08/18/1997-CC-Agenda Packet-Regular]l.
s.
AGENDA
COUNCILCITY
/ . .
201 BOLIVAR
Call Meeting to Order, Invocation, Pledge of Allegianceo
a) Approve Minutes
b) Disbursements
Citizen's Input.
4. Consider and Possible Action to Hear Request from Chamber of Commerce
regarding Sanger Sellabration,
S. Consider and Possible Action Regarding Sign Permit Request from Altura Real
Estate Co.
ti. Condtact Public Heariatg to Consider ETJ Final Plat of Ridgecrest North, Phase I,
Lots 1-8, being part of the R. Bebee Survey, Abstract No. 29, 10.031 acres located
on Union Hill Road.
'f, Consider and Possible Actioat Regarding ETJ Final Plat of Ridgecrest North, Phase
'I, Lots 1-8, being part of the R. Bebee Survey, Abstract No. 29, 10.031 acres located
on Union Hill Road.
f3. Conduct Public Hearing to Consider ]ETJ Preliminary Plat of N.L. Hobbs Addition,
Lots 1- 5, Block A, being part of the R. Bebee Survey, Abstract No. 29, 20.006 acres
located on FM455 and Marion Rd.
Consider and Possible Action Regarding ETJ Preliminary Plat of N.L. Hobbs
Additions, Lots 1 - 5, Block A, being part of the R. Bebee Survey, Abstract
20.005 acres located on FM455 and Marlon Rd.
Consider and Possible Action to Adopt Ordinance No. 06-97 Regarding Unsafe
Buildinsg Regulations.
Consider• and Possible Action to Adopt Resolution No. R06-97 Approving the Fiscal
I'eaa• 1998 Financial Plan of the Deasco Area 9-1-1 District.
Rosalie Chavez, City
Date and Time Posted
tVMINUTES: City Council Workshop
August 4, 1997
PRESENT: Mayor Pro-Tem Tommy Kincaid, Councilman Jimmy Frazier, Councilman
Jerry Jenkins, Councilman Mike James, Councilwoman Alice Madden
ABSENT: Mayor John Coker
OTHERS
?RESENT: City Administrator Larry Keesler, Administrative Secretary Cheryl King,
WaterfWastewater Superintendent Eddie Branham, Chief of Police Benny
Erwin
�1. Mayor Pro-Tem Kincaid Called the Meeting to Order.
',.. Discuss Fiscal Year Budget 1997-1995.
City Council went over the following departmental budgets:
Water
Wastewater
Wastewater Collection
Animal Control
Sullivan Center
Community Center
Tax
health
Ambulance
Police
;1. Adjourned.
MINUTES: City Council
August 4, 1997
PRESENT: Mayor Pro -Tern Tommy Kincaid, Councilman Jerry Jenkins, Councilman
Jimmy Frazier, Councilman Mike James, Councilwoman Alice Madden
ABSENT: Mayor John Coker
OTHERS
PRESENT: City Administrator Larry Keesler, Administrative Secretary Cheryl King,
Water/Wastewater Superintendent Eddie Branham, Chief of Police Benny
Erwin, Streets and Parks Superintendent Chuck Tucker, Electric
Superintendent Jeff Morris, Lisa Hardy - Sanger Courier, Glenn Ervin, Jack
Richardson
]�. Mayor Pro-Tem Kincaid Called the Meeting to Order. Councilman James led the
Invocation followed by Councilman Jenkins leading the Pledge of Allegiance.
Mayor Pro -Tenn presented plaques to Jack Richardson and Glenn Ervin for their
dedicated years of service on the City Council.
CONSENT AGENDA
::. a) Approve Minutes
b) Disbursements
Motions was made by Councilman Jenkins to Approve Consent Agenda. Seconded
by Councilman Frazier.
Motion Carried unanimously.
al. Citizen's Ianput.
41. Consider and Possible Action Regarding Revisions to the City Code on Unsafe
Building Regulations.
City Administrator Larry Weeder addressed this ite,nn and indicated that the reason
he has made the change is due to the delay in the county court in regards to a
demolition on 2nd Street.
The revisions to the code would place the jurisdictioan in the Municipal Court and
the process would not take as long as it has taken to dennolish an unsafe structure.
The City would then take necessary steps to file a lien on the building.
Mayor Pro-Tem asked if the City Attorney has reviewed the ordinance.
CC MINUTES
OS/04/97
PAGE 2
City Administrator advised the City Attorney has reviewed the ordinance. City
Administrator further stated that there are some more homes that need to be
demolished, however, it will not be pursued until the ordinance is in place.
Discussed.
Motion was made by Councilman Jenkins to Approve revisions to the City Code on
Unsafe Building Regulations. Seconded by Councilwoman Madden.
Motion Carried unanimously.
a) City Administrator advised he would leave for vacation on Friday and will
have some minor surgery the following Tuesday.
b) Planning and Zoning will meet on the 14th of this month. There are some
items to discuss that evening and then the board will proceed to go over the
first 20 pages of the Planning and Zoning code. City Administrator advised
the meeting will be held at the Library and would like members of the
Council to attend.
c) Keaton Road has been completed and seal coating will be done or, Tuesday
or Wednesday.
d) Councilwoman Madden thanked Council and the Citizens for allowing her to
attend the newly elected official's conference in Waco. It was Y/z days and
it was very informative.
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5. Consider and Possible Action Regarding Sign Permit Request from Altura Real
Estate Co.
This request is being considered by the Plamnnng and Zoning Commission tonight.
The sign would advertise Lakecrest Meadows and Ridgecrest North subdivisions.
Altura Real Estate Company, Inc.
P.O. Box 3428
Albuquerque, New Mexico 87190-3428
July 23, 1997
Mr. Larry Kessler
City Manager
City of Sanger
Sanger, Texas 76266
RE: SIGN PERMIT- I-35 FRONTAGE (EAST) SOUTH OF FM 455
Dear Larry:
Altura Real Estate Co. would like to get approval to erect a sign along the I-35 frontage
road (east) just south of the Texaco station and car wash, within the Sanger city limits. We have
tentatively reach agreement of the property owners at this location. The enclosed map shows the
proposed site for this sign. This site is over 1400 feet from the nearest off -premise sign, which is
located just north of Elm Street and symbolized by the "dot" on the attached map. The sign would
advertise our subdivisions east of town near the lake.
Please accept this letter as formal application for this sign request and let me know what
addition information you need. Thank you in advance for your assistance.
Sincerely,
Kim D. Murphy
(505) 260-0082 (505) 265-4648 (Fax)
�i. Conduct Public Hearing to Consider ETJ Final Plat of Ridgecrest North, Phase I,
Lots 1-8, being part of the R. Bebee Survey, Abstract No. 29, 10.031 acres located
on Union Dill Road.
'1. Consider and Possible Action Regarding ETJ Fuial Plat of Ridgecrest North, Phase
I, Lots 1-8, being part of the R. Bebee Survey, Abstract No. 29, 10.031 acres located
on Union Hill Road.
This is the final plat of Ridgecrest North, and it is being considered by Planning and
Zoning tonight. The P&Z and Council approved the preliminary plat. I do not have
a copy of the plat for your packet, but will have on Monday night.
i3. Conduct Public Hearing to Consider ETJ Preliminary Plat of N.L. Hobbs Addition,
Lots 1 - 5, Block A, being part of the R. Bebee Survey, Abstract No. 29, 20.006 acres
located on FM455 and Marion Rd.
9. Consider and Possible Action Regarding ETJ Preliminary Plat of N.L. Hobbs
Addition, Lots 1 - 5, Block A, being part of the R. Bebee Survey, Abstract No. 29,
20.006 acres located on FA1455 and Marion Rd.
This is a preliminary plat being considered by Planning and Zoning tonight. This
property is located adjacent to the recent annexation which included moving our
City Limits on FM455 one (1) mile further east.
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]l0. Consider and Possible Action to Adopt Ordinance No. W97 Regarding Unsafe
Building Regulations.
Council reviewed revisions to the City's Unsafe Building Regulations and agreed to
consider approving the ordinance.
CITY OF SANGER, TEXAS
ORDINANCE No. 06-97
AN ORDINANCE OF THE CITY OF SANGER, DENTON COUNTY, TEXAS,
AMENDING UNSAFE BUILDING REGULATIONS SECTION 3.1200, OF THE
SANGER CODE OF ORDINANCES IN CONFLICT; PROVIDING FOR
CONFLICTING ORDINANCES AND PROVISIONS OF THE CITY,
ESTABLISHING SEVERABILITY OF THE ORDINANCE AND PROVIDING
AN EFFECTIVE DATE FOR THE ORDINANCE.
l3E IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS:
DANGEROUS BUILDINGS
§ 3.1201 Definitions
Building�Official -Shall be the person designated by the City Council as the Building Code
Enforcement Officer of the City of Sanger or his duly authorized representative.
Municipal Judae -Shall be the duly appointed Municipal Judge of the City of Sanger.
3.1202 Building Official May Stop All Work
Where construction, demolition, or other work is being done contrary to the provisions of this
Code or to the Building Code, or is being done in an unsafe or dangerous manner, the Building
Official may order the work stopped by notice in writing served on the person engaged in doing
or causing such work to be done and such person shall forthwith stop the work until authorized
to recommence it by the Building Official.
§ 3.1203 Dangerous Buildings Defined
All buildings or structures which have any or all of the following defects shall be deemed
"dangerous buildings:"
(a) Those which interior walls or other vertical structural members list, lean, or buckle to
such an extent that a plumb line passing through the center of gravity falls outside of the
middle third of its base.
(b) Those which, exclusive of the foundation, show thirty-three percent (33 %) or more of
damage or deterioration of the supporting member or members or fifty percent (50%) of
damage or deterioration of the non -supporting enclosing or outside walls or covering.
1
(c) Those which have improperly distributed loads upon the floors or roofs or in which the
same are overloaded, or which have insufficient strength to be reasonably safe for the
purpose used.
(e) Those which are so dilapidated, decayed, unsafe, unsanitary or which so utterly fail to
provide the amenities essential for human habitation, or are likely to cause sickness or
disease, so as to work injury to the health, safety or general welfare of those occupying
such building.
(f) Those having light, air and sanitation facties which are inadequate to protect the health,
safety or general welfare of human beings who live or may live therein.
(g) Those which have inadequate facilities for egress in case of fire or panic or those having
insufficient stairways, elevators, fire escapes, or other means of communication.
(h) Those which have parts thereof which are so attached that they may fall and injure
members of the public or property.
(i) Those which, because of their condition, are unsafe, unsanitary, or dangerous to the
health, safety or general welfare of the people of the city.
(j) Those buildings existing in violation of any provisions of this Code, the Building Code,
or other Ordinance or Code of the City of Sanger.
§ 3.1204 Standards to be Used When Ordering Repair, Vacation or Demolition
'Che following standards shall be followed by the Building Official in ordering repair, vacation,
or demolition:
(a) If the "dangerous building" can reasonably be repaired so that it will no longer exist in
violation of the terms of this section, it shall be ordered repaired.
(b) If the "dangerous building" is in such condition as to make it dangerous to the health,
safety or general welfare of its occupants, it shall be ordered to be vacated.
(c) In any case where a "dangerous building" is fifty percent (50%) damaged, decayed, or
deteriorated, it shall be repaired or demolished. In all cases where a building cannot be
repaired so that it will no longer exist in violation of the provisions of this section, it shall
be demolished. In all cases where a "dangerous building" is a fire hazard, existing or
erected in violation of the terms of this section or of this Code, or of the Building Code,
or any other Ordinance or Code of the City of Sanger or of any other requirement of law
of the State of Texas, it shall be repaired or demolished.
3.1205 Dangerous Building Declared Public Nuisance
All "dangerous buildings" within the terms of subsection 3.1203 hereof are hereby declared to
be public nuisances, and shall be repaired, vacated and repaired, or vacated and demolished as
hereinbefore and hereinafter provided.
§ 3.1206 Inspections; Notice Requirements
The Building Official shall:
(a} Supervise all inspections required by this section and cause the Building Inspectors to
make inspections and perform all the duties required of them by this section. Upon
receiving a complaint or report from any source that a "dangerous building" exists in this
city, he shall cause an inspection forthwith. If the Building Official deems it necessary
to the performance of his duties and responsibilities imposed herein, he may request an
inspection and report to be made to him by the fire department, police department, health
department, or by any other department of the City of Sanger.
(b) Inspect any building, wall or structure about which complaints are made by any person
to the effect that a building, wall or structure is or may be existing in violation of these
provisions.
(c} Inspect any building, wall or structure reported (as hereinafter provided for) by the fire,
police, or health departments of this city as potentially existing in violation of the terms
of these provisions.
(d) Inspect buildings in the city to determine whether they are "dangerous buildings" within
Me terms of subsection 3.1203 of this ordinance.
(e) Notify in writing the owner, occupant, lessee, mortgagee, agent, and all other persons
having an interest in said buildings as shown reasonable effort to determine identity and
addresses of any building found by him to be a "dangerous building" within the standards
set forth in subsection 3.1203, that:
(1) The owner must vacate, vacate and repair, or vacate and demolish said building
in accordance with the terms of the notice of these provisions; or
(2) The occupant or lessee must vacate said building or may have it repaired in
accordance with the notice and remain in possession.
(3) The mortgagee, agent or other persons having an interest in said building as
shown by reasonable effort to determine identity and addresses may at his own
risk, repair, vacate or demolish or have such work done; provided that any person
notified to repair, vacate and repair, vacate and demolish any building shall be
3
U®02foo
given such reasonable time, not exceeding thirty (3u) days, unless, in the judgment
of the Building Official's inspection thereof, it is determined to be necessary to
extend such time to do or have done the work or act required by the notice
provided for herein. Said Building Official shall specify, in writing, an additional
notice of the date to which said extension is made.
(f) Set forth in the notice provided for in paragraph (e)
(g) In cases except emergency cases as set out in subsection 3.1213 where the owner,
occupant, lessee, or mortgagee is absent from the city, all notices or orders provided for
herein shall be sent by registered mail or certified mail to the owner, occupant,
mortgagee, lessee and all other persons having an interest in said building as shown by
reasonable effort to determine identity and addresses, and a copy of such notice shall be
posted in a conspicuous place on the "dangerous building" to which it relates. Such
posting and mailing shall be deemed adequate service.
(h) Report to the Municipal Judge as required by the provisions of this section.
(i} Appear at all hearings conducted by the Municipal Judge and testify as to the conditions
existing in the "dangerous building".
(j} If the Building Official or his duly authorized representative complete inspection of a
building and find it to be inherently dangerous and in the opinion of such inspector
constitutes a nuisance per se, he shall place a notice on such building forthwith reading
as follows.
"THIS BUILDING HAS BEEN FOUND TO BE A DANGEROUS
BUILDING BY THE BUILDING CODE ENFORCEMENT
OFFICER OF THE CITY OF SANGER. THIS NOTICE IS TO
REMAIN ON THIS BUILDING UNTIL IT IS REPAIRED, OR
VACATED AND DEMOLISHED IN ACCORDANCE WITH THE
NOTICE WHICH HAS BEEN GIVEN TO THE OWNER,
OCCUPANT, LESSEE, MORTGAGEE, OR AGENT OF THIS
BUILDING, AND ALL OTHER PERSONS HAVING AN
INTEREST IN SAID BUILDING AS SHOWN BY THE DEED
RECORDS OF THE COUNTY CLERK OF DENTON COUNTY,
TEXAS, IT IS UNLAWFUL TO REMOVE THIS NOTICE
UNTIL SUCH NOTICE IS COMPLIED WITH."
Provided, however the posting of said notice shall not be construed to deprive any person
or persons entitled thereto by this section to the notice and hearing prescribed herein.
0
3.120 t Public Hearing
(a) If the Building Official or his duly authorized representative has failed to obtain
compliance with the terms of this section within thirty (30) days, he shall make written
request to the Municipal Judge of the City of Sanger, Texas, for a public hearing to be
held for the purpose of taking testimony relative to the "dangerous building".
(b) The Building Official shall, with the assistance of the City Attorney, present testimony
at such hearing, relative to the condition of the "dangerous building".
(c) Upon receipt of a written notice from the Building Official or his duly authorized
representative, the Municipal Judge of the City of Sanger shall hold a public hearing for
the purpose of taking testimony from the Building Official or his duly authorized
representative as well as the owner, occupant, mortgagee, lessee, or any other person
having an interest in said "dangerous building" as shown by reasonable effort to determine
identity and addresses, and said hearing shall be for the purpose of taking testimony
relative to "dangerous building". The rules of the public hearing and notice thereof shall
be prescribed by the Municipal Judge.
(d) The Municipal Judge shall make written findings of facts from the testimony offered
pursuant to the question of whether or not the building in question is a "dangerous
building" within the terms of subsection 3.1203 hereof.
§ 3.1208 Court Order to Abate Dangerous Building
Upon finding that the building in question is a "dangerous building" the Municipal Judge shall
issue an order based upon the findings hereinabove commanding the owner, occupant, mortgagee,
lessee, agent and all other persons having an interest in said building to repair, vacate and repair,
or vacate and demolish any building found to be a "dangerous building" within the terms of this
ordinance and providing that any person so notified shall have the obligation to either repairing
or vacating, or repairing such building if such repair will comply with the Building Code of the
City of Sanger, and with other applicable Ordinances of the city, or the owner or any person
having an interest in said building may vacate and demolish said "dangerous building" at his own
risk to prevent the acquiring by the city of a lien against the land where the "dangerous building"
stands as provided in this section. Upon application by any person having an interest in such
building, to the City Administrator of the City of Sanger and a showing of hardship or necessity,
landfill fees for disposal of the demolition material from the "dangerous building" (which
material is not otherwise prohibited from disposal in the city landfill), may be waived.
§ 3.1209 City May Cause Vacation, Repair and Demolition and Assess Lien
If the owner, occupant, mortgagee or lessee fails to comply with the order issued by the
Municipal Judge within thirty (30) days of issuance of that order, the Building Official shall
cause such building or structure to be repaired, vacated and repaired, or vacated and demolished
5
as the facts may warrant under the standards heremabove provided for in subsection 3.1204
hereof and the Building Official shall certify the charge for such repair, vacation or demolition,
the necessary landfill fees, court costs and administrative fees incurred to the tax assessor and
collector of the city as a charge which will constitute a lien on real property and shall be
enforced in the same manner as tax assessments and shall bear interest at the rate of ten percent
(10%) per annum until paid. Such lien setting out such charges shall be filed in the deed records
of Denton County pursuant to provisions of this section and applicable state laws.
3.1210 Release of Lien
Upon full payment of the full charges assessed against any property pursuant to the procedure
set out in these provisions, or in the event the lien is placed on the property through error, the
tax assessor and collector shall be and is hereby authorized to execute, for and in behalf of the
City of Sanger a written release approved in each case by the legal department.
§ 3.1211 Failure to Comply With Court Orders Constitutes Misdemeanor
(a) The owner of any "dangerous building" who shall fail to comply with any notice or order
to repair, vacate or demolish said building by any person authorized by this ordinance to
give such notice or order, shall be guilty of a misdemeanor and upon conviction thereof
shall be fined for each offense and each day's failure to so comply shall constitute a
separate offense.
(b) The occupant or lessee in possession who fails to comply with any notice to vacate, and
anyone having an interest in said building as shown by the deed records of the county
clerk of Denton County, Texas, and under a legal duty to repair, who fails to repair said
building in accordance with any notice given as provided for in this section, shall be
guilty of a misdemeanor and upon conviction thereof shall be fined for each offense and
each day's failure to so comply shall constitute a separate offense.
(c} Any person removing the notice provided for in subsection 3.1206(j) hereof shall upon
conviction thereof be guilty of a misdemeanor.
§ 3.1212 City Attorney to Prosecute and Take Other Legal Action as Necessary
'Che City Attorney shall:
(a) Prosecute all persons failing to comply with the terms of the notices provided for in
subsection 3.1206(e) and the order provided for in subsection 3.1208.
(b) Appear at all hearings before the Municipal Judge in regard to "dangerous buildings".
(c) Take all necessary action to collect all municipal charges, liens or costs incurred by the
Building Official in preparing or causing to be vacated or demolished "dangerous
buildings".
(d) Take such other legal action as is necessary to carry out the terms and provisions of this
ordinance.
f� 3.1213 Emergency Cases
In cases where it reasonably appears that there is an immediate danger to health, life or safety
of any person unless a "dangerous building", as defined herein, is immediately repaired, vacated
�md repaired, or vacated and demolished, the building official shall report such facts immediately
to the municipal judge who shall determine the facts as presented to him and if warranted, may
suspend the notice and hearing provisions of this section and order the building to cause
immediate repair, vacation, or demolition of such "dangerous building". The cost of such
emergency repair, vacation, or demolition of such "dangerous building" shall be collected in the
same manner as provided or in subsection 3.1209.
§ 3.1214 No Personal Liability for Agents of the City
No officer, agent, or employee of the City of Sanger shall render himself personally liable for
the damage that may accrue to the person or property as a result of any act required or permitted
in the discharge of his duties under these provisions.
PASSED AND APPROVED this the 18th day of August, 1997.
City of Sanger, Texas
By:
ATTEST:
Rosalie Chavez, City Secretary
John W. Coker III, Mayor
f►i
1110 Consider and Possible Action to Adopt Resolution Into. R06-97 Approving the Fiscal
Year 1998 Financial Plan of the Denco Area 94-1 District.
Fach year D811co Area 9-1-1 District presents their FY Budget for Coancil's
approval. It is attached for your review.
CITY OF SANGER, TEXAS
RESOLUTION No. R0&97
A RESOLUTION APPROVING THE FISCAL YEAR 1998 FINANCIAL
PLAN OF THE DENCO AREA 944 DISTRICT, PURSUANT TO THE
TEXAS HEALTH AND SAFETY CODE, CHAPTER 772, AS AMENDED;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Sanger has been presented the Fiscal Year
1998 Financial Plan of the Denco Area 9-14 District for approval, in accordance, with section
'172.309 Texas Health and Safety Code, as amended;
NOW THEREFORE, THE COUNCIL OF THE CITY OF BANGER, TEXAS
HEREBY RESOLVES:
SECTION I: That the City of Sanger hereby approves the financial plan.
SECTION II: That this resolution shall become effective immediately from and after its
passage.
PASSED AND APPROVED this 18th day of August, 1997.
City of Sanger, Texas
By:
ATTEST:
Rosalie Chavez, City Secretary
John W. Coker III, Mayor
TEXAS
:op
DEN CO AREA 9-1-1 DISTRICT
F� 1997-1998 Financial Plan
SECTION I
PREFACE
Letter from the Board
of Managers
Letter from the Executive
Director
SECTION 2
FISCAL YEAR 1998 PLAN
District Overview
DENCO AREA 9-1=1 DISTRICT
1075 Princeton Street, Lewisville, Texas 75067 E-MCal l: dencogte.net
Phone/TTY: 972-221-0911 • FAX: 972-420-0709
M
Dear Jurisdictions served by Denco 911:
Attached you will fmd another carefully planned budget for the next year's operation of the
Denco Area 911 district. As Chairman of the Board of Managers it is my honor to present you
with this document which will serve the needs of residents of our district who need help for the
next fiscal year. The other board members and I want you to realize the effectiveness of the'
financial planning and budget execution that has been performed by Denco's managerial staff for
the last several years. The budget that you will review represents the beginning of the
replacement of our 911 system before the existing system enters a state where it is no longer
dependable. This budget also provides for payments on a permanent facility with a small, short
term mortgagewhich means that in our future we will have the capability to direct more money
towards direct services to the residents of the Denco Area 911 district.
You'll also notice in this budget that there is no cost increase to the users of our service. We
have been able to effectively give you one of the best enhanced 911 systems in the nation while
adhering to one of the lowest existing rates .,for service. This again is a testimony to the
proficiency of the management of this district.
Please don't hesitate to contact the 911. staff or your board representative if you have any
questions regarding this budget. We will be sure to: answer you fully,, quickly, and honestly in
order to give you confidence in this budget .document. Thank you for your time in reviewing
plans for Denco 911's future.
Sincerely,
Geo. Randy Corbin
Chairman of the Board of Managers
GRC:acp
DENCO AREA 9=1-1 DISTRICT
1075 Princeton Street, Lewisville, Texas 75067 • E-Mail: denco@gte.net
Phone/TTY: 972-221-0911 • FAX: 972420-0709
N
August 1, 1997
- Dear Participating Jurisdictions:
The following Denco Area 9-1-1 District Fiscal Year 1998 Financial Plan was approved
by the district's board of managers at its July 31 st regular meeting. Section 772, Texas
Health and Safety Code, requires, in addition to board approval, the budget be approved
by the majority of participating cities.and the county before it is effective. The budget is
planned to become effective October 1, 1997.
The enclosed financial plan includes the replacement of most 9-1-1 answering
equipment and network. The new system will provide the technology and flexibility
necessary to accommodate the ever-increasing volume of 9-1-1 calls in the Denco
serving area. In addition, the equipment and network will provide the platform
necessary to meet Federal Communications Commission guidelines for locating
wireless callers and necessary to route 9-1-1 callers to proper answering points, given
the increase of area codes in the district.
The financial position of the Denco, Area 9-1-1 District has continued to be positive. The
district has projected its needs through fiscal year 2002 (Schedule 4) and is in a position
to meet those needs with the current service fee rate structure. The rate (capped at
$0.27 for residential, $0.71 for business and $1.13 for PBX trunks) is the same the
district began collecting in 1988. In addition, funds for wireless 9mlA service will be
available next fiscal year due to a bill,passed by the Texas Legislature requiring a $0.50
per month service fee on wireless phones to be collected by the state.
- On behalf of the Denco Area 9-1-1 District Board of Managers, I request your governing
body consider favorable approval of the district's fiscal year 1998 financial plan.
Thanks for considering this request and thanks for your continued support of the Denco
Area 9-1-1 District.
Sincerely,
Mike Pedigo
Executive Director
I
DENCO AREA 9-1-1 DISTRICT
DISTRICT OVERVIEW
What is E9-1-1?
Enhanced Nine -One -One (E9-1-1)single, easy -to -remember number used when
reporting emergencies to fire, police and emergency medical service providers. The
E9-1-1 system, operational in the Denco Area 9-1-1 District, is designed to automatically
route any 9-1-1 call, placed from a telephone instrument (including wireless) within the
district's geographical boundaries, to the proper public safety answering point (PSAP)
responsible for dispatching emergency services to the caller.
9-1-1 Terminoloav
9-1-1. Nine -one -one. An easy -to -remember, easy -to -dial three -digit emergency
telephone number developed to provide citizens a reliable, fast and convenient way
to access fire, police, or medical service providers in the event of an emergency.
District. Denco Area 9-1-1 District. The entity that provides enhanced 9-1-1 service
in Denton County. The district is governed by a board of managers appointed by
participating jurisdictions. The district serves Denton County and that portion of
Carrollton in Dallas County.
E9-1-1. Enhanced 9-1-1. The system that is operational in Denton County providing
SR, ANI and ALI (defined below). Currently, technology is not available to provide the
ANI and ALI of wireless callers.
GIS. Geographic Information Systems. The technology used to develop the mapped
display of Denton County.
I
District Overview
Page 2
PSAP. Public Safety Answering Point. The location of the equipment used to answer
9-1-1 emergency calls. The following are the eleven (11) PSAPs that currently answer
9-1-1 calls in the Denco Area 9-1-1 District:
City of Carrollton Police Department
City of Denton Police Department
Denton County Sheriffs Office
Town of Flower Mound Police Department
City of Highland Village Police Department
City of Lake Dallas Police Department
City of Lewisville Police Department
City of The Colony Police Department
University of North Texas Police Department
Texas Woman's University Police Department
City of Roanoke Police Department
SR. Selective Routing. The system that provides automatic routing of 9-1-1 calls
based on the caller's location to the appropriate PSAP without the caller having to
determine which public safety agency to call.
ANI. Automatic Number Identification. The feature that allows the caller's telephone
number to be displayed on a console at the PSAP
ALI. Automatic Location Identification. The feature that allows the caller's name and
address to be displayed on a screen at the PSAP.
Database. The information accompanying a 9-1-1 call at the PSAP. The information
provided is the caller's name, address and telephone number, as well as the
emergency service providers designated to respond to the caller's address
Public Safety Telecommunicator. The individual answering the 9-1-1 call; trained to
communicate with persons seeking emergency assistance and with agencies and
. individuals providing such assistance.
District Overview
Page 3
Benefits of E9-1-1
The E9-1-1 system has enhanced the ability of emergency service providers to save the
lives and property of citizens in the Denco Area 9-1-1 District. Some of the direct benefits
of the emergency communications system provided by Denco are the following:
• Only one three -digit number (not many seven -digit numbers) to remember in an
emergency situation.
• The 9-1-1 call is routed to the proper agency responsible for dispatching help to the
caller.
• 9-1-1 calls are answered by trained telecommunicators. (In the Denco Area 9-1-1
District, telecommunicators are trained to provide emergency medical dispatch, thus
reducing response time for medical emergencies.)
• Telecommunicators have the equipment and training necessary to communicate
with hearing/speech impaired callers.
• The caller's name, address and telephone number, as well as the proper fire, police
and emergency medical service designated to respond to the caller's address, is
automatically provided to the telecommunicator, thus reducing total response time.
In the event the caller is unable to speak, the telecommunicator has the ability to
dispatch help to the caller's location that is provided by the E9-1A system.
• ANI/ALI information provides a means to control and reduce prank calls.
• The public education programs associated with E9-1-1 promote citizen awareness
and involvement with emergency service providers.
• The E9-1-1 system enhances local government's ability to meet the ever-growing
public expectation of emergency services created by popular television
programming.
• The E9-1-1 system is designed to allow PSAPs the ability to directly transfer a caller
to another public safety agency or poison control center.
• The E9-1-1 system will identify calls from wireless phones, advising the
telecommunicator to ask proper questions to determine the location of the
emergency.
District Overview
Page 4
Leciislation
Structure of the Denco Area 9-1-1 District
During its 1985 legislative session, the 69th Texas Legislature passed Article 1432e
(Section 772, Texas Health and Safety Code), Emergency Telephone Number Act, which
provided for the creation, administration, expansion, funding and dissolution of emergency
communications districts in certain counties in Texas. The Emergency Telephone Number
Act is the legislation under which the Denco Area 9-1-1 District operates.
Purpose
Section 772.302, Texas Health and Safety Code states the purpose of the Act to be the
following:
To establish the number 9-1-1 as the primary emergency telephone number for use by
certain local governments in this state and to encourage units of local governments and
combinations of those units of local government to develop and improve emergency
communication procedures and facilities in a manner that will make possible the quick
response to any person calling the telephone number 9-1-1 seeking police, fire, medical,
rescue and other emergency services.
Creation of Denco Area 9-1-1 District
On August 8, 1987, Denton County held a special election to confirm the creation of the
Emergency Communications District of Denton County and authorize a 9-1-1 emergency
service fee, not to exceed three (3%) percent of the base rate of the principal service
supplier per service year per month, to be charged by the district for the purpose of
establishing E9-1-1 in Denton County. By a margin of 13,086 to 3,024, the voters favored
the creation of the emergency communications district. After the special election, the city
and county governing bodies within Denton County passed resolutions of participation.
District Overview
Page 5
The resolutions stated that the city or county would become a participating jurisdiction in
the district pursuant to the provisions of the Emergency Telephone Number Act.
The participating. jurisdictions of the district are the following:
Argyle
Aubrey
Bartonville
Carrollton
Copper Canyon
Corinth
Corral City
Cross Roads
Denton
Double Oak
Flower Mound
Hackberry
Hebron
Hickory Creek
Highland Village
Justin
Krugerville
Krum
Lake Dallas
Lakewood Village
Lewisville
Lincoln Park
Unincorporated Denton County
Little Elm
Marshall Creek
Northlake
Oak Point
Pilot Point
Ponder
Roanoke
Sanger
Shady Shores
The Colony
Trophy Club
On December 8, 1987, the district's board of managers ordered the levy and collection of
the emergency fee to commence with the January 1988 billing cycle. The board ordered
the service fee, collected by the telephone companies, to be charged at a rate of three
(3%) percent of the base rate of GTE Southwest. The emergency service fee for basic
levels of telephone service charged to customers in the district were capped at $.27 for
residential customers, $.71 for business customers and $1.13 for trunks. (The same cap
remains in effect today.) On June 28, 1988, the board of managers named the
Emergency Communications District of Denton County, Denco Area 9-1-1 District.
District Overview
Page 6
Structure
Board of Managers. The board of managers is the governing body for the Denco Area
9-1-1 District. The board is appointed by the county, participating cities and the Denton
County Fire Chiefs Association. The current board of managers is made up of the
following members:
Board Member
Chief George R. (Randy) Corbin, Chairman
Dr. Allen Groff, Vice Chairman
Mayor Olive Stephens, Secretary
Chief Don Franklin
Robert D. Stephens
Melvin Willis
Represents
Denton County Fire Chiefs Assoc.
Denton County Commissioners Court
Participating Cites
Participating Cities
en Dton County Commissioners Court
GTE, Advisory
Board members serve staggered two-year terms and are eligible for reappointment.
The Emergency Telephone Number Act states "the board shall manage, control and
administer the district. The board may adopt rules for the operation of the district." The
legislation also allows the board to appoint a director of communications (executive
director) for the district who serves as its general manager. The director, with approval
from the board, provides for the service necessary to carry out the purposes of the
Emergency Telephone Number Act.
Operations, The Denco Area 9-1-1 District's staff is responsible for performing all the
duties that may be required for the district to accomplish its mission within the
framework provided. by the board. The district has seven staff members. The
organizational chart of the Denco Area 9-1-1 District is the following:
District Overview
Page 7
Mission. Goals and Objectives
Mission
The Denco Area 9-1-1 District has defined as its mission:
To establish and maintain 9-1-1 as the primary emergency telephone number for the
Denco Area 9-1-1 District and enhance the ability of local governments to respond to
calls for emergency help.
Goals and Objectives
Each of the operational areas of the Denco Area 9-1-1 District's organizational structure
has an identified goal and a list of specific ongoing objectives required to accomplish the
goal. The achievement of these goals will assist the district in accomplishing its mission.
District Overview
Page 8
Board of Managers. The board of managers' goal is to provide the policy, direction and
control mechanisms necessary to assure that the Denco Area 9-1-1 District
accomplishes its mission within the financial resources provided by legislation. Ongoing
objectives are the following:
• Represent the interests of member jurisdictions, emergency service providers and
users in defining district's mission, goals and objectives.
• Provide the policies and direction required to set a definite course for decision
making.
• Monitor the financial position of the district to assure compliance with the approved
financial plan and to assure long-term stability.
Evaluate requests for system upgrades, enhancements and capital expenditures;
insuring that the board's action falls within the scope of the district's financial plan
and mission statement.
• Evaluate the effectiveness of the executive director in managing the operations of
the district.
Administration. The administration goal is to manage the Denco Area 9-1-1 District in
an objective, efficient, cost effective and responsive manner. Ongoing objectives are
the following:
• Administer the Denco Area 9-1-1 District, and the public funds entrusted to it, in a
manner that assures compliance with applicable legislation.
• Implement the directives and policies of the Denco Area 9-1-1 District Board of
Managers.
• Provide 9-1-1 service in a cost-effective manner through research, planning and
efficient use of 9-1 A service fees.
• Monitor legislative issues that may have impact on the funding and/or operation of
the district and take appropriate action to protect the interests of the district.
• Represent the district at appropriate local, state and national meetings.
Prepare and manage the district's financial plan in a manner that is responsive to
the needs and desires of local public safety agencies, yet provides long-term
financial stability.
District Overview
Page 9
• Evaluate the effectiveness of district staff in accomplishing individual and district
goals and objectives.
• Remain abreast of changing technology that may provide short-term and long-term
enhancements to the network and keep board advised of changes that may affect
district operations.
• Represent Denco in the discussions and negotiations with parties wishing to
contract for services with the district.
• Actively encourage communication and interaction among emergency service
providers, member jurisdictions, community groups and the Denco Area 9-1-1
District.
• Prepare and distribute monthly board of managers agendas, providing the board
with the information required to make informed decisions.
Public Education. The public education goal is to inform potential users about the
availability and to promote the proper use of the 9-1-1 system. Ongoing objectives are
the following:
,1
• Design and implement effective 9-1-1 public information and education programs
that focus on the specific needs and special interests of targeted groups, including
those with communication barriers.
• Seek opportunities for presentation of 9-1-1 information through community outlets.
• Provide support, acknowledgement and recognition of the significant contribution
made by district telecommunicators.
• Assist with the development of school curriculum materials concerning handling of
emergency situations.
Training. The training goal is to provide a program that enables PSAP personnel to
effectively use the 9-1-1 system. Ongoing objectives are the following:
• Evaluate emerging technology and its impact on training needs.
• Offer initial and ongoing training for district telecommunicators on a regular basis
With attention to special needs.
• Assure that training programs sponsored by Denco meet or surpass state and
national standards and provide telecommunicators with professional development
opportunities.
• Develop, update and distribute training materials and information about training
opportunities.
• Monitor training issues, enhancements and trends; evaluating and recommending
those beneficial to the district.
District Overview
�1 Page 10
Operations. The operations goal is to provide the most effective, reliable and
technologically advanced 9-1-1 system possible within the district's available resources.
Ongoing objectives are the following:
• Provide a dependable voice and data network that will, during normal peak
demand, route all 9-1-1 calls to the correct public safety answering point (PSAP).
• Monitor statistical data and error reports; recognizing any trends that may indicate
database or network problems.
• Monitor the use of the 9-1-1 system; identify, research and implement measures
that make the system more efficient and effective.
• Facilitate the flow of information between member jurisdictions, public safety
answering points and telephone companies in a manner that will achieve a
database accuracy level of not less than 99.5 percent.
• Evaluate the needs of each PSAP as it relates to the entire district and recommend
systems that match the PSAP's and district's requirements.
• Maintain a contingency plan that provides alternate routing for 9.1.1 calls during
a PSAP evacuation or system failure.
DENCO AREA 9-1-1 DISTRICT
FISCAL YEAR 1997 REVIEW
Overview
Over the last year the Denco Area 9-1-1 District has seen several changes in
requirements for providing 9-1-1 service in years to come. Some of the changes
in the telecommunications industry affecting the district are the following:
• The Federal Communications Commission's Report and Order 94-102
will require Denco to provide to dispatchers the location of cell sites for
wireless 9-1-1 callers by the Spring of 1998. This information will be
valuable in determining the location of callers until more information is
available. Over the last few months, Denco has completed the
conversion for one wireless company and is working with other
providers to implement the cell site location by the end of 1997.
• Since the deregulation of the telecommunications industry, Denco has
been approached by 19 alternative local exchange carriers certified by
the Texas Public Utilities Commission to provide telephone service in
Denton County. The companies will compete with GTE, Sprint and
Southwestern Bell for local phone service. The district has been
involved in a statewide effort to develop procedures and contracts for
9-1-1 service with the alternative carriers.
During the last year, two additional area codes have been added in the
Denco service area. The change in codes has required additional
programming of the 9-1-1 database and depleted the growth capability
of existing equipment and network.
The changes in the telecommunications industry have required accelerated
planning for the replacement and upgrade of the 9-1-1 equipment and network
serving the district. Denco has developed a plan over the last year to replace the
entire system in fiscal year 1998.
On May 17, 1997, Denco moved into its new office and training facility in
Lewisville. In addition to providing office space for staff, the facility will provide a
location for meetings and training as well as the research, development and
evaluation of new communications equipment, network and database.
Fiscal Year 1997 Review
Page 2
By the end of fiscal year 1997, the Denco Area 9-1-1 District will have completed
the base map and programming needed to complete the addressing of the
unincorporated area of Denton County as well as completed the initial addressing
of the area serviced by the Sanger office of the United States Postal Service.
Other Highlights
Other highlights of the district during fiscal year 1997 are the following:
• Provided the equipment, network, and data for approximately 137,000
calls to the 9-1-1 network.
• Coordinated with participating jurisdictions and telephone service
providers the flow of information to maintain a database accuracy of
99.7%.
• Coordinated the implementation of enhanced 9-1-1 service using
private switches at three new apartment complexes and one business
in the district.
• Maintained an average error reconciliation turnaround time with the
telephone service providers of five days.
• Successfully cutover Sprint and Century telephone companies to the
district's digital network and database.
• Successfully cutover the wireless providers to the GTE network and
database.
• Participated in creating and test marketing of first Spanish language
9-1-1 educational video in the nation.
• Coordinated 151 hours of basic and advanced training for district area
telecommunicators including equipment and procedures,
communicating with deaf and hearing/speech Impaired callers, and
Power Phone Fire Dispatch Training.
• Provided use of the 9-1-1 Learning Unit in 189 classrooms by 3,810
students.
• Funded Emergency Medical Dispatch training for 21 district
telecommunicators.
• Distributed the "Great 9-1-1 Adventure" video, starring Red E. Fox to
all libraries in Denton County and Carrollton, and key public safety
educators.
• Distributed 41,500 end -of -school -year safety "Brainteaser" messages
to students in K-5th grade at all public and private schools.
Fiscal Year 1997 Review
Page 3
• Participated in 26 community events and health and safety fairs
providing information and hands on practice for reporting emergencies.
• Published and distributed six editions of The Lightning Bolt newsletter
for the district and The TENA Transfer for the Texas chapter of the
National Emergency Number Association.
• Conducted district wide training needs assessment.
• Introduced TAG Team training concept in the Denco region to broaden
the base of knowledge about 9-1-1 for public safety educators.
DENCO AREA 941 1 DISTRICT
DENCO AREA 9-1-1 DISTRICT
y.
FISCAL YEAR 1998 FINANCIAL PLAN
Throughout fiscal year 1997 the Denco Area 9-1-1 District has been developing a
plan for upgrading the existing 9-1-1 system to meet the demands of the ever-
c%hanging telecommunications industry. In fiscal year 1998, the district will begin
upgrading the system by replacing the existing system with a state of the art
digital system. The new system will not only enhance the current system but also
provide a platform for meeting needs in the future.
The primary challenge for fiscal year 1998 will be the installation of the new
system while the existing system is live. This will require a coordinated effort by
the PSAP personnel, the telecommunication system providers and the district.
In addition to the conversion to the new system, the district has identified
strategies for accomplishing its goals in the following specific areas:
Board of Managers
• Evaluate requests for capital expenditures and system enhancements in a
manner that will be both responsive to district needs and consistent with
the financial plan.
• Provide direction for ongoing, long-range planning for the Denco Area
9-1-1 District.
• Be represented at the annual meeting of the National Emergency Number
Association.
• Resolve service fee dispute with Southwestern Bell Wireless, Inc.
• Evaluate legislative action with respect to the provision of 9-1-1 service.
Administration
• Provide all the information necessary for board of managers to make
informed decisions.
• Make recommendation to board of managers on capital expenditure and
system enhancement requests based on specific need and financial
impact.
• Work with wireless providers to develop a plan for the enhancement of
9-1-1 service for wireless users.
FY 1998 Strategies
Page 2
• Negotiate with alternative local exchange carriers for service that is
equal or better than service currently provided by existing telephone
companies.
Public Education/Traininq
• Coordinate local participation in statewide campaign to educate senior
Texans about using 9-1-1.
• Promote use of Spanish language public education materials through
school ESL and Bi-Lingual classrooms and PTA events.
• Support the rural addressing project by posting maps at post offices,
libraries, and other public areas and develop a campaign to encourage
the display of new addresses.
• Publish and distribute six issues of The Lightning Bolt.
• Organize training records for quick reference and accessibility.
• Develop a year long calendar of training to continue to meet the needs of
district telecommunicators.
• Develop a training program for the new 9-1-1 system.
Operations
• Manage the GIS department in order to complete the rural addressing
project.
• Maintain a database accuracy of at least 99.5%.
• Monitor the 911-B forms, error reports, etc., identifying database problems
and insuring that proper maintenance procedures are in place.
• Coordinate the implementation and testing of all private switch 9-1-1
installations.
• Coordinate the implementation and testing of new 9-1-1 network and
equipment components.
DENCO AREA 9-1-1 DISTRICT
FISCAL YEAR 1998 FINANCIAL PLAN
Overview
The Denco Area 9-1-1 District Fiscal Year 1998 Financial Plan provides the most
aggressive challenge since the initial implementation of 9-1-1 service in 1990.
The district will incur a five-year debt to replace the entire 9-1-1 system. The
system will replace a system that is limited in meeting future demands required
by the changing telecommunications environment.
In addition to the replacement of the existing system, the district is scheduled to
complete the rural addressing project that it began in August 1996.
Some of the budgetary highlights for fiscal year 1998 are the following.
Revenue Highlights
• Denco estimates an increase in service fee revenue of $165,489. The
majority of the increase is revenue generated by wireless telephone
subscribers. The Texas Legislature passed a bill that will order the
collection of $0.50 per month for each wireless subscriber. Funds will be
collected by the state and remitted to 9-1-1 entities based on population
served.
• Denco will receive $90,921 for rural addressing services from Denton
County.
• The district plans to execute a lease -purchase agreement for $1,000,000
for the acquisition of 9AA equipment and network to replace the existing
system. The agreement is to be amortized over five years.
Expenditure Highlights
• Personnel expenditures are increased by 4.10%.
• Operation expenditures are increased by 0.0139/o.
• Direct Services expenditures are increased by 0.19%.
• Capital expenditures are decreased by 96%. The primary capital
expenditures in FY1997 were the construction of the district's office and
training facility.
• Debt Service expenditures are increased by 658%. Debt service includes
repayment of funds for the office and training facility ($85,955) and for the
new system ($231,550).
: 1998 Overview
Page 2
• PSAP Equipment Replacement and Upgrade expenditures are increased
by 4077%. Included in the $1,540,000 expenditure is $540,000 of reserve
funds and $1,000,000 of debt funds.
The overall fund balance of the district will decrease by 64 percent in fiscal year
1998. However, the district has projected revenues and expenditures through
fiscal year 2002 and plans to be able to provide all the services required within
the current funding structure, with the addition of state funds.
The Denco Area 9-1-1 District Board of Managers is committed to providing the
best service available within the present day funding structure.
DENCO AREA 9-1-1 DISTRICT
SUMMARY OF COST CLASIFICATIONS
Includes staff salary, health care and retirement benefits. Also included are costs of
temporary personnel, state unemployment tax, and employer's contribution to Medicare.
Operations
Includes overhead costs for ongoing 9-1-1 emergency network support services.
Communications
Includes telecommunication, printing/publishing and postage/shipping costs necessary
for the district to disseminate information.
Telecommunication costs includes local and long-distance office telephone
service, internet, pager, and telephone equipment expense.
Printing/Publishing includes all costs of outside printing, binding, collating,
design, layout, photography, art work, and similar costs related to the preparation
and publication of printed material such as letterhead, newsletter shells,
envelopes, business cards and video presentations.
Posta. eq /Shipping includes all general and overnight postage, insurance, freight,
delivery, meter rental and other related costs except when postage and shipping
are included in the total purchase price of a specific item.
Expendable Supplies
Includes the cost of routine expendable office supplies, GIS supplies, and commercially
available software. Supplies also include the cost associated with hosting meetings.
Professional Services
Includes the cost of legal fees, accounting services, independent audit and professional
development cost for conference registration, tuition reimbursement, reimbursement
paid to new employees as part of recruitment agreement, and staff training. Includes
cost of all service, repair, support and maintenance incurred after initial purchase of
furniture, fixtures, office computers and equipment. Includes replacement of computers
components and labor expense for such repairs.
Summary of Cost Classifications
Page 2
Includes the cost of utilities, building services and maintenance and repair expense for
office and training facility owned by district.
Memberships/SUbscrl tW ions
Includes individual and organizational memberships to professional organizations such
as National Emergency Number Association (NENA), Association of Public Safety
Communications Officials -International (APCO), and American Society for Training and
Development (ASTD). Includes subscriptions to newspapers, periodicals, information
services, technical support publications and the purchase or rental of books, videos and
recordings.
Advertisina
Includes the cost of public service announcements, required legal notices, public
meeting notices, solicitation for bids, job announcements, and other costs related to the
media.
Insurance
Includes general liability, errors and omissions, property, workers compensation, and
other insurance for the district board and staff.
Travel/Auto
Includes costs such as, but not limited to mileage reimbursement, airfare, food, lodging,
local transportation, parking, telephone, etc. when such costs are reasonable and when
they are incurred in conjunction with board and authorized staff travel or official
business within the district.
DIRECT SERVICES
Includes all recurring costs attributed directly to the equipment, network and database
required to route calls to public safety answering points. Also included are direct costs
for public education and training for telecommunicators.
PSAP Equipment and Service
Includes monthly recurring costs for 9-1-1 equipment, network, database and around
the clock repair service for the system as well as language interpretation and other
recurring services.
�i
Summary of Cost Classifications
Page 3
Public Education
Includes the development, purchase and distribution of public information and education
materials for special focus groups and district at large. Also includes costs for special
functions such as National Telecommunicator Week recognition and 9-1-1 Day
activities.
Trainin
Includes cost for materials, instructors, registration, etc., associated with meeting and
training needs of 9-1-1 call takers.
Private Switch Expense
Includes all contracted pass -through costs associated with the provision of enhanced
9-1-1 service for callers using private telecommunication service.
CAPITAL EXPENDITURES
Includes all capital expenditures for the purchase of fixed assets such as land, building,
furniture and fixtures and equipment.
Land
Includes all costs associated with the purchase of land including purchase price, real
estate commissions and all related professional fees.
Buildin
Includes all costs associated with the improvement, construction or purchase of building
facilities including all construction costs, professional fees and permits.
Furniture and Fixtures
Includes purchase price plus all expenditures related to the shipping, freight,
transportation and installation of furniture and fixtures.
Equipment
The cost of equipment includes the purchase price plus all expenditures connected with
the acquisition and installation of the equipment. The equipment may be located in the
district office and training facility or elsewhere in the district.
Summary of Cost Classifications
Page 4
Includes principal,
debt.
I
IIIIIN1-S&VL 180
nterest, and other payments directly related to the repayment of
Includes all non -recurring costs attributed directly to the purchase and installation of
PSAP equipment, network and database.
DENCO AREA 944 DISTRICT
Schedule 3: Proposed Expenditures.
Schedule 4: Fund Balance Projections
SCHEDULE 1
AMENDED
DENCO AREA 911 DISTRICT FINANCIAL PLAN
BEGINNING OF YEAR FUND BALANCE
ANTICIPATED REVENUES
9-1-1 Service Fee Revenue
Interest Revenue
Miscellaneous Revenue (Expense)
Contractual Services
Proceeds From Debt Issue
TOTAL ANTICIPATED REVENUES
PROPOSED EXPENDITURES
$215,461
$1,695,672
$215,461
$1,221,339
$16,902
($400)
$82,494
375a000
$1,695,335
$427,069
$1,362,367
$40,063
$0
$90,921
$1,9006000
$2,493,351
$211,608
$165,489
$231763
$0
$8,427
60 00
$797,679
Personnel $339,602 $333,370 $353,533 $13,931
Operations
Direct Services
Capital Expenditures
Debt Service
PSAP Equipment Replacement/Upgrades
TOTAL PROPOSED EXPENDITURES
REVENUES OVER EXPENDITURES
$117,570 $105,218 $119,215 $1,645
$363,662
$656,955
$41,933
36�
$1,556,598
$139,074
$344,936
$653,219
$361108
� 10, 876
$1,483,727
$211,608
$431, 818
$26,786
$317,505
40,000
$2,788,857
($295,506)
$68,156
($630,169)
75,572
$1,503,124
$1,232,259
($434,580)
Note: Stated Fund Balance does not include Investment in Fixed Assets.
It reflects available cash to meet budgeted needs.
Fund Balance includes both designated and non -designated funds.
SCHEDULE 2
DENCO AREA 911 DISTRICT FINANCIAL PLAN
SERVICE FEE REVENUE
GTE $875,700 35.12%
Southwestern Bell $158,889 6.37%
Sprint $27,204 1.09%
Century $30,839 1.24%
Wireless $272,250 10.92%
Telephone Company Administrative Cost ($21,853) -0.88%
Uncollectible ($1,489) -0.06%
Telephone Company Adjustments $0 0.00%
Private Switch Service Fees $5,100 0.20%
Private Switch Administrative Costs ($102) -0.00%
Job Cost Revenue $15,829 0.63%
TOTAL NET SERVICE FEE REVENUE $1,3s2,3s7 54.64%
NON SERVICE FEE REVENUE
Interest Revenue $40,063 1.61
Miscellaneous Revenue (Expenses) $0 0.00%
Contractual Services $90,921 3.65%
Proceeds from Debt Issue $1 6 00 000 40.11 °
TOTAL NON SERVICE FEE REVENUE $1,13o,s84 45.3s%
TOTAL REVENUE $2,493,351 100.00%
SCHEDULES
DENCO AREA 911 DISTRICT FINANCIAL PLAN
PERSONNEL EXPENDITURES
Salaries
Benefits
Other Personnel Services
TOTAL
OPERATIONS EXPENDITURES
Communications
Telecommunications
Printing
Postage/Shipping
Supplies
Professional Services
Legal Services
Accounting Services
Independent Audit
Professional Development
Other Professional Services
Office Space/Maintenance
Memberships/Subscriptions
Memberships
Subscriptions
Advertising
Insurance
Travel/Auto
Travel
Auto Allowance
TOTAL
DIRECT SERVICE EXPENDITURES.
PSAP Equipment and Service
Public Education
Training
Private Switch 911
TOTAL
CAPITAL EXPENDITURES
Land
Building
Furniture and Fixtures
Equipment
TOTAL
DEBT SERVICE EXPENDITURES
Building Debt
PSAP Equipment Debt
TOTAL
PSAP EQUIPMENT EXPENDITURES
Equipment &Network Replacement
TOTAL
$287,950
$651083
$500
$3531533
$14,084
$1,717
$2,779
$6,650
$9,000
$0
$3,000
$7,450
$121900
$201028
$940
$861
$700
$7,506
$18,400
2 0
$119,215
$380,712
$22,380
$121900
15,826
$4311818
$851955
$231,�50
$3171505
1 is
10.33%
2.33%
0.02%
12.68%
0.51
0.06 0
0.10 0
0.24 0
0.32%
0.00%
0.11 0
0.27 0
0.46 0
2.06 0
0.03%
0.03%
0.03%
0.27 0
0.66%
0.47%
4.27 O
13.65%
0.80%
0.46%
0.57%
15.48%
0.00%
0.18%
0.08%
0.70%
o.ss°io
3.08%
Y
TOTAL EXPENDITURES
$2,788,857
100.00%
SCHEDULE 4
DENCO AREA 911 DISTRICT FINANCIAL PLAN
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BEGINNING FUND BALANCE
$215,461
'
$427,069
11 $131,5631
$220,039 , $342,882'
$503,238
i
I
'
REVENUES
;Net Service Fee Revenue (40/o growth)
$11221,339
i
$1,362,367
$1,4161862'
$1,473,536; $1,532,478
$1,593,777
Interest Revenue
$16,902
j
$40,063
$6,5781
$11,0021 $17,144;
$25,162
Revenue (Expense)
($400)
$0
$0;
$0: $0
p $0
;Miscellaneous
!Contractual Services Revenue
$82,494
$90,921
! $50,000
$50,000 ; $50,000
; $50,000,
;Proceeds From Debt Issue
375 0 0
$1,D00,000
$Q
$Q $Q
NO
�TOTAL REVENUE
I $1,695,335 !
$214931351
$1,473,440
$1,534,538 $1,599,622
$1,668,939
,
I
EXPENSES
Personnel
$333,370 ,
$353,533
; $371,185 ,
$389,719 $409,180
: $429,614
Operations
$105,218
$119,215
$125,111
$130,274 $135,162.
$140,538
Direct Services
i $3441936
$431,818
$503,963
$506,997 $510,219
$513,643
3pital Expenditures
I $653,219
$26,786
$17,200,
$17,200 $17,200.
$17,200
Debt Service
i $36,108 ,
$317,505
$317,505
$317,505 $317,505
$296,016
PSAP Equipment
i 1$ 0,876;
$1 540,000
li0 000'
50 O00 M000
0 000
TOTAL EXPENSES
$1,483,727;
$2,788,8671
$1,384,964
$1,4111695 $1,439,266
$1,447,011
REVENUES OVER EXPENSES
I $211,608
($295,506)
$88,476
$122,843 $160,356
$221,928
;ENDING FUND BALANCE
142LM
&=Mi'
222QJM
UQJ, U; 5Q 2a81
25
Report on Dangerous Buildings
July, 1997
1. 117 South Second Street; Owner: James Banks
October 8, 1996: The Building Standards Commission ordered this building
demolished. The owner did not comply with the order of the Commission. The
Building Standards Commission reported to City Council. The City Council
instructed City Attorney to pursue a lawsuit. This lawsuit is currently in
District Court,
June 4, 1997: A letter was sent to owner concerning the high weeds /grass /junk
on property. The owner did not comply within 10 days. The Code Enforcement
Officer hired Joe Hampton to mow and clean up property. A lien was place on
this property for the dollar amount of work completed.
2. Willow &Railroad Streets; Owner: Willie M. Patterson
May 13, 1997: The Building Standards Commission granted a 180 day
extension to repair building with the condition that the property owner provide
some type of evidence to the City within 180 days that the repairs are being
done.
3. 204 Railroad Street; Owner: Willie M. Patterson
May 13, 1997: The Building Standards Commission granted a 180 day
extension to repair the building with the condition that the property owner
provide some type of evidence to the City within 180 days that the repairs are
being done.
4. 100 Block of Sims Street; Owner: Benett Lee Chambers
Scheduled for Building Standards Commission Public Hearing on August 14,
1997.
5. 323 Denton Street; Owner: Martha Lynch
Schedule for Building Standards Commission Public Hearing on August 14,
1997.
CODE ENFORCEMENT REPORT
MONTH July, 1997
TREELIMBS
HIGH GRASS
TRASH/JUNK
OTHERCODE
VIOLATION
35
55
8
3
FOUND(IW
TIAL
INSPECTION)
RE-
19
33
6
3
INSPECTIONS
VIOLATIONS
19
33
5
0
CORRECTED
VIOLATIONS
0
0
0
0
UNFOUNDED
NOTICES
30
20
2
0
LITTERS
5
35
6
3
TOTAL
INSPECTIONS
(INITIAL +RE-
54
88
14
6
INSPECTIONS
FIRE INSPECTION REPORT
MONTH July,1997
ASSEMBLY
SCHOOLS
IIF.AI.T%I
RES.
�fERC.
BUS.
OTHII2
ROUTINE
INSP.
0
0
2
2
15
6
0
1st. RE-
INSP.
0
0
0
1
4
0
0
2nd. RE-
INSP.
0
0
0
1
0
0
0
vlo.
CORRECT
0
0
0
1
4
0
0
TOTAL
(ROUTINE
+R&INSP
0
I
0
I
2
I
4
I
19
L
6
1,
0
1 J