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08/19/1996-CC-Agenda Packet-RegularAGENDA CITY COUNCIL MONDAY, AUGUST 19, 1996 7:00 P.M. 201 BOLIVAR 1. an Meeting to Order, Invocation and Pledge of Allegiance. 2. CONSENT AGENDA A) Approve Minutes B) Disbursements 3. Citizens Input. 4. Conduct First Public Hearing Regarding Annexation of a certain tract: or parcel of land situated in the Reuben Bebee Survey, Abstract No. 29, Denton County, Texas, being 1.486 acre tract of land in the Utility Park Subdivision, Lots 1, 2 and 3, the subject tract being located on Interstate 35 and Utility Road. 5. Consider and Possible Action Regarding Annexation of a certain tract- or parcel of land situated in the Reuben Bebee Survey, Abstract No. 29, Denton, County, Texas, being 1.486 acre tract of land in the Utility Park Subdivision, Lots 1, 2, and 3, the subject tract being located on Interstate 35 and Utility Road. 6. Consider and Possible Action Regarding Interlocal Agreement with Denton County for Fire Service, 7. Consider and Possible Action Regarding Landscape Cost Sharing Program with Texas Department of Transportation. 8. Consider and Possible Action Regarding Library Computer Policy and Procedures. 9. Consider and Possible Action to Approve Resolution No. R06-96 Approving the Fiscal Year 1997 Financial Plan of the Denco AreaDistrict. 10. Any Other Such Matters. 11. Adjournment. pF S,q�'✓�ii�� A Chavez, City Date and Time Posted M1N U'1'L+'J: laity l;ouncll August S, 1996 PRESENT: Mayor John Coker, Councilman Tommy Kincaid, Councilman Glenn Ervin, Councilman Jack Richardson, Councilman Joe Bell ABSENT: Councilman Jerry Jenkins OTHERS PRESENT: City Administrator Larry Keesler, City Secretary Rosalie Chavez, Electric Superintendent Larry Yoast, Public Works Superintendent Chuck Tucker, Chief of Police Benny Erwin, Eric Stanch, Ann Stanch, Rick Carter, John L. Mears, Bill Murrell, Allen Sweeney, Frances Sweeney, W. C. Gahan, Donna Fritz, Robert Blank, Woodrow Barton, Phillip Williams, Henry Goforth, Barth Crane, Lisa Hardy„ Susie Krominga, Wanda Ervin 1. Mayor Coker Called the Meeting to Order. Councilman Bell led the Invocation which was followed by the Pledge of Allegiance. 2. CONSENT AGENDA A) Approve Minutes B) Disbursements Motion was made by Councilman Kincaid to Approve Consent Agenda. Seconded by Councilman Ervin. Motion Carried unanimously 4-4. 3. Citizens Input. Woodrow Barton addressed Council concerning street conditions and the hazards that exist in the streets of Sanger. Following is a list of streets he mentioned needed repairs. • 2nd &Pecan -the culvert under 2nd Street - no light reflectors. Flagging drop-off at edge of pavement. • Chug Hole at edge of pavement at 2nd &Elm. • 2nd &Locusts -culvert under 2nd Street has lost concrete headwall and curb missing (dangerous for vehicles, pedestrians and children who might play in drainage ditch). All reflectors are missing on two pales, and same on 3rd poles. • North side of Locust & 2nd -curb is in state of disrepair. • Previous asphalt patches throughout city are walling up and humping up. • 4th &Locust -east side culvert hidden by tall grass and no reflectors. • All along Fifth Street there are several dangerous drop-offs, same being 3 feet with no reflectors. . YAuE L kUGUST 5, 1996 Mr. Barton indicated since we used streets as a storm water drainage system there are a lot of dips in the streets, with no signs indicating "dips" in the street. Mr. Barton advised we needed to eliminate these hazards not just for citizens of Sanger, since they have lived with these problems for years, but for visitors who are not aware of such hazards. Mayor Coker advised Mr. Barton that everything he has indicated will be discussed and a record will be made of the streets he mentioned. Mayor Coker also indicated that a new street crew will be starting this week to address such issues as the one Mr. Barton has indicated. 4. Consider and Possible Action Regarding Size of Water Line on TCDP Contract 7157399 John Mears with Hunter Associates addressed Council on this item concerning a Change Order on the 1995 TCDP Grant No. 715739 to Four D Construction to delete 6" water line to 6" gate valves and upgrade to either 8" or 12". Mr. Mears presented three different Change Orders and the costs to the City. Discussed. Motion was made by Councilman Bell to Approve Change Orders for Four D. Construction to 8" and 12" water line with total cost to the City of $8,020.00. Seconded by Councilman Richardson, Motion Carried unanimously 4-0. 5. Consider and Possible Action Regarding World Kart Association race. Phillip Williams, President of NTK (North Texas Karters} addressed Council concerning holding a Go -Kart race in Sanger sometime in April. Mr. Williams indicted that this event could be profitable for the City. Mr. Williams also indicated this would be a two day event; however, the Karting Association will limit the number of entries to around 100, and this will control the number of people who will attend this event. Henry Goforth, World Director of Region in this area and President of World Karting Association, also addressed Council. He indicated that in order for the plan to proceed the race must be sanctioned by WKA and approved by the insurance carrier. Mr. Goforth did proceed to advise that safety is the major issue. The major concern is crowd control to keep people off the track. This is the number one concern of their insurance carrier. Mr. Goforth indicated it would be a two day event. They would come in an a Saturday afternoon and set up, and the race would take place on Sunday after 12:00 p.m. so as not to disturb any Sunday church services. There were some concerns that Council addressed; however, they were satisfied with the answers that NTK gave concerning crowd estimates, vendors and Sunday services. Citizens of Sanger Eric Stanch and Allen Sweeney indicated they were not opposed to the events however, wanted Council to ensure that the City would be prepared before the event took place. 000002 t;U AIM UTEN VAGE 3 ,XGUST 5, 1996 Wanda Ervin also addressed Council indicating her support of this event. Woodrow Barton gave a statement indicating his opposition of this event being held in Sanger. He indicated Council should be concerned with the citizens of Sanger. Mr. Barton suggested Council should table this item and hold a Public Hearing to allow the citizens an opportunity to voice their opinions. Discussed at length. Another issue discussed was the route for the course. Mr. Williams indicated it would begin at Smith's Hardware Store (4th and Bolivar), turn left on Bolivar and go one block and turn right, go down one block then turn left on 2nd Street, come across Elm then turn left and then turn left on 4th Street. Motion was made by Councilman Richardson to Approve the request of the North Texas Karters Association to allow the race to be held in Sanger. Seconded by Councilman Ervin, Motion Carried unanimously 4-0. 6. Consider and Possible Action Regarding Establishing a Building Standard Board. Mayor Coker with of Council appointed the following: Jason Turner Ricky Carter Donna Fritz - Code Enforcement Clerk with City of Corinth Kirby Hicks - Denton County Builders Supply Georgia Royal Bob Hagemann was appointed ex -official member. City Secretary to write them a letter to see if they can serve on this Board. 7. Consider and Possible Action to Appoint a Member to the Beautification Board. Mayor Coker appointed Wanda Ervin to the Beautification Board. 8. Consider and Possible Action to Appoint Members to the Industrial Developmeut Board. Mayor Coker made the following appointments to the Industrial Development Board: Charles Fenoglio Larry Keesler John Springer George Highfield Mike Rosenberg 9. Consider and Possible Action Regarding Stop Sign on Keaton Road. Councilman Bell addressed this item. He stated Councilman Jenkins had requested this item to be placed on the agenda; however, since he was not present he had asked Councilman Bell �� ivu.wur�a AUGUST 5, 1996 YAIiL�' 4 to advise Council that he was recommending that the sign be left up, Councilman Jenkins indicated to Councilman Bell that he had visited with the residents in the area and they all indicated their preference was to leave the stop sign up. No action taken. 10. Consider and Possible Action Regarding Sale of City Property. Mr. Keesler advised be had received a request to sell Lot 2, Block 45 ®.T. of Sanger. This property was deeded to Sanger by the Catholic Diocese. There are no restrictions on the property. Motion was made by Councilman Bell to put this property up for bids with the stipulation that the City has the right to refuse any and all bids; and that the bids submitted will be net of any closing costs to the City. Seconded by Councilman Richardson. Motion Carried unanimously 4-0. 11. Consider and Possible Action Regarding Discontinuing of the Water Rationing Status. This item was placed on the agenda by Mayor Coker. Then Mayor Coker withdrew the item and advised Council it would be placed back on the agenda possibly the first meeting in September. 12. Consider and Possible Action Regarding 20' Alley on East Half of Lot 53, Block 21, Hampton Addition. Discussed. Mr. Keesler advised that the property owner already has a chain link fence on the east side of the alley. There are power lines down the alley. Discussed. Mayor Coker stated that maybe the City Administrator needed to go visit with the property owner and explain the circumstances. Motion was made by Councilman Bell to postpone this item to a later date. Seconded by Councilman Kincaid. Motion Carried unanimously 4-0. 13. Consider and Possible Action Regarding Police Car. Discussed was the purchase of new Police Vehicle (a) The size of vehicle (police package) versus a smaller vehicle. (b) The costs involved. Motion was made by Councilman Ervin to purchase a Police Package Vehicle - 1996 Crown Victoria from Bill Utter Ford at a cast of $19,088.75. Seconded by Councilman Richardson. L;U NMUTES FAUL 5 AUGUST S, 1996 Voted Yea - Councilman Richardson, Councilman Ervin Voted Nay - Councilman Bell, Councilman Kincaid Mayor Coker broke the tie by voting "Nay". Motion failed. Motion was made by Councilman Bell to purchase the Chevrolet Lumina at a cost of $14,976.00 from Hilz Snider Chevrolet in Sanger, Texas. Seconded by Councilman Kincaid. Voted Yea -Councilman Bell, Councilman Kincaid Voted Nay - Councilman Richardson, Councilman Ervin Mayor Coker broke the tie by voting "Yea". Motion Carried. 14. Consider and Possible Action Regarding Animal Shelter. Councilman Richardson stated he had requested this item and had also requested that the Animal Control Officer attend the meeting. Councilman Richardson stated since the Animal Control Officer was told he did not need to come to the meeting he would like to postpone this item until the Animal Control Officer can attend. 15. Consider and Possible Action Regarding Type of Roof Repair to City Hall. Mayor Coker indicated that Councilman Richardson had requested this item be placed on the agenda and now has decided to drop this agenda item. Councilman Richardson indicated he had requested this item be on the agenda at the last Council meeting and Mr. Keesler failed to tell him that arrangements had already been made to have the roof repaired. 16. Consider and Possible Action Regarding Exceptions to Salaried Employees for Payment of Overtime. Councilman Richardson indicated he felt that under certain cis°cumstances involving emergency situations salaried employees should be paid overtime. Discussed as length. Postponed this item. To be discussed during workshop. 17. Discussion of Public Works with regard to Monthly Water Reports. Councilman Richardson indicated he needed an explanation on why well #3 could read the same as far back as January and it not be repaired. Public Works Superintendent Chuck Tucker replied the well readings were. the % same since well #3 would not come on due to no demand was being placed on the well by tl�e computer. The other tanks were staying full so no demand was placed on well #3 to come on. Council discussed a maintenance program where the pumps could be maintained on a monthly l;U Aln U'1 EN AUGUST 5, 1996 YAliE () basis to eliminate this problem from happening again. Chuck Tucker indicated he could set computer on a weekly basis. 18. Any Other Such Matters. (1) Mayor Coker addressed Council concerning items that are being placed on the agenda. The Mayor indicated that when Council needed to place an item on the agenda they did not need to call an office employee to get this done. There are times when issues can be addressed before they get on the agenda. There were two items on this agenda that could have been addressed before they were placed on the agenda. Mayor Coker stated he wanted to set a policy that whenever a Councilmember or the Mayor needs an item on the agenda that they contact the City Administrator or the City Secretary. This would allow staff the possibility of answering their question or possibly advising the issue they are addressing has already been settled. Mayor Coker indicated that if the issue they are addressing is not settled then it needs to be placed on the agenda. Mayor Coker also stated that if any Councilmember wants to review records, even though they come under the Open Records Law, the request needs to come through the City Secretary or City Administrator for submission. The Councilmember must allow reasonable time for the records to be submitted for their review. Councilman Richardson stated that this would work if both the City Secretary and the City Administrator are in the office. Mayor Coker stated that if they were not in the office then they should be in the office the next day. Mayor also stated if it is an emergency situation then he would be glad to handle the request in the absence of the City Secretary and City Administrator. Discussed. (3) City Administrator Larry Keesler indicated Larry Yoast will start a substation line tomorrow. There will also be a budget workshop scheduled for Tuesday. Mr. Keesler also advised that if council needed to review line item expenditures the City Secretary had a detailed expenditure report for each line item that is available for review. 19. Adjournment. VUl�If)i1R AI' OF'Fi4 I TF.ii 11i I l0hih'AifY 1fa a 8/15/96 f'Hi to 1 1.1at$ V NO INV Ij16 PO C111,lhI faI.JG Dllf PORCH Allf 6t'T. (1f,i 11:3 it 1 Rt i41 Hi_ F', lJ, NQX 1671 anal f R Tfi11Gh,15P.)!; 1 J6It Ii/ 0!'1+ 48+ . 87 41:3,1100 4; ss��, n I i.i T AL 't85a 87 t:X i f RiillyAT if IC3 GO. is f , a1, NI)y; 1.; TFiil.Y F'f;l C 1'r'4rtF{' Li/I.i/9]6 1`�71r !3/cG/'?6 i)'),1Q 00 00 u 1111.. 49, O(j lafitl ATi T ff Pu 0.: BOX 78212';j I t-1_LI-'ii0MF'7 1 71131 8/ 151RE, 19713 8/2'0/96 '' 3a 3 4,3�,; i110 4oa b5 4• tjltj0 15v 31.) tj . 1. , 5 0. f0td�i US�,i(`1N�'A_ P.0. 60X '�„aRt,)O I::FL!_i1L.l'lR 1964216 6/ 1. �! , 1.jfa,r_, H/ctjML, L.wi, , 74 4.3�, 1100 74 11333 0300 (4 TOTlII_,;,`, f 765 Et0N SPOR M flu O, BOX 7726 t,At5f4to fj/1;J/`16 1"!4b� 8/02 /96 166_ 7i: )�� / ='1a 2100 16f1, 72 i OTA,_ 16Ga 7c 4Q Et�INl6 Oh' l.f�i�5xrd1, RP, �!I�R1il�lR EtRUSH CI; 19116s 59, ()5(0) lil.411 `',7 F1h;F.i t!�HII-R' f+FI.1rF $ ,�IJIw �:i 19r_'7 lo5,It 00 IUTNt_ �:�tr5 �slIr,r,Hfc�l? CaH['14iCHf. %C+11PHf11' f;r,I�iJ I;) f arIF r, 1;14�a (c4v 200(1 4c:1, tj TOrN.. ``, DIRCHI ' f?if1U1lf)f NLF *1URN RO'fQR , );M, 41'3, 0500 lhlE,Tiff.f- P-) F PUL :`19 �+iris tj:ilta TOTEM_ 37f.'.6 f!O!AVHR SIJU: ALTY PROf)l.IC P 6'/1'.�i/96 i971F tT/�'4/96 4F7.74 +67, lil f,FT1.RF:i�1r+1T f=LIhJU ;91(1 �;, ),,•Jf UITi" ! 5Lq4 (;0 13 4, (.lf'-1U t9f, 8 / 10/'fit; 7,t?9, 61 QH+`Y!,E t, I r A HZ) 19:135 flfi'C1f �tiii, iJCI 15/96 1 ): i;7 8/�'o/96 7, U tj(1 tj0 tjC) fj(1 00 P 6'/1'.�i/96 i971F tT/�'4/96 4F7.74 +67, lil f,FT1.RF:i�1r+1T f=LIhJU ;91(1 �;, ),,•Jf UITi" ! 5Lq4 (;0 13 4, (.lf'-1U t9f, 8 / 10/'fit; 7,t?9, 61 QH+`Y!,E t, I r A HZ) 19:135 flfi'C1f �tiii, iJCI 15/96 1 ): i;7 8/�'o/96 7, U tj(1 tj0 tjC) fj(1 00 CII1 (IF (if! UPi-.('I iTrl�i LIT MINNIN" 10C Pi/ t5/`:)(; PAil i 1LI`df)LIR 9MY NO W CITE I'U h1l. N DUEd OIL pi Well Nmor 0I SCa ANT !+1Cis 0700 61 it19,cordba iuF9 r rn 109, 100t:)9 67 '.'ASI: fl (il!Sfi510lu lij!9, I`+47;i B/ O/9f, 16450 fait !1.19, 0500 Em 75 419M 0600 419aO700 rnPi _ r'J re !s1')I00t.? 75 419,1I00 w,7`l TO 1 AL L,IA 00 00 ::78il RAPID IRI,E/NuRiil 1ilrRICAN 15 CFNIERVPtE MAD C (15Icil?' .., Ii!I•C _�!':?(_, 1'3bfi +�1("1t.�?!96 !!;r',`_;(? ,(IO T01AL lifL-1, 90" : U0 i(k0 (;Uf{I0N OII_. i:fl. ? F;Ci 51j rU (_ i . T c - 0,/ Fl/96 192' ?0 8/170/`Jl: 'ti, /1 ill) I )IF !a 1111219 10111 5/ 96 9.I.'l 8/210/9 G ; Ltod , ()ll I OTAl— 31017 0 0l) do ';i? CA. -'AA iidCil.l'3TIiIFS ii'JCiJf, 607 WEST 6, M.iD ' T, P,t]o I'C+X lJ0ia7 HiR TH4Tint 231070 8111�i/96 19; ;51 8/d-eo/96 Asl, c?l) , i?fa I r 11.00 8010i) f 141T AI_ [(a, 00 , 00 `_N, 0 DlillrSiH+:ND PPIERI(1I'(rl C'uRF', GAI. ACln 5i'F;AY !?11186 8/15/'.)[', I"tI='7;; i;/ ()/'=1t, 2411't, 1!¢ 0i) it1ir31I:a1} 319, 14 IuTN, 319t1lie Earl 10500 ilFASTt�} ElECIRI) JMPLY P101 ON p2ld' I(i,'t, I _.I:.CHC7r� r44r10 t)/I��/?6 1j,o0 ��120/9,C , O0 !;i0n0800 71.53 T 01 IL 710 5:; Of 130f0 CITY R IFNIION ACC, rilinlit�'IF'Ai_ Rllil_D1PII 15 I.A(;T iiCKi�IIVEY t,({ITCR li-flIPIT"S 1` i+ I 8/15/S+8 I97o"i W0/` G 75000 00 qS62 060) ?sit or) I DTAL 7 5w 00 , 017) do 111i O DEoNT01,14 (aln fU: ; i n Co-opt I {l?'1 f i'i1 r_''I+.)1 1.1G HT'�3 I9709 8/15/9(; I`{709 8 1G 96 531a in C)0 dol T01[.11 5S1 8(i )0 8/1 )/96 t 6318 /c0!`ICAI jr-5,ti0 ,nrl C611 Y (IF Sl=MGIF-'R VE,HL),I AP OPF11 1iF:i1 COHOCINY Wo 8/It 519G ;Wii,;- 11 17J iNV No DIV D iV PO 1,11-41 DUI.E ME C=URCH ANT DISC, AM1 TCiTAI: i;=, tin 71 PL;1Ci.ff,11 'ONG ,()7 89VA99 8/15/9f, 191 15 8120/96 4 r5 41f;, 0.300 44 15 (qii*ii'E R �'17CC01 M. ; 19 r'4 8f%'0/96 1, raGk f;!1111%,i SN:iEI_.D 08t)r 588 i i1 t/91 i';}; (:t; 96 185„8c IAlI(T 32c',51 1':)i='4t) Gill=i`,I F'tilPll"-,;i fRFf:F11I?II!;E Rf::O 00l1% II; ES 199f:;8i='c 8/%5/r'r, 4010,300 tail, tip TOT AI_ c:0;';1`nFit1Rf-'[4)l. 1�t�F'il CliiDF::h! i�;=id Fl,�P`1..1UZER 19454 8/15/9r, 415a 0900 t; ,, 'a!k 11^11 AL �!}ELwiti FifltliER 115SUC1FiIEtiQ S�dC„ !N1?ifld f'RldrSq 2412 42 , 1000 441, (.1j ��fAL 80, 00 194154 8/20 / 96 65„ 94 f"r5, 'i4 8140 N1fll_C1UT fd i L.L LRIJE CJ�)f= Gle[i1 I_Ak:C'a9 "a! 11 T h "300 8I1:S/'if-_. 1964t, 8ic?i/`9G f�51,55 00 1 tj 15 47J, 00 �r4�g1t) 1i�1lF;f,ll) 1'RUI�'N C'f11dT4=, CCJ, 419, 0500 i U. 4 ItEOdILI IRANS'v IEJ,s416 8/i1549b 419a 0500 15 0,j4.i. 54 C', D, C}UX 5(�ti tii �t .,�4 �4� C!/ t�t.i/91..: 1 q t.�il'i.�v •J (i f!ilAL 1 ti0 88 ��4f;�A;i' siE51)C1faLi G1L CrJl1�'fai41' I� uLl 1 �� 7(itl 41 �+. ti:3Up 414, (600 �r14. 1.Ioo 414, 0800 41 0760 414, 1700 TOTAL 4?)1 ', LCiL;1ai 5lRImET "U11E 104 835,'38 Tro 10 131,06 Lt91, 36 1113 50 101, pt, )tIRNY"�� I;FSIAURAM1 F'.I), i�OX 1�3 LiB:. iOARD Lllid[�:LI 1971Er 8/1`/9F, 410n 08pt1 )fi, C10 TOTAL titi .JAfiOt=_F'IJitL.iia COfiC'i31'�d'q' PA.if1X F50 SAr'IOL:R, TX 7c"e'u8 1171E 8/c0/96 50,00 5(i� Ot,} 1o8 �„'91 i'r FIF !.YINIGEH AP DIPEN I IFN U)[ CClhf_'AWY 1Uii 8/1 5/96 PAK 4 11 a;'S Vl:hiDOR INV NO INV DTE PO 11M 1)UE DIE' PORCH Ail1T i)ISC. Ah1T TLlir1l_ 1,t?64,91 ,n(.i WRIER PRODUCTS, PAIL. P.o, i_,OX 349 Ci_ANP1 LUGS, SAD 0H2,072 8/15/96 19597 B/L10/96 366.11 .00 4'rl,t? ills 3bb.71 TO f(I!_ 3E,E,. 71 , 00 ':tG`!S Ln�'?hd I_FI'�r� 11�t I�ALI_A5 Dt;tVL- CHADEANI BLADES U47e 8/15/9E: 19437 q/E:0/96 119.70 (u) it lot 0600 11170 TO i AL 11q. 70 00 ��'G50i? LOhIE :w+IAR GiS iao„ P,+1: E+i]X i:;�ii[;f-,1 GAS 19 +?7 A/15/96 19707 N/ iii96 58 05 C+i+ 435,1y:Os3 ;: 4`, 434. 0100 5. 70 434r (tlti(1 3139 i111000 5.4 434.1EO00 5.1 434.16Uf? =ti.3�i 10 TAI_ 582 0 o 00 I NE.IMAl+ (ND BANNES, PACM P.Ou 1jOX ITI (:.OURf, F'Uoh1E 1'OiV 1970r 8 1=j1'il'S 9706 80/E's1/96 *276n89 00 44 5. C4t'iii Cr50. of 44 , 0.100 Oil E+9 7rCITAL '76: 89 .00 OCCUPAT OWIL OU LOJOK QUARIERLY SUPERINIENDENT U. Gv GOVERNMENT PRINTING I_' SI PTr r ,IINaC.ht10id 1915691 i�I1,!/ i6 13391 6/1-_'0/96 '). ,at? , UO /7.30)L00 13.50 IUI(IL %'.`A1 too AIR MUCH PAU)NO DA LA5iF1. WORTH BRANCH 580 DECKER DR. 1;101 I AC,ICRS 19711 8/15/96 19111 8/,:sO 9E, I 14t 45 .00 It"11. 011,00 517x vI C+ iiL as4.45 of) .54r_i!11.1 F'IlINI,Y HO!?E"I P.17. F+OX Si,Ur' C?I=.:iLV iflll_ihaE� E.i� AU16 8,'15/96 197:1`3 °/c0/`-;iw, E:�5.i18 ,tln 447. 1900 3A. iM TOTAL 38.03 400 ?5.:,00 I;III I.IIJ.D SUPPLY INC, P.,O. BOX 1597 OS s;C27`31 E1/15/96 1'3 j0 Er/='0/'36 37.15Ci rsii 14 11.00 37.30 OC 34050 3 B/15/9E, 19E:73 8/'0/9E: 3ii, 00 sjti TOTAL 67, 50 (u) ;`a51. S:. , AI 10101:1VE 100 ma 1 -345 HYI), OR 9C,7ri81 8 15/96 19594 E'4, 95 .00 419, 0500 24.9. CITY Cif= �941i ET2 AP OPEN 11Frli L.Mif C01'11JONY 100 8/15/96 PAGE U _:i�J 1 VF*ND0R INIV No INV DIE PO 17Ui3 DUE DIE PURCU Al+ii DISCLI Cikii !EY04 OIL 967644 8/1:5/96 19584 kt/i":0/96 t3,(:15 00 05 OIL F1LTUI BRAT; 967359 8/15/96 1941Pis 8/*20/96 9.84 ()0 14 1 i lti�5„ F (L T (R 91- 69 8/ 15/% 19�,74 8l 0/96 4, 86 ()Cj 4190 0500 4,,36 J IATIIARY CAPU 967%0 c,/ 15/96 19A 19 W0/"'6 64 95 „ 00 419.1000 6,'15 PARK PLUGS, FAN 967443 8/15/96 19477 C3/?0 6 27.69 jn it1.9.0500 ii', (iri 4192 0300 15. 69 'TOTAL 81, 74 400 ,;6()(}0 C;A�fER CUUIIEfd P.U. BUk 6+3 f-1C9; ;,4rr't r?i15/'i6 19705 8f 0/96 .3764C5 „00 43b,0100 CC,I o(a 4�tiCi, IGOfl 15.`ioC,-i I0IAL 376aEs5 400 31i77 4;6iC�lisER CiFF)CE �1iF'C'L`1` ;30;:i B(1LI+7Aft P.n� inh r,5F3 ?3CiL C€7P'°,' r'Af'El; i'444 /1:",/96 19 <<'7 C�i'()/CIL 11., (?3 tici 'r i '1.1500 11, 03 RECi .II'� OV, L449 8 1" cai-, 5 C 411: 4ii(j C, 9ti 01V:lDFR,.1, Sii;N! F c'-tIT, rF--',23 13.r15/_96 19[, 441.1.900 li (:Ij['IPUIrfi Fin}'It{ i"'4uifi5/'96 i 9MC 8 20, r /' '✓"6 al , 4i t 00 fC11wl1i-'�)(j JWi,rti' I CITAI- 10 5F 17 t 00 .a i:tJl.1La ;lFtldi;ER I)Iill�� CiI+_IitC. P4 �n r([IX 9Jri l�C;;'dD11;:E15, i�(�fr.;p(j 19�tgC; fi/15f`J+_, it+4Cl� 8!i"'0196 �i.51 .00 4I In 10i-)iT4I 7 0Tf1!_ 57 „teaO �,fL;,: C111,1.11ER r_r,C, k,• [.JihVi. P,13u p17k 913 [<IF'A:1 R f^'11R I AC,LL 1.3i?u; +?,I1=;' 16 [965Ct i',li'(�ai =ir. 46.75 ,tap If'9 0500 46v 75 (li!TEt�MA 1.367 u,115/96, 194tai ttiCCi/rib (?.5ii 000 419, 013100 ;(1, 50 IU(AI_ 77.clj u(10 4 ClLata C,I11_i if IFA' i I E R[`� i E,", I ! I`dG LFI},, P. t7. CBOX 96 ti _ItafaI[ ��+�1�,.� r 6 1?7.14 B,i;r( .1 — l`.7ULt"1TTGU Tf;r�,T �`-1 5�r:-+/'�+6 t.,t-i,(.u) ,(aia 41C1, OCiCIi) 1i;.0, i)i) TOTAL Ih,0.tio ,00 4 I{il. I CIILIi'IC, IIdC. Re 00 HD;1 81t1950 ,, , `IL7ar. „ (,IIIIIL.11, if,, Ch 47957 11/15 E1 189Ci CiI,�'0/96 i',,(j() 4 n�. WOO 11. ;'5 P01,H), 0LINC11\16 48`38 8/15/96 i9379 8/W/9(.a 4y46*2,25 Oo 410. 01100 La, Ilk 6;'5 PVC PYFE 1R CUUPI, 410.31=" 8/15/` 11S 19499 6/2 0/`.6 79:39:w, 7c; 00 4tTcn oB O 7, 3915a 7 ic` PVC COUPLINGS 49093 8! 15J':s 19682 81;`1019ri l ', 60 C:iT'f r, '=aANEAEk, i'1P OPISM I'ILifi LTl3T [r:011F'At�'Y 100 6/15/9[; PAGE. 6 f1c"i IXIIII)OR INV NO INV Mr. PO 411UN NiF DIL PORCH A111 DI'[, i11111 1 TOTAL If,F,s1:Ei: 00 4i=i"IU I1C,US PUBLIC POWER f'SSOCI 'J10 Ens lil'H rqIR[LT fiUt"i ='1479 /08/1:; 19704 i08/15 of) a 0 1?1 1.4N WD/i5/SG 1 1 04 8 i 0 WS i E,C!„ i1)0 a Or) ROL 1 NE 1970t 4133 (!10 ) iOlAl. i= FKIET Lc1' 1 419.0:;00 Or__ i-L111. aOC,[ Taff 13, ()cfg) L) i 9, 0 7 0 o 41'a. U9(!0 r;1 r. 1 uvr.) r+19, I It10 419r ')19, 4e'E,i)rf TOTAL.. `a4r100 !11L.I�I1'i15 l;�Af�ll!1A"li_R Ll=1Lt. Si=4!1=R N('d(11 V515 E'�'7i' 4i.'7r 070o (:: OH, (1 F�LYST11 2%1361 427. 0700 TOT(1L lt1i111_ �Ula !11i1.1 C!ISC;01Jidi5 9!,(u? h;01t1"1, Cf-_Idir(�L [Xt='f�iv. ;UITL 3i!'� t1jI5/qG I970 A/E'0i9(; C36,'9; +: 48 47 L:L<9 4�v 90 0j15/96 Gd 4() i'_". i0 2 40 40 Ir ma G.0 40 1G19 LIiVIJE�EV ST;�FET E00, (ii) Gff), 0Wr.i4 11 ,, 31,,'!1 E,E,r 9(1 j f). N r'ESO.00 .'110, 00 910400 q'3, r,8l 51 r tjil I Oi SANLZR !& + g9Rlm+Oyy ggmSygAy KIUCmm«R Ft SULLIVAN IC'EMS m3 Pm7WI ±F tJREmR«± � » 7yE«y llt ICyRot-y !Kf IE HIM E»»y I m y u»NIT 1U g COH # ]W m bZy my 7 H:Q !y 9E mu ME MINGf DISC. ?T G U.S % SGy 9 lpill .m a g.W A 9G y m d«y d ly.3 d a&d y H« d m,P939 G,Gm.d July 25, 1996 City of Sanger Sanger, Texas Dear Ladies and Gentlemen: Please let this letter serve as the request to annex lots 1,2 and 3 of Utility Park subdivision into the city of Sanger. Thank you for your consideration. Sincerely, /e* Prentice Preston i . -. _ I � .:"' ���.E� r•oR rE � N.W C. EAGLE �� FARMS ►NC, � ' ,., 86,OCT Z'i '.;RIB' VOL.'972 PG.2 D,C. .. � • : � _ - , OEtt'I'OY E Gl NiY T' ' G � , `° Rrhg 1� r: F P N � � ' M) PGA I ', ' �' I � oI, m � . ,. _._.�..._..,_ _ ...a, . i ._ _... _ _... _.._........ _`__... P .,� �. -- �— Q C7 I / 4 2.35' _ .� I _ _ _ _ _ .�.. o �I � wl u� -71 w HI T 1 � �JI Q o y' �� _ .:i Cn z � i ' UTILITY, ROAD 60' R,O.W. l� N. 8@° 4(� OO��E: 600, I i� Jv Is' unu rr _/42.35� __E.asEnIENT _ _ 138.37� _l77^04�� _ _ _ _ V 4 � --- B LOT !l 0,50 AC. / 42.3 SUBJECT PROPERTY _��, � ,, � ? r.�: M1, `N� .� w,�.• .. � ,1 t: A '. �: k M ILA ^" I�♦ M Y' t � 1 '` � ` ;; ,L Lor: 2 - o , _ 0.50 _ AC. 142.35� S. 88° 41 � OO��W, VICENTY MAP' SCALE: I°• 4000� Drawn: .i.n_ 0 C l LOT 3 �v 0.486 AC: •� 138.37� 622.2 1 � p-aga�al' o R�= 270.P0 � N ,� .�'CM' Sr�B` T 'f, 2,20 .. COT .� ., � U.7O AC, �� �, „ �� IEW 1 0 I �; � H � ai / 9 9, 2 2 +�' "'\ PRE 0� I !lt o! ` °{ Q � r,, ; w = � � �� o a � F PR a � .. ,...... _ . _ _ ... , - -. � r _� � .�__.. ..,, r ��. FINAL PL A`T' ' ( - 1 K' :� ;,t, � fiF UT1L�1T1�`. :'PARK �'':� � � ;...,.. . z. 2.186 TOTAL ..ACRES I L - 'REIJB/Af.:: BEBEE;��SURVEY AB ��29 ;� , i�';•'., . -.;i ;;� .�. . OWNERS: PRENTICE Rs PRESTON .JERRY JENKINS ' P.O. BOX 1066 ' SANOERf�T EXA jQj, , .'-• r� ' scale: Nf�RTN TF.XA� �j TRVF,Y C'O I'_ an' t rr' ;5TATf�OF• ��Z i. - � r :F � COUNTY OF DENTON.X• � ' It, i` � n' .I, `I . "�WharN,ani Wa'Prentite R.�`Pre,.$oH and�.�erry, Jenkins'are the"ownars`of a �.786 • acre'tratt of. land 'out' of he ReubErti,Qebee,' Survey Abstrac�;Mo:'25} Denton ' County,:Tex:Sr and being p�rt;of a (fact described Yn a�deed to Eagle Farms Inc.,: recorded in'Volunre 9T2,.pagQ-2, of the Deed'Records'of, Denton County,'; Texas and be•ir�g mgre partietilarly described as followsf;; • Fe .' • � EEdINNINCi a,>}� a l%2 irfct► iron. rod on.the bast line o1 interstate, Highway No. •� 35,, said corner being Southd7 deg:' 06'min.":46 sec. East''327.76'• feet from'..: � the Northwest corner of said Eagie'Farms Inc also bean on the South 11te •r ,g. r of Utility Road; _ _ • ' THENCE: ijpr•}h OF3 deg. 41 min. OO;see: East, with the. South line ofsaid ' I-Itillty Road, a distanC�* ot. 66d. I16 `feet ta'a f/2 incFi' iron rod at ;the • beginning of a curve to right `ha�9ng a Radius of 270.00) feat! } THENCEe Southeasterly with the,South�line of said Uttlity .Road, and 'with said curve, having a central angle of 04 deg. 92 min.;41 sec.', a chord�,of " South 88 deg. 57M1 Min. 40.seq: fast 22.20 feet, and an .arc distance of 22.20 . fast to a IE2 inch irorr.rod faw cornerf • THENCE: South 01 deg. 06^min. 46 set. East, a distance of 152.08 feet'to� a 1/[ inch iron rod f•�r cornarp THENCE: South BB deg. 41 mina QO sec. -West, a distance of 622.29 fast to a 1/2 inch iron rod on the East fine of said Interstate Highway No. 351 THENCEr"North Ol deg. Oli min. 4B aec. West, with the East line of said '' Highway, a•di4tanc♦ of {:S3.0a:-feet to the POINT OF 8E$INNINO contaifting. 1.186 acres of land. • NUW THEREFORE, KNOW ALL�MEN 'BV{�iTHESE' PRESENTS: That, We, Prentice R. Preston and Jerry Jenkins do hareby_Adopt'this plat, designating thr herein described property as Lots 1 thru 4, Btock� One, as Utility Park, an Addicic»T i;o the Eounty of Denton, Denton Cor.rnty, Texas. and d hereby deuitata to the,.puGlic use forever the street and. easements as wrt. �.c.c.•/ /L- /..,...�- �/ Prentice ii. Preston cf Jerry Jenkt s , STATE OF TEXAS X COUNTY OF DENTON X Nefore me,y the undersigned, a,NEitary'Public i�n arid �` for?,„said �'tounty�`�and. state, on this day personally appeared Prentice R. Preston and Jerry lenbins, known to ore to be the persons whose name is subscribed to the for�n�inn instrument, and acknowledged to me .that he executed thr same for the purpose and considerations therein expressed. r;TVEN UNGL-R MY HAND AND SEAL OF UFFICE ah, �,�C,�, Den+on County,-�.•I'e,rkrsr/, tlric�; day �t �. /,� , 1y86 A.11. . .� ������,,� NARY JO STOVER �., ;, �� ' s� _ '_.--------- � Notary Public � � i hIOTARY PUFiI_ I C : n and for p}yCanmisslon Expires March 31,1969 ! ) � DENTUN COUNTY, TEXAS ��' \/ ��'�, � i�� �• . ., SIIhVE.YUfirB GERT71-ICATEc �;/� 11•,1;•i''�, KNOW ALL MEN 8V THESE FRE3ENTS: That, I, Joy C. Oreen, Registered Public Surveyor No. 1%'!7, Ho hereby .=ertify that I, prepared the above `and foregoing cos„ an actual and accurate survey of hhe land and that the iron rods shown were placed under my personal supervision inaccordanca with the ordinarn.es of the City of ��er, Dan on County, Texas. � een. � R: P'. S. -HO: 179Tr--- �*r VJ•• - to*` " JOY.C. GREEN ""I ' Approved by thesF+l ty Council, City of San r�••••••••••••••• •t••• � � �JY •�� �, ,r 1797 a •OQ• i Denton Countyf exas, � , 7986 B� r°,nce�•�.{ /C :•SU4tJ �,I .. 1 `. MAYOR CITY^OF AMBER .IB-G--86 � _ _ __ ___ _ _ TON COUNTY'�PLAT DEPT, � i -,I ;,' ATT 5Z•Q .ICITV~SECRE A P.O. BOX.IZA9 ' " (�) t . , � R!� ,-_ Denton;• Texas • 76201 '� �' <` , This i§ t�Aa'"certY,lj[r, that PY/rnt4dr R.•; PYsiton.' and•�.'.Ierry. Jenkins,',`s�the "'�' subdfviders .,of , .Utility , Pifk, ,; ht+ve coMplled `with all the �on�itions necessary, as provided bylaw,- yin subdividing _.tltie• "above -and. , foregotrig • property. �, CERTIFY TO BY�THE- COMMiSS,IONERS COURT�OF• DENTON COI.tNTY, `TEXAS THI8 DAY.:',OF , 1986 A.D. ,� •, � �:. ::. .� COUNTY JUDC3E' `'vuT APPnaY AND A CCEPfE ' 1 ; -• PlhPO5E9 iNi3 p//j�fOAYO E7AINTE�IdCE ' CCrMtl63 9C0 � iI IV l / C U '18e.d]_ `. at ,, 1' • N PA'NV TNC'' ... NOTICE OF PUBLIC HEARING ON CONTEMPLATED ANNEXATION NOTICE IS HEREBY GIVEN TO ALL INTERESTED PERSONS THAT$ The City of Sanger, Texas, proposes to institute annexation proceedings to alter the boundary limits of said City to add the following described territory to the corporate limits of the City of Sanger, to -wit: Being all that certain tract or parcel of land situated in the Rueben Bebee Survey, Abstract No. 29, Denton County, Texas, being 1.486 acre tract of land in the Utility Park Subdivision Lots 1, 2, and 3, the subject tract being located on Interstate 35 and Utility Road. lst Public Hearing will be held by and before the City Council of the City of Sanger, Texas on the 19th day of August, 1996, at 7*00 o'clock P.M. in the City Council Chambers of the Municipal Building of the City of Sanger, Texas, 201 Bolivar, for all persons interested in the above proposed annexation. At said time and place all such persons shall have the right to appear and be heard. Of all said matters and things, all persons interested in the things and matters herein mentioned, will take notice. Rosalie Chavez City Secretary f " 5 BRUCE ISAACKS CRIMINAL DISTRICT ATTORNEY Carmen Rivera -Worley, Assistant District Attorney Robert Schell, Assistant District Attorney Civil Division 319 West Oak Denton, Texas 76201 August 6,1996 Honorable Net Armstrong City of Sanger 201 Bolivar Street Sanger, Texas 76266 Re: Interlocal Cooperation Agreement -Fire Dear Ms.Armstrong: (817) 565-8660 (800) 346-3189 Metro (214) 4344925 Fax (817) 383-0988 Enclosed please find the fiscal year 1996-97 Interlocal Agreement for Fire Protection Services between Denton County and the City of Sanger Fire Department. Please obtain the appropriate signatures on the enclosed agreements and then return both to our office so that they may be placed on the next Commissioners Court Agenda. An original will be returned to you for your files. Thank you for your assistance in this matter and if you have any questions or concerns about the enclosed, please feel free to give me a call. Lori Bowers, Legal Assistant /lb Encls. THE STATE OF TEXAS ) COUNTY OF DENTON ) INTERLOCAL COOPERATION AGREEMENT FIRE PROTECTION SERVICES THIS AGREEMENT is made and entered into this day of, 1996, by and between DENTON COUNTY, a political subdivision of the State of Texas, hereinafter referred to as "COUNTY" and the CITY OF SANGER ", a municipal corporation located in Denton COUNTY, Texas, hereinafter referred to as "CITY." WHEREAS, COUNTY is a duly organized political subdivision of the State of Texas engaged in the administration of C OVNTY government and related services for the benefit of the citizens of Denton COUNTY; and WHEREAS, CITY is a municipal corporation, duly organized and operatI ng under the laws of the State of Texas and is engaged in the provision of fire protection service and related services for the benefit of the citizens of Denton COUNTY; and WHEREAS, CITY is the owner and operator of certain fire protection vehicles and other equipment designed for the extinguishing of fire and prevention of damage to property and injury to persons from fire and has in its employ trained personnel whose duties are related to the use of such vehicles and equipment; and WHEREAS, COUNTY and CITY mutually desire to be subject to the provisions of V.T.C.A. Government Code, Chapter 191, the BANGER FIRE CONTRACT 1996-97 Interlocal Cooperative Act and Sections 352.001 and 352.004 Local Government Code and contract pursuant thereto; NOW, THEREFORE, COUNTY AND CITY, for the mutual consideration hereinafter stated, agree as follows: I. The effective date of this agreement shall be the 1st, day of October, 1996. The term of this agreement shall be for the period of October 1, 1996 to and through September 30, 1997. II. Services to be rendered hereunder by CITY are fire protection services normally rendered within the CITY Fire Department as hereinafter defined, to citizens of COUNTY, to wit: A. Availability and provision of emergency fire prevention, extinguishment, safety and rescue services within the agreed or specified territory or jurisdiction of the CITY Fire Department; said services to be rendered as described herein by said Department in all unincorporated areas within the above referenced operating territory or jurisdiction of such Department, the referenced services as set out herein are rendered by said Department in consideration of the basic funding referenced elsewhere herein and the per -call fee set out elsewhere herein, for the common good and benefit and to serve the public convenience and necessity of the citizens of Denton COUNTY who are not otherwise protected with respect to fire prevention, extinguishment, safety, and rescue services. -- B. The CITY Fire Department shall respond to requests for fire protection services made within COUNTY as set out in Exhibit 00 BANGER FIRE CONTRACT 1996-97 `�' 0 0 2 "A" attached hereto designated area 23 and incorporated by reference. C. The COUNTY agrees that in the event a fire in the CITY's unincorporated designated area which the CITY considers to be of incendiary nature and upon request by the CITY, the COUNTY Fire Marshal will dispatch investigation personnel to the fire scene within a response time sufficient to legally maintain and protect all evidence of said fire and will conduct all appropriate investigation and prosecution of arsonists. D. It is further agreed that the CITY shall not be responsible for investigations of suspected incendiary fires in rural area, but shall cooperate with the COUNTY Fire Marshal in immediately relating all pertinent information possible to the investigatorns). E. It is further agreed that the COUNTY Fire Marshal may assist in the conduct of appropriate investigations of a fire which the CITY considers to be of incendiary nature in the CITY's incorporated designated area upon request by the CITY. F. It is further agreed that the CITY shall submit monthly statements on the Texas Fire Incident Reporting System's standardized forms to the Denton COUNTY Fire Marshal, 110 West Hickory, Denton, Texas 76201. This form will serve as the billing statement to the COUNTY for reimbursement of calls made in the unincorporated designated area. G. It is further agreed that Denton COUNTY Fire Marshal shall provide the forms upon request from the CITY. BANGER FIRE CONTRACT 1996-97 3 H. It is recognized that the officers and employees of CITY's Fire Department have duties and responsibilities which include the renon of fire protection services, and it shall be the responsibility and within the sole discretion of the officers and employees of said Fire Department to determine priorities in the dispatching and use of such equipment and personnel, and the judgment of any such officer or employee as to any such matter shall be the final determination. The COUNTY shall designate the COUNTY Judge to act on behalf of COUNTY and to serve as "Liaison Officer" between COUNTY and CITY. The COUNTY Judge or his designated substitute shall insure the performance of all duties and obligations of COUNTY herein stated, devote sufficient time and attention to the execution of said duties on behalf of COUNTY in full compliance with the terms and conditions of this agreement and provide supervision of COUNTY'S employees, agents, contractors, sub -contractors and/or laborers, if any, in the furtherance of the purposes, terms and conditions of this agreement for the mutual benefit of COUNTY and CITY. IV. CITY shall ensure the performance of all duties and obligations of CITY as hereinafter stated, devote sufficient time and attention to the execution of said duties on behalf of CITY in full compliance with the terms and conditions of this agreement and shall provide immediate and direct supervision of the CITY employees, agents, contractors, sub -contractors and/or laborers, BANGER FIRE CONTRACT 1996-97 4 if any, in the furtherance of the purposes, terms and conditions of this agreement for the mutual benefit of CITY and COMM, V. For the services hereinabove stated, COUNTY agrees to pay to CITY for the full performance of this agreement the sum of FIVE THOUSAND DOLLARS ($5,000.00) upon execution of this agreement and the sum of ONE HUNDRED TWENTY-FIVE DOLLARS ($125.00) per fire call in the designated unincorporated areas of Denton COUNTY, Texas. No payment will be made for service provided outside the service district whether by mutual aid agreement or otherwise. C I TY understands and agrees that payment by COUNTY tothe CITY shall be made in accordance with the normal and customary processes and business procedures of COUNTY, and in conformance with applicable state law. COUNTY agrees to provide to CITY an STX 800 Mhz radio for the use of CITY in carrying out the terms of this contract. This radio will remain the property of the COUNTY and will be returned on termination of this agreement. COUNTY will bear the risk of loss or destruction and make necessary repairs so long as CITY uses the property in a reasonable manner for the purposes of this contact. COUNTY reserves the right to reclaim the property at any time for any reason. It is agreed by COUNTY and CITY that the radio was provided for in previous contracts between COUNTY and CITY. No agreement has been made for an additional radio. BANGER FIRE CONTRACT 1996-97 5 VI. COUNTY agrees to and accepts full responsibility for the acts, negligence, and/or omissions of all COUNTY'0 officers, employees, and agents while with in its COUNTY limits. VII. COUNTY and CITY understand and agree that liability under this contract is governed by V.T.C.A. Government Code Chapter 791 and V.T.C.A. Local Government Code Section 352.001 and 352.004. This agreement is made in contemplation of the applicability of these laws to the agreement. Insofar as legally possible COUNTY and CITY agree to be bound by the above mentioned statutes as they exist as of the date of this agreement. In the event of any default in any of the covenants herein contained, this agreement may be forfeited and terminated at eIther party's discretion if such default continues for a period of ten (10) days after notice to the other party in writing of such default and intention to declare this agreement terminated. Unless the default is cured as aforesaid, this agreement shall terminate as if that were the day originally fixed herein for the expiration of the agreement. IX. This agreement may be terminated any time, by either party giving sixty (60) days advance written notice to the other party. In the event of such termination by either party, CITY shall be compensated pro rata for all services performed to termination date, together with reimbursable expenses then due and as BANGER FIRE CONTRACT 1996-97 t� authorized by this agreement. In the event of such termination, should CITY be overcompensated on a pro rata basis for all services performed to termination date, and/or be overcompensated reimbursable expenses as authorized by this Agreement, then COUNTY shall be reimbursed pro rata for all such overcompensation. Acceptance of such reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this agreement. X. The fact that COUNTY and CITY accept certain responsibilities relating to the rendition of fire protection services under this agreement as a part of their responsibility for providing protection for the public health makes it imperative that the performance of these vital services be recognized as a governmental function and that the doctrine of governmental immunity shall be and it is hereby invoked to the extent possible under the law. Neither CITY nor COUNTY waives nor shall be deemed hereby to waive, any immunity or defense that would otherwise be available to it against claims arising from the exercise of government powers and functions. XI. This agreement represents the entire and integrated agreement between CITY and COUNTY and supersedes all prior negotiations, representations and/or agreements, either written or oral. This agreement may be amended only by written instrument signed by both CITY and COUNTY. BANGER FIRE CONTRACT 1996-97 "' U � U 7 XII. This agreement and any of its terms and provision, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. XIII. In the event that any portion of this agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. XIV. The undersigned officer and/or agents of the parties hereto are the property authorized officials and have the necessary authority to execute this agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and are now in full force and effect. XV. Acceptance of this contract constitutes approval of the service area set out in exhibit "A" attached hereto. BANGER FIRE CONTRACT 1996-97 8 EXECUTED in duplicate originals, 1996. COUNTY DENTON COUNTY, TEXAS 110 WEST HICKORY DENTON, TEXAS 76201 Jeff Moseley Denton COUNTY Judge Acting on behalf of and by the authority of DENTON COUNTY Commissioners Court of Denton COUNTY, Texas. ATTEST: BY: Tim Hodges Denton COUNTY Clerk APPROVED AS TO FORM: Assistant District Attorney APPROVED AS TO CONTENT: Denton COUNTY Fire Marshal this the day of CITY CITY OF SANGER 201 BOLIVAR STREET 5ANGER, TEXAS 76266 By _ Title Acting on behalf of and by the authority of the THE CITY OF SANGER ATTEST: BY: Secretary APPROVED AS TO CONTENT: Fire Chief BANGER FIRE CONTRACT 1996-97 9 Texas Department of Transportation P.O. BOX 3067 • DALLAS, TEXAS 75221-3067 • (214) 320-6100 2624 W. Prairie, Denton, Texas 76201 July 3, 1996 Control: 0195-02 Highway: IH 35 Limits: At Bolivar County: Denton Larry Keesler PO Box 578 St. in Sanger Sanger, TX 76266 Re: Landscape Cost Sharing Program Dear Mr. Keesler: Our office has received notification from the Sanger Beautification Board of your city's desire to landscape the area around the Pedestrian Overpass. Please find the enclosed application to the State's Landscape Cost Sharing Program in which the State offers assistance to qualified applicants for Pedestrian Landscape Projects. If you have any questions please contact Barry Heard at (817) 387-1414. Sincerely, and P. Elsom III, P.E. Area Engineer An Equal Opportunity Employer :f INTRODUCTION: The State Highway and Public Transportation Commission (the Commission) recognizes that an aesthetically pleasing right of way is an important asset to our state highway system. The Commission has actively supported sound landscape beautification of the right of way and encourages joint beautification projects. They feel effective highway beautification occurs when the local community is involved. To promote the joint beautification of our highway system, the Commission has created the Landscape Cast Sharing Program. This brochure has been prepared to inform you of the Program and assist you in determining if the Program would be beneficial to your community. AUTHORIZATION: In February, 1989, the Commission established the Landscape Cost Sharing Program and set aside state funds which would be used to share in the cost of joint beautification projects throughout Texas. The Regulations were published in the November 15, 1988 issue of the Texas Register and became new Sections 25.301- 25.309 of Tide 43, Texas Administrative Code. These Regulations are attached within this brochure for your information. As the Regulations potential Cost Sharing Regulations. However, language to read, we ha Regulations in a quests represent administrative law each Program project must be governed by these as Administrative Code is not the easiest ve restated the main items within the on and answer format. WHICH ROUTES ARE ELIGIBLE? Rouses must be on the desigrtaied permanent state highway system under the jurisdiction of the State Department of lYighways artd Public Transportation; % it cannot be a city street or county road). Appropriate examples could include Interstate Highways, US Highways, State Highways, State Spurs, State Loops, Farm -to -Market and Ranch -to Market Roads, Business Routes, Recreational Roads, etc. Caution!, The recent Metropolitan Highway Program allows the Department to upgrade routes within urban areas without including the route as a permanent part of the designated State Highway system. Metropolitan Highways are not eligible for work under the Cost Sharing Program. 1 WHICH ROUTES ARE ELIGIBLE? (conlirrued) Another Caution! The Park Road system represents a special case in which some Park Roads are under the jurisdiction of our Department, while others are under the jurisdiction of the local park. Park Roads under the jurisdiction of the local park are also not eligible for work under the Cost Sharing Program. The best advice available if you are questioning whether a particular route is on the State Highway System, is to contact your local State Department of Highways District Office. They should be able to clarify this situation and prevent you from spending unnecessary time trying to develop a project for a Location not on our highway system. Naturally, just being on the State Highway System does not automatically qualify a particular route as a potential site for work under the Cost .Sharing Program. The route must meet the following requirements as well: ■ Frdure Construction: The route should not be scheduled for future highway construction which would destroy or alter the proposed landscape development. The department must retain the right to make necessary highway improvements to the State Highway system which might preclude some locations from work under this Program. Check with your local Department District ■ Usable Area and Site Conditions: Each site must meet reasonable requirements relating to the area available to perform landscape improvements. Generally, we need a minimum clear distance of 15 feet from the edge of the travelway to the nearest shrub, and 30 feet from the edge of the travelway to the nearest tree whose mature caliper will be 4" or greater. Planting operations should not be placed within the flow line of drainage channels. Planting operations should also be kept from areas which have existing overhead or underground utilities which would conflict with the planting plan. These restrictions are necessary to protect the safety of the travelling public by providing a recovery area for vehicles leaving the paved surface. They are also necessary to prevent plant material from being removed when necessary improvement to drainage channels or utility construction occurs. It's very irnportcrrd to discuss the prrrlrased site with your Local District 0Mce before spending time on a detailed desi�m. 'ra �u `KO IS AUTHORIZED I U PERFORM ACTUAL WORK ON STATE RIGM7' OP WAY? There are four groups who are authorized to perform actual work on State right of way under the Cost Sharing Program. (1) Contractors selected through the Department's low bid procedure. (2) City Forces (employees of local cities, towns or villages) (3) Contractors selected through the City's low bid procedure. (4) State Forces (employees of the State Department of .,Highways and Public Transportation) Private citizens and members of local civic associations, businesses or private developers are not permitted to perform work on State right-of-way under the Cost Sharing J Program. WHO SHOULD SUBMIT THE PROPOSAL? - The answer to this question depends upon the location of d e.proposed project. ■ I f the proposed project is within the current city limits, the group initiating the project must have the City submit the proposal to the Department. Iflinitiated.by a local developer, business .or civic association, it will be your responsibility to coordinate with the City as necessary..to gain City support and submittal of the proposed project.,, ■ If the proposed proj ect. is outside the current city limits, the Diepariment will accept proposals directly firom deyetopers,l private businesses or civic associations. ■ A single coordinating entity must be established for. those projects supported by multiple donors. The coordinating entity must coordinate the efforts of all other donors. (The coordinating entity must be the local City if the project is within the City limits). 3 MAT TYPE OF SUPPORT IS AVAILABLE FROM THE DEPARTMENT? The answer to this question depends upon if the project design is classified as a Highway Landscape Project or a Pedestrian Landscape Project by the Department. Highway Landscape Projects are those sites which after installation, give the visual impression of belonging to the highway route, rather than being extension of adjacent private property. Examples of Highway Landscaping sites include major Interstate Highway interchanges or other routes where ample right of way is present. Normally, the.projects include native and naturalized trees, shrubs and wildflowers. They may.also include drip or bubbler irrigation systems, earth berms, and, on a Limited basis, retaining walls and concrete pavers :to reduce maintenance -intensive areas.. An example of a typical Highway. Ap Landscape project is shown on 'FIGURE 1. Pedestrian Landscape Projects, on the other hand, give the visual impression of being an extension to adjacent private or public property outside the highway. corridor. They also could include facilities which encourage pedestrian use such as walkways, historic or specialized lighting systems, benches, trash receptacles, etc. Example's of Pedestrian Landscape Projects are shown on FIGURE 2 and FIGURE 3. The Department will normally provide greater support to a Highway Landscape Project than to a PedestriaA -Landscape Project. On Highway Landscape Projects, we will evaluate sharing the total cost of the project on an equal basis. The total cost may include` the'' fair market value of the donor's preparation of the Project Design Plan and the fair market value of project maintenance and establishment activities by the City for a period of 24 consecutive months. We will evaluate constructing the project through a contract administered by the Department, or we will purchase'`material and furnish .the material, -tot the donor for. installation. `(Refer to the top of Page13 for Donors authorized to.perform work on state right of way.) While we will evaluate participating in Pedestrian Landscape Projects, the primary responsibility for these projects will remain with local cities who receive the primary benefit. n WHAT TYPE OF SUPPORT FROM THE DEPARTMENT IS AVAILAIMLE7 (continued) In a Pedestrian Landscape Project, tfie City has sole responsibility for preparing the project design plan and for all maintenance activities. We cannot share in the cost of these activities and cannot include the fair market value of the design plan or maintenance activities as a contribution item from the City. On a Pedestrian Landscape Project, the Deparineent can furnish material only at a value up to 500 of the cost of the project (not including the project design plan and maintenance costs). We cannot, however, obligate State funds in excess of the final acceptable contribution value available from the City. Example: If the final negotiated value of installing 100 trees, 50 shrubs and irrigation system components by the City on a Pedestrian Landscape Project is set at $25,000, we cannot obligate State funds greater than $25,000. These funds would be used to purchase the trees, shrubs and irrigation system components which would then be furnished to the City for installation. If the cost of the required material exceeds $25,000, the City must agree to purchase the remaining material. Important: The Department cannot perform any work on a Pedestrian Landscape Project through a Departmental construction contract. We are limited to furnishing material only. ARE THERE ANY PROHIBITED DESIGN lEATURES? Yes. Regardless of whether the project is classified as a Highway Landscape Project or a Pedestrian Landscape Project, the following items cannot be included within a Cost Sharing Program prof ect ■ Designs which require an intensive maintenance commitment to insure success. Examples include seasonal color flower beds, large groundcover areas, rose gardens, etc. ■ Permanent signage which identify local geographic regions, places or names. Examples include"Welcome to " signage, plaques commemorating civic club support, dedication markers, etc. 5 ARE THERE ANY PROHIBITED DESIGN FEATURES? (continued) ■ Flagpoles or pennant poles. ■ Statues or other art work. ■ Fountains or other water features. ■ Full -width or "lawn -type" irrigation systems. Only irrigation systems which are designed to provide water to tree and shrub groups are permitted. Contact your Dislrid O,,�Qe to discuss any design features which appear to be in question. WHAT ABOUT SPECIALTY ITEMS SUCH AS LIGHTS, BENCHES AND TRASH RECEPTACLES? - The Department will evaluate,permfitting these items on the right-of-way for Pedestrian Landscape projects as they are often important design elements'. The City, however, must accept full responsibility for their cost, installation and maintenance. The Department cannot -participate by furnishing these items and cannot accept the value of these items as a portion of the City's contribution. WHAT ABOUT MAINTENANCE? Each project installed tinder the Cost Sharing Program must include provisions for adegr�ate maintenance fora period of 24 months. Remember that the sponsoring City must accept full responsibility for all costs involved in maintaining a Pedestrian Landscape Project. The only exception to the -maintenance requirement involves a project which includes native wildflowers only. In these projects, maintenance is not always needed, and may be waived -by the Department. 6 HOW CAN STATE FUNDS BE USED? State funds can only be used through tite Department's competitive bid process. If the Department is to 'furnish material for the City to install and maintain, we must purchase material on'an "Open Market" basis. This process, which is coordinated by a separate State Agency (the State Purchasing and General Services Commission), solicits bids from vendors located both within and outside of Texas. The Department then.awards bids;on.a low•bid basis. If the Department is to .perform any work through a construction contract, we must conform to.the::Department's statewide highway "letting" process. This process advertises projects,.receives bids on.a monthly basis,.and awards`:contracts to the lowest bidder. Under the Cost Sharing Program, the Donor cannot install a project and request a check from the Department for 50°!0 of the total cast. ARE THERE MINIMUM COST REQUIREMENTS? Yes .. If the Department is requested to furnish material only, the minimum acceptable contribution firo n a donor must equal or exceed $?.,500.00. If the Department u requested to perforne any work through a construction -contract, the minimum contract estimate should equal or exceed $25;000.00. Donors ;should structure their proposal so that the amount'`of State=funds obligated, when matching a total "in -kind" (non -cash) contribution, or the total amount;'of cash&favailabl.e (when the State's obligation is combined to the.cash.contribution'from the Donor), equals or exceeds $25,000.00. It should be noted that the minimum contribution amounts may- be "in -kind" (non -cash) contributioris;,cash contributions, or=a combination of both. "In-kind".'(non-cash) contributions are discussed in the next section. WHAT ARE ACCEPTABLE CONTRIBUTIONS? Acceptable contributions from donors depend upon whether the project is a Highway Landscape or a Pedestrian Landscape Project. For Highway Landscape projects, the Department will evaluate accepting cash contributions and the fair -market values of the following "in -kind" (non -cash) contributions: ■ Design services ■ Acceptable material ■ Labor and equipment costs for installation activities ■ Labor and equipment costs for maintenance_,and establishment activities ` For accepting following ■ n Pedestrian Landscape Projects, .the Department will evaluate cash contributions and the fair -market value of the "in -kind" (non -cash) contributions: Labor and sponsoring equipment for installation activities by City' Acceptable material furnished by the sponsoring City HOW SHOULD I PLACE A VALUE ON "I1V--KIND" (NON -CASH) CONTRIBUTIONS? The best way to place values is to research and document the current market price of compatible work.' For the Department to accept the proposed contribution value, it must be reasonable and compatible with local Wr'3C1A ra}-o� ,�.,�...�_ _, DO1141s shO�.�.Y document and itemize the method used to arrive at the ro . fair -market, non.cash value of recommended contribuhion items. p pied Note! For Highway landscape projects, the maximum design fees are stipulated within the regulations. For projects whose material, installation and maintenance costs are up to $200,000, the maximum design fee is 8.5%. For projects whose material,, installation and maintenance costs exceed $200,000, the maximum design fee is 7.5%. 0 AM I REQUIRED TO PROVIDE A G4SH CONTRIBUTION? Not always. Many projects are authorized which involve l'in- kind" (non cash) contributions only,. i. The Department will evaluate "matching" the total acceptable value of your "in -kind" (non-cash),contributions. These could include the fair market values of labor and equipment to install and maintain plant material, as well as the fair market value of furnishing the project design plan for a Highway Landscape project, If, by matching your total "in -kind" contribution value, there is enough cash for the Department to perform the work you are requesting, (i.e. purchase of material or installation activities through the Department's construction contract process), a cash contribution is not required. Example: The Donor's proposal requests that the Department purchase trees, shrubs and wildflower seed. The plant material is to be c furnished to the City who will provide for the installation and the subsequent 2-year c maintenance. The City will also provide the C project design plan. P+• ev L The City proposes a value of $1,500 for the project design plan, $5,00.04for,plant material installation activities and $5,000 for the 2-year maintenance activities. The C City's total contribution is $11,500. u. e The City's estimate of cost for the 3 trees, shrubs and wildflower seed is $11,500. ,_ U) If the Department matches the City's y� total contribution of $11,500 with an equal amount of State funds, sufficient cash is available to purchase the material, and no > additional cash is required from the Donor. AM I REQUIRED TO PROVIDE A CASH CONTRIBUTION? (continued) If, however, by matching your total "in -kind" contribution value, there is not enough cash for the Department to perform the work you are requesting, (i.e. purchase of material or installation activities through the Department's construction contract process), a cash contribution equal to one-half of the cash shortfall will be required. Example: The Donor's proposal requests that the Department purchase trees, shrubs and wildflower seed. The plant material is to be furnished to the City who will provide for the installation and the subsequent 2-year maintenance. The City will also provide the project design plan. The City proposes a value of $1,500 for the project design plan, $5,000 for plant material installation activities and $5,000 for the 2-year maintenance activities. The City's total contribution is $11,500, The City's estimate of cost for the trees, shrubs and wildflower seed is $14,500, If the Department matches the City's total contribution of $11,500 with State funds, there is now a cash shortfall of 3 000. The Department and the Donor must share in the cash shortfall on a 50/50 basis; each party will provide an additional $1,500, The revised total Donor contribution toward the project is now $13,000, of which $11,500 are non -cash contributions. The revised Department share of the project is $13,000 which when combined with. the cash contribution of $1,500 available from the Donor, satisfies the need for cash funds in the amount of $14,500. c O The Department will always evaluate potential Cost Sfuiring Program projects to determine if there will be suQicient casli to perform the work requested liy the Donor. 10 WHAT HAPPENS M PROJECT COSTS OVERRUN OR UNDERRUN THE ESTIMATE? We recognize that an estimate is just that, our collective best "guess" of anticipated expenditures based upon past history, professional judgement, current prices', etc. We recognize that although estimates are prepared using the latest figures available, sometimes costs will differ from the original estimate. However, the Department rs prohibited by State Law firom extending the credit of the State of Texas. This condition would exist when the amount of cash in the Department's escrow account for this project is insufficient to cover project expenditures. Donors should also understand that the Department is ultimately responsible for the long-term maintenance of the project, beyond the initial 24-month maintenance assistance provided by the Donor. This represents a significant expenditure by the Department. To . satisfy these requirements, actual project overruns or underruns must be handled by the Department as follows: ■ Projects with Donor Non -Cash Contributions Only: Overrun: The Department may reject any or all bids received and reduce the scope of work to be performed (by reducing the quantity of material or by revising the Project Design Plan). Underrun: The Department will recommend award of the bid or bids. No cash refunds will be made to the Donor. ■ Projects Which Include Donor Cash Contributions: Overrun up to and Including I1°1o: The Department will provide all funds necessary to satisfy this overrun. Overrun F.mceeding 1019/ce The Donor and the Department will share in the overrun on a pro -rota (cash) percentage basis. The Donor's pro-rata (cash) percentage basis equals the Donor's cash contribution amount divided by the sum of the Department's and Donor's cash contributions, times 100. Underrun: Any excess cash funds remaining will be placed in to the Department's escrow account. The Department cannot provide a refund to the Donor. These funds will be used to offset some of the Department's long-term maintenance costs required on the project. WHAT TYPE OF AGREEMENT WILL BE REQUIRED? The Agreement which is prepared by the Department after our negotiations have been completed, will be specific to each project, and document the type and value of each party's responsibility within the Project.• Two sample Agreements are included in this brochure. One Agreement illustrates a project in which the Department furnishes material to the Donor and constructs a portion of the Project. The other Agreement illustrates a project in which the Department furnishes material only for the Donor's installation. As you will note, there are several required Agreement provisions which must be placed within each Cost Sharing Program project, beyond the project -specific responsibilities. These include: ■ Indemnification ■ Disputes ■ Amendments ■ Successors and Assigns ■ Remedies ■ Insurance (If the City omits Contractor performs any work on State right of way) ■ Delinquent Tax Certification (Required if the Agreement is with a Corporation) HOW LONG DOES TI' TAKE 7t0 BEGIN CONSTRUCTION ON A COST SHARING PROGRAM PROJECT? This is a difficult question to answer because it involves review and negotiation times whichvary for each project. Regardless of whether the project is a Highway Landscape or a Pedestrian Landscape project,, each individual project must be authorized by our Commission. 1 2 V HOW LONG .DOES IT TAKE TO BEGIN CONSTRUCTION ON A COST SHARING PROGRAM PROJECT? (continued) Before presenting the project to the Comlit ission'for approval, however, the Department and the Donor must have negotiated the project to the extent that all responsibilities and costs are documented, and the Donor has accepted the draft Agreement. The time to complete this process varies with the complexity of the project. We must have tlu' Donor's c�nncurrence in writing that the Agreement is acceptable before we present the project to the Commission for approval. Once the Commission has approved the project, the final Agreement will be sent to the donor for signature and returned to the Department for signature. We cannot release purchase requisitions or schedule a project for a construction letting until the Agreement has been signed by both parties. For planning purposes, you approximately 4 months from the released by the Department until should recognize that it takes time purchasing requisitions are material delivery occurs. It should also be recognized specifications and estimates for completed approximately 5 months received. Generally, the best time to' the cooler fall, winter or early normally planted during the fall. inal that fplans, a construction project must be before the date bids are to be plant trees and shrubs is during spring months. Wildflowers are If you factor these time frames into your planning, the Department will be better able to insure the Project is completed on time. WILL OUR GROUP RECEIVE SPECIAL RECOGNITION FOR PARTICII'ATIIVG? Yes. The Department will erect a temporary sign which identifies this project as a cooperative landscape project. sign is normally erected when work starts on a Project, and removed after all work (including maintenance) has been completed. 13 0 WILL. OUR GKOUP RECEIVE SPECIAL RECOGNITION I%OR PARTICIPATING? (canturued) It should be recognized that in projects which involve multiple donors, only the coordinating donor will be listed on the sign. Space limitations prohibit the Department from listing all Donors who have assisted in the project. An example of the sign erected by the Department is included as FIGURE 4. If you are interested i.n the Landscape Cost Sharing Program, contact the Department District Engineer responsible for the area in question to discuss possible project locations, design concepts and submittal responsibilities. The District will advise you on the acceptability of the proposed project location and design concept, and clarify who will be responsible for submitting the formal Application and coordinating your side of the project. Once these items nave been accomplished, the District Engineer will furnish you the Landscape Cost Sharing Program Applicaliort. The Application should be completed by the authorized representative of the local City, (or the private business, developer or civic association if the Project is outside the City limits and does not require City coordination). The Application should be completed -:�;::'—' �^ Please pay particular itemized breakdown of proposed Donor and costs. These activities and costs should spreadsheet format similar to those shown in this brochure. Byre; �1�►�p, and returned to �e ,��_ � Nw attention to the p�>Jfo� �R.w� State activities and o�-i iCtr be placed on a detailed \ on TABLE 1 and TABLE 2 Please insure the spreadsheet is su,,�iciently itemized to enable the Department to fully evaluate proposed casts and activities. "Lump Sum" estimates ( for example "Maintenance - 24 months - $5,000.00").should not be shown. The Department will be required to ask you for further documentation to support the proposed cost and this process could delay the / authorization of the Project. __________ � ���� 14 � 1 1 � ' I�J'(�(Z'R`� 2�x ���-� ���i�)t ��Ni�rJ , � K 71 z� � . IlOif' DO I APPLY? (continued) We look forward to working with you toward the approval and completion of a successful Landscape Cost Sharing Program project. If you have any questions, please contact the appropriate District office who.has responsibility for the project location. We have included a list .showing the mailing addresses and telephone numbers for each of our District Headquarters, and a map,of Texas showing each District's boundary. For general information about the Landscape Cost Sharing Program, you may also contact the Landscape Section of our Maintenance and Operations Division in Austin at the following address: Mr. Paul Northcutt Landscape Architect State Department of Highways and Public Transportation 11th and Brazos Austin, Texas 78701 15 State Department of Highways and Public Transportation Maintenance and Operations Division The Landscape Cost Sharing Program Sic 5.301 Purpose. The Landscape Cost Sharing Program allows private businesses, developers, civic organizations or cities an opportunity to support the aesthetic improvement of the state highway system by sharing the negotiated project development and project establishment cost of landscaping the state highway system. These sections set forth uniform guidelines and requirements to be used in administering the Landscape Cost Sharing Program. §25.302 Definitions. The following words and terms, when used in the sections under.this undesignated head, shall have the following meanings, unless the context clearly indicates- otherwise. Cash Contribution - A check provided by the city or the donor, payable to the State Department�of Highways,and Public Transportation, in the amount stipulated,within the agreement, if a cash contribution is a portion of the city's or,donor's responsibility. City - The local political entity including cities, towns and villages who request participation in the Landscape Cost Sharing Program. Commission - The State Highway and Public Transportation Commission. Contributor - The private business, developer or civic association who initiates and supports the city toward the successful completion of a project which is within the existing city limits. Department - The State Department of Highways and Public Transportation. Deputy Director - The deputy director, field operations, for the State Department of Highways and Public Transportation. District - One of the twenty-four districts of the department.having responsibility of administering in their area the Landscape Cost Sharing Program. iDistrict Engineer - The chief executive officer in charge of a district of the department. Donor - The private business, developer or civic organization who requests participation in the Landscape Cost Sharing Program outside the city limits of a city. Highway Landscaping - A project design intent which, in the opinion of the department, attempts to provide primarily for the installation of native, naturalized and adapted plant material within the project limits. Non -Cash Contributions - The agreed value of labor, equipment, material or design services furnished by the city,•and 17 s ,3 State Department of Highways and Public Transportation Maintenance and operations Division the agreed value of material and design services furnished by the donor in support of the project. Pedestrian Landscaping - A project design intent which, in the opinion of the department, requires the installation of elements oriented primarily to pedestrian usage, including but not limited to parking, curbs, sidewalks, brick or concrete pavers, disabled ramps, cycling or jogging trails, benches, trash receptacles or illumination. Project - The activities required to accomplish the project development for pedestrian -oriented projects within the existing city limits of cities, or the activities required to accomplish the project development and project establishment for highway Landscaping projects whether within or outside the existing city Limits of a city. Project Concept Plan - The preliminary sketches, drawings, details, estimates and specifications.as required by the department to illustrate the type of landscape development and Landscape establishment proposed by the city, the contributor the donor, and as required for the department to determine if proposed project is a highway landscaping project or a pedestrian -oriented project. Proect Design Plan - The final drawings, details, specifications and estimates, whether furnished by the city, or the the contributor, the donor or the department as ,may be .required by the department to fully control the work to be performed on the project. Project Development = The initial construction and installation of the landscape development items in accordance with the project design plan. Project Establishment -,The landscape maintenance activities performed as required to insure the viability, upkeep and continued effectiveness of the project. Supervising Landscape Architect - The supervising landscape architect of the Landscape Section of the Maintenance and Operations Division of the department responsible for administering final design control and negotiating the final amount of departmental participation under the Landscape Cost Sharing Program. Travelling Public - The users of the state highway system. §25.303 Participation in Landscape Cost Sharing•Program. Participation in Landscape Cost Sharing Program. In order to participate in the Landscape Cost Sharing Program, each project must meet the department's approval under general, site and design considerations. (1) General Considerations. Normally, work on right-of-way will be performed by state forces or by state highway contractors State Department of Highways and Public Transportation Maintenance and Operations Division selected and administered by the department. An exception will be granted to allow cities to perform work on state highway State right-of-way when considered appropriate.by the district engineer and approved by the deputy director. Cities, private businesses, developers and civic associations may, upon approval by the department, participate in the joint beautification of the existing state highway system subject to the following restrictions. (A) All projects in which any portion of the project limits is within the existing city limits of a city, must be submitted and coordinated by the city, whether initiated by the city, or by a contributor. (B).with the exception of departmental state forces or contractors selected and administered by the department, only cities may perform work on state-owned rights -of -way and then only within the existing city limits. If the project is determined by the department to be a highway -landscaping project, the department will evaluate accepting labor, equipment, materials, design services, and cash as the city's proposed contribution toward the proposed project. It shall be the city's responsibility to secure and coordinate materials, design services, cash and labor if the project is initiated by a contributor. If the project is determined by the department to be a pedestrian landscaping project, the department's participation will be limited to furnishing materials only for the city's installation. (C) Contributors may provide, through the city, cash, acceptable materials, and design plans only if any portion of the project exists within the existing city limits of a city. Donors may provide cash, acceptable materials, and design plans for a project which is outside the existing city limits of a city, provided the final department estimate for such project exceeds $25,000. (D) Unless waived by the department, all projects shall include, (i) provisions for adequate project maintenance for a period of two years; and department. (ii) exceed $25,000 if constructed by the (E) The cost of any previous work by the city, contributor or donor along state right-of-way shall not be included as a portion of the city's, contributor's or donor's contribution toward the proposed project. (F) For a project to be evaluated by the department for work under the Landscape Cost Sharing Program, the minimum value of acceptable non -cash contributions plus cash contributions if appropriate, as proposed by the city, contributor or donor must 19 State Department of Highways and Public Transportation Maintenance and Operations Division equal or exceed $21500. (G) Departmental funds available through the Landscape Cost Sharing Program may be utilized only through a competitive bidding process as follows. (i) If the department is to provide material to the city for the project, applicable statutes, existing regulations and procedures relating to the purchase of material using state funds shall apply. (ii) If the department is to provide for the construction of any portion of the project, existing statutes and .procedures relating to scheduling, processing and administering a highway improvement construction project through the department's construction highway letting process shall apply. (H) Projects must be coordinated by a single entity, although numerous entities may be supporting the city's, contributor's or donors efforts. (2) Site Conditions. For sites as proposed by the city, contributor or the donor to be approved by the department for work under the Landscape Cost.Sharing Program, the following site conditions must be met. The site: (A) must not be scheduled for future construction as defined within the department's approved 10-year Project 'Development Plan which would reasonably conflict with the activities proposed on the project. (B) must contain adequate right-of-way to reasonably permit planting and larids.caping operations according to the following minimum criteria: (1) contain sufficient right-of-way depth to reasonably permit planting and landscaping operations without conflicting with safety, geometric and maintenance considerations. (ii) not contain overhead or underground utilities, driveways, pavement, sidewalks, or required highway system fixtures including traffic signage or signalization which will reasonably preclude or conflict with the planting or Landscaping operations proposed under the project. (iii) not obstruct or interfere with existing drainage conditions along the site. (3) Design Considerations. For sites as proposed by the city, contributor or the donor to be approved by the department for work under the Landscape Cost Sharing Program, the following design considerations must be met. (A) The project design, as shown on the project concept plan, must be acceptable to the department. Unless otherwise approved by the department, the project design may not include the following design elements: State Department of Highways and Public Transportation Maintenance and Operations Division (i) plant material or fixtures which, in the opinion of the department, require an intensive level of continued establishment and maintenance in order to assure the effectiveness and function within the design; (ii) permanent signage which is intended to announce or establish the project's location or signify a particular geographic region or place; (iii) flagpoles or pennant poles, (iv) fountains or water features, and i (v) statuary, sculpture or other art objects. (B) The following items, if considered by the department as an acceptable element of the project design plan, may not be included as a contribution cost item by the city, contributor or the donor, and shall not be furnished or installed by the department; (i) benches and pedestrian seating, (ii) pedestrian or historic lighting or illumination systems; and (iii) trash or refuse receptacles. (C) The city or the donor must fully illustrate the recommended division of responsibilities as necessary for the department to evaluate the proposed manner of project implementation and establishment if applicable. The illustration of recommended project responsibilities shall include at a minimum the following terms: (1) preparing the project design plan, provided that the cost of providing the project design plan for a pedestrian landscape project shall be the sole responsibility of the city, and shall not be included as a portion of the city's contribution,toward the project; (ii) furnishing and installing required materials and , (iii) performing project establishment if required, provided that the cost of performing project establishment on a pedestrian landscaping project shall be the sole responsibility of the city and shall not be included as a portion of the city's contribution toward the project. (D) The city or the donor must fully itemize and document the proposed cash and non -cash support available to support the project. This itemization and documentation shall include at a minimum the following recommended items: if any; (1) amount of cash to be provided the department (ii) non -cash value of each individual item of material to be furnished by the city or the donor; (iii) cost of each individual item or material to be furnished by the department, and 21 State Department of Highways and Public Transportation Maintenance and Operations Division (iv) non -cash value of the project design plan if furnished by the city or the donor, provided the maximum acceptable non -cash value of furnishing the project design plan, based upon the total cost of the project, including project establishment for highway landscaping projects and excluding project establishment for pedestrian landscaping projects, shall not exceed 8.5% for projects up to and including $200,000, and 7.5% for projects greater than $200,000, §25.304 Amount of Departmental Participation. (a) Highway landscaping projects within the existing city limits of a city. The department, after approving the project under general, site and design considerations, will participate as follows: (1) If the project's design intent, as determined by the department, is to provide for highway landscaping along the existing state highway right-of-way, the department will participate in up to.50% of the total cost of the project including project establishment and preparation of the project design plan. (b) Pedestrian landscaping within the existing city limits of a city. The department after approving the project under general, site and design considerations will participate by furnishing material only up to but not exceeding 50% of the total cost of project development, excluding project establishment and the preparation of the project design plan. (c) Highway landscape projects outside the existing city limits of a city. The department, after approving the project under general, site and design considerations, will participate as follows: (1) If the project's design intent, as determined by the department is to provide highway landscaping along the existing state highway right-of-way, the department will participate in up to 50% of the total cost of project development, project establishment and project design costs. (d) Pedestrian landscaping projects outside the existing city limits of a city. Unless otherwise approved, the department will not participate in the cost of these`projects'under the Landscape Cost Sharing Program. §25.305 Application. An application for a proposed project must be submitted to the appropriate district engineer by; (1) the authorized representative of a city if any portion of the project is located within the city limits; or (2) the authorized representative of a private business,'developer or civic association if the project is located outside the city limits. 22 State Department of Highways and Public Transportation Maintenance and operations Division (b) The application shall be in the form prescribed by the deputy director and shall contain at a minimum the following information, (1) the date of application, (2) the name and complete mailing address of the city, private business, developer or civic association as appropriate; (3) the name of the authorized representative of the city, private business, developer or civic association, (4) the name, telephone number and complete mailing address of the contact person for the city, private business, developer or civic association; (5) the proposed highway section, as nearly as it can be described, the city, private business, developer or civic association is interested in developing under the Landscape Cost Sharing Program; (6) the project concept plan, containing sketches, drawings, estimates, specifications and descriptive text as may be required by the department to evaluate the project under required general, design and site considerations, to determine the proposed design intent, and to estimate the amount of department participation; and (7) a statement, chart or spreadsheet based on the project concept plan, which illustrates the recommended responsibilities of the department and the city, private business, developer or civic association. (this statement, chart or spreadsheet shall contain -fully itemized cost figures for each portion of the project as may be required for the department to evaluate the recommended fair -market values for acceptable material and services proposed by the city, private business, developer or civic association.) §25.306 Agreement. (a),If the proposed project as submitted pursuant to §25.305 of this Title (relating to Application) is approved by the commission, the city, or the authorized representative of the private business; developer, or civic association, as appropriate, shall enter into and execute a written agreement withpthe department providing participation in the program. Work on any phase of the project may not begin until the agreement is fully executed by both parties. (b) The agreement shall be in the form prescribed by the deputy director and shall contain at a minimum the following mutual terms of agreement. (1) The agreement becomes effective when finally executed by the department and shall terminate upon satisfactory completion of the work as stipulated within the agreement. (2) The project design plan, if furnished by the city, private business, developer or civic: association, shall consist of plans, sketches, drawings, notes, estimates and specifications furnished to the format and the time schedule as required by the department. (3) In the event of.disputes as to the party's obligations under the agreement, the department's decision shall be final and binding. (4) Any changes in time frame, character or, cost shall be enacted by written amendment. (5) The department and the city, private business, developer or civic association shall not assign or otherwise transfer its obligations under this agreement except with prior written consent of the other party. (6) Violation or breach of contract terms by the city or the donor shall be grounds for termination of the agreement by the department. (7) The city and its contractors, if any, shall to the extent provided by law, furnish Certificates of Insurance, guarantees of Self Insurance if appropriate, and indemnification as may be prescribed by the deputy director. (8) The city shall provide erect and maintain to the satisfaction of the department, any barricades, signs and traffic handling devices necessary to protect the safety of the travelling public while performing any work on the project. (9) The department's employees shall not accept any benefits, gifts or other favors from the local governmental entity, private business, developer or civic association under the agreement. §25.307 General Lting Conditions and Eligibility. Because of administrative, legislative and financial constraints, the Landscape Cost Sharing Program shall be subject to each of the following. (1) The department shall consider such factors as width of right-of-way, highway geometrics, traffic congestion, sight - distance and maintenance requirements in determining the acceptability and/or amount of departmental participation in any proposed project. (2) Signage for the Landscape Cost Sharing Program shall be the least expensive and most effective for each situation. (3) The department is generally prohibited by law from expending any funds, directly or indirectly, for the purpose of influencing the outcome of any election or the passage or defeat of any legislation. (4) Work under the Landscape Cost Sharing Program shall not be combined with any other landscape -related programs sponsored by the department. (5) If any actions are determined to be contrary to any legislative restrictions or any restrictions on the use of appropriated funds for political activities, the department shall have the right to take any and all necessary remedial actions, 24 including, but not limited to, the removal of the erected signs displaying the local governmental entity's or donor's name. §25.308 Modification/Termination of Agreement. The agreement as cited in §25,306 of this Title (relating to Agreement) may be modified in scope or altered in any other manner at the sole discretion of the department and'the commission. §25,309 Termination of the Program. The Landscape Cost Sharing Program may at any time and for any reason be terminated at the sole discretion of the department and the commission. i 25 J i He 18.311 Texas Department of Transportation Application For Landscape Cost Sharing Program (Date of Application) i (Name of Authorized Representative) (Title) (Address of Authorized Representative) (Phone Number) (Name, Address &Phone of Contact Person if Different from Above) Full Description of Proposed Project Location: Narriative description of support proposed by City; Private Business, Civic Association or Developer: (use continuation sheet if necessary) Page 1 of t E He 18.311 Narrative description of Department support being requested: (use continuation sheet if necessary) The Design Plan must be attached to this Application (unless waived) in order for the Department to process this Application. • The attached RECOMMENDED i3REAKDOWN OF STATE AND DONOR ACTIVITIES form must be completed and attached in order for the Department to process this Application. (Make additional copies as necessary.) If the Project is within the existing City Limits, the City must submit this Application and coordinate the Project even if initiated by a local business, civic association or private developer. (Authorized Signature) (Printed or Typed Name) Mait this Application and Design Plan to: TEXAS DEPARTMENT OF TRANSPORTATION Attention: Mailing Address: Page 2 of 3 0 o 0 o 0 w a> co m n" o w tr a Q V) U W H 0° o Q ~ w ~ry O W� �0 Z F' f—� U) O 0 Z 0 m 0 0 0 J w w i 0 W W Ix n IQ- LWL wa �0 co ZFU JZ ��-U gg Z? TF* V1 ►� � '� N w® O i- i- ?� M C9 o o T 1 J Q W Q �- LL W W o o Z w w A� W �Qa V Vl O O Q�(n U U L II II II LL Q w U � CY QQ N LL 0 = C M z a 0 � a Q _ (6 = w ° ou _ z= a a go 0 U uJ W « N 0 II QQ N :D File 18.311 IF `FOR DEARTMENTL'''USE::16 PA.0 W 4 4 . .. TO: • Division of Maintenance anu.Operations ATTN:' Landscape Section We have reviewed the Application, Project Design Plan, proposed activities and costs and recommend the Project as shown below: i1 Recommend. Recommend Recommend Rejection as Approval as Approval as Submitted Noted Below Noted Below t Comments: 4 MIMI Is NO WINE IIII IMF III III WIFE III MINIMUM= 11 Will III III END S V iOil (Authorized District Signature) ` (Printed Name) (Title) ' (Date) i i Page 4 of 4 1 COMPUTER POLICY The library provides public -access computers to promote computer literacy and to help satisfy the educational and informational needs of individuals in the community. Computers are available far recreational use when not needed for education or information. ELIGIBILITY 1. To operate a computer the patron must read the policies and procedures, sign an Acceptable Use Contract, and demonstrate ability to use the computer. An orientation session to acquaint the user with the equipment and software may be made by appointment. el . In addition to the above requirements, a patron under the age of 18 must also obtain the signature of a parent on the Gontr•act. CQNUITIANs OF USE 1. The user is fully responsible for equipment, materials and ao�tware provided by the library and will pay the cost of repair or replacement (plus shipping and handling) should any damage APcux•. This cast includes any fees of consultants needed to restore damaged files. Responsibility includes user software damaging library hardware. 2. Patrons who are using the computer for recreational activities must yield to those who need the computer for educational or information purposes. SOFTWARE 1. The Library will provide some software of general usefulness. 2. The user may bring his own compatible software for use on the microcomputer, understanding that the library bears no i•aapanaibility fax• lase ar damage to the software. User software mint fl�•at be inapaated by library staff before being used. S. The library will not be held liable for user copyright infr�.ngement. 1. The Library Director and Library Board will establish px•aaadurea for aQheduling, feea� and supplies that will make equitable access available within the limits of resources and the aeaurity of library equipment and systems software. 2 . A aatalag of available software will be provided. 3. A log of computer use and downtime will be kept. INTFiRNFT PQLICY T{1P Saaqar• Public Librax•y pravldes some access to the Internet to better meet the information and education needs of the Qiti2ena of Sanger. The Internet enables the Library to provide a depth and amount of information not available in its own collection. The Internet allows access to ideas, information and commentary from around the globe. Currently, however it is an unregulated medium. As such, while it offers access to a wealth of material that is personally, professionally, and culturally enriching, it also enables access to some material that may be affenai.ve� disturbing, and/or illegal. The Library cannot ` totally cantr•al ar monitor the vast amount of material accessible via the Internet. Individual users are responsible for their use of Internet resources. Parents have the right and responsibility dat,�r•mina and manitar their children's use of these resources. The Library will attempt to assist parents in this effort by using A filter• an data coming into the Library from the Internet. GpNUITIQHs pF USE OF THE INTERHET 1. Thy Lq.br•ar•y computer policies and procedures also apply to t,hase who are using the computer for access to the Internet. However, recreational use of the Internet is not available. 2 . The Library Director and Library Board will establish pr•acedur•es that will make the Internet available equitably to all Libr•ar•y patrons and use computer resources wisely. 3 . Users who fall to comply with Library policies and pr•ac�edur•es may lase their Internet privileges. PROCEDURES FOR PUBLIC USE OF COMPUTERS 1. Patrons will read the policies and slgn an Acceptable Use Contract before using the computer. A copy of library policies that apply to users will be given to each person when they sign a Contract. 2. Software available to the public is on the hard disk of the computer. CD ROMs are available at the circulation desk. �. Usa=•a wi7.l be x•eminded of the copyright law by a notice �iaa�• tha aamputer• table. SGHEUUI�E QF USE �.. Raaei•vatiana to use the microcomputer may be made up to Any wank i.n advance far up to 1 hour in 1/2 hour blocks. Reaar•vatiana will be accepted in person or by phone. If the user finda that no one is scheduled for the next time slot, he may s�A#7•kinua until. another user is scheduled. For users with special Hoods the librarian may give permission for more time. 2 . Scheduled appointments will be held for 10 minutes, after wha.ah time the slat may be given to someone else. If a user at,arta latat he still must atop at the originally scheduled end of his time. q : P�•Ap'�-#� u���•� may ai.gn up fai• time if it is available. 4. For library use, staff may reserve time according to the above policy. SUPPLIES AHD LIBRARY RESOURCES 1. The user must supplI his own blank disks. 2. Patrons may not store files on the herd disk (drive C) for longer than three days. The library is not responsible for data stored on the hard drive. 3. There is a charge of 10 cents per page for anything printed out. 4. The user will be responsible for any connect charges inc�ur•r•ed by use of the modem. �. Libr•ax•y staff is available for general assistance only when Hat, Headed at the circulation desk or for reference questions. IHTPRHFT PRAGEUURES 1. Iibr•ar•y staff will administer a password for Internet aAcaaa. This password will not be shared with the public. When a uaRi• wishes to begin an Internet session, a staff member will make khe connection. 2 data. . The I.ibr•ai�y staff will select and use a filter on incoming A. Inta2•nat use will be logged with other computer use. �#. Users are expected to obey all federal, state, and local �. Uaars may download files to their own disks after the disk has bean cM4haWlaed for• viruses by library staff. �# 1 3 6. Users may print material from the Internet for 10 cents per page. 7. Prohibited uses: 7.1 Uaera may not copy resources that are protected by copyright. The Sanger Public Library reserves the right to confiscate illegal copies that are created with our equipment. 7.2 Users may not access information without the effective consent of the owner or licensee of those resources. This act may be considered a misdemeanor crime under Te�►aa state law (SECTION 1. Title 7, Chapter 33, Section 7.O Uaer•a may not interfere with the operation of any computer. They may not alter, damage, or destroy data or computer programs. These acts may be considered a misdemeanor or felony crime under Texas state law ( SECTION 1. Title 7, Chapter 33, Section 33.02a). 7.�! User•a may not save or download files to the hard drive (drive C). 7.5 Acceaa to electronic mail is limited to library staff. 7.6 Users may not subscribe to listserves. ACCEPTABLE USE CONTRACT I have read the policies and procedures for use of the computers of the Sanger Public Library, and I agree tp uae thaae computers only in ways that are acceptable under thane policies. Signed i For Parente of Minors: I have read the policies and procedures for use of the compute�:•a of the Sanger Public Library, and I agree to be x•eapanaible fox• the way the computers are used by my child. Parent's signature Date DENCO AREA 9 - 1 - 1 DISTRICT 250 S. Stemmons, Suite 260, Lewisville, Texas 75067 Phone/TDD (214) 221=0911 FAX (214) 420=0709 TO: Participating Cities FM: Mike Pedigo, Executive Director DATE: August 7, 1996 RE: Fiscal year 1997 Financial Plan Enclosed is a copy of the Denco Area 9-1.1 District's Fiscal Year 1997 Financial Plan. The plan was approved by the district board of managers at its August 1, 1996 regular meeting. Section 772 of the Texas Health and Safety Code requires participating jurisdictions approve the district's budget each year. I request your council consider the enclosed plan prior to the end of September, 1996. A sample resolution is enclosed for your use, If you have any questions, please do not hesitate to call me at (214) 221-0911. Enclosure csf IF I OOoO6 RESOLUTION NO. Rob-96 A RESOLUTION APPROVING THE FISCAL YEAR 1997 FINANCIAL PLAN OF THE DENCO AREA 9-14 DISTRICT, PURSUANT TO THE TEXAS HEALTH AND SAFETY CODE, CHAPTER 772, AS AMENDED; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Council of the City of Sanger has been presented the Fiscal Year 1997 Financial Plan of the Denco Area 9.1.1 District for approval, in accordance with section 772.309 Texas Health and Safety Code, as amended; NOW, THEREFORE; THE COUNCIL OF THE CITY OF SANGER , TEXAS HEREBY RESOLVES: SECTION L That the City of Sanger hereby approves the financial plan. SECTION II. That this resolution shall become effective immediately from and after its passage. PASSED AND APPROVED. this 19th day of . August ATTEST: City Secretary 1996. City of Saner ,Texas. By: Mayor DENCO AREA 9 - 1 - 1 DISTRICT, 250 S. Stemmons, Suite 260, Lewisville, Texas 75067 Phone/TDD (214) 221-0911 FAX (214) 42M709 Dear Denco Area 9-1-1 District Customer: You will see as you review this year's budget that the Denco Area 944 District has wisely utilized the funds that you have entrusted it to provide not only for your flawless 9-1-1 system, but to plan for the future. This last year saw an upgrade to the switching network that was paid for from District funds and this coming year will see additional capital items addressed. Among those are a new administration and training center for the District, a rural addressing and GIS project, the continuation of emergency medical dispatch classes for members of the District, and improved training for the public and the vital employees that answer the 9-1-1 calls throughout the District. Please do not hesitate to contact any of your board members or the staff of Denco if you have any questions about this budget. We are proud to present you with this document that shows our, ability to continue to provide first class enhanced 944 to over 330,000 people at one of the lowest costs in the nation. A combination of planning and an excellent staff has made this possible. You will eventually be asked for approval of this budget by the governing body of your local government. Should you so desire, we can have board members or staff present at that meeting to answer any questions. Thank you for your time in reviewing this document and for the confidence that you display in the District's provision of services. We stand ready to serve you day in and day out for years to come. Sincerely, Chief George Mayor Qlive Stephens, ecretary i Denco Area 911 District Board of Managers Dr. Allen Groff, Chief Don Franklin DENCO AREA 9 - 1 - 1 DISTRICT 250 S. Stemmons, Suite 260, Lewisville, Texas 75067 Phone/TDD (214) 221-0911 FAX (214) 42M709 August 10 1996 Dear Participating Jurisdictions: The following Denco Area 9-1-1 District Fiscal Year 1997 Financial Plan was approved by the district's Board of Managers at its regular meeting this morning. Section 772, Texas Health and Safety Code, requires, in addition to board approval, the budget to be approved by the majority of participating cities and the county before it is effective. The budget is planned to become effective October 1, 1996. Please note that the enclosed budget includes a substantial increase in revenues and expenditures as compared to the current fiscal year's budget. The major increase in revenue will be from GTE's failure to bill the emergency service fee to some of its customers over the past four years. The legislation requires the billing and the district board has directed GTE to collect those fees. In addition, Denco will receive revenues for contractual services for the Denton County Commissioners Court for the completion of the rural addressing project. Expenditures are increased greatly because of the completion of the district's office and training facility and the replacement of PSAP equipment. The new facility is scheduled to be completed in December 1996. The budget affords for the furnishing of the facility with furniture and equipment required to provide training and support for district activities. The financial position of the Denco Area 9-1-1 District is positive. The district has forcasted its needs through fiscal year 2001 (Schedule 4) and is in a position to meet those needs with the current service fee rate. The three percent rate (capped at $0.27 for residential, $0.71 for business and $1.13 for PBX trunks) is the same the district began collecting in 1988. On behalf of the Denco Area 9-1-1 District Board of Managers, I request your governing body consider favorable approval of the district's fiscal year 1997 financial plan. Thanks for considering this request and thanks for your continued support of the Denco Area 9-1-1 District. Since ely,� Mike,/Pedig'� Executive Director DENCO AREA 9-1-1 DISTRICT District Overview Background Information What is E9-1-1? Enhanced Nine -One -One (E9-1-1) is a single, easy -to -remember number used when reporting emergencies to fire, police and emergency medical service providers. The E9-1-1 system, operational in the Denco Area 9-1-1 District, is designed to automatically route any 9-1-1 call, placed from a telephone instrument (including wireless) within the district's geographical boundaries, to the proper public safety answering point (PSAP) responsible for dispatching emergency services to the caller. 9-1-1 TerminoloQy 944. Nine -one -one. An easy -to -remember, easy -to -dial three -digit emergency telephone number developed to provide citizens a reliable, fast and convenient way to access fire, police, or medical service providers in the event of an emergency. District. Denco Area 9-1-1 District. The entity that provides enhanced 9-1-1 service in Denton County, was formed following an August 1987 special election in which 81% of the voters favored its creation. The district is governed by a board of managers appointed by participating jurisdictions. The district serves Denton County and that portion of Carrollton in Dallas County, 94-1. Enhanced 9-1-1. The system that is operational in Denton County providing selective routing, ANI and ALI (defined below). Currently, technology is not available to provide the ANI � and ALI of cellular callers. District Overview Page 2 GIS. Geographic Information Systems. The technology used to develop the mapped display of Denton County. In 1997, the Denton County and training PSAP will have the ability to identify callers' location with assistance of a graphic display of the county. PSAP. Public Safety Answering Point. The location of the equipment used to answer 9-1-1 emergency calls. The following are the eleven (11) PSAPs that currently answer 9-1-1 calls in the Denco Area 9-I-1 District: City of Carrollton Police Department City of Denton Police Department Denton County Sheriffs Office Town of Flower Mound Police Department City of Highland Village Police Department City of Lake Dallas Police Department City of Lewisville Police Department City of The Colony Police Department University of North Texas Police Department Texas Woman's University Police Department City of Roanoke Police Department SR. Selective Routing, The system that provides automatic routing of 9-1-1 calls based on the caller's location to the appropriate PSAP without the caller having to determine which public safety agency to call. In 1996, the district installed a new digital selective routing system, giving it the ability to transfer and receive transfer of 9-1-1 calls throughout the metroplex. ANI. Automatic Number Identification. The feature that allows the caller's telephone number to be displayed on a console at the DO AID ALI. Automatic Location Identification. The feature that allows the caller's name and address to be displayed on a screen at the PSAP. Database. The information accompanying a 9-1-1 call at the PSAP. The information provided is the caller's name, address and telephone number, as well as the emergency service i providers designated to respond to the caller's address. In 1997, the district will be developing a database capable of providing a mapped display of the caller's location. 0 007 District Overview Page 3 Public Safety Ilecommunicator. The individual answering the 9-1-1 call; trained to communicate with persons seeking emergency assistance and with agencies and individuals providing such assistance. Benefits of E9-1-1 The E9-1-1 system has enhanced the ability of emergency service providers to save the lives and property of citizens in the Denco Area 9-1-1 District. Some of the direct benefits of the emergency communications system provided by Denco are the following; - Only one three -digit number (not many seven digit numbers) to remember in an emergency situation. The 944 call is routed to the proper agency responsible for dispatching help to the caller. 944 calls are answered by trained telecommunicators. (In the Denco Area 9-1-1 District, telecommunicators are trained to provide emergency medical dispatch, thus reducing response time for medical emergencies.) Telecommunicators have the equipment and training necessary to communicate with hearing/speech impaired callers. - The caller's name, address and telephone number, as well as the proper fire, police and emergency medical service designated to respond to the caller's address, is automatically provided to the telecommunicator, thus reducing total response time. In the event the caller is unable to speak, the telecommunicator has the ability to dispatch help to the caller's location that is provided by the E9-1-1 system. ANVALI information provides a means to control and reduce prank calls. The public education programs associated with E9-14 promote citizen awareness and involvement with emergency service providers. The E9-1-1 system enhances local governments ability to meet the ever growing public expectation of emergency services created by popular television programming. The E9-1-1 system is designed to allow PSAPs the ability to directly transfer a caller to another public safety agency or poison control center. The E9-1-1 system will identify calls from cellular phones, advising the telecommunicator to ask proper questions to determine the location of the emergency. District Overview Page 4 Structure %J the Denco Area 9-1-1 District Legislation During its 19851egislative session, the 69th Texas Legislature passed Article 1432e (Section 772, Texas Health and Safety Code), Emergency Telephone Number Act, which provided for the creation, administration, expansion, funding and dissolution of emergency communications districts in certain counties in Texas. The Emergency Telephone Number Act is the legislation under which the Denco Area 9-1-1 District operates, Purpose Section 772.302, Texas Health and Safety Code states the purpose of the Act to be the following: �. To establish the number 944 as the primary emergency telephone number for use by certain local governments in this state and to encourage units of local governments and combinations of those units of local government to develop and improve emergency communication procedures and facilities in a manner that will make possible the quick response to any person calling the telephone number 944 seeking police, fire, medical, rescue and other emergency services. Creation of Denco Area 9-1-1 District On August 8, 1987, Denton County held a special election to confirm the creation of the Emergency Communications District of Denton County and authorize a 9-1-1 emergency service fee, not to exceed three (304) percent of the base rate of the principal service supplier per service year per month, to be charged by the district for the purpose of establishing E9-1-1 in Denton County. By a margin of 13,086 to 3,024, the voters favored the creation of the emergency communications district. After the special election, the city and county governing bodies within Denton County passed resolutions of participation, The resolutions stated that the city or county would become a participating jurisdiction in the district pursuant to the provisions of the Emergency Telephone Number Act, District Overview Page 5 The participating jurisdictions of the district are the following: Argyle Hackbeny Aubrey Hebron Bartonville Hickory Creek Carrollton Highland Village Copper Canyon Justin Corinth Krugerville Corral City Krum Cross Roads Lake Dallas Denton Lakewood Village Double Oak Lewisville Flower Mound Lincoln Park Unincorporated Denton County Little Elm Marshall Creek Northlake Oak Point Pilot Point Ponder Roanoke Sanger Shady Shores The Colony Trophy Club On December 8, 1987, the district's board of managers ordered the levy and collection of the emergency fee to commence with the January 1988 billing cycle. The board ordered the service � fee, collected by the telephone companies, to be charged at a rate of three (3%) percent of the base rate of GTE Southwest. The emergency service fee for basic levels of telephone service charged to customers in the district were capped at $.27 for residential customers, $.71 for business customers and $1.13 for trunks. (The same cap remains in effect today.) On June 28, 1988, the board of managers named the Emergency Communications District of Denton County, Denco Area 9-1-1 District. Structure Board of Managers. The board of managers is the governing body for the Denco Area 9-1-1 District. The board is appointed by the county, participating cities and the Denton County Fire Chiefs Association. The current board of managers is made up of the following members: l �l UUUU` 6 District Overview Page 6 Boazd Member Chief George R. (Randy) Corbin, Chairman Dr. Allen Groff, Vice Chairman Mayor Olive Stephens, Secretary Chief Don Franklin Robert D. Stephens Melvin Willis Represents Denton County Fire Chiefs Assoc. Denton County Commissioners Court Participating Cites Participating Cities Denton County Commissioners Court E. Advisory Board members serve staggered two-year terms and are eligible for reappointment. The Emergency Telephone Number Act states "the board shall manage, control and administer the district. The board may adopt rules for the operation of the district." The legislation also allows the board to appoint a director of communications (executive director) for the district who serves as its general manager. The director, with approval from the board, provides for the service necessary to carry out the purposes of the Emergency Telephone Number Act. Operations. The Denco Area 9-1-1 District's staff is responsible for performing all the duties that maybe required for the district to accomplish its mission within the framework provided by the board. The district has seven staff members 9-1-1 District is the following: The organizational chart of the Denco Area District Overview Page 7 i District Overview Page 8 Mission, Goals and Objectives Mission The Denco Area 9-1-1 District has defined as its mission: To establish and maintain 9-1-1 as the primary emergency telephone number for the Denco Area 9-1-1 District and enhance the ability of local governments to respond to calls for emergency help. Goals and Objectives Each of the operational areas of the Denco Area 9-1-1 District's organizational structure has an identified goal and a list of specific ongoing objectives required to accomplish the goal. The achievement of these goals will assist the district in accomplishing its mission, Board of Manaacers. The board of managers' goal is to provide the policy, direction and control mechanisms necessary to assure that the Denco Area 9-1-1 District accomplishes its mission within the financial resources provided by legislation. Ongoing objectives are the following: - Represent the interests of member jurisdictions, emergency service providers and users in defining district's mission, goals and objectives. - Provide the policies and direction required to set a definite course for decision making. - Monitor the financial position of the district to assure compliance with the approved financial plan and to assure long-term stability, - Evaluate requests for system upgrades, enhancements and capital expenditures; insuring that the board's action falls within the scope of the district's financial plan and mission statement. - Evaluate the effectiveness of the executive director in managing the operations of the district. District Overview Page 9 Administration. The administration goal is to manage the Denco Area 9-1-1 District in an objective, efficient, cost effective and responsive manner. Ongoing objectives are the following: - Administer the Denco Area 9-1-1 District, and the public funds entrusted to it, in a manner that assures compliance with applicable legislation. - Implement the directives and policies of the Denco Area 9-1-1 District Board of Managers. - Provide 9-1-1 service in a cost effective manner through research, planning and efficient use of 9-1-1 service fees. - Monitor legislative issues that may have impact on the funding and/or operation of the district and take appropriate action to protect the interests of the district. - Represent the district at appropriate local, state and national meetings. - Prepare and manage the district's financial plan in a manner that is responsive to the needs and desires of local public safety agencies, yet provides long-term financial stability. - Evaluate the effectiveness of district staff in accomplishing individual and district goals and objectives. - Remain abreast of changing technology that may provide short-term and long-term enhancements to the network and keep board advised of changes that may affect district operations. - Represent Denco in the discussions and negotiations with parties wishing to contract for services with the district. - Actively encourage communication and interaction among emergency service providers, member jurisdictions, community groups and the Denco Area 9-1-1 District. - Prepare and distribute monthly board of managers agendas, providing the board with the information required to make informed decisions. Public Education. The public education goal is to inform potential users about the availability and to promote the proper use of the 9-1-1 system. Ongoing objectives are the following: - Design and implement effective 9-1-1 public information and education programs that focus on the specific needs and special interests of targeted groups, including those with communication barriers. - Seek opportunities for presentation of 9-1-I information through community outlets. - Provide support, acknowledgement and recognition of the significant contribution made by district telecommunicators. - Assist with the development of school curriculum materials concerning handling of emergency situations. 000080 District Overview Page 10 Tram L .The training goal is to provide a program that enables PSAP personnel to effectively use the 9-1-1 system. Ongoing objectives are the following: - Evaluate emerging technology and its impact on training needs. - Offer initial and ongoing training for district telecommunicators on a regular basis with attention to special needs. - Assure that training programs sponsored by Denco meet or surpass state and national standards and provide telecommunicators with professional development opportunities. - Develop, update and distribute training materials and information about training opportunities. - Monitor training issues, enhancements and trends; evaluating and recommending those beneficial to the district. Operations. The operations goal is to provide the most effective, reliable and technologically advanced 9-1-1 system possible within the district's available resources. Ongoing objectives are the following: - Provide a dependable voice and data network that will, during normal peak demand, route a119-1-1 calls to the correct public safety answering point (PSAP). - Monitor statistical data and error reports, recognizing any trends that may indicate database or network problems. - Monitor the use of the 944 system; identify, research and implement measures that make the system more efficient and effective. - Facilitate the flow of information between member jurisdictions, public safety answering points and telephone companies in a manner that will achieve a database accuracy level of not less than 99.5 percent. - Evaluate the needs of each PSAP as it relates to the entire district and recommend systems that match the PSAP's and district's requirements. - Maintain a contingency plan that provides alternate routing for 9-1-1 calls during a PSAP evacuation or system failure. FY 1996 REVIEW Overview The Denco Area 9-1-1 District approached fiscal year 1"6 with a large slate of goals and objectives. Two goals requiring much attention were the implementation of the digital selective routing system and the development of plans and specifications for the district's office and training facility to be completed by the end of 1996. During the fall of 1995, the district completed the implementation of the first digital selective routing system in Texas. The system was also the first to interface with other selective routing switches, giving the Denco PSAPs the ability to transfer and receive 9A-1 calls from throughout the metroplex. The new network was also the first to be installed while operating an existing system. The district was successful in completing the transition without missing a call. On August 1, 1996 the Denco Area 9-1-1 District broke ground on its new office and training facility. The district board began planning the construction of a headquarters in 1991. The 5200 square foot facility will be located on a nine -tenths acre site at the corner of Princeton Street and Valley Parkway in Lewisville. The building will house a 1200 square foot state-of-the-art training center that will be used on a regular basis for telecommunicator training and public safety agency meetings. In addition to the previously mentioned goals, the district signed a contract with Denton County for the development of a county wide base map and the assignment of addresses in the unincorporated portions of Denton County. The county has been working on the project for several years. The contract requires the completion, or the maintenance phase, to be in place by October 1998. The district plans to use the data developed during the project for mapped display at PSAPs giving the location of 9-1-1 callers. Hiehlights Some of the accomplishments of the district during Fiscal Year 1996 are the following: - Provided the equipment, network and data for approximately 141,500 calls to the network. Coordinated with participating jurisdictions and telephone service providers the flow of information to maintain a database accuracy of 99.6%. - Coordinated the implementation of Enhanced 9-1-1 service using private switches at three new apartment complexes in the district. Maintained an average turnaround time for correction of errors in telephone service at 5 days. Assisted the cities of Northlake and Cross Roads with addressing and coordinated the flow of information to the appropriate telephone companies. Completed district wide Master Street Address Guide compare with GTE and Southwestern Bell. Developed a plan for addressing the unincorporated portion of Denton County. Participated in a state task force dealing with private switch 9-1-1 issues. Coordinated the testing, implementation, and training for the new selective routing network. FY 96 Review Page 2 Provided monthly statistics to PSAP managers documenting total number of 9-1-1 calls, the usage of circuits, the frequency of calls from different telephone exchanges, the dates and times of heavy call volume, the average time required to answer calls, the number of abandoned calls and other pertinent management information. Added a remote answering point at the Roanoke Police Department, Recognized the accomplishments and dedication of telecommunicators from throughout the district during National Telecommunicator Week (April) and 9-1-1 Day (September). Distributed 116 "9-1-1 for Emergency" road signs to participating jurisdictions. Designed and distributed "Use Your Head" end of the school year safety reminders to 41,000 students, kindergarten through fifth grade. Provided on site telecommunicator training to 130 dispatchers in conjunction with the implementation of the new digital network, Devised an incentive program to increase participation in Citizen Support Team of TTY Users, making practice TTY calls at most answering points. Sponsored and/or coordinated 80 hours of advanced training for telecommunicators including Stress Management, Handling the Suicidal Caller, and Reducing Exposure to Liability in the Dispatch Center. Sponsored a trip to Odessa for three telecommunicators who were honored by the state as "Silent Heroes" and Telecommunicator of the Year nominees. Involved in 24 community events and health and safety fairs providing information and hands on practice for reporting emergencies. Delivered the 9-1-1 Learning Units to 42 schools so that more than 4,100 preschool and elementary age students could learn about emergency call procedures and practice their 9-1-1 skills. Provided basic telecommunicator equipment and procedure training and advanced telecommunicator training on communicating with deaf and hearing/speech impaired callers for all new telecommunicators in the district. Participated in development of a national mascot and campaign to educate 4-7 year olds about when and how to call and what to say when using 9-1- I. Contributing author of presentation guide for the Red E. Fox "Great 9A1 l Adventure" program. Published six issues of district's newsletter to inform city/county officials, media, PSAP staff, and other readers about district news. Acted in formation of bilingual 9-1-1 education task force and served as liaison to statewide educators group for the task force. Budc;et Amendment Due to the building project unknowns and the addition of the contract for addressing services with the county, the district amended its Fiscal Year 1996 Financial Plan in August to better reflect changes required by the projects. Also included in the amended budget is an increase in revenues, primarily due to proceeds from debt issue for the building project. Attached is a copy of the Summary of Anticipated Revenues and Proposed Expenditures for Fiscal � Year 1996 as amended. DENCO AREA 911 DISTRICT FINANCIAL PLAN (Amended) BEGINNING OF YEAR FUND BALANCE $455,675 $481,941 5.76% ANTICIPATED REVENUES 9-1-1 Service Fee Revenue $895,067 $939,145 4.92% Interest Revenue $17,700 $18,949 7.06% Miscellaneous Revenue (Expense) $0 $575 N/A Contractual Services $ 41 a347 NIA TOTAL ANTICIPATED REVENUES $912,767 $1,000,016 9.56% PROPOSED EXPENDITURES Personnel $247,125 $244,417 -1.10% Operations $100,999 $100,219 4.77% Direct Services $622,414 $619,135 4*53% Capital Expenditures 252 500 367 835 45.68% TOTAL PROPOSED EXPENDITURES $1,223,038 $1,331,606 8.88% REVENUES OVER EXPENDITURES ($310,271) ($331,590) 6.87% END OF YEAR FUND BALANCE 1145.404 Note: Stated Fund Balance does not include Investment in Fixed Assets. It reflects available cash to meet budgeted needs. Fund Balance includes both designated and non -designated funds. Denco Area 944 District Fiscal Year 1997 Financial Plan Strategy With the rapid changes in the telecommunications industry both at the state and national level, many new challenges will face the Denco Area 94-1 District in fiscal year 1997. Among those are the addition of growing number of telephone service providers competing for dial tone, the growing number of companies offering different types of service in the wireless telephone industry and Federal Communications Commission (FCC) adopting rules for the provision of enhanced 94-1 service for wireless users. Immediate changes in area codes will require additional network planning to accommodate all combinations of area codes and telephone system providers. As the district monitors and prepares for changes in the industry as a whole, it has ongoing strategies that immediately affect its service to the 330,000 constituents it serves. Fiscal year 1997 will be a landmark year for the district as it completes the construction of its office and training facility, offers telecommunicators the opportunity to evaluate equipment before purchase and develops a graphical display of a callers location. The district will also begin replacing 9-14 PSAP equipment with state-of-the-art, digital equipment. In addition to the major projects listed, Denco has identified other strategies for accomplishing its goals in specific areas. Board of Managers 1. Evaluate requests for capital expenditures and system enhancements in a manner that Will be both responsive to district needs and consistent with the financial plan. 2. Provide direction for ongoing, long-range planning for the Denco Area 9-14 District, 3. Be represented at the annual meeting of the National Emergency Number Association, 4. Evaluate equipment needs for training PSAP and make provisions to accommodate those needs. 5. Monitor litigation concerning the remittance of emergency service fees by wireless service providers. 6. Monitor legislative activity, taking appropriate action to protect the interest of the district and its constituents. 7. Evaluate possible requests from other jurisdictions wishing to participate in the district. Administration 1. Provide all the information necessary for board of managers to make informed decisions, 2. Make recommendation to board of managers on capital expenditure and system enhancement requests based on specific need and financial impact. FY 1991 Strategies Page 2 3. Evaluate emerging technology for PSAP equipment and recommend a plan for equipment replacement to the board of managers. 4. Implement approved Records Management Plan, 5. Evaluate bids for professional services and capital outlay items, associated with the move to the new facility, to insure the district gets the best service and product for the price. 6. Coordinate the completion of and the move to the new office and training facility. 7. Monitor legislative activity, keeping the Board of Managers and PSAPs informed as to matters affecting the continued operation of 9-1-1 service. Public Education/Trainin� 1. Support the rural addressing project by posting maps at post offices, libraries, and other public areas and developing a campaign to encourage the display of new addresses. 2. Continue efforts to inform the bilingual community about 9-1-1 services including information on translation services. 3. Design, equip, and promote the district's training facility for use by all district area public safety entities. 4. Continue to provide staff support to PSAPs participating in the emergency medical dispatch quality improvement and continuing education programs. 5. Expand Citizen Support Team of TTY users program to make practice calls with all answering points. 6. Publish and distribute six issues of the district's "Lightening Bolt" newsletter. 7. Develop informational brochure to answer frequently asked questions regarding 9-1-1 and the district's mission and purpose. Operations 1. Monitor the 911-B forms, error reports, etc; identifying database problems and insuring that proper maintenance procedures are in place. 2. Maintain a database accuracy of at least 99.5% 3. Manage the GIS department, insuring the district meets its commitments for the rural addressing project in Denton County, 4. Develop a Mapped ALI database for implementation at the Denton County and training PSAPs. 5. Coordinate the implementation and testing of all private switch 94-1 contracts. 6. Coordinate network changes required by new area codes, additional telephone service providers and wireless companies. 7. Coordinate the installation of new network and equipment and training PSAP: 8. Develop statistical package for new equipment that provides effective management information for PSAP managers . Denco Area 9-1-1 District Fiscal Year 1997 Financial Plan Overview The Denco Area 9-1-1 District Fiscal Year 1997 Financial Plan provides the most opportunities for service to the district to date. The district will incur a short term debt to pay for the construction of its permanent office and training facility. The state-of-the-art training facility will also serve as a live 9-1-1 answering point with back-up power so that it can become an operating PSAP for any of the existing PSAPs should an evacuation of the current facility become necessary. In addition, the facility will provide telecommunicators the opportunity to evaluate new equipment and make recommendations to Denco before its purchase. In addition to the building project, Denco has contracted with Denton County to complete its rural addressing project. The district is creating a geographic information system (GIS) section to develop data that will not only provide information for addressing, but also assist dispatchers in locating cellular callers and eventually all callers through a mapped ALI display at each PSAP. � Other highlights for fiscal year 1997 are increased training opportunities for emergency medical dispatch, a new color brochure providing information to potential 9A A callers about the Denco system, and the evaluation of new PSAP equipment for Denco PSAPs. Revenue Highlights • Denco will receive approximately 56% more service fee than during the current year. Approximately $300,000 %J that revenue will be from GTE's billing the service fee to customers it previously missed during past billing cycles. Telephone companies are required by statute to collect the fee during its normal billing cycle. • Denco will also receive $82,494 for rural addressing services from Denton County. Expenditure Highliqhts • Personnel expenditures are increased by 38.70% primarily because of the addition of a GIS Coordinator and a Rural Addressing Specialist. The two positions were budgeted in the rural addressing contract. • Operation costs increases are associated with the move to a new facility and the addition of staff. r FY 1997 Overview Page 2 • Direct Service increases include the installation of PSAP equipment at the training center. Also included is increased funds for the training of telecommunicators. • Capital expenditures include the construction cost of the new facility and furniture and equipment associated with the move. • Debt service is interest on short term (less than six months) debt for the construction of the building. The overall fund balance of the district will decrease by 31 percent in fiscal year 1997, However, the district has projected revenues and expenditures through fiscal year 2001 and expects to be able to provide all the services required within the current funding structure. The Denco Area 9-1-1 District Board of Managers is committed to providing the best service available within the present day funding structure, SUMMARY OF COST CLASSIFICATIONS Fiscal Year 1996 Bud6et 5100 PERSONNEL Includes staff salary, health care and retirement benefits. Also included are costs of temporary personnel, state unemployment tax, and employer's contribution to Medicare. 5200 OPERATIONS Includes overhead costs for ongoing 9-1-1 emergency network support services. 5210 Communications Includes telecommunication, printing/publishing and postage/shipping costs necessary for the district to disseminate information. Telecommunication cost includes local and long distance office telephone service, pager, and telephone equipment expense. Printing/Publishing includes all costs of outside printing, binding, collating, design, layout, photography, art work, and similar costs related to the preparation and publication of printed material such as letter head, newsletter shells, envelopes, business cards and video presentations. This also includes the purchase and reproduction costs of maps. Postage/Shipping includes all general and overnight postage, insurance, freight, delivery, meter rental and other related costs except when postage and shipping are included in the total purchase price of a specific item. 5220 Expendable Supplies Includes the cost of routine expendable office supplies, safe deposit box rental, and commercially available software. Supplies also includes the cost associated with hosting meetings, special recognition, expression of congratulations and sympathy and other miscellaneous expenditures. 5230 Professional Services Includes the cost of legal fees, accounting services, independent audit and professional development cost for conference registration, tuition reimbursement; reimbursement paid to new employees as part of recruitment agreement, and staff l"` training. Includes cost of all service, repair, support and maintenance incurred after. Summary of Cost Classifications FY 1996 Page 2 initial purchase of furniture, fixtures, office computers and equipment. Includes replacement components and labor expense for such repairs. 5240 Office Space/Maintenance Includes cost of lease payments for office or storage space. Also includes utility, maintenance and repair expense for office or training facilities owned by the district. 5250 Memberships/Subscriptions Includes individual and organizational memberships to professional organizations such as National Emergency Number Association (NENA), Association of Public Safety Communications Officials -International (APCO), and American Society for Training and Development (ASTD). Includes subscriptions to newspapers, periodicals, information services, technical support publications and the purchase or rental of books, videos and recordings. 5260 Advertising Includes the cost of public service announcements, required legal notices, public meeting notices, solicitation for bids, job announcements, and other costs related to the media. 5270 Insurance Includes general liability, errors and omissions, properly, workers compensation, and other insurance for the district board and staff, 5280 Travel/Auto Includes costs such as, but not limited to, mileage reimbursements, airfare, food, lodging, local transportation, parking, telephone, etc, when such costs are reasonable and when they are incurred in conjunction with board and authorized staff travel or official business within the district. This includes costs related to travel for national and state conferences and meetings, as well as legislative activities. This also includes an auto allowance for professional staffs' use of personal auto while conducting district business within the metroplex. 5300 DIRECT SERVICES Includcs all costs attributed directly to the equipment, network and database required to �, route calls to public safely answering points. Also included are direct costs for public education and training for telecommunicators. 000092 Summary of Cost Classifications FY 1996 Page 3 5310 PSAP Equipment and Service Includes non -recurring and monthly recurring costs for 9-1-1 equipment network, database and around the clock repair and service for the system as well as language interpretation and other services. Also includes all upgrades to the 9-1-1 system. 5320 Public Education Includes the development, purchase and distribution of public information and education materials for special focus groups and the district at large. Also includes costs for special functions such as National Telecommunicator Week recognition, 9-1-1 Day activities, etc. 5330 Training Includes cost for materials, space rental, guest speakers fees, etc., associated with meeting the training needs of 94-1 call -takers. Also includes expenditures for materials that provide opportunities for PSAPs to enhance operations. 5340 Private Switch Expense Includes all direct costs associated with the provision of enhanced 9-1-1 service for callers using private telecommunication service. Includes all capital expenditures for the purchase of filed assets such as land, building, furniture, fixtures and equipment. 5410 Land Includes all costs associated with the purchase of land including purchase price, real estate commissions and all related professional fees. 5420 Building Includes all costs associated with the improvement, construction or purchase of building facilities including all construction costs, professional fees and permits. 5450 Furniture and Fixtures Includes purchase price plus all expenditures related to the shipping, freight, transportation and installation of furniture and fixtures. k Summary of Cost Classifications FY 1996 Page 4 5460 Equipment The cost of equipment includes the purchase price plus all expenditures connected with the acquisition and installation of the equipment. The equipment may be located in the district office and training facility or elsewhere in the district. Includes principal, interest and other payments directly related to the repayment of debt. SCHEDULE 1 DENCO AREA 911 DISTRICT FINANCIAL PLAN BEGINNING OF YEAR FUND BALANCE ANTICIPATED REVENUES $455,675 $481,941 $150,351-68.80% 9-1-1 Service Fee Revenue $895,067 $939,145 $1,468,210 56.33% Interest Revenue $17,700 $18,949 $11,800-37.73% Miscellaneous Revenue (Expense) $0 $575 $0 -100.00% Contractual Services $0 $41,347 $82,494 99.52% Proceeds From Debt Issue $00 $00 W0 N/A TOTAL ANTICIPATED REVENUES PROPOSED EXPENDITURES $912,767 $1,000,016 $1,562,504 56.25% Personnel $247,125 $244,417 $344,435 40.92% Operations $100,999 $100,219 $136,547 36.25% Direct Services $622,414 $619,135 $544,886-11.99% Capital Expenditures $252,500 $367,835 $573,644 55.95% Debt Service $00 W0 10 000 N/A TOTAL PROPOSED EXPENDITURES $1,223,038 $1,331,606 $19609,512 20.87% REVENUES OVER EXPENDITURES ($310,271) ($331,590) ($47,008)-85.82% END OF YEAR FUND BALANCE 1145" 5150.351 03.343 "31.27% Note: Stated Fund Balance does not include Investment in Fixed Assets. It reflects available cash to meet budgeted needs. Fund Balance includes both designated and non -designated funds. 4§y SCHEDULE 2 DENCO AREA 911 DISTRICT FINANCIAL PLAN SERVICE FEE REVENUE GTE $1,259,987 80.64% Southwestern Bell $145,277 9.30% Sprint $231656 1.51 % Century $27,035 1.73% Wireless $43,200 2.76% Telephone Company Administrative Cost ($29,984) -1.92% Uncollectible ($1,351) -0.09% Telephone Company Adjustments ($13,860) -U9% Private Switch Service Fees $1,890 0.12% Private Switch Administrative Costs ($38) -0.00% Job Cost Revenue $12,398 TOTAL NET SERVICE FEE REVENUE $1,4s8,210 93.97% NON SERVICE FEE REVENUE Interest Revenue $11,800 0.76% Miscellaneous Revenue (Expenses) $0 0.00% Contractual Services 82 494 5.28% TOTAL NON SERVICE FEE REVENUE $94,294 s.o3% TOTAL REVENUE $1,562,504 100.00% Sill SCHEDULE 3 DENCO AREA 911 DISTRICT FINANCIAL PLAN PERSONNEL EXPENDITURES 5110 Salaries $276,705 17.19% 5120 Benefits $66,230 4.11 % 5130 Other Personnel Services 1 500 0.09% TOTAL $3449435 21.40% OPERATIONS EXPENDITURES 5210 Communications 5211 Telecommunications $15,174 0.94% 5212 Printing $21586 0.16% 5213 Postage/Shipping $3,360 0.21 % 5220 Supplies $12,833 0.80% 5230 Professional Services 5231 Legal Services $9,000 0.56% 5232 Accounting Services $500 0.03% 5233 Independent Audit $3,000 0.19% 5234 Professional Development $9,680 0.60% 5235 Other Professional Services $12,637 0.79% 5240 Office Space/Maintenance $22,104 4.27% 5250 Memberships/Subscriptions 5251 Memberships $1,590 0.10% 5252 Subscriptions $1,057 0.07% 5260 Advertising $1,000 0.06% 5270 Insurance $7,326 0.46% 5280 Travel/Auto 5281 Travel $21,500 1.34% 5282 Auto Allowance 13 200 0.82% TOTAL $1369547 8.48% DIRECT SERVICE EXPENDITURES 5310 PSAP Equipment and Service $496,449 30.84% 5320 Public Education $27,578 1.71% 5330 Training $8,450 0.53% 5340 Private Switch 911 2 409 0,77% TOTAL $544,886 33.85% CAPITAL EXPENDITURES 5410 Land $0 0.00% 5420 Building $497,546 30.91 % 5450 Furniture and Fixtures $21,560 1.34% 5460 Equipment $546538 3.39% �. TOTAL $573,644 35.64% DEBT SERVICE EXPENDITURES $100000 000098 0.62% TOTAL EXPENDITURES $1,609,512 100600% DENCO AREA U11 DISTRICT FINANCIAL PLAN REVENUES Net Service Fee Revenue Interest Revenue Miscellaneous Revenue (Expense) Contractual Services Proceeds From Debt Issue TOTAL REVENUE EXPENSES Personnel Operations Direct Services Capital Expenditures Debt Service TOTAL EXPENSES REVENUES OVER EXPENSES END OF YEAR FUND BALANCE t $481,941 $1 $939,145 $18,949 $575 $41,347 1000,016 $1 $244,417 $100,219 $619,135 $367,835 $01331,606 ($331,590) $150,351 $1,468,210 $11,800 $0 $82,494 $00 $1,562,504 $344,435 $136,547 $544,886 $5731644 0 000 $19609,512 $103,343 $1,214,938 $10,000 $0 $90,921 $1,315,859 $364,893 $125,492 $651,469 $18,000 $1,159,854 ($47,008) $156,005 $259,348 $1,263,536 $10,000 $0 $0 $0_ $1,273,536 $386,706 $130,106 $670,801 $11,000 $1,198,613 $74,923 $334,271 $1,314,077 $10,000 $0 $0 $ $1,324,077 $409,973 $134,959 $691,076 $11,000 $1,247,008 $77,069 $411,340 $1,366,640 $101000 $0 $0 $0_ $1,3761640 $434,804 $140,064 $7121343 $111000 $1,2981211 $78,429 August 12, 1996 CITY OF SANGER RE: PUBLIC LIBRARY 201 BOLIVAR ST. SANGER, TEXAS 76266 BID-6163 817-458-7930 Attn. Larry Kessler 1 � � • 1 � � � • � � ' . �' 1. TEAROFF: Tearoff existing dimensional shingle roof around copper dormer on East side of building. 2. DORMER: Repair teaks on both sides of dormer. 3. UNDERLAYMENT: Reinstall underlayment where needed. 4. FIELD SHINGLES: Install new field shingles. 5. CLEAN UP; Clean up excess roofing debris on a daily basis. 6. WARRANTY: 1 year workmanship warranty. TOTAL........................................................................................................................................... $931.00 it�ed by, SERVICES meron Construction Services 4385 Westgrove Drive, Dallas, Texas 75248 (214) 353-9042 Fax (214) 380-2614 KIRK WILSON PRECINCT I SANDY JACOBS PRECINCT 2 August 6, 1996 1C3 a** DENTON COUNTY COMMISSIONERS COURT JUDGE JEFF MOSELEY Honorable John Coker City of Sanger Post Office Box 578 Sanger, Texas 76266 Dear Mayor Coker: SCOTT ARMEY PRECINCT 3 DON HILL PRECINCT 4 On Tuesday, August 6, 1996, Commissioners Court of Denton County approved the enclosed resolution to support a senate bill, proposed by Senator Tom Haywood, to be presented in the 1997 Legislature that would require the Texas Lottery Commiss ion to return five cents of every lottery sales dollar to the city or, if in an unincorporated area, to the county where the sales was transacted. The Commissioners of Denton County are encouraging every city or town in this county to each draft their own resolution and forward it on to Senator Haywood's office in support of this proposed bill. The benefits to each city or town and to the county would be immeasurable plus allowing a resource of dollars generated in each area to be returned to that area. Please forward your resolution to the following: or fax his office at the following number: Senator Tom Haywood 30th District Office One Parker Square Building 2525 Kell Bivd., Suite 305 Wichita Falls, Texas 763081061 8174234814 Thank you for your immediate attention and support of this proposal. Presiding Officer KW:kb Encl. )CO Commissioners Court COURTHOUSE ON THE SQUARE " 110 W. HICKORY * DENTON, TEXAS 7620) (1 t! ('} (817)565-8653 ' (800)346-3189 "FAX (817)382.0845 iJ �.% e.� k FZS: ; � a Cie 'i'� r N.,: BIZA Y kSSANGE . OBLIC LIBRARY 7M`IUAA :y 11 I �3JE�/:M<I.rc1 0:k, J `J0U oniorial deposits 240.00 4c:mbersh p dues 1e2 d 00 I7as�ra�sc�yno�.�s n rat.Offloil lal book's 1.00 , 80 iza. ischen =7Ca.pp1 :i cs 1 37 . 68 .LAD car TnB bll5KRKY kb8HU K Ubblc� blbKnKX) prll 1., .1.996/oun )u, n:,v) 3 c im I I" J, "j ka CA Ck I I. c 2,69a01. rvemor.i.al c:1cq)oslts 722.20 Pmber h. 1) dlAc , 6 . 00 ��c)stet -)-s grant 2 j 5OO u OO .n%aual program ccre ar:i Iu)pl rinter i nccntivc for reading >tcrytel1'ng 21.oOc� 25 e 94 1II7.69 394909 101., 50 49,40 Resolution relating TO THE PROPOSED SENATE BILL REGARDING THE TEXAS LOTTERY WHEREAS, the Texas Lottery Commission has conducted the Texas Lottery since its implementation in 1992; and WHEREAS, Senator Tom Haywood has proposed a senate bill to be presented in the 1997 legislative session of the Texas Senate that would require the Texas Lottery Commission to return five cents of every lottery sales dollar to the city where the sales was transacted or to the county where the sales transaction location was in the unincorporated area of the county; and WHEREAS, the state lottery ticket sales in Denton County during the calendar year 1995 totaled $34,400,000, and this proposed bill would have returned to the cities and county of Denton County a• total of $1,720,000; and NOW THEREFORE, BE IT RESOLVED, on August 6, 1996, the County Commissioners Court of Denton County, Texas adopted an official Resolution approving the acceptance of the proposed senate bill by Senator Tom Haywood returning five cents from every dollar of the Texas state lottery ticket sales returned to the cities and counties: DONE IN OPEN COURT, this the 6th day of August 1996 upon motion by Commissioner Wi 1B o n seconded by C o m m i s s i o n e r A r m e ,y , and 3 Members of the Court being present and voting "aye". Absent JEFF MOSELEY, COUNTY JUDGE Qk Absent KIRK WILSON, COMATSSIONER SANDY JACOBS, COMMISSIONER PRECINCT 1 PRECINCT 2 ON BILL; PRECINCT 3 ATTEST: TIM HODGES, County Clerk and Ex-Officio Clerk of the Commissioners Court of Denton Cpuyty, Texas BY: 7 )aj z o LL V Z LLJ = a N O Z C9 z Z = 00 O LL. _J C. LL v W m J a � �" N M dLn 0: (p i� 00 O w< O � N M d' Ln "'� (O r• 00 O O � M d' 009 } Tiger ULLUILUCI Ul CILULLUIUSi u iig ivi r� i at wu paid ..r . >. ,.a. The S beI U %Cl Ua8iSSU%J A»a IL Ghat were paid 28 ?2»s..�t«<°,»«»»«©�22 ■ i���d ix�IVIPI1. 9 B C H aRl 8 that were, paid fiat were dismissed 3 hat al-e pending in court 7�9�96 16 hat are pending for warrant 4C r�itti�r�� in DONE z�,�lvzavv Fad- Ce.,,-,.�-u. v� r�/ July 25, 1996 TO: Selected City Officials FROM: Frank J. Sturzl ��` � ,� Executive Director SUBJECT: Small City Problem -Solving Clinic The Texas Municipal League has a proud history of serving Texas cities. With a membership of over 1000 cities, the League is dedicated to representing the interests of all its members in a number of ways. Beyond the traditional services, we are continually looking for better and more efficient ways to meet the needs of all of our members. We realize that while all Texas cities share many common interests and concerns, small cities have different needs than the larger cities. Several years ago, we began to increase our efforts to assist small cities. A Small Cities Advisory Council was formed to recommend ways in which TML. services can be expanded or modified to better serve the needs of small cities. Last year, we embarked on a new project to take TML to the small cities to help answer their questions and facilitate an exchange with neighboring cities. A Small City Problem -Solving Clinic will be held on Friday, August 30, m Bowie. Topics planned for the session include a legal question and answer session, discussion sessions on a wide variety of subjects, information on sources of assistance for small cities, a session on the TML policy development process, and much more. We invite you to attend this TML meeting, held right in your area, on August 30. It will provide you an opportunity to gain some new information and share with other cities of similar size. �iI �Reeycfe�d Pn�xee Texas Municipal League ,..1,. U11 1 The Texas Municipal League has long recognized the special needs of the more than 940 TML member cities with populations of less than 25,000. In a continuing effort to meet the needs of these cities, we are conducting a small city problem -solving clinic in your area. Elected and appointed city officials from cities of less than 25,000 in population within easy commuting distance of Bowie. A one -day session designed to provide answers and discussion on some of the questions most frequently asked by elected and appointed officials. The session will include a legal question and answer session, host city showcase, discussion sessions, a discussion of TML policy development, and much more. LN: Friday, August 30 9:00 a.m. - 3:00 p.m. Community Room, First National Bank 307 N. Mason Bowie The cost of the clinic will be $35.00 per persona Lunch is included. Please pre - register. A minimum of 20 registrants is required. Complete the enclosed registration form and return to Texas Municipal League, 1821 Rutherford Lane, Suite 400, Austin, Texas 78754-5128. For additional information, contact Karla Vining at TML. 'Texas 1Vlunicipal League 1821 Rutherford Lane, Suite 400 Austin, 'Texas 78754®5128 Phone - 512419-6300 FAX ® 512419-6390 TEXAS MUNICIPAL LEAGUE SMALL CITY PROBLEM SOLVING CLINIC Friday, August 30, 1996 Bowie Name: First Name: (Nickname for Badge) Title: City: Address: Phone: ''•� rig '�' II r. �. � ® Check enclosed (payable to Texas Municipal League) Charge to credit card Karla Vining Texas Municipal League 1821 Rutherford Lane, Suite 400 Austin, Texas 78754-5128 Fax: (512) 719-6391 CREDIT CARD PAYMENTS; p Mastercard p Visa p Am Ex ® Optima Cardholder's Name Please Not Accl# Signature Exp..Date Personal Business Check Check Total Date Rec'd Batch No. ey Ida S