Loading...
03/04/2024-CC-Agenda Packet-RegularCITY COUNCIL MEETING AGENDA MARCH 04, 2024, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM DISCUSSION ITEMS 1. Discuss the strategic direction of the Economic Development Corporations. OVERVIEW OF ITEMS ON THE REGULAR AGENDA ADJOURN THE WORK SESSION The Regular Meeting will begin following the Work Session but not earlier than 7:00 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Council on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Council with regard to matters on the agenda will be received at the time the item is considered. The Council is not allowed to converse, deliberate or take action on any matter presented during citizen input. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 2. Consideration and possible action on the minutes from the February 20, 2024, meeting. 1 ACTION ITEMS 3. Consideration and possible action on an Individual Project Order with Kimley-Horn and Associates, Inc regarding Street and Utility Maintenance Program (SUMP), and authorize the City Manager to execute said agreement. FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they wish to discuss at a future meeting, A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor. ADJOURN NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on February 28, 2024, at 2:00 PM. /s/Kelly Edwards Kelly Edwards, City Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 2 CITY COUNCIL COMMUNICATION DATE: March 4, 2024 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Consideration and possible action on the minutes from the February 20, 2024, meeting. SUMMARY: N/A FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Approve the minutes from the meeting on February 20, 2024. ATTACHMENTS: City Council minutes 3 Item 2. City Council Minutes 02-20-2024 Page 1 of 5 CITY COUNCIL MEETING MINUTES FEBRUARY 20, 2024, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:01 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, Finance Director Clayton Gray, Parks & Recreation Director Ryan Nolting, Director of Human Resources and Special Projects Jeriana Staton, Director of Economic Development Shani Bradshaw, Fire Chief David Pennington, Assistant Fire Chief Casey Welborn, and Police Lieutenant Justin Lewis. DISCUSSION ITEMS 1. Presentation and overview of the Annual Financial Report and related audit by BrooksWatson & Co. for the fiscal year ending September 30, 2023. Director Gray introduced John Watson, who provided a presentation and overview of the audit. Discussion ensued regarding pension liability, TMRS contributions, percentage of COLA for retirees, bond fund expenditures, deposits from Developers, audit adjustments, internal control measures, and policy recommendations. 4 Item 2. City Council Minutes 02-20-2024 Page 2 of 5 2. Discussion on a contract with Halff Associates, Inc for the conceptual design of the proposed Porter Sports Park Phase II in an amount not to exceed $80,500. Director Bradshaw provided an overview of the item, including the scope of services and funding the 4B Development Board will provide. Discussion ensued regarding the timeframe for meeting with citizens and stakeholders, the length of the project, connecting both sides of Porter Park, and the existing park acreage. OVERVIEW OF ITEMS ON THE REGULAR AGENDA No additional discussion. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 6:50 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, Finance Director Clayton Gray, Controller Danielle Stanford, Parks & Recreation Director Ryan Nolting, Director of Human Resources and Special Projects Jeriana Staton, Director of Economic Development Shani Bradshaw, Director of Public Works Jim Bolz, Fire Chief David Pennington, Assistant Fire Chief Casey Welborn, and Police Lieutenant Justin Lewis, and Municipal Court 5 Item 2. City Council Minutes 02-20-2024 Page 3 of 5 Administrator Christy Dyer. INVOCATION AND PLEDGE Councilmember Dillon gave the Invocation. The Pledge of Allegiance was led by Councilmember Gann. CITIZENS COMMENTS No one addressed the Council. REPORTS 3. Presentation of Fire Services, including but not limited to an overview of the operations, staff, and needs. Fire Chief Pennington provided a presentation and overview of Fire & EMS services. Discussion ensued regarding the rolling stock, the new Medic that was purchased, a future station, and the new ladder truck, which should be delivered in November. CONSENT AGENDA 4. Consideration and possible action on the minutes from the February 2, 2024, meeting. 5. Consideration and possible action on the minutes from the February 3, 2024, meeting. 6. Consideration and possible action on the minutes from the February 5, 2024, meeting. 7. Consideration and possible action on a contract with Halff Associates, Inc for the conceptual designs of the proposed Porter Sports Park Phase II in an amount not to exceed $80,500, and authorize the City Manager to execute the contract. 8. Consideration and possible action on a Revised Interlocal Cooperation Contract (ICC) with the Texas Department of Public Safety for the FTA Program. 9. Consideration, acknowledgement, and acceptance of the annual financial report and related audit by BrooksWatson & Co. for the fiscal year ending September 30, 2023. 10. Consideration and possible action on the TXShare Interlocal Cooperation Agreement between the North Central Texas Council of Governments and the City of Sanger and authorize the City Manager to execute the agreement. Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Barrett. 6 Item 2. City Council Minutes 02-20-2024 Page 4 of 5 Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann. Motion passed unanimously. ACTION ITEMS 11. Consideration and possible action on authorizing staff to issue a Request for Application (RFA) for a Bank Depository. Director Gray provided an overview of the item. Discussion ensued regarding depositories, investments with other financial institutions, and publication of the RFA. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Dillon. Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. 12. Consideration and possible action on the purchase of 117 water meters and radio transmitters ranging in size from 1” to 4” as part of the implementation of the city- wide AMI/meter replacement project; and authorize the City Manager to execute said agreement. Director Bolz provided an overview of the item. Discussion ensued regarding the meters used by residential and commercial customers, the number of meters that will be replaced, and the installation performed by a third party. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Voting Yea: Councilmember Chick, Councilmember Dillon, and Councilmember Gann. Motion passed unanimously. 13. Consideration and possible action on authorizing the City Manager to execute a contract with Ana Site Construction for relocation of water and sewer utilities and associated betterments for the I-35 Expansion Project. Director Bolz provided an overview of the item and the company. Discussion ensued regarding the bid breakdown, the project timeframe, betterments, TxDOT reimbursement, and moving and relocating the utilities. Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Gann. Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Dillon. Motion passed unanimously. 7 Item 2. City Council Minutes 02-20-2024 Page 5 of 5 FUTURE AGENDA ITEMS No additional requests. INFORMATIONAL ITEMS 14. Financial Statements November 2023 and December 2023 15. Disbursement Report December 2023 and January 2024 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8:00 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 8 Item 2. CITY COUNCIL COMMUNICATION DATE: March 4, 2024 FROM: Jim Boz, Public Works Director AGENDA ITEM: Consideration and possible action on an Individual Project Order with Kimley- Horn and Associates, Inc regarding Street and Utility Maintenance Program (SUMP), and authorize the City Manager to execute said agreement SUMMARY:  City of Sanger and Kimley-Horn have a Master Agreement for Continuing Professional Services.  Kimley-Horn will work with the City to develop an inventory of its existing roadway and utility network.  Kimley-Horn will use the data collected to create GIS-shape files for road and utilities.  Kimley-Horn will use data collected to recommend maintenance or rehabilitation projects. FISCAL INFORMATION: Budgeted: YES Amount: $101,400.00 GL Account: 004-30-6530 RECOMMENDED MOTION OR ACTION:  Staff recommends approval ATTACHMENTS:  Individual Project Order Number 2024 Street and Utility Maintenance Program  Master Agreement 9 Item 3. 10 Item 3. 11 Item 3. 12 Item 3. 13 Item 3. 14 Item 3. 15 Item 3. 16 Item 3. 17 Item 3. 18 Item 3. 19 Item 3. 20 Item 3. 21 Item 3. 22 Item 3. 23 Item 3. 24 Item 3. 25 Item 3.