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12/04/1995-CC-Agenda Packet-Work SessionAGENDA CITY COUNCIL WORKSHOP MONDAY, DECEMBER 4, 1995 5:j0 P.M. 201 BOLIVAR STAFF ROOM 1. Call Meeting to Order. 2. Discuss Dorwin Sargent's Request for Reimbursement -Sargent Addition Phase III, sewer line. 3. Discuss Reimbursement to Chamber of Commerce for membership investment in the North Texas Commission ($100.00). 4. Discuss Miller Annexation. 5. Discuss City Administrator's Job Description. 6. Any Other Such Matters. 7. Adjournment. Rosalie Chavez, City Date and Time Posted Dinner will be served. CITY OF SANGER P. O. Box 578 SANGER, TEXAS 76266 ail_ � • .. � ;. TO: Honorable Mayor Artr�sirong and Members of city Council FROM: Rosalie Chavez, City Secretary DATE: December 1, 1995 SUBJ: Sargent Addition Phase III A representative from Hunters &Associates will be here to address this item concerning Dorwin Sargent's sewer line. subdivision will be recognized by the city. Prior to the consideration of the plat by the planning and zoning commission, the city manager and his duly authorized representatives shall check the plat and make recommendations. B . When a preliminary plat is filed with the city for review and approval, it shall be immediately forwarded to the city engineer, who will make_ a_preliminary_ study of the plat. If it appears substantially complete, an on -site review of the tract to be subdivided will be made to determine any apparent problems with development of the subject land. Any preliminary plat which is found to be incomplete or requires significant changes shall be returned to the subdivider for additions or changes before resubmission. C. It shall be unlawful for any owner, or agent of any owner, to lay out, subdivide or plat any land into lots, blocks and streets within the city, or to sell property therein, which has not been laid out, subdivided and platted according to these regulations. D. No officer or employee of the city shall perform, or cause to be performed, any work upon any streets or in any addition or subdivision of the city, unless all requirements of these regulations have been complied with by the owner of the addition or subdivision. E. The city hereby defines its policy to be that the city will withhold improvements of any nature whatsoever, including the maintenance of streets, issuance of building permits or furnishing of sewage facilities and water service, until the subdivision plat has been approved by the city council. No improvements shall be initiated nor any contracts executed until this approval has been obtained. F. Any owner or developer of any lot, tract or parcel of land located within the corporate limits of the city or within its jurisdiction who may wish to effect a subdivision of such land shall conform to the general procedure described as follows: (1) The subdivider shall prepare and submit a "Preliminary Plat" to the city for review, study and approval by the planning and zoning commission at least twenty (20) days prior to the commission's next regularly scheduled meeting. The planning and zoning commission shall act on the preliminary plat within thirty (30) days from the date such plat was filed; (2) In the case of a proposed phased development, the subdivider shall file a preliminary plat showing the entire proposed subdivision, the various phases by which the subdivision will be developed, and lots that will be sold within the phase to be developed upon approval of the final plat by the city council. If the subdivision is to be developed in phases or units, an overall master development plan for street, drainage, water and sewer improvements shall be submitted to the city engineer by the subdivider's engineer at the time the first phase of construction is submitted for approval. This overall plan shall show the layout of streets and easements, lot configurations, water and sewer main locations and sizes, fire hydrant locations, manhole locations and drainage improvements; (3) After approval of the preliminary plat by the planning and zoning commission, the subdivider may then prepare a "Final Plat" of all or a 7 portion of the land included in the preliminary plat for submission to and consideration by the planning and zoning commission for final recommendations. The final plat and accompanying data must be submitted at least twenty (20) days prior to the date of the meeting that such action will be taken by the planning and zoning commission; (4) Upon final action on any such final plat by the city planning and zoning commission, the same shall be referred to the city council, and the city council shall consider such final plat for acceptance of the dedication of all public property therein set forth, provided that the plat shall in all things fully comply with the terms and provisions of this ordinance. The city council shall act on the final plat within thirty (30) days from the date such plat was filed for approval; (5) Upon acceptance of such plat by the city council and completion of required public facilities or the filing of a performance bond by the developer which covers said facilities, the city secretary shall immediately cause such plat to be recorded in the plat records of the county. The subdivider shall, however, pay to the city, in advance, the required fees for filing of such plat by tine county clerk. The recording of the final plat shall be the responsibility of the city secretary; (6) In subdivisions approved for phased development and as each consecutive block is completed, that is, the proper utilities are installed and approved by the city, and the streets and alleys are paved and approved by the city, building permits may be issued on a block -by -block basis, but no certificate of occupancy shall be issued by the building official until the phase is completed and accepted by the city, (7) The subdivider shall include in the conditions of sale for each lot within the subdivision a notice to the purchaser that no certificate of occupancy shall be issued for any structure or building constructed therein unless and until the city has approved and accepted that phase of the subdivision; (8) The subdivider shall understand that all proposed improvements are to be installed or constructed at his own cost and expense, unless otherwise noted herein; and (9) Where a plat of a lot of record of undivided property is proposed to be subdivided and meets the criteria for abbreviated procedures set forth under the "short form subdivision," and providing all of the requirements have been met, the subdivider may submit a final plat to the city for approval. Where circumstances in the opinion of the city manager warrant, such plat may receive administrative approval, which action shall authorize the building official to issue a building permit for improvements on said parcel. 4.03 -Preliminary Plat An application in writing, for the approval of the preliminary plat, together with six (6) prints, shall be filed with the city manager at least twenty (20) days before the meeting of the planning and zoning commission, if the plat is to be considered. �3 Any valve box which has so moved from its original position as to prevent the application of the valve key shall be satisfactorily reset by the developer at his own expense. A reinforced concrete pad of the dimensions, 3'-0" x 3'-0" x 6", shall be poured around all valve boxes that are outside the pavement section, unless otherwise directed by the city. (h) Fire hydrants shall be placed to conform with the requirements of the State Board of Insurance and the Fire Prevention and Engineering Bureau of Texas. Each hydrant shall be set upon a slab of stone or concrete not less than four inches (4") thick and not less than one (1) square foot of surface area. Where solid rock exists in the bottom of the trench and same is excavated to the proper depth to form a foundation for the hydrant, the slab of stone or concrete above specified may be omitted. The hydrant shall be set perpendicular, and to the proper depth, and shall be carefully and substantially blocked against firm trench walls using Class 2,000 concrete. (i) Fire hydrants shall be installed and operable prior to the erection of any building in which any combustible material is used as determined by the fire chief of the city. 6.06 - Sani ,Sewers Sanitary sewer facilities shall be furnished and installed to adequately service the subdivision and shall conform to the city sanitary sewer plan and meet the requirements, in all respects, of the Texas Department of Health and Texas Water Commission. The adequacy of the sewerage facilities provided by the subdivider shall be determined by the city. (a) Sanitary sewer mains may be vitrified clay sewer pipe (extra strength), cement -lined bituminous coated ductile iron pipe, polyethylene -lined ductile iron pipe or polyvinyl chloride (PVC) pipe. The subdivider shall comply with the applicable Standard Specifications of Division 2, that are related to the materials for the sewer mains accepted by the city. Connections shall be made with a fabricated fitting. Field -glued connections are not allowed. When PVC pipe passes through a manhole wall, asbestos cement sleeves with a rubber ring joint shall be used to provide a positive water - tight connection. o (b) The minimum diameter of sewer mains shall be eight inches (8"). Six inch (6") diameter sewer mains may be acceptable only Co short distances not to exceed 400 feet) and only in locations where the main will not be extended, as approved by the city. 33 CITY OF SANGER P. O. Box 578 SANGER, TEXAS 76266 TO: Honorable Mayor Arr��strong and Members of City Council FROM: Rosalie Chavez, City Secretary DATE: December 1, 1995 SUBJ: Chamber of Commerce The Chamber office is requesting the City to reimburse Them for their annual membership investment in the North Texas Commission ($100.00). RC:ck SANGER AREA PHONE 817.4584702 CHAMBER OF COMMERCE P.O. BOX 537 SANGER, TEXAS 76266 John Hamilton CITY OF SANGER Sanger, Texas 76266 Dear Mr. Hamilton: November 14, 1995 As in previous years the City has reimbursed the Chamber for membership investment in the North Texas Commission. We are enclosin a copy of this years invoice for your approval. a would app- reciate a reply as soon as possible. Thanking you for your time and consideration. Sincerely, gAgLaado Chris Bengston President ENC rc IS COMMISSION P.O. Box 610246 • DFW Airport, Texas • 75261=0246 • Metro 214/621-0400 M5. Hazel Pena Sanger Area Chamber 300 Bolivar P .0. Box 537 Sanger, TX 76266 of Cornmerce PLEASE DETACH AND RETURN WITH YOUR PAYMENT NnRTN TF�fAR f n� DATE: Oi3/30/ ACCOUNT NUMBER: 102O AMOUNT DUE: 100 , AMOUNT REMITTED: as • 75261-0246 • I Metro a moi 1-0400 Membership investment for 11/12/95 to 11/12/96. AMOUNf qUE� 100,E Investment in the North Texas Commission may be deductible to your organization as a business expense for federal tax purposes. The NTC is not a charity but an advocate organization for business growth and development for Meiroplex cities, chambers of commerce and corporations. In compliance with the Omnibus Budget Reconciliation Act of 1993, 3% of your NTC investment is allocable to state and federal lobbying activities and is not deductible as a business expense. Consult your attorney or tax advisor for determination. CITY OF SANGER P. O. Box 578 SANGER, TEXAS 76266 TO: Honorable Mayor Armstrong and Members of City Council FROM: Rosalie Chavez, City Secretary DATE: December 1, 1995 SUBJ: Miller Annexation The Mayor asked for this item to be placed on the agenda for discussion. She has information that she will share with Council during the workshop. RC:ck CITY OF SANGER P. O. Box 578 SANGER, TEXAS 76266 MEMORANDUM #2902 TO: Honorable Mayor and Members of City Council FROM: ' Rose Chavez, City Secretary DATE: December 1, 1995 SUBJ: City Administrator's Job Description This discussion item was postponed from the workshop on 11/20/95. RC:ck JUb UESCRIPTIUN FUR CITY ADh1IIVISTRATUR/MANAGER CITY Of= SANGE R DEFIN'ITIUN Subject to legislative determinations of policy, to administer the activities of the city government as prescribed by ordinance and in accordance with the!policies of the city council; and to Jo related work as required. EXAh1F'bES OF UUTIks � Have the ability to establish and maintain effective public relations; and retain good1working relationships with the camrnunity at large, the ca�tncil, subordinate officials, employees, and public officials of other jurisdictions. , Enforces and administers the prGVi51Gn5 of law and ordinances. Serves as code enfarcement.afficer, G all city departments in a _� Plans, coordinates and provides overall direction of the work of supervisory capacity of all city departments. - -Prepares all budget data and brings recamrnended budget to city council .far consideration, study and *approval, Also administers budget within authorized appropriations, submits monthly reports, prepares bid specifications and recommends budget changes when necessary. i Supervises all baakkeepin_q, accounting, office wank and averseE purchasing. Is directly responsible for all department heads (this is to include the hiring and firing of such persons after a courtesy report to the city council), and department heads are to report and discuss all personnel changes to city administrator/manager Keeps the council informed *on all important items related to city affairs and boardinotes irnp1ernentation; recommends ordinances, resolutions and contracts, follows through on all council instructions and reports back progress and results. Reviews all material being .subrnitted through various departments far council action to determine its completeness and accuracy. Conducts special studies designed to increase the efficiency and economy of municipal operations. Represents the city are g anas planninconr�ultt the cityy directed planner, works with an outside by the city council, and provides 0000�'►' and directs staff support far the planning and zoning commission. Actively seeks grants-in-aid and subsidies, and adrninisters grant -funded pragrarns. Supervises search far such grant done by any outside consultant. Advises and assists city cr,uncil, chamber of camrnerce, ar sirnilar citizen group in community development activities. Is dedicated to the carnrnunity and to its citizens and is willing to rneet with members of the carnmunity and discuss their real concerns, including handling citizens camplaints,prarnptly and sys;temat ical�ly. Cac�rdinates the general activities of the city gavernrnent with other governmentai agencies such as the county, school, other cities, etc. ' BANGER (Pop. 4100) City Administrator. Type "A" General Law city with 31 employees and $4M budget. Degree and exp. m Public Administration or related Meld required. Strong skills in admin., finance, budgeting, personnel and community relations, ability to communicate with elected officials. City owns the w/ww/elect. services. Reponsible for all areas of operations and management of the city under the direction of the Mayor/Council. Salary DOQ. Send resume to: Mayor Nel Armstrong, P.O. Box 578, Sanger, Texas 76266 81745&7930. Deadline 145-96.