02/23/1998-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, FEBRUARY 239 1998
7:00 P.M.
201 BOLIVAR
1. Call Meeting to Order, Invocation, Pledge of Allegiance
CONSENT AGENDA
2. a) Approve Minutes
b) Disbursements
3. Citizens Input.
4. Consider and Possible Action Regarding Lone Star Gas Franchise Agreement.
5. Consider and Possible Action to Award Bids for Repainting Acker Street Water
Storage Tank.
6. Conduct Public Hearing to Consider a Zoning Change from SF4 to SF4A on
property legally described as Sullivan West Block 4 (bottom half). Said property is
located on 8th Street.
7. Consider and Possible Action Regarding Zoning Change from SF-4 to SF4A on
property legally described as Sullivan West Block 4 (bottom half). Said property is
located on 8th Street.
8. Consider and Possible Action Regarding Economic Development Sales Tax.
9. Executive Session pursuant to the Open Meetings Law, Chapter 551, Govt. Code,
Vernon's Texas Codes Annotated, in accordance with the authority contained in
Govt. Code Section 551.074 Personnel Matters -
1) Discussion of City Administrator Position.
10. Reconvene into Regular Session and Consider Appropriate Action, if any, as a result
of item discussed in Executive Session.
11.
11.
Any Other Such Matter.
Adjourn,
Rosalie Chavez, City Secretary
Date and Time Posted
MINUTES: City Council
February 2, 1998
PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilwoman Alice
Madden, Councilman Mike James, Councilman Jimmy Frazier
ABSENT: Councilman Jerry Jenkins
OTHERS
PRESENT: City Administrator Larry Keesler, Administrative Secretary Cheryl King,
Chief of Police Benny Erwin, Water/Wastewater Superintendent Eddie
Branham, Electric Superintendent Jeff Morris, City Mechanic Tommy
Belcher, Lisa Hardy - Courier, Glenn Ervin, Sam Jones
1. Mayor Coker Called the Meeting to Order. Councilwoman Madden led the
Invocation, followed by Mayor Coker leading the Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes
b) Disbursements
Motion was made by Councilwoman Madden to Approve Consent Agenda.
Seconded by Councilman Tommy Kincaid.
Motion Carried unanimously.
3. Citizens Input.
None.
4. Consider and Possible Action Regarding an Economic Development Sales Tax.
Mr. Keesler addressed this item stating that if Council wanted to hold an election
iu May then they would need to decide in the next two meetings. Another option
discussed was a 1/2 cent tax property reduction which would be a no -gainer to the
City as far as revenues. Mr. Keesler stated that what you gain in sales tax you will
lose in your property tax so it is a "wash" for the City, but that it is an advantage
to the taxpayers because they will save some money on their property taxes. If
Council is interested in this option it would have to be on the ballot as a separate
issue. However, if Council does put it on the ballot it can pass without passing the
economic development sales tax.
Mr. Keesler stated he did not know if Council was ready to take action on calling
the election for the Economic Development Sales Tax at this time, but that it should
be on the next couple of agendas if Council wanted to get ready for a May election.
Councilman Kincaid suggested Council wait until they have all Council members
present.
CC MINUTES
02/02/98
r
Mayor Coker stated Council should start thinking about what they wanted to do
before they present it to the citizens, and if the Council wants to go with the full
maximum amount or not.
Councilman Kincaid said his understanding was that 1/2 cent would net about
$38,000 and 1 would net about $76,000.
No action was taken. Consensus of Council was to add this item to the next agenda.
5. Conduct Public Hearing to Consider Zoning Request (Specific Use Permit) on
property legally described as Block 38, Original Town Sanger.
Mr. Keesler addressed this item to the Council stating that there were three public
hearings on the agenda that had been passed by the Planning and Zoning
Commission last Thursday.
The first public hearing was a request from the Church of Christ to construct a
church building on their vacant lot.
There was no opposition.
Mayor Coker Declared the Public Hearing Closed.
6. Consider and Possible Action Regarding Zoning Request (Specific Use Permit) on
property legally described as Block 38, Original own Sanger.
Motion was made by Councilman Frazier to Approve Zoning Request (Specific Use
Permit) on property legally described as Block 38, Original Town Sanger. Seconded
by Councilman Kincaid.
Motion Carried unanimously.
7. Conduct Public Hearing to Consider Preliminary/Final Replat on property legally
described as Pate Addition, Lots 1, 2 and 3, being 2.16 acres in the R. Bebee Survey
Abstract No. 29.
Mayor Coker Declared Public Hearing Opened.
Mr. Keesler advised Council that this Public Hearing was for Keith Pate's property.
Mr. Pate wants to subdivide his property and sell part of it to a buyer. Planning
and Zoning approved this replat last Thursday night.
There was no opposition.
Mayor Coker Declared Public Hearing Closed. � �. ��
CC MINUTES
02/02/98
8. Consider and Possible Action Regarding Preliminary/Final Replat on property
legally described as Pate Addition, Lots 1, 2 and 3, being 2.16 acres in the R. Bebee
Survey Abstract No. 29.
Motion was made by Councilman Kincaid to Approve Preliminary/Final Replat on
property legally described as Pate Addition, Lots 1, 2 and 3, being 2.16 acres in the
R. Bebee Survey Abstract No. 29. Seconded by Councilman James.
Motion Carried unanimously.
9. Conduct Public Hearing to Consider Preliminary/Final Replat on property legally
described as Abstract 1241A, Tracts 128 and 130, (now being Lot 1 & 2, Block A,
Abstract 1241) being 2.218 acres.
Mayor Coker Declared Public Hearing Opened.
Mr. Keesler stated that Dan Kress, who built the first strip center on the Service
Road has a buyer for the part of his property that is not developed, and that Mr.
Kress wants to replat his property in order to sell it.
Planning and Zoning approved this replat at their meeting last Thursday night.
There was no opposition.
Mayor Coker Declared Public Hearing Closed.
10. Consider and Possible Action Regarding Preliminary/Final Replat on property
legally described as Abstract 1241A, Tracts 128 and 130, (now being Lot
Block A, Abstract 1241) being 2.218 acres.
Motion was made by Councilwoman Madden to Approve Preliminary/Final via lot
on property legally described as Abstract 1241A, Tracts 128 and 130, (now being Lot
1 & 2, Block A, Abstract 1241) being 2.218 acres. Seconded by Councilman
Kincaid.
Motion Carried unanimously.
11. Executive Session pursuant to the Open Meetings Law, Chapter 551, Govt. Code,
Vernon's Texas Codes Annotated, in accordance with the authority contained in
Govt. Code Section 551.074 Personnel Matters -
1) Discussion of City Administrator Position.
Mayor Coker Convened Council into Executive Session at 7:15 p.m.
12. Reconvene into Regular Session and Consider Appropriate Action, if any, as a result
of item discussed in Executive Session.
CC MINUTES
02/02/98
Mayor Coker Reconvened Council into Regular Session at 8:10 p.m.
No action was taken.
13. Any Other Such Matters.
1) Mr. Keesler advised Council that City Secretary Rosalie Chavez was in
Lubbock training at Incode. Candace Lloyd will be their Thursday and
Friday to train on Accounts Payable. Next week Rose will be their to train
on Payroll, and then the following week Rose and Paula will be their to train
on the Billing.
2} Mr. Keesler advised Council that the plans to expand the employees offices
was being handled in house due to John Springer's building is not available,
and felt it was better to make offices down at the City's building rather than
trying to move to John Porter's.
3) Mayor Coker read a letter he received from the United States Postal Service
asking for Council's comments regarding the location of their new facility in
Sanger. They asked to have these comments back by February 9.
4} Mayor Coker asked each department head how things were going within their
department.
Electric Superintendent Jeff Morris stated that the poles for the ballpark are
supposed to be in next week, and what he could really use now is some good
weather.
Jeff Morris advised that as soon as the poles arrive he can start working on
lOth Street.
Jeff Morris also stated that the Fire Department had a truck that burned up.
He advised that this particular truck was on its way to a grass fire off
FM2450. The truck was very sluggish in getting their. Once on the scene the
truck died and somehow the fire got back around to the truck and apparently
there must have been either fumes or a small gas leak that ignited the truck.
The damage was sustained to the cab part and the chassis. This was Booster
II, a 1985 Ford truck with 14,000 miles. Jeff advised that the tank can be
pulled off as well as the police radio, sirens, etc. The only part of the truck
that is not salvageable is the cab and chassis.
Water/Wastewater Superintendent Eddie Branham advised there had been
several water leaks recently. One due to B&W Backhoe boring at 3:30 a.m.
at 6th and Chapman. He advised another one was a City error.
5) Mayor Coker inquired as to the situation with Lone Star Gas and their
treatment of one of our citizens who keeps experiencing water in her gas l4ne.
CC MINUTES PAGE 5
02/02/98
Mr. Keesler stated Mr. Cunningham had assured him this would be resolved.
Mr. Keesler did inform Mr. Cunningham that Mrs. Gray stated to him she
had made contact with her attorney regarding this situation.
Councilman Kincaid stated he had been by earlier to see Mrs. Gray and that
the situation was not resolved, and that he had also placed a call to Lone Star
Gas.
Mayor Coker asked about the Franchise Agreement with Lone Star Gas and
stated that it is not out of the question to contact other gas companies,
especially since we have a citizen being treated the way she is.
Mayor Coker then advised Mr, Keesler to write a letter to Lone Star Gas and
tell them the City of Sanger is looking into another franchise because of the
service they are giving the citizens of Sanger, and if they would like to
address this with Council they are welcome to the next Council meeting.
Mayor Coker advised he wanted this on the next agenda.
� Councilman James stated he will be attending the Economic Development
workshop on Friday and is looking forward to it.
'n Mayor Coker recognized Sam Jones for his attendance and told him he is
welcome to come back anytime.
14. Meeting Adjourned.
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4. Consider and Possible Action Regarding one Star as Franchise Agreement.
The Council asked to have this item placed on the agenda for discussion.
w6k
Lone Star Gas Company
FLOYb CUNNINGHAM 300 N, Elm, Suite 104 Denton, Texas 76201
Business Development Manager
(8 T 7) 382-8277
February 18, 1998
Hon*�arable John W. Coker
City of Sanger
01 Bolivar Street
Sanger, Texas 76266
r,rear IViayor Coker,
Lone Star Gas Company appreciates the opportunity to serve the energy, needs of the City
of Sanger since 1942. Thank you for the opportunity to meet mid discuss concerns with
you. The following items were discussed and solutions are proposed:
G`oncern: Mrs.Gray's gas range pilot lights went out on four to five occasions over the
past twelve months, We are very concerned about the gas escaping froti7 her range while
wafting for- a Lone Star Gas service man to come and relight her pilot lsglit.
i
S'olu&n: Lone Star Gas investigated and determined the cause and fou',nd water was
getting into the gas pipe low pressure system in an area from Sth St. to ilIOth .fit along
Bolivar. Water problems have increased in this area over the last sevetxtl months since
the installation of the new sewer line along Bolivar. Lone Star Gas has replaced the
piping system along Bolivar and installed new .service to Mrs. Gray's hbrne as of
,February 10, 1998. Also, the pilot light on Mrs. Gray's stave will be tinned off until the
following additional action is completed..
A
clrlativtral Actirrta: Lorne Stun Gas proposes to upgrade th,� existing lnxs I�ressaere systerra
to can intermediate ,$)jsterra in an area generally North of Bolivar and Ear�st vf.I35, Thr's
improvement would eliminate futtrre situations similar to .Mrs, Gray's. the increase in
pressure would not allow water to migrate into the pipe.
Concern: Mr. Billy Jack .McReynolds business drive way access was 11 Cited from
Saturday Februarys 7 to Wednesday February .11, 1998. Further more, the excavation and
the rain caused his customers tires to track in mud making an unusually' messy
environment.
50lu Lone Star Gas met with .Mr. McReytz�Ids to apologize sand make amends. Mr.
McReynolds is satisfied We asked our contractor to wash down Mr. hf(j,Reynolds
driveway, We also reviewed our vehicle placement to provide for the least amount
driveway restriction as safely possible. He recognized that any undergrhund construction
activity in public right o}"way creates inconveniences.
e
i
1I
f
C'aracern: Timely response to service call regarding .Mrs. Gray,
,SOtl[t` O( n: The typical response time in Sanger is 20 to 30 minutes. On Sunday February
7, 1998 our dispatcher held a leak or for one hour until our se,rvic man had
completed another gas leak investigation. The proper response wouldave been to call
out another service man to respond to Mrs. Grriv. The dispatcher has been counciled with
and corrective actions taken. !
�'vtaeern: The 2�-hour call center raot being located in .Denton
.ties op ns�: L,dne Star (as st,•ives to make contact with us as easy cts po�sibte. fan art
annual basis we contact the Police and Fire Departments in each comunity to provide
them emergency contact personnel work and emergency phone numbe ` These service
people live in the local area and are available to respond to ernergenczs.
.�4dditionally; we .have multiple ceratraliaed,phone centers strategically �ocated in Texas so
that no one natural disaster would knock out all of our communicationscapabilities.
Turing normal operations, calls from north Texas will overflow to the Vaco center.
9ften different centers will take responsibility, jor weekend and a}ler�W'urs duty. Our
service people who live in the Sanger/.Denton area provide the emergency response,
i
I have visited with Ms, Judy Cole and with Mrs. Gray. We are striving o learn how to
improve out response to customer needs. We sincerely regret ttte inconeiuence dais
matter has caused you. The good mews is that we are improving service I,to Sanger and
will. be a catalyst to support the continued growth and prosperity ofthis ;area,
If you have additional questiozas, please do not hesitate to contact me at 1940243-431 S.1
look forward to visiting with you and the City Council on Monday Feb#iary 23, 1995.
i
X s ve truly, '
Dirk A. King
District Manager
. cc Ms. Cole, Mr. Keeslcr
5. Consider and Possible Action to Award Bids for Repainting Acker Street Water
Storage Tank.
Attached you will find a fax from Hunter Associates recapping the bids received
with their recommendation.
HUNTER ASSOCIATES TEXAS, LTD.
ENGINEERS/PLANNERS/SURVEYORS
8140 WALNUT HILL LANE •ONE GLEN LAKES •SUITE 500 • DALLAS, TEXAS 75231.4350 • 214/369-9171 •FAX 214/696-3795
1106 CLAYTON LANE • SUITE 410E • AUSTIN, TEXAS 78723-1033 • 5121454-8716 • FAX 512/454-2433
February 18, 1998
The Honorable John W. Coker, III, Mayor
City of Sanger
201 Bolivar Street
Sanger, Texas 76266
Re: Repainting of the Acker Street Elevated Tank
L97035E
Dear Mayor Coker:
On Thursday, February 5, 1998 at 2:00 p.m. bids were received on the above referenced project. A total
of seven (7) bids were received. A complete bid tabulation is attached for your review.
The bid consisted of two (2) alternative methods for repainting the tank. System 1 consists of
hydroblasting the loose paint from the surface and coating the entire tank with paint. Any paint, including
the lead based paint, still adhering to the tank surface would not be removed. System 2 consists of a
chemical removal ("Peel -Away") of all the existing paint, including the lead paint, sandblasting the surface
and then coating the tank with paint. We recommend that the City choose to proceed with System 2.
This system will eliminate the need for future concern of the removal of the existing lead paint.
The low bid for System 2 was that submitted by Cherokee Painting &Sandblasting, Inc. of Jacksonville,
Texas in the amount of $65,000.00 and 120 calendar days.
We recommend award of the project to Cherokee Painting &Sandblasting, Inc. in the amount of
$65,000.00 and 120 calendar days.
The Contractor shall commence work after execution of all contract and bond forms, receipt of insurance
certificates and the issuance of a Notice to Proceed. A preconstruction conference shall be conducted
with the contractor, City personnel, and our engineers.
If there are any questions, please contact this office.
Sincerely,
HUNTER ASSOCIATES TEXAS, LTD.
Mark D. Hill, P.E.
Project Manager
MDH\mh
Attachments
F:VSanger\Enginearing\Water�L9703 SE-ACKER-TANK-REPAINTU.etters\Rec-award.wpd
Client: CITY OF SANGER
Project: REPAINTING OF ACKER STREET ELEVATED TANK
Job No.: L97035E
Pg. 1 of 1
.n ineer: HUNTER ASSSOCIATES TEXAS L I LJol 8140 WALNUT
HILL LANE #500 DALLAS TX 75231 L97035E.WK4
CHEROKEE PAINTING
946 N JACKSON ST
JACKSONVILLE, TX 75766
903 586-1097
DON L. OWEN, INC
PO BOX 360865
DALLAS, TX 75336
972 557A 142
Item
Description Unit Qty
I Price Amount
Price Amount
BASE BID - SYSTEM 1
W.1 HYDROBLAST & PAINT L.S. 1
$29 700.00 $29 700.00
$21 186.00 $21 186.00
ALTERNATE BID - SYSTEM 2
W.2 "PEEL -AWAY" BLAST & PAINT L.S. 1
$65 000.00 $65 000.00
$82 750.00 $82 750.00
TOTAL AMOUNT BASE BID
SECOND $29,700.00
LOWEST $21,186000
TOTAL AMOUNT ALTERNATE BID(LOWEST)
$651000.00
SECOND $82,750000
TOTAL NUMBER OF DAYS BASE BID
TOTAL NUMBER OF DAYS ALTERNATE BID
60
120
30
75
ADVANTAGE CONTRACT
7150 ALMEDA GENOA RD
HOUSTON, TX 77075
713 991-0747
A&J INDUSTRIAL COATINGS
PO BOX 820746
FORT WORTH, TX 76182
817 577-8818
Item
Description
Unit
Qty
Price Amount
Price Amount
BASE BID - SYSTEM 1
W.1 HYDROBLAST & PAINT L.S. 1
$29 934.00 $29 934.00
$35 800.00 $35 800.00
ALTERNATE BID - SYSTEM 2
W.2 "PEEL -AWAY" BLAST & PAINT L.S. 1
$87 934.00 $87 934.00
$93 000.00 $93 000.00
TOTAL
AMOUNT
BASE BID(THIRD)
$29,934*00
(FOURTH) $350800200
-OTAL AMOUNT ALTERNATE BID
THIRD $87,934.00
FOURTH $931000.00
,'OTAL NUMBER OF DAYS BASE BID
TOTAL NUMBER OF DAYS ALTERNATE BID
45
60
30
45
N.G. PAINTING
313 MILL RUN
KERRVILLE, TX 78028
830 257-5940
BLUE RIBBON LINING
PO BOX 90614
HOUSTON, TX 77290
281 443-2731
Item
Description
Unit
Q
Price Amount
Price Amount
BASE BID - SYSTEM 1
W.1 HYDROBLAST &PAINT L.S. 1
$46 900.00 $46 900.00
64 000.00 $64 000.00
ALTERNATE BID - SYSTEM 2
W.2 "PEEL -AWAY" BLAST & PAINT L.S. 1
$156 000.00 $156 000.00
$163 000.00 $163 000.00
TOTAL
AMOUNT
BASE BID
{FIFTH} $46,900400
{SEVENTH} $649000.00
TOTAL AMOUNT ALTERNATE BID
FIFTH $1569000000
SIXTH $1639000.00
TOTAL NUMBER OF DAYS BASE BID
TOTAL NUMBER OF DAYS ALTERNATE BID
20
50
50
180
TMI COATINGS
2805 DODD RD
ST. PAUL, MN 55121
612 452-6100
Item
Description
Unit
Qty
I Price Amount
BASE BID - SYSTEM 1
W.1 HYDROBLAST & PAINT L.S. 1
$54 190.00 $54 190.00
ALTERNATE BID - SYSTEM 2
'1%1.2 "PEEL -AWAY" BLAST & PAINT L.S. 1
$220 000.00 $220 000.00
JTAL
AMOUNT
BASE
BID
{SIXTH} 541190.00
TOTAL AMOUNT ALTERNATE BID
{SEVENTH} $2209000.00
TOTAL NUMBER OF DAYS BASE BID
TOTAL NUMBER OF DAYS ALTERNATE BID
45
120
6. Conduct Public Hearing to Consider a Zoning Change from SF-4 to SF-4A on
property legally described as Sullivan West Block 4 (bottom half). Said property is
located on 8th Street.
7. Consider and Possible Action Regarding Zoning Change from SF-4 to SF4A on
property legally described as Sullivan West Block 4 (bottom half). Said property is
located on 8th Street.
Property owners Gene &Betty Hughes met with P&Z last night and asked for a
zoning change on their property in order to build a new home. P&Z voted
unanimously to approve this zoning change. (The Board of Adjustment will meet
next Thursday (26th) to consider a variance request for the lot size.) See the
attached information.
February 10, 1998
TO: Property Owners
FR: Rosalie Chavez, City Secretary
RE: Request for Zoning Change
The Planning and Zoning Commission will hold a public hearing
on Thursday, February 19, 1998 at 7:00 p.m., 201 Bolivar, to
consider a Zoning Request Change on property legally described
as Sullivan West Block 4 (bottom half). This request has been
made by the property owners, Gene and Betty Hughes. The
zoning change requested is from SF-4 to SF4-A so that they can
construct a new home consisting of 1,104 square feet living
area with 422 square feet for a garage. The property is
currently zoned SF-4 which requires a 2-car garage. The
requested zoning, SF-4A, only requires a 1-car garage, which
is the only difference between the two zonings.
I have attached a form for you to sign stating whether you
approve or disapprove of this request. If you do disapprove
this request please be in attendance at the scheduled meeting
on Thursday, February 19.
RC:ck
Enclosures: Self -Stamped Envelope
Zoning Form
Map
February 2, 1998
TO: Planning &Zoning Commission
FR: Gene and Betty Hughes
Re: Zoning Request
Dear Planning &Zoning Members:
We are requesting from the Planning & Zoning a Zoning Change from SF-4 to SF4-A on
property legally described as bottom half of S„1 1 ;van west R1 ark u , said property
being located on 8th Street. Betty and I would like to construct a home on this property
consisting of 1,104 square feet living area with 422 square feet for a garage.
This home would enhance the neighborhood and add tax base to the levy roll. We would
appreciate your consideration regarding this request.
Sincerely,
Gene & Betty Hughes
P&Z 02/19/98 PROPERTY OWNERS
BOA 02/26/98 GENE & BETTY HUGHES
BAKER, TIMOTHY
903 8TH
SCHERTZ, TERRY H.
802-804 PLUM
KETAY, MICHAEL
612 9TH
WHITHWORTH, J.
513 7TH
BOUNDS, WILLARD
LOT 3 PT, 8TH ST.
$43,248
$46,443
$31,896
$950
BOUNDS, WILLARD $900
LOT 1 PT, PECAN ST.
FRIZZELL, NANNIE $31,894
409 7TH
BLAKELEY, BOBBIE $77,138
710 ELM
TOCQUIGNY, MICHAEL $42,758
511 8TH
VOLZ, TERRY
902 PLUM
ASHCRAFT, OPAL
801 PEACH
MORRIS, JACK
811 PEACH
HICKMAN, JOHN
507 7TH
SCHERTZ, BENNIE
CAN ST (LOT 3)
ASHLEY, NIM
712 PECAN
FALBO, JERRY
711 ELM
COPELAND, SHARON
LOT 1, ELM ST.
$43,580
$23,769
$52,530
$41,267
$66,959
$43,386
$45,146
$31,835
S. Consider and Possible Action Regarding Economic Development Sales Tax.
9. Executive Session pursuant to the Open Meetings Law, Chapter 551, GOvt. Code,
Vernon's Texas Codes Annotated, in accordance with the authority contained in
Govt. Code Section 551.074 Personnel Matters -
1) Discussion of City Administrator Position.
10. Reconvene into Regular Session and Consider Appropriate Action, if any, as a result
of item discussed in Executive Session.