October 315 1998
Jack Smith
City Manager
City of Sanger
PO Box 578
Sanger, TX 76266
Dear Mr. Smith,
Kalan Property Maintenance proposes to provide all labor and equipment to
install an automated lawn irrigation system in the lawn areas around the
bases of the I-35 "walkover" as outlined below;
All trenching, main lines, lateral lines, wiring, electric valves, double
check backflow prevention assembly, programmable controllers, pop-
up sprays in turf areas, and quick connect valves as shown in the DOT
drawings. All trenches will be backfllled and water jetted to minimize
settling.
Total Cost — $1,785.00 (Labor only)
Kalan Property Maintenance will provide all labor, aone-year warranty on
workmanship, and testing of the vacVW assembly as specified by TNRCC
regulations and City of Sanger Water Department.
Sincerely,
e� VI
Ken Cartwright
Owner
Memo
-----------------------------------------------------------------------------------------------------------------------
To: Honorable Mayor and City Council
Fr: Rosalie Chavez, City Secretary
Re: Item #8
-----------------------------------------------------------------------------------------------------------------------
Please see the attached proposal from Waste Management, Lynn Lantrip will be here to
address this item.
WASTE MANAGEMENT
December 1, 1998
Mr. Jack Smith
City Manager
City of Sanger
201 Bolivar Street
Sanger, Texas 76266
RE: Second Proposal for renewal of existing solid waste collection contract
Dear Mr. Smith,
After reviewing the file's records of past proposals brought to Council, and after
spending a number of hours with you to get a clear sense of what the community's
needs appear to be, I am proposing the following suggestions for the renewal of the
contract between Waste Management and Sanger.
It appears that the residential service level is more than adequate to meet the needs of
the residents. Further, the rate of $8.86 per home is very competitive with other cities in
your region, especially considering that the majority of cities in Denton County are on a
once a week service level (see attached sheet) and are at or above the rate we offer
Sanger for twice a week service!
It appears that the rates charged in the past for the commercial container work have
been too low for a community located so far from a disposal facility. An examination of
the rates proposed by Mr. Judkiewicz in his letter of June 12, 1998 appear to be fair -
especially when viewed in the light that the old rates were originally based on access to
the now -closed Denton landfill.
The Citizen's Convenience Station issue is a tough one. The facts, and the questions,
regarding this facility appear to be:
1. There is a strong question of need for the facility since the service provided
by our company to each resident is a "take all" service (that is, bulky items are
collected on the second pickup day each week) ........... where is this
material coming from? My guess is that County residents may be using your
facility improperly.
2. Under the current rules of the Texas Natural Resources Conservation
Commission, a Citizen's Convenience Station is for the benefit of citizen-
generated wastes only -- no materials generated by commercial businesses are
to be placed in the facility. To allow commercial operators to use a facility of this
type would require the City to seek a Transfer Station permit (or registration, as
may be the case). The time and expense of doing this will hardly be offset by
the benefits provided; services for the removal of commercially generated
wastes are already provided by Waste Management under the existing contract.
After careful examination of all of the facts, it is our proposal that the facy be closed.
To leave it open any longer will only cause a hardship for either the City, or any other
group that would operate it - without any offsetting benefit for the residents of Sanger.
If this was a situation (like in many counties in Texas) where residents had no other
way to dispose of garbage, it would be different. But, in Sanger, each resident and
each business owner is provided service, through the existing waste contract, to collect
everything that can be generated.
We are offering to hold our existing, and very competitive, household collection rate
firm through 1999 for the continuation of twice per week service.
We are offering the same "take all" service that is in effect, on a one time per week
basis for $8.23 per home (with the rate also held through 1999). We are asking for an
increase in the commercial rate structure as outlined on the attached pages. Both of
the residential rate proposals (once or twice per week) are based on the acceptance by
Council of these higher commercial rates.
We feel that, after going through the expense of a new Request for Proposal, the City
will end up at the same rate schedule already in existence for home collection, and at
the level we are requesting for commercial work.
A comparison rate sheet is attached for your review.
The City is familiar with our work, we do an excellent job for you, and we want to
continue to do so........may we have the opportunity to extend our contract with you?
nks for your,consideration,
R. 'r. Lantrip
Public Sector Marketing
Comparison of Garbage Rates in Denton County
The following data is up to date through October 1, 1998
City Homes Garbage Uses Recycling
Frequency Carts 1 x week?
Sanger 1374 2 AN week no no $8.86
Shady Shores 481 1 x week no yes $11.88
Pilot Point 1031 2 x week no yes $11.38
Argyle 500 1 x week no yes $10.25
Flower Mound 8997 1 x week yes yes $10.07
Lewisville 16536 2 x week no yes $9.74
Little Elm 800 2 x week no yes $9.57
Justin 350 1 x week no yes $9.45
Hickory Creek 609 1 x week no no $9.34
Highland Village 3705 1 x week no yes $9.25
Aubrey 457 1 x week no yes $9.13
Lake Dallas 1248 1 x week no no $9.04
Corinth 2486 1 x week no no $7.68
Krugerville 268 1 x week no no $7.50 No Bulky Waste
Comparison of Garbage Rates in Denton County
The following data is up to date through October 1, 1998
City Homes Garbage Uses Recycling
Frequency Carts 1 x week?
Sanger 1374 2 x week no no $8.86
Shady Shores 481 1 x week no yes $11.88
Pilot Point 1031 2 x week no yes $11.38
Argyle 500 1 x week no yes $10.25
Flower Mound 8997 1 x week yes yes $10.07
Lewisville 16536 2 x week no yes $9.74
Little Elm 800 2 x week no yes $9.57
,Justin 350 1 x week no yes $9.45
Hickory Creek 609 1 x week no no $9.34
Highland Village 3705 1 x week no yes $9.25
Aubrey 457 1 x week no yes $9.13
Lake Dallas 1248 1 x week no no $9.04
Corinth 2486 1 x week no no $7.68
Krugerville 268 1 x week no no $7.50 No Bulky Waste
M MUR
0 0 honorable Mayor and City Council
Fr: Rosalie Chavez, City Secretary
Re: Item #9
-----------------------------------------------------------------------------------------------------------------------
Please see the attached Resolution concerning travel expenses.
RESOLUTION 12-17-98
RESOLUTION REQUIRING PRE -APPROVAL FOR
TRAVEL RELATED EXPENDITURES OUTSIDE DENTON COUNTY
WHEREAS, it is the responsibility of the City Council to insure wise expenditures; and,
WHEREAS, it is in the best interest %J the City of Sanger to monitor all travel related
expenditures outside of Denton County; and,
WHEREAS, only those travel related requests that are deemed necessary by the majority
of the Council will be funded by the City of Sanger,
Signature _
(Secretary)
NOW, THEREFORE, BE IT HEREBY RESOLVED:
That the City Council of the City of Sanger, Texas, agrees to fund only those
travel related expenditures that occur outside of Denton County, Texas, after a
majority vote by the Council. These expenditures include but are not limited to;
travel, lodging, registration and meals.
In the event of registration dead lines before the Council can act, the Mayor shall
be authorized to approve the expenditures.
Passed this 7th day of December , 1998
Signature
( Mayor)
To: Honorable Mayor and City Council
Fr: Rosalie Chavez, City Secretary
Re: Item #10
-----------------------------------------------------------------------------------------------------------------------
Woodrow Barton will address the Council concerning this Item.
Q
-----------------------------------------------------------------------------------------------------------------------
To: Honorable Mayor and City Council
Fr: Rosalie Chavez, City Secretary
Re: Item #ll
-----------------------------------------------------------------------------------------------------------------------
Please see the attached information, Vicky Elieson will be here to address the Council
concerning this Item.
The Library Board voted unanimously on the following
additions to the Library Policies and recommends that they be
adopted by the City Council.
1. PHYSICAL FACILITIES POLICY
BULLETIN BOARDS
Add to the end. of the first paragraph this sentence: "Flyers
from political., religious, or c:owrtercial groups may be
displayed if they benefit community interests (i.e. flu
shots, voter registration, sportsman seminars, etc.)."
2. APPROPRIATE LIBRARY BEHAVIOR GUIDELINES
B. Respect for the Rights of Others
1. Add "soliciting" to the list of prohibited activities.
The amended policies are on the attached pages. The
suggested ammendments are underlined.
PHYSICAL FACILITIES POLICY
BULLEi'IN BOARDS
Bulletin boards are primarily intended for library purposes. Remaining space on
the bulletin board in the front hall may be used by the public to promote civic, cultural,
social, educational, and recreational programs. Flyers of a political, religious, or
commercial nature may not be displayed. Flyers from political, religious, or commercial
groups may be displayed if they benefit community interests (i a flu shots, voter
registration, sportsman seminars, etc.).
The library is not responsible for damage or loss of posters. Posters will be
discarded within a reasonable length of time.
DISPLAYS AND EXHIBIT SPACE
As an educational and cultural institution, the Library welcomes temporary exhibits
and displays of interest to the community. Library needs and activities take precedence.
Displays promoting commercial enterprises and political campaigns will not be accepted.
The Library does not accept items for permanent display or storage without the express
approval of the Library Board.
Some floor space and several shelves in the display case are available for a period of
two to six weeks. Application for exhibit space shall be made through the Director's office
at least two weeks prior to exhibit date. The Library shall have the final decision on the
content, arrangement, size and duration of each exhibit. Exhibitors will pick up display
items within one month of the end of the exhibit. Disposition of items not picked up will be
decided by the Library Board.
Reasonable precautions against theft and damage will be taken; however, the
Library does not carry insurance on, and is not responsible for any items on display. All
items placed in the Library are done so at the owner's risk, and exhibitors must sign a form
releasing the Library from responsibility.
APPROPRIATE LIBRARY BEHAVIOR GUIDELINES
A. Public Property -Library Facilities
l . Patrons will take care that no action %J theirs results in damage to the facility or its
appointments.
2. Patrons should notify the appropriate authorities, staff, or police should they witness
someone in the act of vandalizing or otherwise damaging the library.
B. Respect for the Rights of Others
1. There shall be no soliciting, drinking, eating, chewing gum, smoking, sleeping, loud
noise, offensive clothing, or weapons on/in the library property.
2. Guide dogs for the blind are admitted, but other animals are to remain outside the
building.
3. Loitering is not permitted on the library property.
4. Certain problems with children require special attention:
a. Noisy or crying children --Ask the parent or person in charge of the child to quiet
him. If the request is refused or the child is not brought under control, ask them to
leave until the child is behaving and quiet.
b. Running in the library --Warn the child once to stop because he or someone else
might get hurt. Talk to the parent if the child continues to run. If the child
continues and the parent does not bring him under control, ask them to leave.
c. Baby-sittingw-Library staff are not allowed to baby-sit children while parents are
working, running errands, etc. If the child appears to be alone for a lengthy period
of time, ask where his parents are. When the offending parent picks up the child,
inform him that library personnel cannot be responsible for children left
unattended. If the practice is repeated, notify the authorities.
d. Children or adults in the library at closing time --The Police Department will be
called to escort them to the police station. A member of the library staff will leave
a note on the front door of the library so that the person picking them up will
know where to find them. Under no circumstances should the patron be left in the
library, lobby, or outside after library hours.
5. Physical abuse, assault on another person, or the use of abusive, insulting, or
threatening language shall be cause for the removal of the offending party or parties and could
result in other legal action, as well.
6. Acts of Physical Affection are not permitted.
7. Improper acts which are subject to prosecution under penal laws of the state of Texas
are expressly forbidden in the library.
8. Patrons will not be drunk and or under the influence of drugs.
9. Only employees, volunteers, or authorized persons are permitted in work areas.
Date: December 1, 1998
To: City Council Members
From: Robert Hagemann, Fire MarshaUCode Enforcement
Re: November, 1998 Monthly Report
FIRE INSPECTIONS Electrical Inspections, cont.
Routine Inspections 12
1 st. Re -Inspections 7 Green Tag 8
2nd. Re -Inspections 7 Red Tag 2
Certificate of Occupancy 0
Permits 0
Special Tests 0 Court Time: 4 hours on 2 Code
Code Checks 10 Enforcement cases.
Total 36
CODE ENFORCEMENT
Abandon Vehicles 0
High Grass/Weeds 10
Trash/Debris 1
Tree Limbs 5
Unsafe Structures 0
Complaints 4
Miscellaneous Code Checks 2
Total 22
Notice Given 10
Letters 6
Complaints Unfounded 6
ELECTRICAL INSPECTIONS
Rough In 0
Temporary Pole 1
Temporary Final 1
Final 8
Total 10