10/06/1997-CC-Agenda Packet-RegularAGENDA
CITY COUNCIL
MONDAY, OCTOBER 6, 1997
7:00 P.M.
201 BOLIVAR
1. an Meeting to Order, Invocation, Pledge of Allegiance.
CONSENT AGENDA
2. a) Approve Minutes
b) Disbursements
3. Citizen's Input.
4. Consider and Possible Action Regarding Changes to the Code of Ordinances Section
26 Use of Land and Buildings.
3. Consider and Possible Action on Awarding Bid for Two (2) New Trucks.
6. Consider and Possible Action Regarding Contract far Professional Services for
Engineering Consulting Services.
'l. Consider and Possible Action Regarding Interlocal Cooperation Agreement for
Library Services with Denton County for 19974998 Fiscal Year.
8. Consider and Possible Action Approving Resolution No. R07-97 Regarding Denton
Central Appraisal Districts Proposed Expansion and Renovation.
9. Consider and Possible Action Regarding Building Permits.
:10. Consider and Possible Action to Approve Ordinance No. 11-97 Regarding
Water/Sewer Deposit.
:11. Consider and Possible Action to Approve Ordinance No. 12-97 Regarding Electric
Deposit.
:12. Consider and Possible Action to Approve Ordinance No.13-97 Regarding Tampering
Fee.
13. Consider and Possible Action to Approve Ordinance No. 14-97 Regarding Utility
Reconnect Fees.
14. Consider and Possible Action to Approve Ordinance No. 15-97 Regarding Electric
Service Connections.
:IS. Any Other Such
16. Adjourn.
Chavez, City
Date and Time Posted
IVIiNL1TES: City Council
September 15, 1997
PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilwoman Alice
Madden, Councilman Mike James, Councilman Jimmy Frazier, Councilman
Jerry Jenkins
OTHERS
PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Electric
Superintendent Jeff Morris, Street Superintendent Chuck Tucker,
Water/Wastewater Superintendent Eddie Branham, City Mechanic Tommy
Belcher, Prentice Preston, Craig Waggoner, Curt Trimble, Donna Fritz, Lisa
Hardy - Courier
1. Mayor Coker Called the Meeting to Order. Councilman Kincaid led the Invocation,
followed by Councilman Jenkins leading the Pledge of Allegiance.
CONSENT AGENDA
a) Approve Minutes
b) Disbursements
Motion was made by Councilman Jenkins to Approve Consent Agenda. Seconded
by Councilman Kincaid.
Motion Carried unanimously.
Citizen's Input.
4. Conduct Public Hearing Regarding Preliminary Plat for N.L. Hobbs Addition, Lots
Bebee Survey, Abstract No. 29.
Mayor Coker Declared Public Hearing Opened.
City Administrator Larry Keesler addressed this item. Mr. Keesler indicated that
this item was on the agenda at the last Council meeting and at that time it was
tabled. The issue addressed at that time was the service of water and wastewater
utilities to this area. Mr. Keesler informed Council that since that time he has
learned that this property is dual certified with Bolivar Water and the City of
Sanger and they could have gone either way for utilities service.
Mr. Keesler advised all of the City's CCN's were dually certified with Bolivar Water
up to recently when the City got the amendment from TNRCC.
CC MINUTES
09/15/97
Bolivar Water had already promised to- service that area a few months back and
failed to note it on the map. They are now requesting that it be taken out of dual
certification to allow them to service the property. They have also agreed to give us
additional area to service if the City agrees to compromise and allow them to service
this particular property.
Mayor Coker Declared Public Hearing Clased.
5. Consider and Possible Action Regarding Preliminary Plat for N.L. Hobbs Addition,
Lots 1 - 5, Block A, R. Bebee Survey, Abstract No. 29.
Motion was made by Councilman Jenkins to accept the Planning and Zoning
Commission's recommendation to Approve the Preliminary Plat for N.L. Hobbs
Addition, Lots 1-5, Block A, R. Bebee Survey, Abstract No. 29. Seconded by
Councilwoman Madden.
Motion Carried unanimously.
(6)11. Consider and Possible Action to Award Bid for City of Sanger Employees Health
Insurance.
Curt Trimble, Health Care Agent for the City for the past 10 years, addressed this
item. Discussion included the different bids received, the stability of the companies,
cost to the City, and the benefits to the employees. Mr. Trimble indicated that he
and staff reviewed the plans and had also met with some of the representatives.
After reviewing the plan, Curt recommended the City go with the Pacific Care
HMO. It is a very stable company financially, and it is the third largest HMO in
the nation. The network for medical doctors is excellent. Mr. Trimble indicated
that Dr. Perry is also in the network. This plan would cost the City $60.00 less per
employee and the savings this next budget year would be about $23,000. This plan
will accept the group without medical questions being asked.
Mayor Coker asked if the insurance plan could contact Dr. Bittle to see if he would
like to be on the plan. Mr. Trimble indicated it would take about 90 days to get him
on the network, however, it is the physician's responsibility to complete the
paperwork. Mr. Trimble indicated he would make sure Dr. Bittle is contacted.
Motion was made by Councilman Kincaid to Accept the Insurance Plan
Recommended (Pacific Care -HMO Plan). Seconded by Councilman Jenkins.
Motion Carried unanimously.
PAGE 3
(7)6. Conduct Public Hearing Regarding City of Sanger FY 97/98 Budget.
Mayor Coker Declared Public Hearing Opened.
Mr. Keesler addressed this item, and basically the budget includes new computer
system, new phone system, police car and radar replacement, fire equipment,
maintainer and a roller, painting Keaton water tower, new back hoe, and electrical
improvements on loth Street.
The taxes will go from .4813 to .4726 which reflects 0.25 for maintenance and
operation, and 0.22 for I&S debt. The 5 % cost of living raise is in the budget as
discussed. The contingency fund reflects a balance of $49,844.00 and does not reflect
the $23,000.00 to $26,000.00 savings from the uisurance.
Mayor Coker Declared Public Hearing Closed.
(8)7. Consider and Possible Action Regarding Ordinance No. 07-97 Adopting Ordinance
for FY 19974998 Operating Budget.
Motion was made by Councilman Jenkins to Adapt Ordinance No. 07-97 Adopting
FY 19974998 Budget. Seconded by Councilman Kincaid.
CITY OF BANGER, TEXAS
ORDINANCE NO. 07-97
II AAk11' 1 : 1 1' 1 '
EXAS FOR THE FISCAL YEAR BEGINNING OCTOBER1
R DEPARTMENT AND FUNDr, AND DECLARING
DATE.FFECTIVE
Motion Carried unanimously.
Consider and Possible Action Regarding Adoption of Ordinance No. 08-97 for
1997/1998 City of Sanger Tax Rate.
Motion was made by Councilman James to Adopt Ordinance No. 08-97 for
1997/1998 City of Sanger Tax Rate. Seconded by Councilman Jenkins.
CC Ni[INU I EN
09/15/97
CITY OF SANGER, TEXAS
ORDINANCE NO. 08=97
PAGE 4
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY,
TEXAS, LEVYING TAXES FOR THE USES AND SUPPORT OF THE
MUNICIPAL GOVERNMENT OF THE CITY OF SANGER, TEXAS FOR
FISCAL YEAR BEGINNING OCTOBER 1, 1997, AND ENDING
SEPTEMBER 30, 19989 AND PROVIDING FOR THE INTEREST AND
SINKING FUNDS FOR THE YEAR 1997 AND APPROPRIATING EACH
LEVY FOR THE SPECIFIC PURPOSE; PROVIDING PENALTY AND
INTEREST FOR DELINQUENT TAXES; AND DECLARING AN
EFFECTIVE DATE.
Motion Carried unanimously.
(10)9. Consider and Possible Action Regarding Adoption of Ordinance No. 09-97 Amending
Commercial Sanitation Collection Fees.
Motion was made by Councilman Kincaid to Adopt Ordinance No. 09-97 Amending
Commercial Sanitation Collection Fees. Seconded by Councilman James.
CITY OF SANGER, TEXAS
ORDINANCE NO. 09-97
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY,
TEXAS AMENDING SOLID WASTE COLLECTION, SECTION 6.314, OF
THE SANGER CODE OF ORDINANCES IN CONFLICT; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND
PROVIDING FOR AN EFFECTIVE DATE.
Motion Carried unanimously.
(11)lO.Consider and Possible Action Regarding Adoption of Ordinance No.10-97 Amending
Large Commercial Electric Rate.
Mr. Keesler addressed this item, and advised that the Chisum Trail Elementary
School is dually certified for electricity. The City is working with the school in
trying to keep their business by setting a rate specifically for the school district only.
The rate reduction is 5 % and would place them almost at the same rate as Denton
County Co -Op.
Discussed.
CC MINUTES
09/15/97
Electric Superintendent Jeff Morris indicated that most utility companies have
special rates for their schools.
Motion was made by Councilman Jenkins to Adopt Ordinance No. 10-97 Amending
Large Commercial Electric Rate. Seconded by Councilman James.
CITY OF SANGER, TEXAS
ORDINANCE NO. 10-97
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY,
TEXAS, AMENDING CHAPTER 11, ARTICLE 11.800 AND APPENDIX
ARTICLE 27.103(C) OF THE CITY OF SANGER CODE OF
ORDINANCES; AND PROVIDING FOR THE REPEAL OF ORDINANCES
IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND,
PROVIDING FOR AN EFFECTIVE DATE.
Motion Carried unanimously.
(13)12,.Consider and Possible Action Regarding Increase of Utility Deposits.
The City Secretary reported on this item. She had been asked by the Mayor to get
some information on two issues he had addressed. There were two questions that
had been asked. One of was "Can the City charge more for renter's deposits than
a homeowner's?", and, "Can Cities request a credit history from a customer on a
prior utility account before utility service is connected'.".
City Secretary Rosalie Chavez stated she called Monty with the legal staff at M TL
and Ron Neiman. Monty at TMI, indicated that cities have to be very careful when
they charge renters more than homeowners for utility deposits. He stated that if a
customer or group of people challenge the issue that they are being discriminated
a City must be fully prepared to defend their case in Court with proper
documentation.
Ron Neiman also recommended that the City not pursue this option. He indicated
there is case law in reference to this very issue which means it has been challenged
in Court. Ron Neiman also advised that Council needed to understand that the
possibility is there for it to be challenged, and Council needed to know that when
their decision is final.
Monty from TML also advised on the issue regarding the credit history on utility
accounts. This can only create delays in giving the customer utility service.
Iv
9 9.
PAGE 6
City Secretary stated she had discussed this issue with Mr. Keesler and the Mayor
earlier this morning. City Secretary also advised that both attorneys suggested
having higher utility deposits. Mr. Neiman stated possibly charging more for
reconnects each time a customer is cut off for non-payment. City Secretary advised
that if the Council does go up on the deposits by 50 % losses will be reduced by that
amount.
Discussion followed. The mayor addressed the issue of our billing cycle. Council
discussed possibilities of changing the payment date and cut off dates. There was
discussion as to what other measures are used to try to collect after a customer
moves. City Secretary advised that we do have a collection agency; however, the
collection agency only works with the accounts for 90 days then they are sent back
to our office.
Another issue City Secretary addressed was the extensions that are given on
delinquent accounts each month. This was set up by prior City management and
now it has become a problem.
Discussed was letter of credit. The City Secretary advised of a situation which had
occurred last week regarding a letter of credit. The Cashier Clerk had called the
City of Denton to verify the information and it was discovered that it was
fraudulent. In the past we have not verified them by phone; however, now we have
a situation where we are asking ourselves how many of these letters were fraudulent.
The policy in place now is to verify the information before service is provided.
Discussion followed.
Motion was made by Councilman Frazier to Increase the iJtility Deposits from $SO
to $100 on the Electric; and from $25 to $50 on the Water; and ii connect fees for
each. Seconded by Councilman Jenkins.
Motion Carried unanimously.
Consensus of Council to make it effective October 1, 1997.
Staff to report back in regards to changing either payment and cut off dates on
billing cycle.
(14)13.Consider and Possible Action to Submit Candidate(s) for the Nomination to the
Board of Directors of the Denton Central Appraisal District.
IUU it
09/15/97
i
Motion was made by Councilman Jenkins to submit Carroll McNeill as a candidate
to the Board of Directors for the Denton Central Appraisal District if he consents.
Seconded by Councilman Kincaid.
Motion Carried unanimously.
(10114.Consider and Possible Action to Appoint Member to Beautification Board.
Mayor Coker recommended that Helen Kirby be appointed to the Beautification
Board>
Motion was made by Councilman James to Accept Recommendation of Appointing
Helen Kirby to the Beautification Board. Seconded by Councilman Kincaid.
Motion Carried unanimously.
(16)15.Consider and Possible Action Regarding Changes to the Cade of Ordinances Section
26 Use of Land and Buildings.
Mayor Coker addressed this item iii regards to Industrial Zoning. He indicated that
he was approached by Jahn Springer who had indicated to him that he had some
businesses earlier who had tried to locate to Sanger. The situation that occurred was
that these businesses could not locate without going to P&Z and Council to change
the zoning. These businesses decided that they did not want to pursue this and did
not want to get involved in an political issue.
Mayor indicated two weeks ago a physician, Dr. Groff in Pilot Paint, wanted to
locate to Sanger. The area that he was looking was a higher zoning and his business
could not be built in this type of zoning.
Mayor advised that Dr. Groff was also the Mayor in Pilot Point, and their Council
changed this several years back where you could take a lower zoning into a higher
zoning area. Mayor stated he had talked to Councilman Kincaid who indicated to
him that years ago Council had agreed this was how they wanted our zoning rules
to be, however, a prior City Manger changed it unbeknownst to Council and that is
why the zoning is as such.
Councilman Jenkins indicated that Council had rezoned the City to where it would
not allow spot zoning in certain areas. Councilman Jenkins indicated Council had
great emphasis at that time over the "spot zoning" and legalities of "spot zoning" *in
these districts. The Council chose at that time not to go against TML and the City
Attorney's recommendation by allowing this to occur in these areas.
a
CC MINUTES
09/15/97
Councilman Kincaid indicated that a person should be We to build anything they
want as long as it does not go above the zoning restrictions in that area.
Councilman Kincaid indicated if someone wanted to build a house next door to a
factory he should be able to do so without having a problem. Councilman Frazier
expressed the same opinion that a person should be able to go dawn in zoning but
not up in zoning.
Councilman James indicated that if the Council allowed this to happen where
someone can build a house next door to an Industrial area for example a chemical
plant, what would keep that homeowner from filing a lawsuit to close the chemical
plant due to the chemicals and waste.
Street Superintendent Chuck Tucker inquired as to what would keep someone going
into a Business District and then using it for residential area, for example, property
along Interstate 35.
This item was discussed at length with several concerns that were expressed and
opinions given by Council members.
Council asked staff to check with other cities as to how they handle this particular
situation.
Mr. Keesler indicated that a compromise to this situation would be to allow someone
to be able to build down to a B1, B2 and B3 from Il or I2 zoned district. The
residential district would not be affected then.
Council postponed this item for the next Council agenda.
(17)16.Any Other Such Matters.
11 Mr. Keesler advised that there is another movie company coming to Sanger
to film a scene for the movie called "Dallas Homecoming". The crew will be
in Sanger filming on October 2.
2) Mayor 'indicated that the Chamber of Commerce needs to be complimented
on the way the "Sanger Sellabration" was conducted again this year. Mayor
advised everythuig went well with the Fire and Police Departments.
(18)17.4eeting Adjourned.
CITY OF SANGER AP OPEN ITEM LIST COMPANY 100 10/01/97 GAGE 1
15:38
VENDOR INV NO INV DIE PO NUM DUE DIE LURCH AMT DISC. AMT
175 A—f RENTAL Goo. BOX 7878
LOUIPMENT RENTAL 84554601. 9/30/97 22197 9/30/97 853.72 800
446,0500 853,72
TOTAL 85172 goo
191 ACTION AUTO UPHOLSTERY RT. 2 BOX 1885
BENCH SEAT 11365 9/30/97 22372 9/30/97 240.00 coo
419.0800 240,00
TOTAL 240s OO , oo
200 ABC RESOURCES P.D. BOX 661
SEPTEMBER CE 970v62 9/30/97 22378 9/30/97 120s00 ,00
439.1100 120, 00
TOTAL 120*00 too
1280 DENTON PUBLISHING CD. P.O. BOX 369
22397 /00/09 22397 /00/09 too too
SUBSCRIPTION 022397 9/30/97 22397 9/30197 108100 .0U
430, 0100 54, 00
430,1600 54,00
TOTAL 108.00 .00
1590 AT i T WIRELESS SERVICES P.O, BOX 620051
CELLULAR PHONES 22059 9/30/97 22059 9/30/97 319,59 moo
433.0800 83.44
433.0100 31,94
433.1600 31.93
4311100 172.28
TOTAL 3tp19,59 coo
3355 CINTAS UNIFORMS P.D. BOX 210037
MSC. SUPPLIES 22441 9/30/97 22441 9/30/9.7 100400 , oo
442.05OO 25.00
442,0600 25.00
442.2000 2100
442.I100 25.00
TOTAL 100.00 too
3400 BCI MECHANICAL 400 E. OAK ST.
REPAIR A/C 51779 9/30/97 22422 9/30/97 63,50 ,00
4211100 63.50
TOTAL 63250 too
3580 PILL UTTER FORD P.D, BOX U
MASTER CYL, ASSY 58341 9/30/97 22392 9/30/97 145.93 ,00
4111100 145.93
DIP STICK 58067 9/30/97 22386 9/30/97 15,85 Soo
419.1100 15.85
TOTAL 161.78 000
3787 BOB GRUNDY TREE FARM RT, 4 BOX 588
TREES 22398 9/30/97 22398 9/30/97 150R OO . oo
410.0900 150,00
TOTAL 150400 , 00
3788 BOUND TREE/NORTH AMERICAN 15 CENTERVALE ROAD
MISC. SUPPLIES 265564 9/30/97 22336 9/30/97 101.95 ,00
CITY OF SANGER AP OPEN ITEM LIST COMPANY 100 10/01/97 PAGE 2
15238
VENDOR INV NO INV DTE PO NU?vl DUE DIE PURCH Af4T DISC. AMT
442,1100 101495
TOTAL 101,95 ,00
4125 BURRUS SUPERMARKET P. O.BOX 708
CLEANING SUPPLIE 22417 9/30/97 22417 9/30/97 14,12 .00
442,1100 14,1E
FOOD ITEMS 22376 9/30/97 22376 9/30/97 11,40 too
4111100 l l s 40
COKES CHIPS 22281 9/30/97 22281 9/30/97 12,66 ,00
413,1400 6.33
413.1500 6033
TOTAL 38,18 . oo
4250 SPRINT—CENIEL P,O. BOX 740517
TELEPHONES E''E402 9/30/97 22402 9/30/97 i, c31.14 .00
433.1600 592,35
433, 0200 99.96
433.1860 39285
433.0100 498, 98
TOTAL 11231,14 200
6500 C&H JANITORIAL SUPPLIES P.O. BOX 1104
CLEANING SUPPLIE 22400 9/30/97 22400 9/30/97 73.35 000
442,1800 24.45
462,2100 24.45
442.1300 24.45
CLEANING SUPPLIE 3134 9/30/97 22396 9/30/97 37,90 .00
442.1300 37.90
CLEANING SUPPLIE 2935 9/30/97 22326 9/30/97 28, 75 , 00
442.1300 28.75
TOTAL 140,00 , oo
7025 COMMERCIAL SERVICES RT. 4 BOX 642 B
ICE MACHINE 145687 9/30/97 22406 9/30/97 loox 00 moo
4590 0600 100800
TOTAL 100000 , 00
11500 DENTEX SUPPLY CO., INC, 1226 DUNCAN ST,
HEADS, NOZZLES 154168 9/30/97 22308 9/30/97 75.78 ,00
461.0900 75.78
TOTAL 7178 , oo
12200 DENTON PUBLIC SCHOOLS DIRECTOR OF FOOD SERVICE 1108 LINDEN
MSC. FOOD ITEMS 5081 9/30/97 221377 9/30/97 109200 .ink
4111100 109400
TOTAL 109,00 too
13000 CITY OF DENTON, ACC, MUNICIPAL BUILDING 215 EAST FiCKINNEY
LUGS, CONDUIT, E 65516120 9/30/97 22423 9/30/97 240.92 .00
470aO8OO 240,92
TOTAL 240* 92 .00
16100 DENTON TROPHY H011.31E 201A S, ELM
NAMEPLATE 22290 9/30/97 22290 9/30/97 6000 .00
410,1700 62 ia0
TOTAL 6,00 too
CITY OF SANGER
VENDOR INV NO
16500 ENDERBY GAS COPiPANY
PROPANE 2238I
414.0800
PROPANE 22321
414. 2000
TOTAL
AP OPEN
ITEM LIST
COMPANY 100 lit/01/97 PAGE 3
1528
INV DTE
PO NUM
DUE DTE
PURCH AMT DISC. ANT
I -TEST HIGHWAY
9/30/97
127a84
82
22381
P,O.
9/30/97
BOX 717
127.84 .Q4
9/330/97
36.66
22321
91/30/97
36.66 .00
164.5ti , t�0
17400 G & !S SERVICES P.O. BOX 2687
UNIFORMS 22403 9/30/97 E240.3 9/30/97 618.45 .its}
416.1200 22.40
416.0500 120,20
416.2000 22.40
416.07OO 43.00
416, 0806 286, 45
416. � �600 124. 00
TOTAL 618.45 .to
20375 HARPOOL FARM & GARDEN CEN 420 E. MCKINNEY ST.
FERTILIZER 14339 9/30/97 21201 9/30/97 216.83 200
415.0900 216.83
FERTILIZER 16459 9/30/97 21773 9/30/97 25.98 coo
415.0900 25.98
TOTAL 242.81 too
24510 INLAND TRUCK PARTS CO. P.O. BOX 560901
CABLE, BUT Ti N 1&42441 9/30/97 22317 9/30/97 7105 . oo
41931100 7105
CABLE, BUTTON 1842469 9/30/97 22318 9/30/97 73.05 .00
419.1100 73.05
TOTAL 146. i0 , oo
24575 INCODE SYSIEMS, INC. 6102 CHICAGO AVENUE LUBBUCK, TX 79424
HAND HELD CHARGE 432 9/30/97 22407 9/30/97 5.3.50 too
412.1900 53,50
TOTAL 53.50 too
a
24632 3ESWOOD OIL COMPANY 401 S. LOCUST STREET SUITE 104
FUEL 22358 9/30/97 22358 9/30/97 21 187a35 ,itit
414, it300 848480
1 4.0500 452.88
414.1100 136. 27
414.2600 95.34
414.0800 270.26
414.0600 291.98
414.O7OO 91.82
TOTAL 25187.35 .00
24700 JlM McNATT CHEVROLET 1405 N. STEMMONS
TENSIONER 500687 9/30/97 22.320 9/30/97 29.44 .00
419.0300 29.44
INSPECTION .37945 9/30/97 22324 9/30/97 10.50 .00
419.0800 10.50
TOTAL 39.94 .00
25025 LARRY KEESLER
R.EIPtB. FUEL 22399 9/30/97 cc399 9130/97 63.7E .C1t)
CITY OF GANGER
VENDOR INV NO
414.0700
TOTAL
c63�5fr LADD UNIFORM COMPANY
PARTS, SHIRTS, S 2bc063
416, 0800
TOTAL
AP OPEN ITEM LIST COMPANY 100 10/01/97 PAGE 4
15s38
ihlV DTE PO NUM DUE DTE PURCH ART DISC. ART
63.72
9/3U/97
137.55
26450 LAERDAL 1aEDICAL CORP. R.O. BOX 190
POLYMER ELECTROD 680619 9/30/97
442.I100 199.00
TOTAL
27�'S5 l!AiCR PRODUCTG, INC.
STEEL PIPE CUTTE 21844
427.0600
INFLOW RROrEt"rOR 152536
421.G200
COUPLINGS 153461
427. 0600
TOTAL
G'"t555 LAUN LAi`dD
WCEDEATER LINE 22361
431.0500
SERV. CHG. 21800
456.0900
TOTAL
29501 LGVELACE LANDSCARE ti
(�fRLACE TREES & 22433
423.0200
TOTAL
29735 MARK MURDGCH
ADi. 1�RERCH 19t�r5
424. 2000
TOTAL
9/3ir/97
399.75
9/30/97
192.00
9/30/97
137.00
63.72
.313 14. VICKERY BLVD,
22382 9/30/97 137.55
137.55
ONE LABRIOLA CT,
LLJ79 9/30/97 199.00
199.00
P.O.
BOX 349
�1844
9/30/97
399.75
C4r15
J/60/97
192400
LL•J13
9/30/97
137.00
728.75
714 DALLAS DRIVE
9/30/97 22361 9/30/97 65.9U
65.90
9/30/97 21800 9/30/97 17.57
17.57
83.47
TREE SERVICE 1807 N. ELR #304
9/3t1/97 22433 9/30/9'7 3,949.00
37949,00
3194100
R.G. BOX 1453 GAINESVILLE, TX 76240
9/30/97 22322 9130/97 28.70
28.70
28.70
29803 r1CGUFFIN WELDING 917 Na 10TH STREET
HD TRAILER HITCH 2572 9(30/97 2241c 9/30/97 266.17(r .00
419oil0f, 266.00
TOTAL 266.00 .00
29900 MCREYNOLDS TIRE SHOP BOX 514
TURN ROTORS, TiR 7359 9! 3tj/97 22389 913iJ197 262.t1t} .00
419.0300 171.00
419.0500 91.00
TOTAL 262.00 ,00
31626 NATIONAL FIRE PROTECTION P.O. BOX 8977
PREVENTION RATER 45253 9/30/97 22432 9/30/97 441.60 too
450.1100 441.60
TOTAL 44i.60 too
O`�.t:
31643 NORTH TEXAS EXTINGUISHER SERVICE P.O. BOX 957
RECHARGE EXTINGU 3181 9/.30/97 22391 9130/97 85.50 .00
CITY OF SANGER AP OPEN IlEN LIST COMPANY 100 10/01/97 PAGE 5
15:38
VENDOR INV NO INV D14E PO NUN DUE DTE PORCH AMT DISC. ANT
419.0300 85.50
TOTAL 85,50 .00
32125 S & S TELEMETRY 800 WILLOW STREET
LABOR 1514 9/30/97 22453 9/36/97 104.00 .00
447.0600 104.00
TOTAL 104.00 .00
34755 QUILL CORPORATION P. 0. BOX 94081
PLASTIC SPIRALS 4484456 9/30/97 82325 9/30/97 32.07 .00
411.1900 32.07
TOTAL 3c.07 too
35000 RADIO SHACK 410 BOLIVAR P.O. BOX 897
RECHARGER 72630006 9/30/97 22390 9/30/97 39.99 .00
419.1100 3199
TOTAL %39. 99 . un
35300 RIIE-WELD SUPPLY INC. P.O. BOX 1597
Oc BO(TLES 23362 9/30/97 22375 9/30/97 60,0o ,00
442n 1100 600 00
TOTAL 60400 .00
35551 S ° S AUTOMOTIVE P.O. BOX 461 700 N. I-35
MISC. PARTS 2E393 9/30/97 22393 9/30/97 49.6l .00
419.1100 3.79
4194 0800 45. 8c
FREON 6029 9/30/97 20388 9/30/97 57.87 .00
419.0300 57.87
RADIATOR CAP 22439 9/30/97 22439 9/30/97 4.48 .00
' 19.0700 4. 48
OIL CHANGE, NISC 6007 9/30/97 2=387 9/30/97 178.34 .00
419.t)300 178.34
MISC. PARTS 00395 9/30/97 *2c395 9/30/97 231.96 .00
A1940GOO ls22
419.0800 24.96
419,0700 2E5.78
TOTAL 54c. C6 .tail
36006 SANGER COURIER P.O. BOX 68
ADS 7657 9/30/97 22451 9/30/97 540.00 too
436.0100 270.00
436.100 270.00
TOTAL 540.00 coo
37777 SANGER OFFICE SUPPLY 303 BOLIVAR R.O. BOX 958
RING BINDER INDE 3347 9/30/97 E2370 9/30/97 5.30 .00
470. 080061
30
BINDER INDEXES 3333 9/30/97 22256 9/30/97 J%28 .ti0
470. 0800 52 28
NOTEBOOKS 332 9/30/97 22251 9/30/97 18.78 .00
470v 0800 18. 78
OFFICE SUPPLIES 3324 9/3:0/97 Ee090 9/30/97 25.99 .t)0
442.O2OO E5.99
BATTERIES 3359 9/30/97 22338 9/30/97 llw40 .00 �
411.1900 11.40
CITY OF SANGER AP OPEN ITEM LIST COMPANY 100 10/01/97 PAGE 6
15,438
VENDOR INV NO INV DTE PO NUM DUE DTE PARCH A111T DISC. ANT
P—TOUCH TAPES 22185 9/30/97 22185 9/30/97 32a36 a00
411a1900 32a36
TOTAL 9G,11 too
38500 SANt ER DRUG STORE P. Oa I?OX 958
WALL POCKE(S 3309 9/30/97 22201 9/30/97
411a0800 38v02
FILM 22401 9/30/97 22401 9/30/97
444v2600 14a58
BLOW DRYER 22316 9/30/97 22316 9/30/97
442m2000 2199
ASSAULT CASE PHO 21934 9/30/97 21934 9/30/97
442a0300 4.10
TOTAL
42000 5111ITHI S COUPI'TRY STORE P.O. BOX 928
BOLTS 47993 9/30/97 22373 9/30/97
427.0600 3010
SACKCRETE 47794 9/30/97 22285 9/30/97
421,0700 16.45
PVC PIPE 47779 9/30/97 22224 9/30/97
461 v C )900 2, 45
LOCK 47752 9/30/97 22214 9/30/97
412a1700 1199
PVC FITTINGS, CE 22226 9/30/97 22226 9/30/97
461 a 0900 46.76
PLUG COVER 47971 9/30/97 22305 9/30/97
470, 0800 1 a 29
COUPLINGS 47802 9/30/947 22227 9/30/97
461 v 0900 8a 84
WASHERS, SWITCH, 22319 9/30/97 22319 9/30/97
419a0500 ,72
41901100 179
424a 2000 18, 28
38, la2
14a 58
c3.99
4.10
8<)a 69
3.10
16a 45
�. 4C
�
1 99
76
46.
S . 29
79
8a 84
22a
NOZZLE, HOSE & E 47866 9/30/9722456 9!30/97 35.27
442.1100 35a27
SB WELD 48054 9/30/97 22435 9/30/97 7a78
419a 0700 7a 78
TOTAL 158a72
43701 TECHL.INE, INC.
laEftR BASE�q HOT 6048C
470a0800
TOTAL
P.O. BOX 841950
9/30/97 22420 9/30/97 702900
702s 00
702a00
43850 TEMPLE, INC, P.O. BOX 970269
3 PHASE 30Ca KVA 22021 9/30/97 22021 9/30197 4,838.00
470.0800 4, 838.00
TOTAL 4183100
45220 SOUi'HWESiERN BELL
_' C.�LLULAR PHONES 22356
433a1i00
4 33a 0100
433a 1600
43341100
MOBILE SYSTEMS P.O. BOX 910913
9/30/97 22356 9/30/97 304.76
37a 46
26a68
26a68
37a 93
.00
CITY OF SANGER
AP OPEN ITEM LIST COMPANY 100 10/01/97 PAGE 7
15:38
VENDOR INV NO INV DTE PO NUM DUE DTE PURCH ANT DISC. ANT
433o lOOO 21.63
433.1700 21.62
4310800 132.76
TOTAL 304.76 .00
45555 TEXAS STEEL CULVERT P.O. BOX 727
CULVERTS 93210 9/30/97 22221 9/30/97 2,349.75 goo
431, 0500 L, 349.75
TOTAL 2134175 .00
46500 GRAVITY INC. P.O, BOX 1260
TRUCK SIGNS, LOG 22203 9/30/97 222'03 9/30/97 270.00 .00
4110800 270,00
TOTAL 270m 00 . oo
4920t} UEC EC�UIPi�ENT CO�IPANY P, 0. 80X 96ii013
LABOR, TRAVEL, N 57368 9/30/97 22418 9/30/97 11601.89 .00
41940800 1160IC89
TOTAL 11601.89 .00
49210 UNDERGROUND, INC./ TEXAS UNDERGROUND, INC. 13311 GARDEN ROAD
[11SE 22164 9/30/97 22164 9/30/97 89,44 too
419.0600 89.44
TOTAL 89. 44 too
49250 UPPER TRINITY REGIONAL WATER DISTRICT P.O. DRAWER 3105
FACILITIES CHARD W279709 9/30/97 22410 9/30/97 11875,00 too
447.0600 11875, 00
TOTAL 11875.00 too
49300 UTILITY PLUS, INC. P.O. BOX 612
90 T. 31986 9/30/97 22348 9/30/97 118400 moo
427, 0600 118.00
TOTAL 118,00 .00
50100 VALLEN SAFETY SUPPLY CO.
SAFETY SUPPLIES 22202' 9/30/97 22202 9/30/97 141946.00 v00
477.1100 144946,00
TOTAL 14,946.00 .00
50200 VIKING OFFICE PRODUCTS P. O. BOX 819064
LABEL MAKER TAPE 360673 9/30/97 223369 9/30/97 25.98 200
411.1900 25.98
TOTAL 25.98 .00
53265 NEBB AUTO PARTS P,O.BOX 355
BELT, FLASHERS, 8861 9/30/97 22394 9/30/97 48.86 too
419,0800 14.95
419, 030i: 33.91
BELTS, OIL FILTE 8887 9/30/97 22440 9/30/97 21.80 .00
419.0500 13.80
4110300 8.00
AIR FILTERS 8832 9/30/97 22323 9/30/97 iom 95 too
4110300 5, OO
41941100 5.95
TOTAL BI.61 .00
CITY OF SANGER
VENDOR INV NO
53450 WESTGATE VETERINARY HOSP1
EUTHANILE 77783
444, 2600
TOTAL
AP OPEN IIEN LIST COMPANY 100 10/01/97 PAGE 8
INV DTE PO NUM DUE DTE
9/30/97
bu. 00
54127 LAURAsS LOCKSh1ITH
REBORE & INSTALL 36781 9/30/97
423.2000 91.49
TOTAL
15.38
PORCH At4T DISC. ANT
4501 N. MESA
22454 9/30/97 60.00 .00
Egon 00 too
1703 W. UNIVERSITY
22109 9/30/97 91.49 moo
91.49 ,Cat)
55285 1EXAS ldASTE 1iANAGEf�ENT P.O. BOlf 719
DUPPSIER6 22452 9/30/97 2245529/30/97 41250s13 too
447. 0700 298,77
447,0400 3,951.36
TOTAL 4,250.13 ,00
47,115,39 .00
1OTflL UUE WITH DISCOUNTS 47,115.39
TOTAL DUE- NO DISCOUNTS 47,115.39
G/L UEPARTt4ENTS
ADt4INISTRATWN-GF i 881,60
LIBRARY-GF 4,074.95
POLICE-GF 3 1,421.96
SANITATION-GF 4 3,951.36
STREETS-GF 5 3,972.97
WATER-EF 6 3,268.49
t=4tSTEWATER-EF 7 751.80
ELECTRIC-EF 8 91093801
PARKS-GF 9 544221
PUBLIC WORKS GF 10 21,63
FIRE-GF 11 17,138.18
VEHICLE NAINT-GF 12 22.40
SWIMMING POOL-GF 13 91510
MAYOR & COUNCIL-GF 14 G.33
PIAYOR & COUNCIL-EF 15 6.33
ADMINISTRATION4F 16 974,96
PUBLIC WORKS-EF 17 41.61
ULLIVAN CENTER-GF 18 64,30
DATA PROCESSING-EF 19 155,31
VEHICLE MAINT-EF 20 246.52
COMM. CENTER-GF 21 24,45
WASTE-WTR LOLL-EF 22 192.00
ANI14AL CONTROL-GF 26 169.92
GEP!ERAL F'LNVD 321385.36
ENTERPRISE FUPdD 14,730.03
4. Consider and Possible Action Regarding Changes to the Code of Ordinances Section
26 Use of Land and Buildings.
This was postponed from our last meeting.
�. Consider and Possible Action on Awarding Bid for Two (2) New Trucks.
The bid opening is Monday at 2:00 p.m.
consideration on Monday night.
The bids will be presented to Council for
6. Consider and Possible Action Regarding Contract for Professional Services for
Engineering Consulting Services.
Attached is a contract from Hunter &Associates for engineering services to be
provided for the design and construction of the repainting of the 200,000 gallon
elevated storage tank on Acker Street.
CONTRACT FOR PROFESSIONAL SERVICES
FOR
ENGINEERING CONSULTING SERVICES
STATE OF TEXAS
COUNTY OF DENTON $
This CONTRACT and AGREEMENT made and entered into this the
day of , 199._, by and between
the City of Sanger, Texas, a General Law City, hereinafter referred
to as "City", and Hunter Associates Texas, Ltd., hereinafter
referred to as "Engineer".
W I T N E S S E T H:
WHEREAS, Engineer has submitted, and City has approved, a
proposal for the performance by Engineer of professional
engineering services for the Project (herein so called) described
on Exhibit "A" attached hereto and incorporated herein for all
purposes; and
WHEREAS, the Scope of Services (herein so called) for the
Project is more fully described on Exhibit "A"; and
WHEREAS, Engineer's employees or agents are duly licensed to
perform professional engineering services in the State of Texas and
have sufficient expertise to perform the services described in the
Scope of Services to the highest professional standards; and
WHEREAS, City and
Agreement to evidence
for the performance by
the Scope of Services
Engineer therefore desire to enter into this
their mutual understandings and agreements
Engineer for City of the work described in
Eor the Project.
NOW THEREFORE, in consideration of the premises and the mutual
covenants and agreements hereafter set forth, City and Engineer
hereby agree as follows.
Engineer, referred to herein is Hunter Associates Texas, Ltd.,
whose address is 8140 Walnut Hill Lane, Suite 500, Dallas, Texas
75231.
Engineer shall perform all of the planning, engineering, and
surveying services specified within the Scope of Services (herein
so called) described on Exhibit "A" attached hereto and
incorporated herein by reference for the Project described on
Exhibit "A".
CITY OF BANGER - Contract for Professional Engineering Services Page 1 of 8
III. DESCRIPTION OF SERVICES
Engineer's services hereunder shall include and be subject to the
following.
A. Engineer understands that it is to work closely with the City
Manager or their designated representative of City,
hereinafter referred to as "Project Director", and other
appropriate City officials, and, that, it is to perform any
and all related tasks required of it by Project Director in
order to fulfill the proposes of the work to be performed.
B. Engineer shall perform all the services as set forth in the
Scope of Services, attached hereto as EXHIBIT "A" and
authorized by Project Director, provided however, should there
be any conflict between the terms of said Scope of Services or
Engineers's proposal and the terms of this Agreement, the
terms of this Agreement shall be final and binding.
C. Work under this Contract shall be authorized by Project
Director in various phases as set forth in the Scope of
Services.
Engineer and its associates or employees shall perform all the work
hereunder. Engineer agrees that all its associates or employees
who work on this project shall be fully qualified to undertake same
and competent to do the work described hereunder.
This Agreement shall become effective upon execution by the Owner
and the Engineer, and shall remain in force for one year excluding
review time, additional services, and any required extensions
approved by the Owner.
The City agrees that funds to the extent required by this
contract, are currently available and sufficient to complete
all phases of the proposed engineering services authorized
under this Contract.
All invoices submitted by the Engineer and approved by the
City, shall be paid within thirty (30) days of the invoice
date.
For any payments not made within thirty (30) days, a charge
will be made monthly in the amount, of one percent (1�) of the
unpaid balance, beginning thirty (30) days from receipt of
CITY OF BANGER - Contract for Professional Engineering Services Page 2 of 8
invoice except in such case as an invoice is disputed by the
.City, whereby an additional fifteen (15) day period shall be
allowed to resolve any disputed invoice.
Be Compensation
The City shall make payments to the Engineer, in the
respective amounts set forth on Exhibit "B", for
performing the engineering services for each phase of
work within the Scope of Services which is set forth as
a Basic Service on Exhibit "A" on a monthly basis.
Monthly statements shall be submitted by Engineer and
approved by the City.
The compensation for Basic Services performed shall be
based on the amount set forth in Exhibit "B".
Additional services shall be as described in Exhibit "A".
If the City requests, the Engineer shall furnish other services or
tasks in addition to the Scope of Services proposed in the Exhibit
"A" attached hereto. For performing these additional services,
Engineer shall be paid on a monthly billing basis at a per diem
rate of the personnel's Salary Cost times the multiplier therefore
set forth on Exhibit "B" for Additional Services, with
reimbursement of all direct non -labor and subcontract expenses at
the invoice cost times the multiplier therefore set forth on
Exhibit "B" for Additional Services.
This Contract provides for professional services, and these
services will not be assigned or sublet in whole or in part except
as identified herein without the consent of the City.
Engineer covenants that during the Contract period Engineer and/or
any of its associates or employees will have no interest and shall
not acquire any interest, direct or indirect, which will conflict
in any manner or degree under this Contract. Engineer agrees that
none of its paid personnel shall be employees of City or have any
conflicting contractual relationship with City. All activities,
investigations, and other efforts made by Consultant pursuant to
this Agreement shall be conducted by employees or associates of
Engineer. Engineer further understands that the policy prohibits
any officer or employee of the City from having any financial
CITY OF BANGER - Contract for Professional Engineering Services Page 3 of 8
interest,
violation
Engineer,
of Sanger,
direct or indirect, or any contract with City. Any
of this paragraph, with knowledge expressed or implied by
shall render this Agreement voidable by the City Council
Texas.
City may request, from time to time, changes in the scope or focus
of the activities, investigations and studies conducted or to be
conducted by Engineer pursuant to this Agreement through Project
Director or his designated representative. If in the opinion of
Engineer, Project Director or his designated representative, such
change would entail an increase in cost or expense to Engineer,
such increase shall be mutually agreed on by Engineer and Project
Director. Changes in the scope, which in the opinion of Engineer
and Project Director would require additional funding by City, must
first be approved by City through a duly adopted Resolution.
Any reports, information, project evaluation, project designs, data
or any other documentation developed by Engineer hereunder given to
or prepared or assembled by Engineer which City desires to be kept
confidential will not be made available to any individual or
organization (except City approved subcontractors) by Engineer
without the prior written approval of City.
XII. OWNERSHIP OF DOCUMENTS
Upon acceptance or approval by City, all reports, information and
other data given to , prepared or assembled by Engineer under this
Contract, and any other related documents or items shall become the
sole property of City and shall be delivered to City. Engineer may
make copies of any and all documents for its files.
Approval of Engineer's work by City shall not constitute nor be
deemed a release of the responsibility and liability of Engineer,
its employees, agents or associates for the accuracy and competency
for their designs, reports, information and other documents nor
shall approval be deemed to be the assumption of such
responsibility by City for any defect or error in the aforesaid
documents prepared by Engineer, its employees and associates.
CITY OF BANGER - Contract for Professional Engineering Services Page 4 O f 8
A. The obligation to provide further services under this
Agreement may be terminated by either party upon thirty (30)
days written notice in the event of substantial failure by the
other party to perform in accordance with the terms hereof
through no fault of the terminating party. Engineer shall
invoice City for all work completed and shall be compensated
in accordance with the terms of this Contract for all work
accomplished by it to the termination date. All reports,
statistics, informational documents, and other documents, or
data relating to Engineer's services hereunder shall become
the property of City upon termination of this Contract.
B. Nothing contained in this Contract shall require City to pay
for any work which is unsatisfactory as determined by Project
Director or which is not submitted in compliance with the
terms of this Contract. City shall not be required to make
any payments to Engineer while Engineer is in default, nor
shall this Article constitute a waiver of any right, at law or
at equity, which City may have if Engineer is in default,
including the right to bring legal action for damages or to
force specific performance of this Contract.
Engineer agrees that City may review any and all of the work
performed by Engineer under this Contract.
All notices, communications, and reports under this Contract shall
bIwo mailed or delivered to the respective parties by depositing same
in the United States mail at the address shown below, unless and
until either party is otherwise notified in writing by the other
party at the following address:
City
City of Sanger
The Honorable Mayor,
John W. Coker, III
201 Bolivar Street
Sanger, TX 76266
Hunter Associates Texas, Ltd.
J. Travis Roberts, Jr., P.E.,
R.P.L.S.
President
8140 Walnut Hill Ln., Suite 500
Dallas, TX 75231
CITY OF BANGER - Contract for Professional Engineering Services
Page 5 of 8
9 ' ' 943
.� 0 1&10 "POUNWOR
No person in the United States shall, on the grounds of race,
creed, color, national origin or sex, be excluded from
participation in, be denied the benefits of, or be subjected
to discrimination under any program or activity funded in
whole or in part with funds made available to Engineer
pursuant to the terms of this Contract.
B. $pec�f�c D�scr�m�natory Actions Prohibi_tesi
Engineer may not utilize criteria or methods of administration
which have the effect of subjecting individuals to
discrimination on the basis of race, color, national origin,
creed or sex.
In the rendering of services to beneficiaries as defined herein,
Engineer is performing services of the type performed prior to this
Contract, and City and Engineer by the execution of this Contract
do not change the independent status of Engineer. No term or
provision hereof or act of Engineer in the performance of this
Contract shall be construed as making Engineer the agent of City.
ENGINEER agrees to defend, indemnify and hold City, its officers,
agents and employees harmless against any and all claims, lawsuits,
judgements, costs and expenses and collection costs for personal
injury (including death, property damage or other harm for which
recovery of damages is sought) that may arise out of or be
occasioned by the intentional or gross negligent breach of any
terms of provisions of this contract by ENGINEER, its officers,
agents, associates, employees or subconsultants, or by any other
gross negligent act or omission of ENGINEER, its officers, agents,
associates, employees or subconsultants, in the performance of this
contract, except that the indemnity provided for in this paragraph
shall not apply to any liability resulting from the sole negligence
of City, its officers, agents, employees or separate contractors or
subcontractors and in the event of joint and concurrent negligence
of both the Engineer and City, responsibility, if any, shall be
apportioned comparatively in accordance with the laws of the State
of Texas, without, however, waiving any governmental immunity
available to the City under Texas law and without waiving any
defense of the parties under Texas law. Engineer shall not be
liable for any act of the City's contractor and its subcontractors.
Engineer shall not be liable for specifying or following standard
CITY Of BANGER - Contract for Professional Engineering Services Page 6 of 8
engineering practices and procedures and the above shall not
constitute an acceptance by the Engineer of any liability that the
City may incur as a result of City's actions or immunities.
Engineer shall be liable to City for the amount of the funds
received under this Contract which Engineer knowingly disburses in
clear violation of the terms and conditions herein as remedy to the
violation.
Since Engineer has no control over the cost of labor, materials,
equipment, or services furnished by others, or over the
Contractor(s)' methods of determining prices, or over competitive
bidding or market conditions, Engineer's opinions of probable Total
Project Costs and Construction Cost provided for herein are to be
made on the basis of Engineer's experience and qualifications and
represent Engineer's best judgement as an experienced and qualified
professional engineer, familiar with the construction industry; but
Engineer cannot and does not guarantee that proposals, bids or
actual Total Project or Construction Costs will not vary from
opinions of probable cost prepared by Engineer.
This Contract contains all commitments and agreements of the
parties hereto and no verbal or written commitments shall have any
force or effect if not contained herein.
The parties herein agree that this Contract shall be enforceable in
Denton County, and if legal action is necessary to enforce
exclusive venue shall lie in Denton County, Texas,
This Contract is made subject to the existing provisions of the
General Laws of the City, its rules, regulations, procedures, and
ordinances, present and future, enacted upon or implemented by City
and all applicable laws of the State of Texas and the United
States.
In interpreting the various provisions of this Contract in a Court
of Law, any said court having jurisdiction shall apply the laws of
the State of Texas to interpret the terms and provisions of this
Agreement.
CITY OF BANGER - Contract for Professional Engineering Services
1 147
The captions to the various clauses of the Agreement are for
informational purposes only and shall not alter the substance of
the terms and conditions of this Agreement.
EXECUTED this the day of , 199_I the City of
Sanger signing by and through its Mayor, duly authorized to execute
same by Motion approved by the City Council on the day of
199_, and executed by Engineer.
CITY OF BANGER, TEXAS
By:
John W. Coker, III
Mayor
Attest:
ENGINEER
Hunter Associates Texas, Ltd.
By :
J. ravis Robert , Jr., P.E.,
.P.L.S.
President
CITY OF BANGER - Contract for Professional Engineering Services
G 4 iJl
EXHIBIT "A"
The project is for the DESIGN and CONSTRUCTION MANAGEMENT of the
repainting of the Acker Street 200,000 gallon elevated storage
tank.
The scope of the project technical services will involve field
surveying, engineering calculations and technical design,
preparation of special material and construction specifications,
assembled into a complete set of specifications and bidding
documents, determination of acquisition (Right-of,Way easements,
etc. needs, field testing and inspections (with resident inspection
to be at Owner's option) and other special engineering services as
needed.
The ENGINEER shall render the following professional services for
the development of the PROJECT.
1.
Upon execution of this AGREEMENT, ENGINEER shall:
a. Consult with OWNER in a Pre -Design Conference for the
purpose of: (1) to review the scope of work, (2) to
verify the requirements for the PROJECT, and (3) to
review available data.
b. Advise OWNER as to the necessity of OWNER's providing or
obtaining data or services from others, and assist the
OWNER in connection with any such services.
c. Provide analysis of OWNER's requirements for the project,
including planning, surveys, site evaluations and
comparative studies of prospective sites and solutions.
d. Provide necessary schematic layouts, sketches and
conceptual design criteria with appropriate exhibits to
indicate the considerations involved and the alternative
solutions available to OWNER and setting forth ENGINEER's
findings and recommendations with opinions of probable
construction costs for the PROJECT, which includes
estimates of contingencies and allowances for charges of
professionals and consultants.
A-1
0
�1rzr4lro f • f
After OWNER has issued written authorization to proceed
with the Preliminary Design Phase, ENGINEER shall:
a. Prepare preliminary design documents consisting of
final design criteria, preliminary drawings and
outline specifications.
b. Based on the information contained in the
preliminary design documents, submit a revised
opinion of probable PROJECT costs.
c. Furnish copies of the above preliminary design
documents, present and review them with OWNER.
1. Prepare detailed plans, specif ications, contract
documents, designs, and layouts of improvements to
be constructed. The following specific items shall
be included:
a. A Layout Plan showing the improvements
included in this AGREEMENT will be provided
as sheet number two (2) of the drawings.
b. Construction Materials Quality Control Program
listing the required construction materials,
tests and the required frequency of testing.
2. Provide the OWNER with advice, when requested, with
respect to the making of all subsurface investigations,
including borings, test pits, soil resistivity surveys,
and other subsurface explorations; however, the making of
such investigations and the interpretations of data and
reports by special consultants are not a part of the
services to be rendered by the ENGINEER, and the cost
therefore shall be paid by the OWNER.
The ENGINEER shall monitor and review the work of testing
ired h
laboratories and inspection bureaus requfor te
testing or inspection of materials, witnessed tests,
factory testing, etc., for the PROJECT, but the cost of
such laboratory tests or inspection shall be paid by the
OWNER.
3. Furnish the OWNER, when requested, with the engineering
datnecessary for applications for routine permits
a
required by local, state, and federal authorities.
Preparation of detailed applications and supporting
documents for the government grants or for planning
advances will be provided as Additional Services.
A-2
4. Submit plans, specifications, and contract documents to
the applicable federal and state agency(s) for approval,
where required.
5. Furnish such information necessary to utility companies
whose facilities may be affected or whose services may be
required for the Project.
6. Prepare revised opinion of probable construction cost,
and bidder's proposal forms (project quantities) of the
improvements to be constructed.
7. Furnish and review with the OWNER, three (3) sets of
copies of plans, specifications, and bid proposals marked
"Preliminary" for approval by the OWNER. Upon final
approval by the OWNER, the ENGINEER will provide the
OWNER ten (10) sets of copies of "Final" plans. As
directed by the OWNER, additional sets of plans,
specifications and bid documents as are necessary in the
receipt of bids for construction and as are required in
the execution of the project, shall be furnished by the
ENGINEER and shall be paid for by the OWNER at actual
cost of reproduction.
8. Provide a Pre -Bid Conference, if determined necessary by
the OWNER.
Upon completion of the design services and approval of "Final"
plans and specifications by the OWNER, the ENGINEER will
proceed with the performance of services in this phase as
follows:
1. Assist the OWNER in securing bids, issuing notice to
bidders and notifying construction news publications.
The notice to bidders will be furnished to the OWNER for
publication in the local news media. The cost for
publications shall be paid by the OWNER. Distribution of
"Final" plans and specifications during the bid
advertisement period will be from the ENGINEER Is office.
2. Assist the OWNER in the opening, tabulation, and analysis
of the bids received and furnish recommendations on the
award of contracts or the appropriate actions to be taken
by the OWNER.
3. Assist in the preparation of formal contract documents
for construction contracts.
" 4. Assist in conducting a preconstruction conference with
the Contractor(s), review construction schedules prepared
by the Contractors) pursuant to the requirements of the
A-3
construction contract, and prepare a proposed estimate of
monthly cash requirements of the project. A written
record of the preconstruction conference will be
submitted to the OWNER.
5. Make visits to the site (as distinguished from the
continuous services of a Resident Project Representative)
to observe the progress and the quality of work and to
attempt to determine in general, if the work is
proceeding in accordance with the contract documents. In
performing these services, the ENGINEER will endeavor to
protect the OWNER against defects and deficiencies in
the work of Contractor(s); the ENGINEER will report any
observed defects or deficiencies immediately to the
OWNER: however, it is understood that the ENGINEER does
not guarantee the Contractor(s) performance nor is the
ENGINEER responsible for supervision of the Contractor(s)
operation and employees. ENGINEER shall not be
responsible for the acts or omissions of any person
(except his own employees and agent) at the PROJECT site
or otherwise performing any of the work of the PROJECT.
6. Consult with and advise with the OWNER during
construction, make recommendations to the OWNER regarding
materials and workmanship, and prepare change orders with
OWNER's approval.
7. Review samples, catalog data, schedules, shop drawings,
laboratory, shop and mill tests of material and test
equipment and other data pursuant to the General
Conditions of Agreement in the Construction Contract.
8. Assist the OWNER in arranging for testing of materials
and laboratory control during construction to be
conducted at the OWNER's expense.
9. Interpret intent of the plans and specifications for the
OWNER and Contractor(s). Investigations, analyses, and
studies requested by the Contractor(s) and approved by
the OWNER, for substitutions of equipment and/or
materials or deviations from the plans and specifications
will be considered an Additional Service.
10. Review and comment on monthly and final estimates for
payment to Contractor(s), pursuant to the General
Condition of Agreement in the Construction Contract.
11. Conduct, in company with the OWNER's representative, a
final review of the PROJECT for conformance with the
design concept of the PROJECT and general compliance with
the contract documents; and review and comment on the
certificate of completion and the recommendation for
final payment to the Contractor(s).
A-4
12. Review the construction drawings in accordance with the
information furnished by construction Contractor(s)
reflecting changes in the Project made during
construction. Two (2) sets each of prints of "Record
Drawings" shall be provided by the ENGINEER to the
OWNER.
13. One (1) year after the final inspection, the ENGINEER
will accompany and assist the OWNER in determining
warranty compliance.
14. Maintain accounts and records, including personnel,
property and financial records, adequate to identify and
account for all costs pertaining to the Contract and such
other records as may be deemed necessary by the OWNER to
assure proper accounting for all project funds, both
Federal and non -Federal shares. These records will be
made available for audit purposes to the OWNER or any
authorized representative, and will be retained for three
(3) years after the expiration of the Contract unless
permission to destroy them is granted by the OWNER.
SECTION III ADDITIONAL SERVICES
Additional Services to be performed by the ENGINEER; if authorized
by the OWNER which are not included in the above described basic
services, are described as follows:
A. Investigations involving detailed consideration of
operation, maintenance and overhead expenses, and the
preparation of rate schedules, earnings and expense
statements, feasibility studies, appraisals, evaluations,
assessment schedules, and material audits or inventories
required for certification of force account construction
performed by the OWNER.
B. Providing shop, mill, field or laboratory inspection of
materials and equipment.
C. Preparing any required Operation and Maintenance Manuals
or conducting operator training.
D. Appearing before regulatory agencies or courts as an
expert witness in any litigation with third parties or
condemnation proceeding.arising from the development or
construction of the Project, including the preparation of
engineering data and reports for assistance to the OWNER.
E. Furnishing the services of a Resident Project
Representative to act as the OWNER's on -site
representative during the Construction Phase of the
PROJECT. The Resident Project Representative will act as
directed by the ENGINEER in order to provide more
A-5
extensive representation at the PROJECT site during the
Construction Phase. The duties and responsibilities and
the limitations on the authority of the Resident Project
Representative and assistants will be set forth in an
agreed to attachment, which is to be identified, attached
to and made a part of this AGREEMENT. The ENGINEER does
not guarantee the Contractor's performance, nor is he
responsible for supervision of the Contractor's operation
and employees.
Through more extensive on -site observations of the work
in progress and field checks of materials and equipment
by the Resident Project Representative and assistants,
the ENGINEER shall endeavor to provide further
protection for OWNER against defects and deficiencies in
the work, but the furnishing of such Resident Project
Representation will not make ENGINEER responsible for
construction means, methods, techniques, sequences or
procedures, or for safety precautions or programs, or for
Contractor's failure to perform the construction work in
accordance with the Contract Documents.
F. Assisting the OWNER in claims or disputes with
Contractors(s).
G. Performing investigation, studies and analysis of
substitutions of equipment and/or materials or deviations
from the plans and specifications.
H. Assisting OWNER or Contractor in the defense or
prosecution of litigation in connection with or in
addition to those services contemplated by this
AGREEMENT. Such services, if any shall be furnished by
ENGINEER on a fee basis negotiated by the respective
parties outside of and in addition to this AGREEMENT.
I. Providing general environmental support services
including the design and implementation of ecological
baseline studies, environmental monitoring, impact
assessment and analysis, permitting assistance, and other
assistance required to address environmental issues.
A-6
ExHIBIT "B"
AGREEMENT FOR ENGINEERING SERVICES
City shall reimburse Hunter Associates Texas,
engineering services provided upon
project phases per the following
amount.
1) Preliminary design phase
2) Final design phase
3) Bidding/negotiation phase
4) Construction phase
portions of
percentages o
TOTAL
Ltd. for basic
the following
f the contract
The direct cost ceiling shall not exceed five thousand ($5,000)
except in the case of a contract amendment which increased the
scope of the work due to extended work scope created on this
project.
The Engineer shall be reimbursed for Additional Services based on
the following.
1. jZirect salary Cost -- Direct Salary Cost is defined herein as
the cost of salaries (including sick leave, vacation, holiday,
incentive pay, plus unemployment, payroll taxes, social
security, workman's compensation insurance, retirement,
medical and life insurance benefits).
2. Multiplier -- Overhead and Administration Cost or the
multiplier which is applied to Salary Cost is defined herein
as a reasonable margin for contingency, interest on invested
capital, readiness to serve; and is 2.0 times the direct
salary cost for this project.
3. Direct Non -salary Expenses -- Non -salary expenses which are
identified and provided on this project are applicable to work
such as computer rental, soil testing, laboratory cost,
subcontractor (s), blue printing, photocopying and binding,
drafting and stenographic and surveying supplies, telephone
and paging unit costs, and living or traveling expenses. A
service charge of 1.25 percent is added to the actual cost
paid for any direct non -salary expenses.
4. Labor Input Cost -- The work level of each employee with
direct salary cost, per hour, is defined and shown on Exhibit
B-1
wvC" attached hereto.
5. Record for the Cost of Professional Services -- Cost shall be
accounted for by the Engineer with cost accounting records
maintained on a monthly basis. Adequate detail hourly time
records for all employees who devote time to the work and any
part of those salaries, is included in direct cost and will be
maintained. Applicable payroll records together with receipts
will be available for inspection.
6. Payment -- Payment will be made to the Engineer during
execution of the work, based on monthly invoices, and within
a reasonable period of billing date.
EXHIBIT "C"
HUNTER ASSOCIATES TEXAS, L T D.
ENGINEERS/PLANNERS/SURVEYORS
COST RATE SCHEDULE
DUNE 1, 1996
The Company has divided its workers into 12 experience and work
levels. The Company will bill the cost of these employees at the
hourly rates shown below times a multiplier of 2.0.
WORK SUMMARY =WY
LEVEL DESCRIPTION RATE
12 Executive Engineers & President $45.00
it Supervising Engineers & Vice Presidents 39.00
10 Associate & Principal Design Engineers 34.00
9 Senior/Project Engineers & Registered Surveyors 30.00
8 Staff Engineers, Senior Planners & Accountant 27.00
7 Engineering Assistants & Planners 25.00
6 Technical Writers, CAD Technician, & Sr.
Inspectors 22.00
5 Senior Secretary, Inspectors, CAD Operators 20.00
4 Secretary 17.00
3 Senior Clerical Worker 14.00
2 Clerical Workers 10.00
1 Beginners & Trainees 9.00
The Company will bill all (NON -SALARY COSTS) as shown below, plus
twenty-five ( 2 5 �) .
A. Transportation expense will be charged at $.29 for cars and
$.50 for trucks per mile for transportation to and from
company office to the job site, or between locations.
B. Cost of stakes, iron pins, laths, etc. used in construction
layout and surveys are charged as they are used by the field
parties or engineers, at cost;.
C. Blue prints and other out-of-pocket material and equipment
cost will be charged at cost;
D. Two -man field survey party furnished with standard equipment
• will be charged at the rate of sixty dollars ($60.00) per
hour. Extra survey equipment and personnel would be charged
as additional out-of-pocket costs; andIN
C-1
E. The Company computer charges will be at the rate of eight
dollars ($8.00) per hour.
All of the above rates are subject to upward adjustment each
January 1st by an amount equal to the U.S. construction inflation
rate as published by the Government.
7. Consider and Possible Action Regarding Interlocal Cooperation Agreement for
Library Services with Denton County for 19974998 Fiscal Year.
Vicky lJneson, Librarian, has reviewed the contract which basically is the same as
last year with the same funding.
BRUCE ISAACKS
CRIMINAL DISTRICT ATTORNEY
Carmen Rivera -Worley, Assistant District Attorney
Robert Schell, Assistant District Attorney
Civil Division
319 West Oak
Denton, Texas 76201
September 5, 1997
Hon. John W. poker III
City of Sanger
P.O. Box 578
Sanger, TX 76266
Re: Interlocal Cooperation Agreement -Library
Dear Mayor Coker:
(817) 565-8660
(800) 346-3189
Metro (214) 4344925
Fax (817) 383-0988
Enclosed are two originals of your City's Interlocal Cooperation Agreement for
Library Services with Denton County for the 19974998 fiscal year.
Please obtain the appropriate signatures on the enclosed agreements and then
return both originals to our office so that they may be placed on the next Commissioners
Court agenda for approval. After execution by Denton County, an original will be
returned to you for your files.
Should you have any questions, please don't hesitate to contact me.
Sincerely,
Lori Bowers
Legal Assistant
Encls.
STATE OF TEXAS, )
) ss.
COUNTY OF DENTON. )
INTERLOCAL COOPERATION AGREEMENT FOR LIBRARY SERVICES
THIS AGREEMENT is made .and entered into by and between
DENTON COUNTY, a political subdivision of Texas, hereinafter
referred to as "County," and the CITY OF BANGER, a municipality
of Denton County, Texas, hereinafter referred to as
"Municipality."
WHEREAS, County is a duly organized political subdivision of
the State of Texas engaged in the administration of county
government and related services for the benefit of the citizens of
Denton County; and
WHEREAS, Municipality is �a duly organized municipality of
Denton County, Texas engaged in the provision of library service
and related servi aces for the benefit of the citizens of
Municipality; and
WHEREAS, County has requested and Municipality has agreed to
provide library services for all residents of Denton County; and
WHEREAS, County and Municipality mutually desire to be
subject to the provisions of V.T.C.A., Government Code Chapter
791, the Interlocal Cooperation Act, and V.T.C.A., Local
Government Code Chapter 323, County Libraries.
NOW, THEREFORE, County and Municipality, for the mutual
consideration hereinafter stated, agree and understand as follows:
BANGER LIBRARY 1997-98 1 ��' �� � � Q L�
I.
The term of this agreement shall be for the period from
October 1, 199, through September 30, 1998.
II.
For the purposes and consideration herein stated and
contemplatedI Municipality shall provide library services for the
residents of County without regard to race, religion, color, age,
Usability and/or national origin. Upon proper proof by
individuals) of residence in Denton County, Texas, such
individuals) shall be entitled to be issued, at no cost, a
library card to be used in connection with said library services.
Municipality shall develop and maintain through the Library
one or more of the following programs of service:
Educational and reading incentive programs and materials
for youth. `
Functional literacy materials and/or tutoring programs
for adults.
Job training/career development programs and/or
materials for all ages.
Outreach services to eliminate barriers to library
services.
Educational programs designed to enhance quality of life
for adults.
County designates the County Judge to act on behalf of County
and serve as liaison officer for County with and between County
and Municipality. The County Judge or his designated substitute
shall insure the performance of all duties and obligations of
County herein stated and shall devote sufficient time and
BANGER LIBRARY 1997-98
2
attention to the execution of said duties on behalf of County in
full compliance with the terms and conditions of this agreement,
and shall provide immediate and direct supervision of County's
employees, agents, contractors, sub -contractors, and/or laborers,
if any, in the furtherance of the purposes, terms and conditions
of this agreement for the mutual benefit of County and
Municipality.
IV.
Municipality shall designate
to
act on behalf of Municipality and to serve as liaison officer of
Municipality with and between Municipality and County to insure
the performance of all duties and obligations of Municipality as
herein stated and shall devote sufficient time and attention to
the execution of said duties on behalf of Municipality in full
compliance with the terms and conditions of this agreement, and,
shall provide management of Municipality's employees, agents,
contractors, sub -contractors, and/or laborers, if any, in the
furtherance of the purposes, terms and conditions of this
agreement for the mutual benefit of Municipality and County.
Municipality shall provide to County a copy of the annual
report submitted to the Texas State Library and shall respond to
Count Is annual questionnaire as documentation of expenditures and
provision of service.
V.
The Municipality shall be solely responsible for all
techniques, sequences, procedures, and means and for the
coordination of all work performed under the terms and conditions
BANGER LIBRARY 1997-98 3 �� �� ��
of this agreement, shall insure, dedicate and devote the full time
and attention of those employees necessary for the proper
execution and completion of the duties and obligations of the
Municipality stated in this agreement and give all attention
necessary for such proper supervision and direction.
vI.
The Municipality agrees that its library department shall
assume the functions of a county library and agrees to provide a
librarian who holds or secures a county librarian's certificate
from the Texas State Library and Archives Commission. Local
Government Code, section 323.011(b).
vII.
County agrees to and accepts full responsibility for the
acts, negligence and/or omissions of all County's employees,
agents, sub -contractors, and/or contract laborers and for those of
all other persons doing work under a contract or agreement with
the County.
VIII.
The Municipality agrees and accepts full responsibility for
the acts, negligence, and/or omissions of all the Municipality's
employees, agents, sub -contracts, and/or contract laborers, and
for those of all other persons doing work under a contract or
agreement with said Municipality.
IX.
This agreement is not intended to extend the liability of the
parties beyond that provided by law
Neither Municipality nor
BANGER LIBRARY 1997-98
4
County waives any immunity or defense that would otherwise be
available to it against claims by third parties.
X.
Municipality understands and agrees that the Municipality,
its employees, servants, agents and representatives shall at no
time represent themselves to be employees, servants, agents and/or
representatives of County.
XI.
County understands and agrees that County, its employees,
servants, agents and representatives shall at no time represent
themselves to be employees, servants, agents, and/or
representatives of Municipality.
XII.
The address of County is:
County Judge, Denton County
110 West Hickory
Denton, Texas 76201
Telephone: 940-565-8687
The address of Municipality is:
City of Sanger
P. 0. Box 578
Sanger, Texas 76266
Attention: John Coker
Telephone:940-458-7930
XIII.
For the full performance of the services above stated, County
agrees to pay Municipality fees as described herein. County shall
pay Municipality fees in the amount of $1.20 per capita, totaling
SIX THOUSAND THREE HUNDRED TWENTY-FOUR DOLLARS ($6,324.00), based
upon North Central Texas Council of Governments population
SANGER LIBRARY 1997-98 5
0
figures provided to Denton County by the Denton County Library
Advisory Board, payable in equal quarterly installments to
Municipality commencing October 1, 1997. In addition, the County
agrees to pay Municipality an amount not to exceed TEN THOUSAND
DOLLARS ($101000) in matching funds upon the following conditions.
Municipality shall attempt to secure funding from sources other
than Denton County. Upon receipt of additional funding,
Municipality shall provide proof of the receipt of such funds to
the Denton County Auditor on a quarterly basis. Denton County
shall match Municipality's additional funding in an amount not to
exceed $10,000.00. Payment by County to Municipality shall be
made in accordance with the normal and customary processes and
business procedures of County, and payment shall be satisfied from
current revenues of the County.
XIV.
This agreement may be terminated at any time, by either party
giving sixty (60) days' advance written notice to the other party.
In the event of such termination by either party, Municipality
shall be compensated pro rata for all services performed to
termination date, together with reimbursable expenses then due and
as authorized by this agreement. In the event of such
termination, should Municipality be overcompensated on a pro rata
basis for all services performed to termination date or be
overcompensated for reimbursable expenses as authorized by this
agreement, then County shall be reimbursed pro rata for all such
overcompensation. Acceptance of such reimbursement shall not
BANGER LIBRARY 1997-98 (` ll kk 6 rr
constitute a waiver of any claim that may otherwise arise out of
this agreement.
XV.
This agreement represents the entire and integrated agreement
between Municipality and County and supersedes all prior
negotiationsI representations and/or agreements, either written or
oral. This agreement may be amended only by written instrument
signed by both Municipality and County.
XVI.
The validity of this agreement and any of its terms or
provisions, as well as the rights and duties of the parties
hereto, shall be governed by the laws of the State of Texas.
Further, this agreement shall be performable and all compensation
payable in Denton County, Texas.
XVII.
In the event that any portion of this agreement shall be
found to be contrary to law, it is the intent of the parties
hereto that the remaining portions shall remain valid and in full
force and effect to the extent possible.
XVIII.
The undersigned officers and/or agents of the parties hereto
are the properly authorized officials and have the necessary
authority to execute this agreement on behalf of the parties
hereto and each party hereby certifies to the other that any
necessary orders or resolutions extending said authority have been
duly passed and are now in full force and effect.
BANGER LIBRARY 1997-98
Executed in duplicate originals in Denton County, Texas by
the authorized representatives.
COUNTY
COUNTY JUDGE
Acting on behalf of and by the
authority of the Commissioners
Court of Denton County, Texas
ATTEST:
By
Denton County Clerk
Assistant District Attorney
Name
Title:
Resolution #
Dated:
ATTEST:
City Secretary
City Attorney
APPROVED AS TO CONTENT:
Director, Library Services
BANGER LIBRARY 1997-98
8
8. Consider and Possible Action Approving Resolution No. R07-97 Regarding Denton
Central Appraisal Districts Proposed Expansion and Renovation.
Attached in separate binder is proposed expansion and renovation to their existing
facility.
CITY OF SANGER, TEXAS
RESOLUTION No. R07-97
WHEREAS, the City of Sanger, Texas, a taxing unit in the Denton Central Appraisal
District has received notice from the Appraisal District in accordance with the Texas Property
Tax Code Sec 6.051(b) that the Board of Directors of the Appraisal District had passed a
resolution whereby the Appraisal District proposes expansion and renovation of the premises in
which the Appraisal District offices and facilities are located; and
WHEREAS, such notice included information showing the costs of other available
alternatives to the proposal; and
WHEREAS, the governing body of the City of Sanger finds that the proposal of the
Appraisal District should be APPROVED;
NOW, THEREFORE BE IT RESOLVED by the governing body of the City of Sanger
that the proposal for expansion and renovation of the Denton Central Appraisal District premises
is hereby APPROVED.
PASSED AND ADOPTED this 6th day of October, 1997.
John W. Coker III, Mayor
ATTEST:
Rosalie Chavez, City Secretary
TO:
FROM:
DENTON CENTRAL APPRAISAL DISTRICT
3911 MORSE STREET, P O BOX 2816
DENTON, TEXAS 76202-2816
MEMO
Chief Administrative Employee
Joe Rogers, Chief Appraiser
SUBJECT: Proposal To Partially Renovate And Expand The Appraisal District's
Building
The enclosed material pertains to the Appraisal District's plans to partially renovate our
office building and to construct an addition to the building. The intent of this project is
to have the facilities and resources available so the District can continue to provide
quality service to the taxing jurisdictions. Our financing plan for this project is designed
so the monthly building payments will remain at, or near, the same as the current
payments. To accomplish our goal we need help from each jurisdiction. We are asking
that your jurisdiction approve a resolution that is enclosed.
The attachment to this memo summarizes the project and explains the action needed
on your part and by your elected officials. It is very critical that this matter be handled
in a brief time frame. After reviewing the attached page, you may wish to review
section 1. of the enclosed proposal. An understanding of section 1., combined with the
explanatory information on the attached, should provide reasonable insight into the
action that we ask that you and your elected officials take within the next 40 days.
Again, the successful completion of this project depends upon an affirmative vote by
the elected officials from the jurisdictions. Further, the applicable statutes mandate a
very narrow time frame for the vote to occur and for the resolution to be returned to my
office. If..you have any questions, comments, or need any assistance on this matter,
please c act my office. Thanks.
Joe Rogers
PHONE: (940) 566-0904 METRO: (972) 434-2602 FAX: (940) 387-4824
I. The project
A partial remodel of the existing office building and construction of an 8,296
square foot addition to the building. This building project should benefit the taxing
jurisdictions by providing the Appraisal District with the necessary facilities and
resources for the Appraisal District to function in an efficient manner. Further, we
intend to minimize the financial impact of the project on the jurisdictions by
financing the project so the monthly building payments will increase only a small
amount, if any. The project will be financed with one loan by combining a
refinancing of the existing loan balance with a loan for the new construction.
Estimated cost of the project is $592,000,
II. Material supplied in this envelope
1. A Proposal to partially renovate and expand the Appraisal District's building
2. A sample blank resolution for your elected officials to use to approve, or
disapprove, the proposed project
3. A stamped envelope that can be used to return the signed resolution to my office
III. Action needed by your jurisdiction
1. Send each of your elected officials a copy of the enclosed Proposal. I am
enclosing a copy for each elected official, the chief administrative employee, and
a copy for your permanent records. If you need additional copies, please advise.
2. Place the enclosed resolution on your agenda as an action item. The vote to
approve, or disapprove, the resolution should be no more than 30 days from the
date you receive the Proposal. Failure to place the resolution on the agenda is
the same as a veto of the project. Further, an event that causes a delay of a
vote on the resolution past the 30 days period has the effect of a veto of the
project.
3. Your governing body will be taking action on our Board's resolution that is
enclosed in section 1. of the Proposal. A sample an resolution, identical to the
one enclosed in the envelope, is enclosed in section I. for your governing body's
review. Obviously, your governing body may wish to have your attorney prepare
a resolution worded differently.
4. After the elected officials have approved, or disapproved, the resolution, return
the signed and notarized copy to my office. I have enclosed a stamped envelope
for your use. The Tax Code provides that the resolution be returned within 10
days after the end of the 30 day period. Failure to return the resolution within the
10 day period is the same as a veto of the project, regardless if your elected
officials approved it.
9. Consider and Possible Action Regarding Building Permits.
Presently the only persons who are licensed on a yearly basis by the City of Sanger
are the electricians. Each year their licenses are renewed if they choose to continue
work in Sanger. The Building Inspector, Chuck Tucker, would also like for
plumbers and heat and air contractors to be licensed on a yearly basis as well. This
would simplify the process when building permits are pulled.
10. Consider and Possible Action to Approve Ordinance No. 11-97 Regarding
"Water/Sewer Deposit.
11. Consider and Possible Action to Approve Ordinance No. 12-97 Regarding Electric
Deposit.
12. Consider and Possible Action to Approve Ordinance No.13-97 Regarding Tampering
Fee.
13. Consider and Possible Action to Approve Ordinance No. 14-97 Regarding Utility
Reconnect Fees.
:14. Consider and Passible Action to Approve Ordinance No. 15-97 Regarding Electric
Service Connections.
At the last City Council meeting the Council approved changes that reflected all
these ordinances. This will comply with the Code of Ordinances by updating to
reflect these changes.
CITY OF SANGER, TEXAS
ORDINANCE No. #11A7
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
AMENDING CHAPTER 11, ARTICLE 11.600 AND APPENDIX ARTICLE
25.000(a) OF THE CITY OF SANGER CODE OF ORDINANCES; AND
PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT,
PROVIDING A SEVERABILITY CLAUSE; AND, PROVIDING FOR AN
EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
SECTION I
THAT CHAPTER 11, ARTICLE 11.600 AND APPENDIX ARTICLE 25.000(a) OF THE CITY
OF SANGER CODE OF ORDINANCES IS HEREBY AMENDED TO READ AS FOLLOWS:
(a) Each individual, person, business, firm or corporation making application for a
connection to provide service by the City of Sanger waterworks and sanitary sewer system
shall provide a deposit prior to receiving service in the applicable amount as follows:
Residential deposit $50.00
Restaurant deposit $100.00
Commercial deposit $50.00
SECTION II
All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such
conflict, hereby repealed.
SECTION III
It is hereby declared to be the intention of the City Council that the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this
Ordinance, since the same would have been enacted by the City Council without the
incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph,
or section.
ORDINANCE NO,
PAGE 2
11-97, WATER/SEWER DEPOSITS
SECTION IV
This Ordinance became effective on October 19 1997 from and after its passage and the
publication of the caption as the law in such cases provides.
PASSED AND APPROVED this 6th day of October, 1997, by the City Council of the
City of Sanger, Texas.
APPROVED:
John W. Coker III, Mayor
ATTEST:
Rosalie Chavez, City Secretary
CITY OF SANGER, TEXAS
ORDINANCE No. #12-97
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
AMENDING CHAPTER 11, ARTICLE 11.900 AND APPENDIX ARTICLE
28.000(a) AND (b) OF THE CITY OF SANGER CODE OF ORDINANCES;
AND PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT;
PROVIDING A SEVERABILITY CLAUSE; AND, PROVIDING FOR AN
EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
SECTION I
THAT CHAPTER 11, ARTICLE 11.900 AND APPENDIX ARTICLE 28.000(a) AND (b) OF
THE CITY OF SANGER CODE OF ORDINANCES IS HEREBY AMENDED TO READ AS
FOLLOWS:
(a) Residential Deposits. Residential deposit shall be one hundred dollars ($100.00).
An acceptable letter of credit from a recognized utility company for the current previous
twelve (12) months shall be accepted in lieu of a deposit. Such letter must state that the
customer has an acceptable payment record.
(b) Commercial Deposits. Commercial
($200.00). No letter of credit will be accepted.
additional $100.00 deposit for water as set
25.000(a).
SECTION II
deposit shall be two hundred dollars
Restaurants will be required to pay the
for in Ordinance No. 11-97, Article
All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such
conflict, hereby repealed.
SECTION III
It is hereby declared to be the intention of the City Council that the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this
Ordinance, since the same would have been enacted by the City Council without the
incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph,
or section.
ORDINANCE NO, 12-97, ELECTRIC DEPOSIT
PAGE 2
SECTION IV
This Ordinance became effective on October 1, 1997 from and after its passage and the
publication of the caption as the law in such cases provides.
PASSED AND APPROVED this 6th day of October, 1997, by the City Council of the
City of Sanger, Texas.
APPROVED:
John W. Coker III, Mayor
ATTEST:
Rosalie Chavez, City Secretary
CITY OF SANGER, TEXAS
ORDINANCE No. #13-97
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
AMENDING CHAPTER 11, ARTICLE 11.300 OF THE CITY OF SANGER
CODE OF ORDINANCES; AND PROVIDING FOR THE REPEAL OF
ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE;
AND, PROVIDING FOR AN EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
SECTION I
THAT CHAPTER 11, ARTICLE 11.300 (a) OF THE CITY OF SANGER CODE OF
ORDINANCES IS HEREBY AMENDED TO READ AS FOLLOWS:
(7} Tampering Fee. In the event the user or customer or their agent restores water
services or electric services after service has been disconnected by the City, or the user
or customer or their agent tampers with the water meter or the electric meter or service
line appurtenances in any manner, a tampering fee of one hundred dollars ($100.00) shall
be collected in addition to the reconnect fees.
SECTION II
All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such
conflict, hereby repealed.
SECTION III
It is hereby declared to be the intention of the City Council that the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this
Ordinance, since the same would have been enacted by the City Council without the
incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph,
or section.
ORDINANCE NO.
PAGE 2
1 M7, TAMPERING FEE
SECTION IV
This Ordinance became effective on October 1, 1997 from and after its passage and the
publication of the caption as the law in such cases provides.
PASSED AND APPROVED this 6th day of October, 1997, by the City Council of the
City of Sanger, Texas,
ATTEST:
Rosalie Chavez, City Secretary
APPROVED:
John W. Coker III, Mayor
rEX Ae .,%#t DSO
CITY OF SANGER, TEXAS
ORDINANCE No. #14-97
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
AMENDING CHAPTER 11, ARTICLE 11.1603 AND APPENDIX ARTICLE
30.000 OF THE CITY OF SANGER CODE OF ORDINANCES; AND
PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT,
PROVIDING A SEVERABILITY CLAUSE; AND, PROVIDING FOR AN
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
SECTION I
THAT CHAPTER 11, ARTICLE 11.1603 AND APPENDIX ARTICLE 30.000 OF THE CITY
OF SANGER CODE OF ORDINANCES IS HEREBY AMENDED TO READ AS FOLLOWS.
ARTICLE 30.00 UTILITY RECONNECT FEES
Service may de discontinued, upon due written notice, to customers having past due bills
on the twenty-seventh (27th) day of the month. In addition, a twenty dollar ($20.00)
reconnect fee will be assessed to all water customers and/or a twenty dollar ($20.00)
reconnect fee will be assessed to all electric customers whose service has been
discontinued.
SECTION II
All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such
conflict, hereby repealed.
SECTION III
It is hereby declared to be the intention of the City Council that the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this
Ordinance, since the same would have been enacted by the City Council without the
incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph,
or section.
ORDINANCE NO, 14-97, UTILITY RECONNECT FEES
PAGE 2
SECTION IV
This Ordinance became effective on October 1, 1997 from and after its passage and the
publication of the caption as the law in such cases provides.
PASSED AND APPROVED this 6th day of October, 1997, by the City Council of the
City of Sanger, Texas.
APPROVED:
John W. Coker III, Mayor
ATTEST:
Rosalie Chavez, City Secretary
CITY OF SANGER, TEXAS
ORDINANCE No. 1f15-97
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
AMENDING CHAPTER 11, ARTICLE 11.700 AND APPENDIX ARTICLE
26.000 OF THE CITY OF SANGER CODE OF ORDINANCES; AND
PROVIDING FOR THE REPEAL OF ORDINANCES IN CONFLICT,
PROVIDING A SEVERABILITY CLAUSE; AND, PROVIDING FOR AN
EFFECTIVE DATE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
SECTION I
THAT CHAPTER 11, ARTICLE 11.700 AND APPENDIX ARTICLE 26.000 OF THE CITY
OF SANGER CODE OF ORDINANCES IS HEREBY AMENDED TO READ AS FOLLOWS.
ARTICLE 26.000 ELECTRIC SERVICE CONNECTIONS
Electrical service connection fees shall be as follows:
Connect Fee $20.00
For all new customers and any customer moving within the system
Temporary Service Fee $20.00
Paid upon request for service by a contractor, builder, or landlord. Electric service
in excess of the twenty dollars ($20.00) fee will be billed to the requester at
current rates.
Reconnect Fee $20.00
To customer who is disconnected for nonpayment and reconnected, or customer
requesting disconnect and reconnect for remodeling or upgrading electrical wiring.
Service Fee $30.00
When seal is broken on meter without prior notification of Sanger Electric System
or trouble call where such call is necessitated by failure of customer's equipment
or apparatus.
New Residential Fee $40.00
Paid upon request of permanent service.
ORDINANCE No. 15-97 - ELECTRIC SERVICE CONNECTIONS
PAGE 2
New 10 or 30 Small commercial Service Fee $90.00
For new installation or upgrading of existing service, standard secondary voltage,
75 KVA capacity or above.
SECTION II
All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such
conflict, hereby repealed.
SECTION III
It is hereby declared to be the intention of the City Council that the sections, paragraphs,
sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause,
sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid
judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not
affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this
Ordinance, since the same would have been enacted by the City Council without the
incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph,
or section.
SECTION IV
This Ordinance became effective on October 1, 1997 from and after its passage and the
publication of the caption as the law in such cases provides.
PASSED AND APPROVED this 6th day of October, 1997, by the City Council of the
City of Sanger, Texas.
APPROVED:
John W. Coker III, Mayor
ATTEST:
9
Rosalie Chavez, City Secretary
��� ►1:
HUNTER ASSOCIATES TEXAS, LTD.
ENGINEERS/PLANNERS/SURVEYORS
8I40 WALNUT HILL LANE • ONE OLEN LAKES •SUITE 500 • DALLAS, TEXAS 75231.4350. 214/389.9171 •FAX 214/898.3785
1108 CLAYTON LANE • SUITE 410E • AUSTIN, TEXAS 78723,1033. 512/454.8716 • FAX 512/454.2433
September 15, 1997
Mr. Sid Slocum
Regional Water Program Manager
Texas Natural Resource Conservation Commission
1101 E. Arkansas Lane
Arlington, TX 76010-6499
RE: Complaint No. 049700462 and 049700463
Overflow at Manhole
Sanger, Texas •
Dear Mr. Slocum:
This letter is in reference to your letter dated May 2, 1997, which requests that the City conduct I/I
testing and analysis on the south Stemmons sewer line and on the sewer lines located on the west side
of town that flow to the south Stemmons he, under current flow conditions. The letter also requests
an evaluation of the ability of sewer lines to handle connections of any planned future development.
The following existing sewer service data for the subject area was provided by the City:
S.F. Residential -
Mobile Home -
Commercial -
Two (2) Schools -
332
229
25
1,250 Enrollment
Vacant Developed Residential Lots - 33
Based on the above data, calculated flows for the subject area are as follows:
_ S.F. Residential - 332 x 2.5 x 100 GPD = 83,000 GPD
Mobile Home - 229 x 3 x 75 GPD = 51,525 GPD
Commercial - 25 x 15 x 50 GPD = 18,750 GPD
Schools - 1,250 x 20 GPD = 255-000 GPD
TOTAL AVERAGE FLOW = 178,275 GPD
TOTAL PEAK FLOW = 527,205 GPD
HAtre/JLM/SangedCompliant9-97/Sangerkl
September 15, 1991
TNRCC
Page Two
The school flow may not contribute to the peak now but is included for calculation purposes.
With the addition of the existing 33 vacant residential lots, calculated flows for the subject area would
be as follows.
TOTAL AVERAGE FLOW = 186,525 GPD
TOTAL PEAK FLOW = 559,575 GPD
For the ultimate development of the subject drainage basins) of approximately 500 acres in area,
consisting of a mixed use (mostly single family residential) flow rate of 2500 GAL/AC/DAY is
assumed with an average infiltration rate of 500 GPAD, resulting in a total flow rate of 3,000 GPAD:
TOTAL ULTIMATE AVERAGE FLOW = 1.5 MGD
TOTAL ULTDAATE PEAK FLOW = 4.5 MGD
The existing sewer line at the Interstate Highway 35 crossing is 8" in diameter on 0.40% slope
making the capacity of the pipe about 500,000 GPD. The existing line can carry the average flow,
but for peak flow and the addition of any infiltration, the capacity of the pipe is exceeded. Line
blockages downstream and the limited depth of the manhole west of the Interstate make that location
the first point to overflow. The original line was built in the early 1970's and was designed to serve
the area located just west of the Interstate and south of Duck Creek Road. The addition of areas
which have developed further west and to the north of Duck Creek Road have continued to add to
the existing flows.
The existing lift station, located east of IH 35 and into which the subject line flows, has the capacity
to handle existing flow conditions and increases in flow for foreseeable development.
In 1985, an outfall line was designed to be located along the tributary of Duck Creek to the west, 15"
- 18 in size, to terminate at the existing line at a point on Lite west side of the Interstate. This line
has not been constructed to date, but will be required at some point in the future. If the existing line.
under the Interstate were replaced, a logical extension of the proposed 18" future line should make
the size of the crossing a minimum of 18" (which, with proper slope, would carry the ultimate peak
flow in the subject area). This new line could be extended to the existing lift station if necessary and
points of infiltration and problem sections of lines upstream could also be repaired/replaced. At such
time that increased flow dictates, the existing lift station and downstream lines will also have to be
upgraded.
B/Itra/JLM/SangedCompiian�9-97/SangerNl
September 15, 1997
TNRCC
Page Three
Please find the attached I/1 testing results and analysis on the subject area provided by GSW &
Associates, Inc. Included in the report will be testing data, a listing of I/I sources, and recommended
rehabilitation work.
As indicated in the report, a combined total of 160 gpm of wet weather I/1 was identified which can
be eliminated at an estimated rehabilitation cost of $18,500,00,
Should you have any questions or require additional information, please contact this office.
Sincerely, '
HUNTER ASSOCIATES TEXAS, LTD.
John L. Mears, Y.E. _s 0 TF bt
• Co 9' ••
JLM/le y* 0' ti
"66006046 M.....M.��
i JOHN L. MEARS
cc: City of Sanger, Texas j ,68340 ,fit'
(h. TONAL �
H/IWJ[.M/Su�gedCompliant9.97/Sangerkl
t
i
SECTION II
SMOKE TESTING
Smoke testing was conducted on approximately 16,160 linear feet of sewer line in Sanger, Texas,
to locate breaks and defects in the sewer system. Smoke testing is a very economical and effective technique
to detect wet weather inflow and infiltration sources in the sanitary sewer system. The testing was performed
using a portable smoke blower with a minimum capacity of 4000 cfm. Usually, two manhole reaches or main
lines were tested simultaneously by a two or three man crew who inspected the main lines and service lines
while photographing and recording all smoke emissions. In addition to revealing common leaks on main lines
(such as open joints or crushed pipe), manholes (such as defective ring or cracked wall) and service lines,
smoke testing can also detect roof drains connected to sanitary sewer system and cross -connections with the
storm drainage system. Smoke testing was performed to the extent that surcharging or blockages would
permit.
In the 16,160 linear feet that was successfully smoke tested, 1 main line leak, 13 manhole leaks and
21 service line leaks on private property were identified.
After the sources of inflow and infiltration were identified and assigned an estimated flow rate, a cost
of repair was estimated for each source. For comparison and ranking, the repair cost for each source was
divided by the respective inflow rate in gpm, so that the cost of eliminating one unit of flow ($/gpm) could be
established for each source. The sources were ranked as in the table on the next page (Table 2) from the
least expensive to the most expensive. A total of 160 gpm of wet weather inflow and infiltration was identified
that can be eliminated at an estimated rehabilitation cost of $18,500.00.
Tables i, II and III, in Section III, list all the sources of inflow and infiltration arranged in order of
method of rehabilitation and separated by main lines, manholes and service lines.
i
SECTION II
SMOKE TESTING
����(���
1
. _�__ __.
_.....ww�. � .�-� �_,�,
TABLE 1
SUMMARY OF REHABILITATION
AREA 3E
METHOD OF REHABILITATION 1/1 COST OF
QTY POTENTIAL REHABILITATION
(9pm) 1 ($)
COLLECTION LINES
Point Repair
MANHOLES
Reset or Seal MH Ring 4 17.0 $1,200.00
Seal Top 2 Feet of MH Wall
Including Riser 3 12.0 $900600
Seal Entire MH Wall 2 9.0 $1,600.00
Replace Cleanout Lid 1 5.0 $50.00
Install Watertight MH Inserts 3 14.0 $300.00
SERVICE LINES
(PRIVATE PROPERTY)
Point Repairs 9 49.0 $8,000.00
Replace Cleanout Cap 1 2.0 $50.00
Replace Cleanout Riser and Cover 11 47.0 $4,400.00
I-2
SECTION I
EXECUTIVE SUMMARY
GSW & Associates (GSWA) entered into contract with Hunter Associates Texas, of to perform
smoke testing of a section of sewer line along the 1m35 corridor vicinity in Sanger, Texas.
The purpose of the smoke testing was to locate the breaks and defects in this section of sewer line
and prepare a brief report giving recommendations for rehabilitation to eliminate sources of inflow and wet
weather infiltration.
A total of 16,160 linear feet of sewer lines and 50 manholes/cleanouts were smoke tested identrfying
1 main line leak, 13 manhole/cleanout leaks and 21 service line leaks on private property.
Table 1 on the following page gives the summary of various categories of identified sources of wet
weather inflow and infiltration with potential 1/1 contribution and estimated rehabilitation cost.
Table 2 in Section 11, ranks the sources of 1/1 in ascending order, listing the sources with lower unit
Ad cost of repair ($/gpm) ahead of those with higher unit cost of repair. As indicated in this table, a combined
total of 160 gpm of wet weather 1/1 was identified. These sources of I/I can be eliminated at an estimated
rehabilitation cost of $18,500.00.
Box 578
Tx, 76266
i
► r j
R
4epresentative to the Lake Ray Roberts Planning t i r. .r •
effective
3eptember I is the provision that the Mayors of Sanger, Denton, and Pilot Point may appowit a
tepresentative f0f them to serve on the comn asion. This i orta"t legislation was sponsored by
IMP
epresentative Mary Denny, and will allow Sanizer to continue to havevoicedevelopment
tround the lake. Mayor ArmstTong worked very hard with me on the initial •
anezrely hope to see Sanger's continued presence on the Comtr ssion,
Denton.
the montN usually at 6:30 p.m., here at the Denton C�ounty Government Center on Loop 288 in
if we can answer questions
i
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