06/15/1992-CC-Agenda Packet-Work SessionCITY COUNCIL twORKSHOP
MONDAY, JUNE 15, 1992
201 BOLIVAR STREET, CITY HALL
5:39 P.M.
1. Call Meeting to Order
2. Texas Municipal League -Video For Newly Elected Officals
3. Organization Chart for City
4. Discussion of proposed Step Plan
5. Discussion of Future Improvements to Sewer Collection
6. Adjournment
Rosalie Garcia
City Secretary
CITY OF SANGER
P.O. BOX 578
SANGER, TEXAS 76266
MEMORANDUM # 2a76
TO: Honorable Mayor &Members of the City Council
FROM: John Hamilton, City Manager
DATE. June 12, 1992
SUBJECT: Workshop, June 15, 1992
2). Texas Municipal League Video -
This is a basic, fifteen minute video that discusses the
organization of municipal governments.
3) . Organization Chart for City -
This is an update of our organizational chart.
4}. Step Plan -
This is the latest proposal for discussion to establish a step plan
for our city employees. Staff recommends a step plan in some form in
order to accommodate Equal Opportunity, Comparable worth issues
and to build our employee base with career, tenured members.
5}. Sewer Project -
Included is a list of all our current utility customers, within the
City limits, that do not have sewer service. The two identified
projects would address some of these customers and encourage
additional growth.
JH:cg
CITY SECRETAR
TAX SERVICE
HEALTH SERVICES
ELECTRIC
DEPT.
POLICE
IIMAL
CONTROL
CITY OF BANGER
ORGANIZATIONAL CHART
MAY, 1992
MAYOR &COUNCIL
SUMMER
YOUTH
PROGRAM
MAINTENANCE
SULLIVAN
SENIOR CENTER
FII E PUBLIC STREET
WORKS
AMBULANCE WATER
ATTORNEY
ENGINEER
AL NDGE
NNING &ZONING
COMMISSION
: I i►• i �
:i•I,
BARD OF
AD.TUSTMENT
DATA PROCESSING/
UTILITY BILLING
ASTEWATER COLLECTION
ASTEWATER TREATMENT
r
CENTER
SWIMMING POOL
'ATION
MEMORANDUM #2075
TO:
FROM:
DATE.
SUBJECT:
CITY OF SANGER
P. O. BOX 578
SANGER, TEXAS 76266
Honorable Mayor &
John Hamilton, City
June 12, 199 2
Proposed Step -Plan
F
I
Members of the
Manager
or Full -Time Employees
City Council
During budget hearings for our current fiscal year, Council instructed staff to
develop a step -plan for merit pay and seniority for all full-time employees of
the City. The basics of such a plan provide for the following features:
1). A written Jab Title and Job Description for each
identified position.
2}. A set salary schedule that includes each Job Class for the
City.
3). A minimum and maximum salary for each Job Class. The
schedule would be adjusted when a cost of living increase
was approved by Council.
written annual employee performance review.
5}. Council commitment to annual merit increases based on
written evaluations for each employee covered by the
Step -Plan, separate and apart from cast -of -living increases.
As this is a new experience for the City, a basic plan is proposed by Staff.
Attached is a list of eighteen identified, full-time jab titles for the City. Each
job title has a written job description that has been prepared by our
department heads. A per month pay schedule has been formulated to
accommodate our existing salary structure and possible expansion of job
titles within the City. Each of the 16 pay groups has 13 pay steps. There is
a 5.0% difference between the pay groups and a 2.5% difference between
each pay step.
The plan would operate under these guidelines:
1}. The Step Plan is intended not to exceed S years from the initial
date of hire. (Some employees, based on merit, could reach the
maximum salary in less than 7 years}.
#2075 Proposed Step Plan
June 12, 1992
Page 2
2}. The maximum allowable increase per employee per fiscal year
will be 7.5% based upon written recommendation of the
department head. A more normal annual increase would
average 2.5%. All increases must be approved by the City
Manager.
3}. performance evaluations will be prepared on each
employee of the City, both full and part-time employees, in
March of every year. These evaluations will become part of the
employee's permanent personnel file.
4}. Entry level for new employees, based on experience, training
and other specific qualifications related to the particular
I
ob title, will be no higher than Step F.
5). The merit program can be frozen at any time by Council action.
�}. Each rating of "unsatisfactory" on the written evaluations would
disqualify any proposed merit increase.
7). If any employee separates from employment for more than thirty
(30) days and returns to City employment, their prior service
time shall not be a factor in the Step -Plan.
If Council concurs with the basic plan, upon direction, staff will prepare
either an ordinance or resolution whichever is preferred and submit it for
your consideration at the conclusion of our budget process.
JH:es
attachments
Class Title
Clerk I
Clerk II
Administrative Assistant
City Secretary
Police Officer
Police Supervisor I
Police Supervisor II
Chief of Police
Firefighter
Public Works Superintendent
Utility Worker I
Utility Worker II
Wastewater Operator
Electric Superintendent
Mechanic
Electric Worker III
City Manager
-electric Supervisor
Public Works Supervisor
Job Titles
Monthly Salary_
Gra p Entry_ Maximum
1 1,000 1,345
3 1,103 1,483
9 1,478 1,989
16 29081 2,798
9 1,478 1,989
1 1 19630 2,192
12 1,712 Z302
16 2,081 21798
9 1,478 10989
16 2,081 2,798
6 1,277 1,718
7 1,341 1,805
7 1,341 1,805
16 2,081 2,798
9 1,478 1,989
9 1,478 1,989
Set By Council
10 1,552 2,088
10 11552 2,088
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EMPLOYEE PERFORMA11iCE EVALUATIOI�i
Employee Name
� Department
Check One
Date of hire
❑ Scheduled Evaluation
❑ Promotion
Key to Ratings:
Date of last review
E. EXCELLENT -Individual performs all tasks in an
' exceptional manner. Requires little or no supervision.
Gi GOOD -Individual performs mangy tasks well, and all
other tasks adequately. Requires Irttle or no supervisit
I. RESP011iSIBt�.ITIES
II. ACCOMPLISHMENTS
III. JOB KI\IOWLEDOE
Overall Rating
_(circle one) �E
Comments:
Employee No. Date
Job Title
❑ New Employee
❑ Other:
Date employee began present position Date of next review
S2 SATISFACTORY -Individual performs all tasks satisfactorily.
Requires normal supervision.
F. FAIR -Individual performs most tasks satisfactorily, but
' not all. Requires more than normal supervision.
U. UNSATISFACTORY - Indivitluai fails to perform many
_ 'tusks well. Requires close and constant supervision.
sheet fnr emm�lPtP o„�1 ,;,.l. ..F a.r_:.. r._____
'—' � -"Y-^'-" •+ •�+� yav e: uSc, Vlur1J l.Urlrl,
Emptoyee possesses clear understanding of the responsibilities and tasks he or she must perform.
N. JOB PERFORMAIIICE
Overall Rating. -,{E �, --
(circle one)
Comments:
V. JOB PRODUCTIVITY
Overall Rating: F` .
Comments:
VI. DEPENDABILITY
Overall Rating: ' ``'F" `�;I
Comments:
(QUALITATIVE) The neatness, thoroughness, accuracy and overall quality of the employee's work.
G�—L< S ' :'I I ,F, ,.) �,'; V ;; � (see key above)
(QUANTITATIVE) The employee demonstrates a commitment toward achieving results.
Tasks are completed efficiently and effectively.
,G ,' S '� F ' U �' (see key above)
Employee can be relied upon to complete assigned tasks, and is conscientious about their attendance
and timeliness.
Employee demonstrates a willingness to work with associates, subordinates, supervisors and others.
VII. COOPERATION Responds willingly to changes in procedure, process, responsibility and assignments.
Overall Rating: E G S F U (see key on reverse side)
(circle one) Y
Comments;
VIII INITIATIVE Demonstrates an ability to think and act independently. Originates innovative ideas and methods to improve
job or complete tasks better.
Overall Rating: E A G S F U see ke on reverse side)
(circle one) ( Y
Comments:
IX. WORK ENVIRONMENT AND SAFETY Maintains a safe and pleasant work environment, Follows safety
regulations, and actively contributes towards a safe workplace.
Overall Rating:
(riri �npl ' E '' G S F U (see keyon reverse side)
�.. .,�
Comments:
X. OVERALL PERFORMANCE Overall appraisal of the employee's job performance.
Overall Rating: E„ G S JAF U
(circle one)
Comments:
(see key on reverse side)
The criteria above is important in order to properly evaluate the employee's performance. The following Action Plan
ACTION PLAN: describes the employee's specific strengths and weaknesses, and addresses wat can be done to improve their
position toward continued growth.
Major weak points are:
These weak points can be strengthened y:
Major strong points are:
These strong points can be more effectively utilized y:
Supervisor Date Reviewing Officer Date AAA
Has this report been discussed with employee ?
IF " NO
", Reason why:
If "YES", Employee's comments;
❑ YES
NO
❑
Employee I Date
Copyright 1990 Amsterdam Printing and Litho Corp., Amsterdam, N.Y. i2010 Reorder Form w23350
TC7:
FROM:
DATE.
SUBJECT.
CITY OF SANUER
P. +O. BOX 578
SANUER, TEXAS 76266
Honorable Mayor &Members of the
John Hamilton, City Manage
June 12, 1992 Ir
Proposed Sewer Projects
City Council
The two identified projects would meet a need to provide sewer service to
existing customers and open a new area for development.
Council could also consider a "finance" plan far existing residences that
would allow new sewer customers the option of paying their $300.00 sewer
p charge in monthly installments on their City utility bill.
Ptaff would recommend funding from unexpended revenue bond funds.
JH:es
��, h1'�IViE� A�ta��ATE� IN��
ENriNEERS/RLANNERS�S(JRVEYc�R� � ,
blaOwALraUTHILLLANE ONflGLEhlLAKES SUItF,5g4 UALLAS,TY,)5291.4?YU 21ar3E9�F�7�
I IUE CLAYTQIJ LANE SUITE JIOC AUSi'IPl, TErAS 7flTQ3.1033 S12�J$�t�G716
,T1ano 11, 1992
Mr Tnhr� Natn� 1 i�nr{
i • vviial 41µ,1{µ.�Yvll
City Manager
city of sangex
P,o, sox 57$
sangex, 7�'X 7�256
Fe: Sewer connections
Fifth Street (Old Hwy. 77)
Sa,ngex', TeXas
Dear Mr. Hamilton:
RICHARp (j.FAC?IPJ, P,E,
J. TRAYIS RO�FRT.�, JR„ P,E, '
HAI, 8. JONES, P,E.
SAM G. tdGKENZIE, JR„ P.E.
JOHIJ D. FRIEBELE, P.E.
DAvip J� PREwETT, P.E.
CHARLES W. SCHELER, P.E.
RIGHARU K, 9T. J4HN, P.E.
CNARI,ES Q, 4AvtS, P,E.
JOMN L. MEARS, P.E.
Residential lots along the east lido of Fifth Street (Old Hwy, 77}
south of Loop 138 can be sewex'ed south and west to the soutkls�.de
Drive lift station. The sew�x sErvice for the first lot south of
Loop 138 can bE connected directly to the manho�.e immediately in
front of the lot. Tho line for the remaining lots running south
w�.11 cost approximately $25,op0 with a bore under old I�wy. 77.
Should you have any
p�.ea: e feel free to
Sincerely,
HUNTER ASSOCIATES,
John L. Mears, PiE,
P�:�oj ect Manager
J%M/akh
BSNlSTHSWkCN,At.I{/QSN 1
questions, ar rec�uix�e additional information,
contact u.s.
INC.
UTILITY CUSTomE S WITH NO SEWER SERVICE JUNE 9, 1992
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CITY ur BANGER
P. O. BOX 578
SANGER, TEXAS 76266
MEMORANDUM #2(78f�
TO: Honorable Mayor +&. Members of tjie City Council
FROM: John Hamilton, City Manage
DATE. June 12, 1992
SUBJECT: Denton County Transportation ub-Committee
Prior to the November County Road Bond Election, I was appointed to the
Denton County Transportation Sub -Committee by Judge Jeff Moseley. Over
the last several weeks this Committee, composed of members from all over
Denton County, has been meeting to address the issue of County crews doing
road work within the various cities and towns of the County. As you can
image, this diverse group representing north and south, urban and rural, has
not been able to agree on anything other than the need to maintain some
sort of interlocal agreement system.
Commissioner Don Hi11 presented his plan at our meeting of June 11, 1992,
and realizing that our committee is only an advisory board to the
Commissioner's Court, eleven rural and small cities representatives
interrrupted an agenda dominated by Commissioner Sandy Jacob's
appointees and voted 11 to 6 in favor of recommending Commissioner Hill's
plan to the Court as a discussion vehicle.
Only time will tell as to what if any, County assistance will be available in the
future for road repair in Sanger. As new developments occur, staff will pass
along that information.
JH:es
attachments
(lm)
f
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000*
18 46 f.
DON HILL
COMMISSIONER PRECINCT 4
DATE: JU\'E �, 1992
T0: TRANSPORTATION C0�1`1ITTEE
FROy1: COMMISSIONER DO'�T HILL
RE: IV'TERLOCAL CONTRACTS
RECOMMENDED POLICY FOR INTERLOCAL AGREEMENTS ON ROAD CONSTRUCTION
1. ICA'S will be funded using an amount equal to 30% of revenue
collected from the optional $10.00 vehicle registration fees.
2. Construction on Interlocal Projects will be limited to 10
working days per year per City.
3.* ICA must be submitted prior to April 1st one year in advance
to allow County to schedule all work and materials in next
fiscal budget.
�. Priorities can be established by scope of project. Small one
or two day projects will be scheduled first with longer more
involved projects scheduled as time permits.
5. Cities shall provide all engineering and construction
specifications. Cities will be encouraged to do as much
preliminary construction work as possible in order to finish
a project within the 10 day limit.
6. Cost of project would be shared on a 50-50 basis. Cities
being responsible for cost of materials and gasoline. Labor
intensive projects would require City reimbursement for labor
and machinery based on reasonable cost analysis and charged on
an hourly rate. Only the use of specialized high maintenance
machinery would be subject to reimbursement.
A. motor graders
B. grade -all
C. asphalt recycler
D. bull dozer
y ALL CURRENT ICA'S WILL BE SCHEDULED FOR COMPLETION THIS YEAR
A�'D IV 1993. NEW REQUESTS WOULD BE SUBJECT TO THE APRIL 1
DEADLINE AND DUE APRIL 1, 1993 FOR THE 93-94 FISCAL YEAR
BUDGET,
CO URTHO USE ON THE SQUARE • 110 WEST HICKORY • DENTON, TEXAS 76201
817.3834399 • TX WATTS 800.346.3189 0 FAX 817.382-0845
THE FOLLOWING
WORK .
SUMMRRI
IS 3 BRIEF SU`I�IARY OF 4JHY I THINK THIS POLICY WOULD
I. FENDING: It is apparent that in order to continue ICR'S and
continue any substantial progress toward our unincorporated
roads we need more money. Using 30% of the optional $10.00
vehicle registration fee is the best source of funding
because:
1. It is simplistic. There is no complicated formula
involved and it can be stated that $3.00 of every $10.00
goes toward City projects.
2. It is enough to do the job. (30% equals approximately
$600,000.00). This is adequate funding to hire a 10 man
crew with basic machinery and operating equipment.
3. It is consistent. We can use this number every year and
it will perpetuate itself as time goes by to enable the
County to provide more services to Cities as
incorporation grows. It also gives the County the
ability to adjust the budget through advalorem tax.
3a. In order to replace $600,000.00 in the Road & Bridge
Budget, we could use new property income or one time
expenditures in current budget or raise advalorem taxes
by 2.1% or 6/10ths of 1 cent.
II. TIME PARAMETERS FOR PROJECTS:
Limiting work to 10 days per year per City, basically
provides all limitations that have been suggested. There
is only a certain amount of money and a certain amount of
work that can happen on a project in 10 days. This time
limit would provide some equality in that there would be
plenty of time for smaller cities and enough time for
substantial work in the larger ones.
CITY OF SANDER
P.O. BOX 578
SANDER, TEXAS 76266
MEMORANDUM # 2�77
TO: Honorable Mayor &Members of the City Council
FROM: John Hamilton, City Manager
DATE. June 12, 1992
SUBJECT: Denton County Fire/EMS Funding
As discussed by Fire Chief Bill Murrell at the June 1st Council meeting,
Commissioner Don Hill was contacted regarding any changes in County
funding for our fire department. Commissioner Hill stated that he opposes
funding reductions and that the issue was not scheduled for County
discussion in the immediate future. He stated that he would keep us
informed on developments.
Interestingly, as a result of the newspaper coverage Don Alexander, Director
of Administration, for County Judge Jeff Moseley telelphoned regarding your
concerns on this matter and asked what his office could do to help. Mr.
Alexander stated that he did not have a copy of the County Fire Chiefs letter
that was presented in your agenda, so a copy was faxed to him.