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09/03/1991-CC-Agenda Packet-RegularSEPTEMBER 3, 1991 ANNEXATION ABSTRACT NO 29, SHEET 4 RUBEN BEBEE 23.6 ACRES - SANGER CEMETERY DENCO 911 BUDGET ORDINANCE 12-91 PERSONNEL POLICIES BIDS WATER LINE I-35 ACCESS ROAD FROM FM 455 TO PECAN WATER WELL RECYCLING DISPOSAL PURCHAS LANDFILL -Uy<■»© SEPTEMBER < 99 ?$.##?2*f STREET,< HALLE 7:00 f \7 22, w<' »<■i f»#«.: »??. ■:«<1' +\,?# #w: 24:?:2«=«. : UISDursements Approve Fal Payment for Calvert Construction . .....? « »■?#». ' ?`,<«¥■» --2<r»■».#<± >«Q: Ruben ;f,ft 22 Acres Sanger emetery 24» .«t<7?\f■<2:*.<±-.■? #? « 1 »# T2,< ~ '° f2 2#?»#»>?#f#«: . »*? «1! <■«<! #<<.»,»f ®1\ © f < ■*»y f■2..«> \■? .«<< »?# f# :., < ». .#? *1!#<ky #; ■< © © 22. :: f#Q :<■»: « -- »? ® <+22 `»<# f#:< « 2.*? fT:#<#yd -, •:\a:1* ~^ III ■® 2 ~:#? 2 ±»<6d! f »20! »»«:< k ?■? |■ 2■?:. f<#»#<: : f- <? <1\ » » 2<,»,? f al: : t# ■»< ° `^ • i • 40,30I ON ♦ .r August 19, 1991 « # i r r Ben & Ann Weatherall, iob Tarron, Bob Dunlap, Craig Waggoner, Public Works upt Chuck Tucker, Electric SuptLarry♦ w c .. and • ♦I lice Chief Benny ♦ • s. 2+ r invocation which was followed by the pleelde to the flag. y « * Disbursements Pli�M03014MMy Councitman BeFFUL . MuLlo .Y #. 3. Citizen's Input # Sil pcoming Sanger Sellebrationandalli or • • • , r + Ya r ! # # to 3rd to B • 1 • a ! Y t MT ? ? ?:«< $ :f f\ °� «2#2<©- »»Qf�<..f� ? ^` �^ �°�°f#? " ^!�#?■2< ��<t# ��- �- »�= Q-»� :■ 2�- w<»`< +: �-f 4<#4��. :°� «f>?<f<�2 «><��<:Qf��»�°`� »�i?»±t<�?»�««f�+�2` - � #:�2f ,<�«»#«�- �«• » «#_�■ <,»<»�< �>2#w. »�»�.■?_ ,? � f ! ?�- 2 #«� » z:ff®,:f � ? �2T� »<f<,. »? # ?:_ ?f:! ?� < « - �� 2� � » 2 2�- ^ � ©� 2»� <� Q «- ® �- •- �# ? �`- � ?:» #<■� :f y * ^#»i.�f� i- � f■<Q: :� ®- �■» ■? q.�Q 4� 2#? 2� w�<©a®� � �� ?<4<#>� .... ?�»«�� »»�«■?* »#<.:f#l2�.#<<:� � ^ ° l�� 2<#?#?��:a��T� 2 �:t -� i�*}fQ<-�,©��®»�,~#� »#��■ <•�`» ■2 ,,�. Q?� »#2 - w: ,«�±T�-1�< .»��:� . ,•: ,:#!f� «1>< »■»<■.»��-- �»4 «<»■ <©�� f<+�f�� <:�: ?._ ■.� » 2<: ��■��:: »� �» �«<:?� « �# ��® �� ^�©�? ��? i ,©�»�,.� ?�#.■< »#« »:#�t:< 2�.?<»»<4? ?<�:#�#<«�`2 #? #.�< ?1<■?#®� �<2,:-��»<#? a�<?�» «�,»#?<!»�:� ?#?i ««� »»� t#<�:■.1 ��»#° f:li:#«<� #;#Q ,? ~ - » w.:.� .. .»2 <°: <<14» ±■#�: ■�, \\` i©2�# f:<k? ., - : #?#f»�!«<.»1#�.�=<#2<� � ��*°,��w�? #?� <.■f�T* » ?*?f �f.-f:-<T�:#�<2,«?��»#l2r� #.«?�■«:>� ,- »�:�t� ?«= t� ?<#<#.«- �?�_ � °°^ �� f■�� ®�!.»<� \+#1 2■$ f „ a.i«:�i.+? 2+»»�� «<# ? ��° ~ i �?# «f �� ` ?<#»#? ■ � ?�` ?>�» 2`~ . # y °�»� <�« °°�--®�:?#�«f<�#?�`°:f,»»°#-� �z«3#?� `� -?/<t■��©® ^w.k«<¥ 4� ?.. #<,�2- <®�#?!f# ,< \a»»<2«:>? ?:#.� »°,»■» <12»<k OU� )roceed with a contract with Southwest Paper Stock Co. for City 'ouncil approval on the next City Council Agenda. Seconded by 1 Motion carried. :ouncil regarding the possible purchase of the landfill to be used as a for ♦ ^ ♦ disposing recycled material. Basicallywould )e a 35,000 to 50,000 sq. ft. facility, where they would have different 3rocessing machines and employment would be in the area of 50 to 75 ! ! investigation ♦ to aToW711I Dunlap some time to proceed vith some plans on what he intendsto • • 3ounds as alternate. Seconded by Councilwoman Braxton. Motion arried. kjo )enco Area 9� 1� 1 District and that member would be Olive Stephens. 3econded by Councilman Kincaid. Motion carried. •, �. ♦ 41 VKTAV IN on Wil I Sales tax for August was down 1.9% the same period last year, however, .. ♦ i stated that the Army Corps of Engineers have said they can arrive at a lease and hopefully work can begin on the Marina as early .: November. the City Attorney will have it reviewed by then. 4 ► t 1 w 'R now be heard in November. r insurance money and there will be enough money left to do a wheel chair ramp and install a door. staff replied that they were. Bargain 4 Depot falling IrL NegotiationsCemetery, if the City will be responsible for mowing. 4v (13). Executative Session According to Article 5257.IIIIo 17 Vernon's Civil Statutes (f) # It# i % Ouncll buugm' BFKRNBX Auust 100 199 f ■. R R- Armstrong,?RESENT. Mayor Nel Councilwoman M,arx r Councilman f .. i c+,. , Jerry ThomasCouncilman Tommy Kincaid and Councilman Wendell R ?RESENT, City Rublic ManagerWorks Supt Chuck Tucker, and Electric Supt. Larry Yoast F % 1. • '} f ., .. .. ' ♦ . ... . Budget Warkshop -Discussion of Proposed 1# 91/ 19B Fiscal Year Budget - Items scheduled for discussion are the following Department Budgets: SullivanSenior Center Vehicle Maintenance Public Works Administration Parks Community Center Street Sanitation Water Wastewater Collection (Sewer) Wastewater 'Treatment Electric Utility Billing Summer Youth Swimming Pool +...... t t::i ..... r.. �. ., . t.. - ; f. i., .r. � t){" .. �L.E! {i..+s:'.{''. ..:: � { . _.J�_ � {' «....} ,i_,7 .� {'`If_;F..,l! { �... I`�.: -.._: F .I .. r..�s;:. �. {. 'r' r r t;..'f„ �: •. i � h ! �.�I {,. �_.�{''��.? ...(.lii E i.. ,i j,:� �, 1'"' i:.j I { i! `, E'x I'f—: �_��:a •t ,' -1 i •`..�� ;.jt�j !.„!..! .4. i.....{ ..{...5: C:.«_tl!._{:!. C:7i'''1{:::.{':,{.�_ �::'i_'.!-1{�_G {E..{�:F�TiI::.'.!t•{.i {_' �_.�P',j.l,l f. {( .!. t:�':"�("i(..1i:-' .} 'i•' .:_�;? r',. j,'�t`j c,;(:,i'�!!:=<<..i'� r::.i_..E_� f:' 6' r: i. l.� [`'.!«:_J•7 1: { �'i's'Y 11:� i`,i_� -:.1. �, �. 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E i.,,_, J! =i, {) t _tl 51 i_)1�i,.".ie t, !._mac ?J•J _',,, t,'t of {_?+J{ i;u5 1. q i t..)r�v 40 'tit Im 7 tJ4:td iJR 1 I d'%' 110 rii' a='C)0cv, 1700 f0T'F1L 11v1 J) I E ❑• , 7 bt-i 1'W)a 1_.!_3 1 7t:?7 46 t•_i„ t LONG L i-i L:t::. .. r,-- W �l� :_ i_?'�1 r i )r (':�11 ! � ._� <, �i •_! _. , _...?E_' ._ 'Ti l"i'�31 F-:1F,E' A 1-';ILLR 51:;7'� C.'1F=104/91 TC)T'(-1L .it: i._ i i_. t�'�f'1 L.1. _.1 il�tw �': I�ii-:i1_. t._:�1- L4_ � � 1\iy.J f' n t,.ia !.'itJ r': 'rif..J �. `�i_•�', ' n c ._ o '1R T U 9 H2 8 ti ` =:'i r, t" AL. AN T TAT ON 4 - j !, 1 —' u llA3 111'i=:W A I LR 1 Bcl 7 :� i_LL:C;l 4 F•'IC: c —lAH'.K S - 1.RE 1 r'..J13n 2419 f lAt'OR e: CO1,)N :IL-,,.-1 1 Fi (:;= I i D1711.1411.t "FR `i'€ 1:i0;':,---_�i= -1.t�, 1 {??7a 1 f q 1'UBL.I:C:: 1-1ORF.c._.EI 1.7 t;)()a 1') 1ti1i"1i f—`hi7i L' 1.h!1�:J )a i%�_l1.Li_,L.F„ 1''�t_tiral' CF 't_) 1`l�i=s!7 f iCTli�a t L N R 631 c'? ((= (){r E7t:.CJEP.FiL.. l-1.1('1f1 .ig _ 9 F. r�r— rr ` i"11"CI_.r•.F RIf.._5, "Lii11L} 1 `i"!'I 1-IIA wD 1. 1 :a A 1 MEMORANDUM #917 TO: FROM: DATE: BUBJECT: DITY OF BANGER P. O. BOX 578 BANGER, TEXAS 762H6 Honorable Mayor &Members John Hamilton, City Manager August 30, 1991 Final Payment on Freese Drive City Council on The enclosed letters from Hunter Associates recommend acceptance and final payment on the Freese Drive Extension project. The engineers are recommending $3,171.00 in extra excavation charges not be paid and uscd as a time penalty as the contract completion date was May 29th. Our engineers are recommending a final payment of $6,232.50 which would complete the contract bid of $124,650.00. Staff recommends payment and acceptance of the project. JH:es Enclosures ■ HUNTER ASSOCIATES, INC. ■ ENGINEERS/PLANNERS/SURVEYORS 8140 WALNUT HILL LANE ONEGLENLAKES SUITE500 DALLAS.TX75231-4350 21436"171 1106 CLAYTON LANE SUITE 410E AUSTIN. TEXAS 76723-1033 512/4544716 August 19, 1991 Mr. John Hamilton City Manager City of Sanger P.O. Box 578 Sanger, TX 76266 Re: Freese Drive Sanger, Texas Dear Mr. Hamilton: Street Extension RICHARD G.FAGIN, P.E. J. TRAVIS ROBERTS, JR., P.E. ALL S. BOEDEKER, P.E. HAL B. JONES, P.E. SAM C. MCKENZIE, JR,, P.E. JOHN D. FRIEBELE, P.E. DAVID J. PREWETT, P.E. CHARLES W. SCHELER, P.E. RICHARD K. ST, JOHN, P.E. CHARLES A. DAVIS, P.E. JOHN L. MEARS P E AU 2 n 9si +11 I Ur j%11VVti Enclosed are copies of the final Contractor Estimate No. 5 for the above referenced project constructed by Calvert Construction. The project has been completed and a final inspection made by City Staff, Hunter Associates, Inc., and the Contractor. We recommend the City accept this project, pay the retainage, and place the project in the period for the one (1) year maintenance bond to commence. Should you have any questions, please feel free to contact us. Sincerely, HUNTER ASSOCIATES, INC. John L. Mears, P.E. JLM/akh Enclosures BSN/FRESEChIP.AKH/BSN I Sheet 1 of 2 CONTRACTORS APPLICATION FOR PAYMENT PAY ESTIMATE NO.: Five and Final PERIOD: June 6, 1991 PROJECT: Freese Drive Extension D90027E DATE:__. August 19, Z991 TO:__. August 9, 1991 ENGINEER: HUNTER ASSOCIATES, INC. Dallas, Texas OWNER: City_ of Sana_er CONTRAC'TnRr ('ATV ^*m rnT ^%nrmT T*Tn 201 Bolivar Street P.O. Box 503750 Sanger, Texas 76266 Denton, Texas 76206 BIDS RECEIVED: 1-7-91 CONTRACT DATE: 1-7-91 NOTICE TO PROCEED: 2-18-91 CONTRACT AMOUNT: $ 124,650.00 ADJUSTMENTS: REVISED AMOUNT: CALENDAR DAYS: SUMMARY OF JOB STATUS Total Work Completed DAYS USED: Material Stored on Site Contract Amount to Date Less 0 % Retained Subtotal Less Previous Payments Amount Due This Period $ 124 650.00 $ 124 650 00 $ 0.00 124 $ 650.00 $ 118 417.50 $ 6 232 50 0 Time Used: START CONSTRUCTION DATE: 2-28-91 ,COMPLETION DATE: SUBMITTED BY: By: For Contractor te: Da APPROVED • C` � � M��,.,� For ngineer Date : S / APPROVED: Date: For Owner Work Completed ■ HUNTER ASSOCIATES, INC. ENGINEERS/PLANNERS/SURVEYORS - 8140 WALNUT HILL LANE ONEGLENLAKES SUITE500 DALLAS, TX 75231.4350 2141369.9171 1106 CLAYTON LANE SUITE 410E AUSTIN, TEXAS 78723-1033 512/454.8716 August 12, 1991 Mr. John Hamilton Citv Manaaer City of Sanger P.O. Box 578 Sanger, TX 76266 Re: Freese Drive Sanger, Texas Dear Mr. Hamilton, Street Extension RICHARD G.fAGIN, P.E. J. TRAVIS ROBERTS, JR., P.E. PAUL S. BOEDEKER, P.E. HAL B. JONES, P.E. SAM C. MCKENZIE, JR,, P.E. JOHN D. FRIEBELE, P.E. DAVID J. PREWETT, P.E. CHARLES W. SCHELER, P.E. RICHARD K. ST. JOHN, P.E. CHARLES A. DAVIS, P.E. JOHN L. MEARS, P.E. The above mentioned project has been completed by Calvert Construction and a final inspection will be conducted by Hunter Associates, Inc. and City Staff for final approval. Delays in construction during May and June caused the project to be finished after the contract completion date. The Contractor submits that these delays were the result of a large number of rain days and organizational changes which forced the relocation of construction crews during this period. The Contractor did perform extra excavation and drainage work beyond the original contract scope in the value of $ 3,171.00. We feel that this extra work performed without charge to the City would be proper consideration for the delay in construction completion. Should you have any questions, please contact us. Sincerely, HUNTER ASSOCIATES, INC. John L. Mears, P.E. JLM/akh BSN/CNSTCMPL.AKH/BSN 1 MEMORANDUM #923 TO: FROM: DATE: SUBJECT: CITY OF 5AN16XER P. O. BOX 578 BANGER, TEXAS 76266 Honorable Mayor &Members f the City Council Jahn Hamilton, City Manage August 30, 1991 Public Hearing on Request Fo Annexation of Sanger Cemetery As you know due to our cancelling the first meeting in August, we were legally required to begin again the annexation process for the Sanger Cemetery. Enclosed are copies of their letter requesting annexation and a basic service plan as required by statute. JH:es Enclosures �1� P•JU r ICE OF HURL I L. HEAR I PJG VN CUIN I U WLA I LU ANPJE:�AT I Q1 I t, p, t I CE I : HEREBY t�I ��EP.I TO ALL I PJTEP,ESTEU F'ERSUPJS TH. T: Thp City of Sant.�pr, Texas, prod{vsPs tv institjaty anne:�:ition fro eedinq=_; to alter the boundary limits of said City to add trip fo,llrowirtc, its t '"il:�e{ terrii vey to the Corporate limits of the City' of Sander, to \mit. (Sanger Cemetery) 1:_:t G'j.�l.�lic Hearinc; �{gilt tie holr� ��y and k�oforo the City C�f,,art_il tt trte C of anoer, Texas on the 3rd day of September, 1 9G l , at TC)(I) n'rloc t1'1e City Counc11 Chambers of the Munir pal Building off the C i* ; f,fan apr, Texas, for all persons interested in the above pI II, ed annp}ration =.a d tin&,e anra place all Such persons _hall have the right to appe�r �n:i be heard. Of all said matters and things, all persons interested in the tI-tinqs and mattors herein mentioned will take notice. t R0S'a I i e (.i.ar i c:a C I ty Secre* .3ry ;�r'ir-) �lll,ilC Hearin�a to f:�e hid on Septem��er �tth 04/19/91 14:51 p.001 P.W. Box ass {817) AIW7933 3101j11 Iv. Coker JUSTICE OF THE PEACE RE C E I V D PRECINCT NO. 6 DENTON COUNTY 209 N. 6TH STREET SANGER, TEXAS 76266 April M 1991 APR 19 1 1 TA&OF SANGEPA City of Sanger Dear John. At a regular scheduled meeting today the Sanger Cemetery Association voted to ask the City of Sanger to annex the cemetery. would you please start necessary work for this. Yours truly, W. Coker for Sanger Cem. Assoc. • PLAN 0V SI;IIVMIs 14011 ANNI;XIsb AREPA, Ct74Y OF SANGER Tt_XA,wN WIIL;KKAS , he ;jd(1PLed by the annexing an area; Ar• tlxle 970,.E au amended require" that a plan or* nervi.ctL ,ovderning body of a city prior to passage ofan ordinant... ;KLAS 0 L 11M City oC 5ungfZr is ConL•emplattng annexation of an area which is bounded as shown on a map of the proposed annexation, NOw, THi;lt1:1:011L, l;ls ZT IL>:;50LVLD BY TN1: CITY COUNCIL OF THC CITY OF SANGER, TEXAS Section I. Pursuant to the provisions of Article 970e as ;emended, Texas Code Annotated, there is hereby adopted for the proposed annexation area the following plan of service: I. Ilasic Service t'lan A. G. U'. Police (1) l'atralliliE,, radio rf>:SpUnsey to calls, a»d other routine police services, usi.nl; present personnel and e(Iiiipment, will be provided on the effective date of annexation; (2) Traf rtc signals. traffic si.l ny , street markings t and other trntfic control devices will be installed as the need therefore is established by appropriate study and traffic standards. (1) hire pr.oLecti.c�n by the prt�::eat perr;vnnel .tad nqui.p- mt:nt of the fire fil;hti.ng Eorce, will be provided on the effective date of annexation. Water (l) W:tl:�r for dvmc•� t i4, commercial and indul+Lri.al use wi.11 be provided at city rzttef:, from existing city lines on the effectives d.1ta of annexation, and thereafter from nrw lines as extended in accordance with Chapter 10 of the Code of Ordinances of the City of Sanger, Texas. Sewer (1) i'roperLi.elc in the unncxrd area:: wilt bC connecl:ed to sewer lanes in accordance with ChF�pteY 10 of the Code of Ordinances of the City of Sanger, Texas. Itfafus.e Collection (1) The samR rr_ fular reXur3e 4f►llectLon service now pro- viJed within tht. city will be extended to the nn- nexcd area within one month after .the effective date of annexation.018 Annrxl:tl Aee�ls Yg Twu r'. Streecs (1) ►srnci•ti�:ncy maintenance of etre4ts (repair of I�nzalrrlvu:l chuckholes, mr_asureg necessary Coe tr:�[fic: Clow, etc.) wi11 begin on Che effective date oC annexation. (Z) Kvutlnr. mai„tel,rinre an thn e:�me b�lsia as in the present city, wilt Uegi.n in the annexed area on the effective dace of annexation. (�) accnnsL•�•uctinn and rhsu��facinN, of r.CreeCs_ . in. staiiAi:ivn of storm drai.na�e Facilities, con- str.uction oC curbv and putters, and other „uch major improvements, as the need therc±Eore ig determined Uy the governin�1 body, will be ac- complished under the established policies of the city. G. Inspection Services (1) nl,y il�:;pectiun servireg now provided by the city tUvil.ding, electxicat. UlumUinp,, gals, housing, sani.taL-ion, etc.) will, UeN,in in the annexation area on the effective date of annexation. N. planning and Zoning (1) Thc: PLrinning and 'toning, jurisdiction of the city wilt extend to the annexed .�raa on thn ekEecCive date of annexation. City planning will there- after encompass the annexed area. I. Street Lighting ` (1) Sl:rnet 1.i.E,htinY, wi.lL Uo inst�aLlhd in the subs Can- ti.al.ly develupecl .tireab in accexdance with Che ' astablighed policies of the city. J. Kecrcation (L) 11er: idenL•!; o f the ' annexed areil may use all axis tinf, i�ecrcal•ionr�L Xacili.tieil, parks, etc:. c,n the eE- Ler,Cive date of annexation. Tho g.•tme stnndarda And ' Policies now used in the present city will be fol- ' 1.vwc�d in expanding the recreational program and facilities in the enlarged city. K. Clect-iic: DistriUution (l) T11C CLty electric reconunends power, the use of CiCy of Sanger roe :�uc�iL�'v� I►lan, At�nexcd Arias 1': Threu Iz. L. Misc:ellaneous (1) 5trcei: name± .vi.l►ns where± neodrd will Uo l.nutallecl wi.r:hin approximdr:ety 6 months after the eElective date of annexation. Cupital Improvernen� program (C'tp) �rt,n rYn ., � �.w., rt .... _ ► .. ••.�- VAR .,� v►ttz �.,.1,y 1:t'7I7[i�.:it5 0� a ►:ive year plan that is updatc�l y�i,�rly, The i'lun is prioritized by such policy guidelines as; (1) Demand Con servires �� comi,arad to other �vrea;; based partly on density of population, mag;ni�•ude c�E prob�.emu compared to other areas established technical standards and proken- sion.vl, studies , � and natural or technical re- straints or opportunities. (Z) Impact on the balanced growth oL the city. (3� Impact on overa).l city economics. The unnexucl urea w:i.11 Ue conr:ider�±cl for CIY planning in I;he upcoming; CIP plan , which wl.l1 be no longer than ona y�±.ar From tha date oC .znnexation, In this new GIP pl:tnna.ng ye.vr the annexatinn urea wi11 be ,iud ed accordinKly to the s,�rme established criteria as ra�l other areas of the city. MEMORANDUM #921 TO: FROM: DATE: SUBJECT: CITY OF SANGER P. O. BOX 678 SANGER, TEXAS 76266 Honorable Mayor & Members oft e City Council John Hamilton, City Manage August 30, 1991 ly 9-1-1 Budget for FY 91/92 The enclosed letter and proposed budget for Denco 9-1-1 is for your consideration. JH:es Enclosures ozl .A00mm"%� DENCO AREA 94=1 DISTRICT 1660 S. Stemmons Freeway Suite 295 Lewisville, Texas 75067 (214) 221=0911 (214) 420-0709 Fax TO: Denton County Mayors FROM: Mike Pedigo, Executive Director DATE: August 1, 1991 SUBJECT: Fiscal Year 1992 Budget Approval Enclosed is a copy of the Denco Area 9-1-1 District Operating Budget for Fiscal Year 1992 beginning October 1, 1991. The budget was approved by the district's Board of Managers at its July 31, 1991 meeting after a public hearing. The legislation creating the district requires approval of the annual budget from the commissioner's court of each county and the majority of other participating jurisdictions (cities). The Denco Area 9-1-1 District requests that you place on your regular meeting agenda either in August or September the consideration of approving the enclosed Budget. It is important that action be taken prior to the next fiscal year. Should you have any questions, please call us at (214) 221-0911. Thank for your assistance. T1Ti'1�T!''(1 AI2T� A O_1_1 T1TCT�.?Tf'T L■ •il \ v V A1�JJA I -i-i L11J 1 ltiv 1 FISCAL YEAR, 1992 �' ' i i TABLE OF CONTENTS Budget Overview Summary of Cost Classification Budget Summaries Schedule 1 - Summary of Anticipated Revenues by Source and Proposed Expenditures Schedule 2 - Schedule 3 - Budget Spreadsheet Salary Spreadsheet Summary of Anticipated Revenues by Source Proposed Expenditures by Item Fiscal Year 1992 Budget Overview In August, 198'7, Denton County voters approved the creation of the Denco Area 9-1-1 District for the purpose of implementing and coordinating Enhanced 9-1-1 Service for the citizens of .Menton County. Vn Allgllst 1Z5, 17711, r,IIIIdI1GGu y-1-1 seivil:G uccallic a rcau�y throughout Denton County. The District is governed by a Board of Managers appointed by the Denton County Commissioners Court, the councils of the cities within the county and the Denton County Fire Chief Association. The Board members serve two year terms and are eligible for reappointment on a rotating basis. The current Board of Managers is comprised of the following members: Chief Randy Corbin, Denton County Fire Chiefs Association Olive Stephens, Denton County City Councils John McGrane, Denton County City Councils Jim Ferguson, Denton County Commissioners Court J. Kert Goode, Denton County Commissioners Court Melvin Willis (non -voting), General Telephone Company Legislation creating the District, Article 1432e, Vernon Revised Texas Statutes, provides for the Distrit to collect a 9-1-1 service fee based on three percent (3%) of the monthly base rate for the primary service provider. The fee structure is as follows: Residential Line .27 Business Line .71 Business Trunk 1.13 All non -recurring costs, recurring costs, and administrative costs are met through available revenues generated by the 9-1-1 service fee. On July 31, 1991, the Denco Area 9-1-1 District Board of Managers approved the Fiscal Year, 1992 Operating Budget. Highlights of the budget are as follows: Budget Overview Page 2 ANTICIPATED REVENUE The revenue side %J the financial plan reflects a slight increase of three percent and two percent by GTE and Southwestern Bell respectively beginning in January, 1992. The Lake Dallas, Centel and Muenster Telephone Companies anticipate a stable revenue stream. Interest in 1992 is projected to be considerably less than 1991 because of a decrease in the fund balance and declining interest rates. The adjustment to the fund balance reflects $87,000 projected for non -recurring expenditures as well as a $75,000 equipment replacement reserve. The non- recurring expenditures include a Public Safety Answering Point at Lake Dallas and a computer system to collect statistical data at present PSAPs. The equipment replacement reserve is a new account to be used as a fund for replacing or enhancing equipment in the future. The adjustment to the fund balance leaves the $200,000 fund contingency desired by the Board of Managers. PROPOSED EXPENDITURES The expense side of the 1992 budget indicates an increase of 63 percent in personnel costs, a decrease of 48 percent in operating costs, and a 46 percent increase in direct services. The total personnel and operation expenditures reflect a decrease of three percent. Direct Services represent 71 percent of the budget. Personnel costs have increased significantly over the 1991 budget for several reasons. Those Icazoulla are as follows: Salaries Salaries include afull-time executive director that was not included in the previous budget. The 1991 Budget planned for four months of salary for the executive director. The proposed salaries include a three percent increase in staff salaries and a five percent step increase for the Data Base Manager, Public Education and Training Manager, and Executive Secretary. The step increases are to be used at the discretion of the executive director. Budget Overview Page 3 The salary of the executive director, to be set by the Board, is budgeted at the same percentage increase of three percent and five percent. Budgeted Salaries Executive Director $489668 Data Base Manager 319662 Public Education Manager 27,302 Executive Secretary L3,ULJ Benefits The primary change in benefits are in health coverage. The projected expenditures for health coverage reflect a 20 percent increase over current rates because of the unpredictability of insurance costs. Temporary Services Temporary services includes costs for temporary help when employees are absent for extended periods or for special circumstances. The 1992 budget reflects a part-time data base technician to assist with development of the rural data base after the addressing project is completed. Operations costs include all of the line items necessary to provide support to the district on an ongoing basis. The budget category reflects a considerable decrease in costs primarily due to the decrease in other professional services. The differences in the operational costs between the FY 1991 budget and the proposed FY 1992 is $807, excluding the services of Tarrant County. Office Space Denco is currently negotiating a long term lease for space at a lower unit rate per per square foot. The District will require additional space to facilitate Board meetings and Emergency Service Provider meetings. Additional space will also be used to store public education materials. Budget Overview Page 4 The travel line items provide for staff and Board members to attend national and state conferences to keep abreast of technological, administrative and legal changes in the emergency communications field. The National Emergency Number Association, Associated Public Safety Communications Officers Association and Advisory Commission on State Emergency Communications (State 9-14 Commission) are examples of organizations that address issues directly related to the operation of the Denco Area 9-1- 1 District. Direct Services reflect pass through costs for services that go directly to the district. These expenditures indicate an increasing cost in recurring expenses because of the growth of the district. Monthly costs are directly proportional to the number of customers served. The 1992 non -recurring expenditures include the installation of a primary Public Safety Answering Point (PSAP) at Lake Dallas and a computer system at each PSAP to be utilized in gathering statistical data for the PSAPs as well as the district. The system will detail the number of calls answered by position, the number of hang up calls, the time elapsed before answering a call, the number of calls transferred and more. The information will be beneficial in tracking 944 traffic as well as locating potential problems. The public education budget includes, in addition to handout materials, signs to be installed at the entrances of cities in the district notifying the public of their access to 9-1-1 in Denton County. The budget also includes billboard space rental advertising 944 in Denton County. This will be beneficial in bringing families and businesses to the county. The 1992 budget includes more recognition of call -takers to include National Telecommunicators Week and 9-1-1 Day activities. Telecommunicator training is probably the most important service the district can provide. Proper use of the equipment is only the minimum training the district should provide attendants. In FY 1992, Denco proposes to include training in stress management, a primary factor in the turnover of personnel. The district proposes to provide specialized training to call -takers utilizing services of experts in the field. Overall, the fiscal year 1992 budget provides for the well -trained and educated professional staff necessary to provide support services to the Denco Area 9-1-1 District network. The financial plan includes operating considerations required to provide the support and the direct services needed to make the system function at its best. Summary of Cost Classifications Fiscal Year, 1992 Budget PERSONNEL Includes the actual total salary and benefit costs, costs of temporary employees, and fees paid to agencies for temporary personnel services. OPERATIONS Includes operational costs to provide continued 9-1-1 emergency network support services to the District. Communications Includes the telecommunication, printing/publishing and postage/shipping costs necessary for the District to disseminate information. Telecommunications costs include telephone, facsimile, pagers and other telecommunication line charges, lease payments, local and long distance service and system maintenance. Printing/publishing includes all costs of outside printing, binding, collating, design, layout, photography, art work, and similar costs related to the preparation and publication of printed matter, video presentations, and similar costs not directly associated with public education or telecommunicator training. This also includes purchase and reproduction costs of maps. Postage/shipping includes all postage, postal insurance, freight, delivery, postal meter rental and other related costs except when postage/shipping costs are included in the total purchase price of a specific item. Office Supplies Includes the cost of routine expendable office supplies such as letterhead, envelopes, pens, pencils, ribbons and all computer and copier paper. This also includes minor equipment with an acquisition cost of less than $300.00 or a life expectancy of less than one (1) year. Professional Services Includes the costs of legal fees, accounting services, independent audit and other outside consultant costs. Also includes professional development costs authorized for conference registration, non -transferable professional membership, tuition reimbursement, reimbursement paid to new employees as part of recruitment agreement, and staff training. Office Space/Ec�uipment Includes all office and maintenance payments and any costs for temporary offices, storage space or similar facilities. Also includes the lease or purchase and maintenance of office equipment and furnishings with an acquisition cost greater than $300.00, and a life expectancy of more than one (1) year. Memberships/Subscriptions Includes organizational memberships in professional organizations such as TENA, NENA and APCO. Individual organizational memberships are considered "professional development" if they are not transferable between staff members. Includes subscriptions to newspapers, periodicals, information services, and the purchase or rental of books, videos and recordings. Advertising Includes the costs of public service announcements, required legal notices, public meeting notices, solicitation for bids, job announcements, and similar other costs related to the media. Insurance Includes all liability, casualty, fidelity, notary bonds or insurance for Denco property, offices or employees. Travel/Auto Includes costs such as, but not limited to, mileage reimbursements, airfare, food, lodging, local transportation, parking, telephone, etc. when such costs are reasonable and when they are incurred in conjunction with Board and authorized staff travel. Also includes financial assistance for automobile maintenance and fuel costs necessary to meet authorized staff s transportation needs for conducting Denco business within the metroplex area. Q DIRECT SERVICES Includes all costs attributed directly to Denco's 944 Network. PSAP Equipment and Service Includes non -recurring and monthly recurring costs for 9-1-1 equipment and service, as well as a reserve for equipment replacement and/or enhancement. Public Education Includes costs for signage, coloring books, decals, phone stickers and other public education materials distributed throughout the District. Also includes costs for special functions such as telecommunicator week recognition, 944 Day activities, etc. Telecommunicator Training Includes costs for materials, equipment and space rental, guest speakers, etc. associated with meeting the training needs of 94-1 call -takers. SCHEDULE Denco Area 944 District Summary of Anticipated Revenues by Source and Proposed Expenditures Fiscal Year, 1992 Anticipated Source of Funds 9-1-1 Service Fees Interest Income Adjustment in Fund Balance Total Anticipated Revenues Proposed Expenditures Personnel Operations Direct Services Total Proposed Expenditures Amount $ 718,973 25,925 130,190 $ 173,975 78,840 622,273 03 Source SCHEDULE 2 Denco Area 944 District Summary of Anticipated Revenues by Source Fiscal Year, 1992 9-1-1 Service Fees GTE Southwest Southwestern Bell Lake Dallas Telephone Company Centel Muenster Telephone Company Total 9-1-1 Service Fee Interest Income Invested Funds Operating Funds Total Interest Income Total Anticipated Revenue Adjustment in Fund Balance Planned Expenditures 0 0 583,254 100,485 18,594 16,616 24 18,425 7,500 Amount 718,973 25,925 SCHEDULE Denco Area 9-14 District Proposed Expenditures by Item Fiscal Year, 1992 PERSONNEL Salaries $130,657 Benefits 37,318 Temporary Service 6,000 OPERATIONS Communications Telecommunications 6,255 Printing/Publishing 1,500 Postage/Shipping 1,125 8,880 Office Supplies 21600 Professional Services Legal Services 91000 Accounting 2,000 Independent Audit 3,500 Professional Development 3,000 Other Professional Services 14000 18,500 Office Space/Equipment Office Space 16,440 Equipment/Furnishings 74200 23,640 Membership/Subscriptions Memberships 785 Subscriptions 785 19570 Advertising 300 Insurance 500 173,975 Travel/Auto Travel 12,650 Auto Allowance M 104200 224850 78,840 i Schedule 3 Proposed Expenditures Page 2 PSAP Equipment and Service Monthly Recurring Expenditure Non -Recurring Expenditure Equipment Replacement Reserve i'UUlll: J✓UUG�tL1U11 Telecommunicator Training Total Expenditures 426,573 87,000 75,000 588,573 27, 7UV 4,000 622,273 MEMORANDUM #920 TO: FROM: DATE: SUBJECT: CITY OF BANGER P. O. BOX 578 BANGER, TEXAS 76266 Honorable Mayor 8t Members of the City Council John Hamilton, City Manager August 30, 1991 4 New Personnel Policy, Ordinan t # 12-91 The proposed personnel policies have undergone legal review and are presented for your approval. The main changes to the policy at the advice of our consulting city attorney, clearly establish "at -will employment. JH:es Attachment 03�' Ronald J. Neiman MorgoreL E. 8ornes Neiman & Barnes a professional corporation ALLorneys AL Loin 386 L.U. Moin / P. O. Box 777 Lewisville, Texos 75067 August 26, 1991 TELECOPIED TO (817) 458-4180 AND VIA REGULAR MAIL Mr. John Hamilton City Manager City of Sanger P. O. Box 578 Sanger, Texas 76266 Dear John: Ph.: 214/436-1558 Fax: 214/436-1349 I have reviewed the Personnel Policies and made several changes. I am faxing only the pages where changes are recommended, along with a separate sheet explaining the reason for the change or addition. Please review and advise. RJN:dmy Enclosures Sincerely, 63 Ronald J. Neiman REASONS FOR CHANGES 1.05(C) Establish "at -will" employment. 2.00(A) Provide more latitude for decisions and remove claims by those with disabilities. Accomplish same purpose without infringing on personal life of employee. 2.03(B) Driving record not important for a clerk; this avoids discrimination. 2.05(A) Clerical. 2.06(C) Delete; violates freedom of speech. 2.08 Delete all; everybody is employed "at -will" --no grace periods. 3.02 Clarification. 3.03 Cannot make work breaks conditional. 3.04(F) Consistency of wording. 3.05(G), 3.06, 3.07 4.00 7.01(A) Nobody is "permanent" with "at -will" employment. Clarification; employer must permit attendance --you might want to make it with pay. More "at -will"; do not want to tie yourself "building a file" to fire somebody. Consistency. Clerical. personnelPolicies Page 2 The City Council ma� ordereor to more effeeno ctively and efficiently of this policy statement promote the interest of the City of Sanger. „►x 1* ;a the Intention of the City Council to provide the City of Sanger with the best possible municipal government and services while promoting and safeguarding the interests of each employee. (B) The City of Sanger, Denton County, rexas,and doecll not es itself to be an Equal Opportunity Employ discriminate in its hiring practices because of race, gender, religion, creed or color. Section II Employment 2.00 Application or Ems t 7'/l� Bps F cPVAlctlew (A) Employment with the City of Sanger shall be based on awAt ff4e" l rOR s. No one shall be employed in any position h951770fj' with the City until a completed application for employment is delivered to the City Managers Office. All applications in employment orfor employment oa have be retained for �six 6) months r to being destroyed (B) Applications that have resulted in employment will be included in the employee's permanent employment record039 (C) The employee shall notify the City Secretary's office for any change in , address �, current telephone number and any change that would affect benefit A+uY �5eswovBc fd��c/65� or job performances c��tITN /� T7fOQ/ rY 7V DO/FAY %! 19FWIL L ST7v:S D � n- �y 50 � Gov/Gi �,� /ws r BE Ix) wlellrlv g s l 61 e rh 5 �l TY In/4-*AJ4�64e Personnel Policies Page 3 {A) All permanent, full-time employees of the City of Sanger shall have reached their 17th Birthday prior to employment (B) The City of Sanger shall require that all of its employees retire no later than their 70th birthday. A medical examination by a licensed physician as determined by the City, shall be required for all employment candidates for any position with the City. This examination must be administered and passed prior to employment with the City. Cost of the examination shall be borne by the City of Sanger. (A) Many positions within the City require various classes of Texas Motor Vehicle Operators Licenses. Each employment candidate must possess a valid Texas Operators license applicable to the vehicles, equipment and machinery their job classification would require them to operate. {B) All employment candidates will have a driving record check through the Texas Dept ofPthpl7 ic of or to their hire. No one will be employe aretDWI or DUID conviction �h more than two (2) moving violations in the past 24 months, 2.44 Qecial F.�moloyment Criteria Various departments within the City may require certain licenses or levels of education either prior to or following employment When such requirements exist they must be fulfilled within established or mandated time tables in order to continue employ- ment 77f� o&s fVVA) of /107r)2 V 5#IeL.E Pcrsonnel Policies Page 4 105 MR21im 206 2.07 (A) The City of Sanger will not �c p Cyr anyone loodlored to marriage. any member of the City Co y er and his This restriction also includes the City Mang immediate staffs rRi if relatives and members of an immediate family shall be employed they shall not serve in the same aeparui,c„l LE"Coo specific approval has been obtained from the City Manager. (A) No ethnic, political, fraternal or religious connections or affiliations shall be required as a condition of employment nor shall such memberships be permitted to influence any action or recommendation relating to present employees. isan political activity during (B) No employee shall engage in part working hours. m to ee Orientation (A) Upon selection of the best qualified applicant, the department head will direct the candidate to the Office of the City Manager for orientation to include the following: 1). Personnel policies. 2}. Retirement benefits. 3). Insurance benefits. 4}. Attendance requirements. 5). Disciplinary and grievance procedures. 6). Payroll procedures. 7). Probation requirements. 8}. SafetyManuaL 9). Copy of Drug Screening Policy. Personnel Policies Page 5 {B) All new employees shall complete the following prior to beginning their duties: 1� Immigration I-9 zenship form 2). All federal and state payroll deduction form 3). Group insurance and 125 plan forms. 4� TMRS enrollment (C) The new employee wiu cu►iiN,� �c �►, �., , «,.... �......, Manager's Office the acknowledgement form attached to the last page of this statement as an indication that they have read and understand the personnel policies of the City of Sanger. �e � F�viT� P�.ation All new oyees are on probation for a period o ess than (6) six months. a employee may resign out prejudice within the probatio eriod if he feels it is impossible to accomplish their assign e n an acceptable manner. During the probation period, spec department head will submit to the City Maria , mely progress r s on the new employee. a completion of the six (6) th period, the de p t head will recommend to the City M er that the e oyee be removed from probationary status, retain on robationary status or terminated. 20J Public Relations Municipal employment involves a commitment regarding public and private conduct which is sometimes not required in other types of employment Employees shall at all times conduct themselves in a manner to favorably represent the City of Sanger. Personnel Policies Page 6 5.00 EW Plan Section III Attendance Wages, salaries and working schedules for various positions shall be in accordance and including allsof the am amendments thereof icial ywithin currently in effect the budgetary requirements of each department In general, full-time City employees work five (5� eight {8) hour work days per week; forty (40) hours per week Work hours may vary from department sibilof department igning work department to shall have to responsibility insure adequate public services. 3.02 4Ye a P01W 6r (A) WhenAemployees are required to work one { 1) hour or more in excess f the d onmoll time sheets undwork schedule, er to date ch extra time shall be in payroll time was worked. (B) Supervisory personnel are exempt gible for ovetimnpnsat on only hen authorized by the City Manager. 3.03 est reeks �nployees are authorized two { 15} fifteen minute breaks for each eight {8} hour work period Employees should arrange their rest breaks in accordance with departmental procedures so as not to interfere with City business. Failure to take a rest break does not constitute extra time worked during a normal eight (8) hour work period. 3.09 Sick Leave ( A) Sick leave is defined as the temporary inability of an employee to perform his/her normal duties and assignments Personnel Policies Page 7 due to person(household) d for whom the emplillness or illness in oyee is responsible. family (hoes ) Each employee shall be entitled to one (1) day of sick leave per month to accumulate to a total of twelve (12) days per year. t for three l,l of (B) Upon returning to work, employees absen more days may be required to present a physician's state- ment {C) Sick leave will be awarded on the last day of each calendar month. (D) (90) working Sick leave may be accumulated up to ninety days, (E) ear Any full-time employee with morersonal h liam one dayyif of service will be entitled to one (1) p during the preceding calendar year, no more than one (1) sick day was taken by the employee. accumulation of ninety (90) days of sick leave (minimum of eight (8) years service), all full-time employees w, cc woWd be allowed to return a ratio of sick days to the City at their Dent daily rate of t determine e following the number of f days eligible w1c�d beapplicable for pay for qualifying ula accumulated sick days in eees for each xcess of 90 days: ear contributing to Roo i�o, vaiL Sick a rs 12 11 10 li ible a ►s Pa 6 5 4 Less than ten (10) additional days of sick leave ward not qualify for reimbursement 1 Personnel Policies Page 9 2). The employee's last month on the payroll will count only if he terminates on the sixteenth (16th) or later in that month (F) Each full-time employee shall be entitled to receive five (5) days of his vacation in pay per full year employed at his current daily rate. Avtc. TNftE {G) Each 4gNOWAw employee shall take at least five (5) days of vacation time off each year. (H) without express written consent by the City Managers {I) No vacation benefits will be earned by temporary or part- time employees working less than 25 hours per week (J) Vacation time will be pro-rata during their first year of employment and thereafter full vacation benefits will be allowed. 3.06 emergency Leave ��, ep�-` The City Manager may grant emergency leaves of port employees in case of death or serious illness of a member of the employee's immediate family, not to exceed five (5) days I er year. Immediate family is to include the employee's spouse an dependents, parents, grandparents and the spouse I s parents and grandparents. 3.07 ave Qf bsence Leave of absence without pay may be granted to r"Wer employees. Requests for such leave shall be in writing and submitted to the City Manager ten (10) working days in advance of the requested beginning date of the leave. The City Manager or his designee shall have the sole authority to authorize a leave of absence. In no case shall such leave exceed ninety (90) calendar days. Personnel Policies Page 11 normally entitled and shall not exceed fifteen (15) working days for which the employee would normally receive pay in any one calendar year. (A) Any employee &Poly s ned to serve on a jury, grand mWKejury or in a court tA granted leave *40tw y by his department head for the time away from work required by such duty. (B) Full-time employees upon authorization of their department head or the City Manager, are authorized leave to attend conferences, seminars, conventions, schools and similar events designed to enhance work skills, training and performance that are beneficial to the City of Sanger. Attendance to such events is limited to budget restraints. 3. ] 1 0l� idays (A) The City of Sanger declares and designates the following holidays to be observed with pay by all City employees occupying permanent positions: New Year's Day Martin Luther King, Jr. Birthday Good Friday Memorial Day Independence Day I,aborDay ThanksgivingDay FridayFollowingThanksgiving Day Christmas Eve ChristmasDay (B) Other days may also be designated by the governing body of the City of Sanger. (C) Should a holiday fall on a Saturday or Sunday, it shall be 0 Personnel Policies Page 12 4.01 4.02 observed on applicable. AVIMP, 6wfafx Nor*14C, /0) 765F6 P041 "65 V ,& C )gf�5 /5 in 7fio" 7V ,Mi, y TW 7745 D/seAIAr kY 5766 oX R?)ood eOArArNW WmOV4M awbK • SOME 0104ATIO05 mR ►�o`V 2UA IVU5. )%LO vR655 ACE s o the preceding or following Disciplinary Policies m Department heads are charged with maintaining proper working standards and discipline within their departments. Employees guilty of misconduct, malfeasance, nonperformance, abuse of the public, insubordination, unproductive behavior and/or habitual abuse of work rules and regulations shall be subject to disciplinary action in accordance with the disciplinary policies herein set forth An employee repeatedly in violation and conflict of stated policies shall be reprimanded in writing. A copy of the reprimanded shall be placed in the employee's permanent personnel file. A written reprimand shall include, but not be limited to: 1). Nature of offense. 2). Date and time of offense. 3). Location of offense. 4). Recommendation for improvement 5). Next action to be taken if cited conduct is repeated. 6). Date reprimand issued. 7Signature of department head. 3). Signature of employee. emotion If an employee repeatedly violates stated policies and rules of the City of Sanger, or if any employee exhibits inability to perform assigned work task at an acceptable level, the department head may recommend a demotion in job classification, salary or both. Personnel Policies Page 16 decision of the City Manager. Such appeal must be by written petition specifically stating the items of complaint and the petition to be directed to the City Council through the City Manager's Office in sufficient time prior to the Council meeting in order to have the nearzrig Y,nt-:cu VIA ui%� ab%-AA%Aw The employee has the right to ask that such appeal be heard in executive session. The decision of the City Council, in all cases, shall be final. section V Termination Procedures 5.00 Rules end Rem ions �. (A) In order to resign in good standing, employees in positions must submit written notice to the City Manager's Office two (2) calendar weeks prior to the intended date of resignation The written notice shall include, but is not limited to 1j. Date of letter. 2). Last date of employment 3). Reason for resignation 4). Forwarding address. 5). Signature of the employee. (B) All records, property, equipment and/or other instruments belonging to the City of Sanger in the position or issued to the terminating employee, shall be returned to the City before a final paycheck is issued 5.01 Force Reduction Employees maybe discharged without. prejudice by reason of lack of work or funds or the abolishment of positions. Insofar as practicable or for the betterment of a department, department heads will give at least two (2) weeks advance notice of such force reduction The criteria for action will be: Personnel Policies Page 17 1� Temporary employees, in order of seniority. 2). Part-time employees, in order of seniority. % J« wriisr of 00"i 1P;TV �3), y+eTffreff Yil e,,, ►1VycccD, al: wYb, WA VrA&AY..y. (A) The City Manager may abolish a position of employment when one or more of the following conditions exist; 1� When the position is no longer required in order to provide services for the citizens of the City. 2). When budgeted positions have been exceeded. 3). When there is insufficient revenue to support the function of the position (B) No position of employment shall be abolished solely as a method of removing a person from employment Section VI Accident and Injury Procedures 6.00 Safe (A) Employees of the City of Sanger will follow all safety regulations established and use all safety equipment provided by each department (B) Each department head is responsible for reviewing all work procedures and enforcing all safety rules necessary and pro- viding any safety equipment necessary to provide for a safe working environment 6.� 1 Fortin of accidents Employees shall immediately report any accidents or injuries Personnel Policies Page 19 [ 1� 7.01 7.02 Section VII Miscellaneous Provisions The City Manager, assisted by all department heads, is charged with advising, formulating, sponsoring, and/or administering programs designed to promote efficiency, welfare and morale of all municipal employees. j�struction � T�i>�. {A) Department heads are charged with the responsibility for in-service training and instruction. Theyare also responsible for applying rules and procedures applicable to their particular department In matters of interdepartmental relations throughout the entire municipal organization, they are responsible for arranging such special and general instructions as may be deemed necessary to accomplish these objectives. {B) On recommendation of department heads, or on his own initiative, the City Manager may grant leave with pay, together with necessary travel and expense allowance, to permit employees to attend conferences, schools, and similar events designed to improve their efficiency and considered beneficial to the City. Attendance is limited to the budgetary allowance for each department. Promotion Insofar as maybe consistent with the interest of the City, vacancies iI the higher classifications will be filled by promotion of qualified employees in lower classifications when possible. The date of the promotion will then become the new anniversary date for that employee. CITY OF SANGER, TEXAS ORDINANCE #012-91 AN ORDINANCE AMENDING CHAPTER 70 APPENDIX A OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, ENTITLED PERSONNEL POLICIES THAT PROVIDE FOR THE RULES AND REGULATIONS REGARDING EMPLOYEES OF THE CITY OF SANGER, PROVIDING FOR REPEAL OF ORDINANCES iN C O1VFL1�.1; rROVIWAU A SEVr;RAB1L1l Y CLAU:566, AIND PROVIDING FOR AN EFFECTIVE DATE, BE IT ORDAINED By the City_ Council of the City of Sanger, Denton County, Texas, That Chapter 7, Appendix A of the Sanger Code of Ordinances Is Hereby Amended To Read As Follows. PERSONNEL POLICIES_ Section I Authority andAdministration 1.Q0 Effective Date These Personnel Policies shall become effective upon adoption and approval of the City Council of the City of Sanger, Denton County; Texas. These policies shall apply to and govern all full time, temporary, and part-time employees of the City of Sanger, 1.Q2 Administration and Appointive Authority (A) The City Manager is appointed by the City Council to be the head of the Administrative branch of the City Government and its chief operating officer. He shall be responsible to the Council for the proper administration of all affairs of the City and to that end shall have the authority to appoint and, when necessary, remove all officers and employees of the City except as otherwise specifically designated. The City Manager may authorize a department head to appoint and remove subordinates in their department (B} Neither the City Council nor any of its members shall direct the appointment of any person to, or his removal from, office by the City Manager or by any of his subordinates, provided, however, that the appointment of department heads shall be subject to the approval of the City Council, 1.03 Departmental Administration of These Rules The City Manager shall be directly responsible for the proper administration of the personnel rules and policies although he may elect to delegate the direct implementation to the respective department heads, The City Council may, add, delete or amend any and all portions of this policy statement in order to more effectively and efficiently promote the interest of the City of Sanger. 1.05 Policy Statement (A) It is the intention of the City Council to provide the City of Sanger with the best possible municipal government and services while promoting and safeguarding the interests of each employee. (B) The City of Sanger, Denton County, Texas, declares itself to be an Equal Opportunity Employer and does not discriminate in its hiring practices because of race, gender, religion, creed or color. (C) The City of Sanger. is an at -will employer, and nothing contained in these policies and procedures shall be construed to create a contractual employment relationship or property interest. No supervisor or Department Head has any authority to modify the at -will status of employment, any such modification must be in writing and signed by the City Manager. Section II Employment 2.00 Applications for Employment (A) Employment with the City of Sanger shall be based on the best qualified person for any position. No one shall be employed in any position with the City until a completed application for employment is delivered to the City Manager's Office. All applications for employment that have not resulted in employment will be retained for not more than six (6) months prior to being destroyed. 2.01 2A2 2.04 (B) Applications that have resulted in employment will be included in the employee's permanent employment record. (C) The employee shall notify the City Secretary's office for any change in address, current telephone number and any change that would affect benefits, any personnel policies, or job performance. Age Requirements �� aaa► j✓�.•►►�ua►4►►N ►u►► ul►►t. K- *1 GCiJ U1 IJIG 411W? 0CI shall have reached their 17th Birthday prior to employment Physical Standards A medical examination by a licensed physician as determined by the City, shall be required for all employment candidates for any position with the City. This examination must be administered and passed prior to employment with the City. Cost of the examination shall be borne by the City of Sanger. Driving Record (A} Many positions within the City require various classes of Texas Matar Vehicle Operators Licenses. Each employment candidate must possess a valid Texas Operators license applicable to the vehicles, equipment and machinery their job classification would require them to operate. (B) All employment candidates will have a driving record check through the Texas Dept. of Public Safety prior to their hire. No one will be employed for a position which requires the operation of a motor vehicle with a DWI or DUID conviction or more than two (2) moving violations in the past 24 months. Special Employment Criteria Various departments within the City may require certain licenses ar levels of education either prior to or following employment. When such requirements exist they must be fulfilled within established or mandated time tables in order to continue employ- ment. 2.05 Nepotism (A) The City of Sanger will not employ anyone related to any member of the City Council either by blood or marriage. This restriction also includes the City Manager and his immediate staff. (B) If relatives and members of an immediate family shall be employed, they shall not serve in the same department unless specific approval has been obtained from the City Manager. 2.Q6 Political or Religious Restrictions (A) No ethnic, political, fraternal or religious connections or affiliations shall be required as a condition of employment nor shall such memberships be permitted to influence any action or recommendation relating to present employees. (B) Na employee shall engage in partisan political activity during working hours. 2.Q7 Employee Orientation (A) Upon selection of the best qualified applicant, the department head will direct the candidate to the Office of the City Manager for orientation to include the following: 1). Personnel policies. 2). Retirement benefits. 3). Insurance benefits. 4). Attendance requirements. 5). Disciplinary and grievance procedures. H). Payroll procedures. 7). Probation requirements. 8). SafetyManual. ). Copy of Drug Screening Policy. (B) All new employees shall complete the fallowing prior to beginning their duties: 1). Immigration I-9 Citizenship form. 2). All federal and state payroll deduction form. 3). Group insurance and 125 plan forms. 4). TMRS enrollment. The new employee will complete and return to the City Manager's Office the acknowledgement form attached to the last page of this statement as an indication that they have read and understand the personnel policies of the City of Sanger. �.08 Public Relations Municipal employment involves a commitment regarding public and private conduct which is sometimes not required in other types of employment. Employees shall at all times conduct themselves in a manner to favorably represent the City of Sanger. .Cie%tion iii Attendance 3.00 Pay Plan Wages, salaries and working schedules far various positions shall. be in accordance with the provisions of the official pay plan currently in effect and including all amendments thereof within the budgetary requirements of each department 3.01 Working Haurs and Attendance In general, full-time City employees work five (5), eight (8) Dour work days per week, forty (40} hours per week. Work hours may vary from department to department. Each department head shall have the responsibility of assigning work shifts necessary to insure adequate public services. 3A2 Overtime (A} When non-exempt employees hour or more in excess of the extra time shall be indicated date the time was worked. {B) Supervisory personnel are for overtime compensation City Manager. 3.03 Rest Breaks are required to work one (1) regular daily work schedule, such �n payroll time sheets under the exempt positions and are eligible only when authorized by the Employees are authorized two (15} fifteen minute breaks for each eight (8) hour work period. Employees should arx•ange their rest breaks in accordance with departmental procedures so as not to interfere with City business. Failure to take a rest break does not constitute extra time worked during a normal eight (8) hour work period. 3.04 Sick Leave (A) Sick leave is defined as the temporary inability of an employee to perform his/her normal duties and assignments due to personal illness or illness in his/her immediate family (household) for whom the employee is responsible. F�ni, PYY1Y11n[lPP ci�.�ii IMP n,,4i4-in.i f� �s,a / 11 .a��• .,f n3..li lnr.�... ✓aw V1a 4u1 VJv�44 ..�aacwu �✓4 4aaW Li �..V bV V114 �1� of V1 0141'v 16.Q �'L per month to accumulate to a total of twelve (12) days per year. (B) Upon returning to work, employees absent for three (3) or more days may be required to present a physician's state- ment (C) Sick leave will be awarded on the last day of each calendar month. (D) Sick leave may be accumulated up to ninety (90) working days. (E) Any full-time employee with more than one calendar year of service will be entitled to one (1) personal holiday, if, during the preceding calendar year, no more than one (1) sick day was taken by the employee. {F) Upon accumulation of ninety (9Q)'days bf siekleave -J.". (minimum of eight (8) years service), all full-time employees will be allowed to return a ratio of sick days to the City at their current daily rate of pay. The following chart will be applicable to determine the number of days eligible for pay for qualifying employees for each calendar year contributing to accumulated sick days in excess of 90 days: No. Avail. Sick Days No. Eligible Days Pay 6 5 Less than ten (10) additional days of sick leave will not qualify for reimbursement (G) Any employee who separates employment from the City of Sanger in good standing and has attained eight (8) years of continuous service with the City will be eligible for compensation at their current daily rate for 1/3 of their total number of accumulated sick days, not to exceed a maximum of thirty (30) days. 3.05 Vacation (A) Upon completion of one (1) year of service, employees will be eligible for vacation benefits, either as time off with pay or as terminal pay in cases of separation from City employment in dnnei ctnnril-nd (B) Each employee will be entitled to ten (10) vacation days upon the completion of their first year of service. After five (5) years of continuous service, the *,vacation rate will be twelve (12) days per year. After ten (10) years of continuous service, the vacation rate will be fifteen (15) days per year. Upon completion of the fifteenth (15) continuous year of service and thereafter, the vacation rate shall be twenty (20) days annually. (C) Department heads will arrange vacation schedules and reallocate duties to minimize interference with the normal function and operation of their organizations. Vacations shall be scheduled where possible in order of seniority within a given department. (D) The term "year of service" is to be defined as from January 1 to December 31 after the employee's first vacation. (E) A "month of service" for figuring vacation and sink leave benefits will be allowed on parts of months as follows: 1}. The employee's first month on the payroll will count only if he was hired on the first (lst) through the fifteenth (15th). 2). The employee's last month on the payroll will count only If he terminates on the sixteenth (16th) or later in that month. (F) Each full-time employee shall be entitled to receive five (5) days of his vacation in pay per full year employed at his current daily rate. (G) Each full time employee shall take at least five (5) days of vacation time off each year. 057 (H) Vacation time shall not be carried over from year to year without express written consent by the City Manager. (I) No vacation benefits will be earned by temporary or part- time employees working less than 25 hours per week. (J) Vacation time will be pro -rota during their first year of employment and thereafter full vacation benefits will be allowed. 3.00 Emergency Leave 'T'i�n %°i}-rr li/Tnrtin�n+ ♦vn�s Asn+af n«r.n....tn«..�• 1....,.... ..F F..il t:.,.. 1 u4 vi b� ari G11Q�41 111Qy �'1 Q116 4111 t.1 b' l.11�,y 1GGl V t.-iS 1J1 lull 61111 G employees in case of death or serious illness of a member of the employee's immediate family, not to exceed five (5) days per year. Immediate family is to include the employee's spouse and dependents, parents, grandparents and the spouse's parents and grandparents. 3.0? Leave ofAbsence Leave of absence without pay maybe granted to full time employees. Requests for such leave shall be in writing and submitted to the City Manager ten (10) working days in advance of the requested beginning date of the leave. The City Manager or his designee shall have the sole authority to authorize a leave of absence. In no case shall such leave exceed ninety (90) calendar days. 3.08 Maternity Leave Equal Employment guidelines provide that pregnancy, miscarriage, childbirth and recovery are considered temporary disabilities for the period in which an employee cannot or, upon physician's advise, should not return to work. The time when a pregnant woman should cease or return to work must be determined on an individual basis. When in the opinion of her obstetrician an employee determines that she should not continue to work, she is entitled to all accrued salary and vacation Pay After delivery, prior to returning to work, she shall provide the City Manager's Office with a physician's statement releasing her to resume her duties. If the employee decides not to return to work, she must submit a letter of resignation to the City Manager's Office. 3.09 Military Leave (A) The provisions of HB. 761, Acts of the 53rd Texas Legislature ,provide that on or after May 27, 1953, all employees of a municipality who are members of the National Guard, Official Militice of Texas, or of any of the reserve units of the Armed Forces of the United States, excluding the Merchant Marine, when so ordered or authorized, shall be entitled to a leave of absence with pay during any period when they ehall be engaged in field training or encampment, or when ordered to duty with troops for field exercises, or for instruction, and not to exceed fifteen (15) days during any one calendar year. (B) This policy applies to employees serving as members of the above mentioned military units, but not to employees who volunteer or are drafted into full-time �militai�v service. (C) Military Leave with Pay shall be in addition to any other form of leave with pay to which an employee may be normally entitled and shall not exceed fifteen (15) working days for which the employee would normally receive pay in any one calendar year. 3.10 Other Forms of Leave (A) Any employee directly summoned 'to serve on a jury, grand jury or in a court trial shall be granted leave by his department head for the time away from work required by such duty. (B) I+,ull-time employees upon authorization of their department head or the City Manager, are authorized leave to attend conferences, seminars, conventions, schools and similar events designed to enhance work skills, training and performance that are beneficial to the City of Sanger. Attendance to such events is limited to budget restraints. 3.11 Holidays (A) The City of Sanger declares and designates the following holidays to be observed with pay by all City employees occupying full time positions: New Year's Day Martin Luther King, Jr. Birthday Good Friday Memorial Day Independence Day LaborDay Thanksgiving Day Friday Following Thanksgiving Day Christmas Eve ChristmasDay �B) Other days may also be designated by the governing body of the City of Sanger. {C) Should a holiday fall on a Saturday or Sunday, it shall be observed on the preceding or following work day as applicable. Section IV Disciplinary Policies 4.00 Enforcement Department heads are charged with maintaining proper working standards and discipline within their departments. Employees guilty of misconduct, malfeasance, nonperformance, abuse of the public, insubordination, unproductive behavior and/or habitual abuse of work rules and regulations shall be subject to disciplinary action in accordance with the disciplinary policies herein set forth; provided, however, nothing in these policies and procedures is intended to imply that the disciplinary steps or action contained herein must be followed in any particular order. Some violations or performance failures are so serious that immediate discharge is appropriate. 4.01 Reprimand An employee repeatedly in violation and conflict of stated policies shall be reprimanded in writing. A copy of the reprimanded shall be placed in the employee's permanent personnel file. A written reprimand shall include, but not be limited to. 1). Nature of offense. 2). Date and time of offense. 3). Location of offense. 1). Recommendation for improvement. 5). Next action to be taken if cited conduct is repeated. 6). Date reprimand issued. 7). Signature of department head. 8). Signature of employee. 4.02 Demotion If an employee repeatedly violates stated policies and rules of the City of Sanger, or if any employee exhibits inability to perform assigned work task at an acceptable level, the department head may recommend a demotion in job classification, salary or both. Such recommendation shall be in writing and is to include at least the information specified in Section 4.01. 4.03 Suspension (A} For repeated violations of City of Sanger policies and rules, the department head can recommend an employee be suspended without pay for a period not to exceed thirty (30) calendar days. (Bj Such recommendation shall be in writing and be submitted to the City Manager for approval. If approved, the suspension shall be effective immediately and a copy shall be placed in the -employees permanent personnel file. The written recommendation shall include, but not be limited to, the information required in Section 4.01. (c) Any employee charged with a violation of the Criminal Ordinances of the City of Sanger, County of Denton, laws of the State of Texas or United States may be suspended pending the completion of any investigation or trial. 4.04 Dismissal (A} Any of the following will be considered reason for immediate dismissal either by the department head or City Manager: 1). Failure to meet prescribed standards of work. 2). Theft of City Property. 3). Destruction of City Property. 4). Incompetence, inefficiency or negligence in the performance of duty. 5). Insubordination that constitutes a breach of discipline. 6). Conviction of a felony. 7). Unauthorized absence or abuse of leave privileges. 8}. Acceptance of any valuable consideration which was given with the expectation of influencing the employee in the performance of his duties. 9). Falsification of records. 101. Use of official position for personal advantage. 11). Use of City equipment or material for personal benefit 12). Using intoxicants while on duty. 13). Reporting for duty while under the influence of intoxicants. 14). Abuse or unnecessary rudeness to the public. (�) Empioyees may also be dismissed when in the judgment of the department head and the City Manager, the best interest of the City or the maintenance of discipline within the organization dictates such dismissal. 4.Q5 Grievance Procedure (A) It is the policy of the City of Sanger to hear all employee grievances and resolve the question as promptly and effectively as possible. As a means of assisting employees of the City in the proper handling of grievances, a procedure is established herein. All grievances shall be settled solely through these procedures. Every effort will be made to settle a disagreement at the lowest supervisory level; however, an employee may appeal from one step to another provided the appeal is made within the prescribed time limits. (B) Failure to follow the procedural requirements will result in denial of further case consideration. (C) Step 1 -Immediate Supervisor. If an employee alleges a grievance, he must first attempt to effect a settlement of the matter with his immediate supervisor through a prompt and thorough discussion. If this joint effort fails to resolve the problem, the employee may appeal by filing a written statement outlining the nature of the grievance within two (2) working days following the discussion of the parties involved. (D) Step 2 -Department Head If the grievance is not satisfactorily settled at Step 1, the employee may appeal to the department head by filing a written complaint which includes a notation of the action or decision rendered by the employee's supervisor. The depart- ment head will make a decision within two (2) working days following receipt of the appeal and will immediately notify the employee in writing of the decision and forward a copy of the grievance and decision to be placed in the employee's personnel file. The employee may accept or appeal the decision of the department head. (E) Step 3 -City Manager If the grievance is not satisfactorily settled at Step 2, the employee may request, in writing, that his case be reviewed by the City Manager, such request to be made within three (3) working days following notice of decision of the depart- ment head. The City Manager shall render a decision within ten (10) working days from the date of the appeal. (F) Step 4 -City Council In case of dissatisfaction with the decision of the City Manager, the employee may make a final appeal to the City Commission within thirty (30) days following notice of decision of the City Manager. Such appeal must be by written petition specifically stating the items of complaint and the petition to be directed to the City Council through the City Manager's Office in sufficient time prior to the Council meeting in order to have the hearing placed son the agenda. The employee has the right to ask that such appeal be heard In executive session. The decision of the City Council, in all cases, shall be final. Section V Termination Procedures 5.00 Rules and Regulations (A) In order to resign in good standing, employees in full time positions must submit written notice to the City Manager's Office two (2) calendar weeks prior to the intended date of resignation. The written notice shall include, but is not limited to: 1}. Date of letter. 2). Last date of employment. 3). Reason for resignation. 4). Forwarding address. 5). Signature of the employee. (B) All records, property, equipment and/or other instruments belonging to the City of Sanger in the position or issued to the terminating employee, shall be returned to the City before a final paycheck is issued. 5.01 Force Reduction Employees maybe discharged without prejudice by reason of lack of work or funds or the abolishment of positions. Insofar as practicable or for the betterment of a department, department heads will give at least two {2) weeks advance notice of such force reduction. The criteria for action will be: 1). Temporary employees, in order of seniority. 2). Part-time employees, in order of seniority. 3). Full time employees, in order of seniority. 5.02 Abolishment of Positions (A) The City Manager may abolish a position of employment when one or more of the following conditions exist: 1). When the position is no longer required in order to provide services for the citizens of the City. 2). When budgeted positions have been exceeded. 3). When there is insufficient revenue to support the function of the position. (B) I�To position of employment shall be abolished solely as a method of removing a person from employment. Section VI Accident and Injury Procedures OAO Safety {A) Employees of the City of Sanger will follow all safety regulations established and use all safety equipment provided by each department. (B) Each department head is responsible for reviewing all work procedures and enforcing all safety rules necessary and pro- viding any safety equipment necessary to provide for a safe working environment, o �' 6.01 Reporting of Accidents Employees shall immediately report any accidents or injuries occurring on the job to their supervisor. The supervisor shall take all necessary action to insure the safe transportation and/or treatment of the injured. The supervisor shall then notify the City Manager's Office of the incident and shall file a written accident report with the City Manager, 6.02 Worker's Compensation Arty emninvPP ini�irPtl nn the inh mi�ct fill n»t n "first rpJr rA of injury" form and deliver it to the City Manager's Office. This farm can be obtained in the City Manager's Office. Upon receipt the form will be forwarded to the City's Worker's Compensation insurance carrier for review. 6.03 Injury Leave (A) Subject to paragraph (D) below. an employee injured on the job shall be granted injury leave, not charged against accrued sick leave or vacation time, to extend for the duration as a licensed physician shall certify that the injured is unable to return to work; but in no event to extend beyond sixty-five (65) continuous working days unless expressly authorized by the City Manager. {B) During such injury leave, the City of Sanger shall pay the injured employee, as direct payments from salary funds an amount when confirmed with Worker's Compensation Insurance benefits, equal to the employees regular pay. (C) While on injury leave, an employee shall continue to earn vacation and sick leave at the regular rate. (D) An employee who is physically able and who fails to report within twenty-four (24) hours, any injury, however minor, to his supervisor and take such first aid treatment as may be necessary shall not be eligible for injury leave. (E) Part-time and temporary employees are eligible and covered under provisions of Worker's Compensation Insurance. {F) No employee will be gainfully employed outside of the City during Workers Compensation leave. Section VII Miscellaneous Provisions 7.Q0 Employee's Morale The City Manager, assisted by all department heads, is charged with advising, formulating, sponsoring, and/or administering programs designed to promote efficiency, welfare and morale of "all municipal employees. 7.Q 1 Instruction and Training (A) Department heads are charged with the responsibility for in-service training and instruction. They are also responsible for applying rules and procedures applicable to their particular department In matters of interdepartmental relations throughout the entire municipal organization, they are responsible for arranging such special and general instructions as may be deemed necessary to accomplish these objectives. (B) On recommendation of department heads, or on his own initiative, the City Manager may grant leave with pay, together with necessary travel and expense allowance, to permit employees to attend conferences, schools, and similar events designed to improve their efficiency and considered beneficial to the City. Attendance is limited to the budgetary allowance for each department 7.Q2 Promotion Insofar as maybe consistent with the interest of the City, vacancies in the higher classifications will be filled by promotion of qualified employees in lower classifications when possible. The date of the promotion will then become the new anniversary date for that employee. 7.Q3 Operating City Vehicles (A) Some vehicles require employees to operate City -owned vehicles. If an employee has an accident while operating a City vehicle, he/she shall notify the police department and their supervisor immediately. tB) Some vehicles may be driven home after hours, however, no employee shall use a vehicle for other than official City business. Misuse or neglect of a vehicle will result in disciplinary action. '7.04 Use of City Property (A} Employees shall be responsible for and shall not misuse City property, records or any other materials in their care, custody and control. (B) City property, records or other materials shall not be removed from their proper place without prior authorization. �.05 Outside Employment Second jobs held by employ_ ees may_ be authorized under the following conditions. (A) The department head must be informed in writing of the proposed outside employment, its nature, location and duties involved. (B) The outside employment must be authorized by the department head and City Manager. (C) The authorization or denial shall be made part of the employee's personnel file. (D) Outside employment must not interfere with employee efficiency, constitute a conflict of interest, nor require the use of City time or equipment (E) The eight (8) hours immediately prior to the beginning of City duty must be firee unless approved by department head. (F) If an employee becomes unable to perform the duties of their job due to an injury or other incapacity caused by or during outside employment, The City of Sanger may reduce the benefits otherwise granted by these policies. The City of Sanger assumes no responsibility for employees injured other than on City business. 7.06 Group Insurance Coverage The City of Sanger currently offers group insurance benefits to all full time employees as defined by state and/or federal law. The current benefits allowed under the coverage are outlined in your group insurance booklet .VI Retirement The City of Sanger is a member of the Texas Municipal Retirement System. All employees eligible under TMRS rules contribute to the retirement plan with matching funds from the City of Sanger. The current contribution rates are established by ordinance by the City Council for each budget year. Section VIII All Qrdinances or parts of Ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. Section IX It is declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this Ordinance are severable and if any phrase, clause, sentence, paragraph or section shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of the Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph or sentence. Section X This Ordinance shall take effect immediately from and after its passa;�e and tLie publication of the caption as the law in such cases provides. PASSED A1VD APPROVED THIS 3rd day of September , 1p91. by the City Council of the City of Sanger, Denton County, Texas. Nel Armstrong Mayor, City of Sanger ATTEST: Rosalie Garcia City Secretary MEMORANDUM #924 TO: FROM: DATE: SUBJECT: CITY OF' BANGER P. O. Box 578 BANGER, TEXAS 76266 Honorable Mayor &Members of the City Council John Hamilton, City Manager August 30, 1991 Water Line Improvements I-35 Access Road Mr. Bobby Ray of ARA Care Inn} was contacted regarding an additional payment in excess of their original offer of $7,000 toward this project. He stated at this time, they would be unable to increase their offer. Hunter Associates also was contacted and verbally stated that theyT felt the project should proceed and believed that the $22,000 cost could be reduced through negotiations with the low bidder to around $18,000. Staff still recommends proceeding with the project as the first phase in constructing a water line south from 455 to Loop 138. 069 Z0 ad -1t1101 memo a —2n.1.7tG.at � _. .. M1_ I I..------ f ..._�..._:: i ... I Wom M 4W.W. m, I a, W,,. tlD tJ_ .k IV a OW - _..-._-_ _�--- MIL _._... ----- _- to oJok ".. '111 wt 641 Mourne 'ab fro Mal I Naas Fp F9 Inwafetwo MEN, a i .. Map lab OThilb -...... I�IJ ,Ac tl+? .. = 4 iJGIv� '"C ' ..o k)'t'1GZiarm___Oft —..._ . Cool G of 1,9 9-tom .. 1� �.�_t►_... S�'lt A-P�.iAiJ�-' ............. ua ! r-q. tepwi t t::W0 . A I of I roe,.. M94,aogo D _ ..._.._. a. A t ..F.. �.v GGr�3 A , !N A T UIOF �_toojc� ...� ....._ .. I wile awn Oro "IF f" Qr, .ate � - _ - . �C - �4- !fijr Ile qz am iolldft I'll I'll Pre AIZA MmI f?05 "a 1 (16111 At 50"nD41l"mor-tv ilk 5 IF P.-Div am .1 !VPN Irk, 9 p t.i o .. ram... 'U A�! G�.c..t'c� ua j rt� LO Oro Oro atm Ixf Ma'"a 7M * e4 G1RT.t7ACt7).T.PT9 ri l CZ17Q I M=n nM T /l T-1 H.VIH I. mi tj QT • T T Ta T—GC—rVnH MEMaRANDUM #919 Ta: I; RaM: DATE: SUBJECT: CITY aF SANGER P. a. aax 57s SANGER, TEXAS 76266 Honorable Mayor &Members of the Ciiy Council John Hamilton, City Manager August 30,1991 Proposed Water Well Since Council has had time to reflect upon the proposed project, do you have any specific instructions far staff? In a telephone conversation with our financial advisor, Dan Almon, if we move quickly we could reduce our bond interest payment that is due 11-15-91, through our refinance issue. Refinancing will also reduce our current required bond reserve from $242,000 to $208,040. The $34,Q04 difference could be transferred to reserves, used for a waterJsewer project or applied to debt service payments. A preliminary estimate of the savings from the 11-15-91 payment would be about $60,000. This $60,Oa0 would be added into our total debt in the 20 year refinance. Refinancing and issuing the debt for the new water well has the potential of freeing up to $94,444 far our immediate use. Staff does recommend proceeding with the project JH:es �� CITY OP' SANGER P. Q. BOX 578 BANGER, TEXAS 76266 MEMQRANDUM #926 TO: Honorable Mayor & Members of the City Council FROM: John Hamilton, City Manager DATE: August 30, 1991 SUBJECT: Proposed Contract For Recycling Disposal with Southwest Paper Stock At the last meeting, a contract was considered with Southwest Paper Stock of Ft. Worth to offer disposal services for our collected recyclable materials. The proposed contract is presented for your review. As we did not receive the contract early enough for legal review, staff recommends tentative approval pending review by Neiman and Barns. If the contract passes muster with only minor changes then it could be signed by the Mayor. Representatives from Southwest Paper Stock will be present at the meeting. JH:es 0`72 TELO Aug 30,91 11�51 No.001 P.02 Southwest Paper Stock, Inc. Buyers and Suppliers of All Grades of Paper Stock P.O. Box i tiO3 Fort Worth, Texas 76101 (817) 024.8005 FAX (817) 926-3000 STATE q� TEXAS ) COUNTY OF DENTON CITY OF BANGER RECYCLING CONTRACT WMCRt`AS, The Ci ty cif Sander, Texas, a Municipal Corporation (CITY), desires to encourage it's citizens to Engage in recycling of materials that are subject to reuse and which aid in the protection of our environment, and; WHEREAS, SOUTt�WE: T f�APF'R STOCK, ZNC. , (SOUTHWEST) , a Texas CorporatIon hay. the knowledge: and ability and desires to assist the CITY in its protection of our environment, and; WHEREAS, the CITY and SOUT"f�WEa1' desire to reduce- their agreement to writing. T'ME'OEt`fJRE, KNgW ALL MEN Rl' TMF'SE PRESCNTS: CITY and SgUTMWEST, for the mutual cAnsidaratians herein stated, agree as follows. 1, SOUTHWEST will furnish containers fca►- thn purpose of cal.lecting the followi.ncl materials only: a. unseparated glass h. aluminum cans c. white paper d0% other paper and unseparated plastic., 2. GS'fY will adopt methods, policies and manners to encourage its citizenW to uti,lizt� the recycling containers and to participate in the recycling of the foregoing} enumerated materials, �TERMS - 'farm of this agreement is f ram date ofi si.c�ning. Tt�a agreement may be either party upon thirty (30) days written tether at the address stated herein. for one (1) year tsrmi.nated by notice to the Processing FacUl►y. 400 West Jessamfno Fort Worth, Texa& 76110 TELD Aug 30,91 11051 No.001 P.03 4 , CONSiDEF2AT rnN - The C1`f'Y acknowledges that the recycling of reusable materiels is overriding concern and provision of a recycling program for utilization for the rItizens of the CXTY of any fee for providing the necessary equipment and encouragement of r�arVri r,r� , a :la,mitatican upon the ��'�� wo�au �' �` as a total Considerationrthe asurnoftherOne rpollare($1,os to pccspt annually„ ) �. O "XC �. This agreement is a N EXCIUsive Grant to SOUTHWEST. on r�. CS'�`Y shal.I furnish one (1) lacatiran for SOUTHWEST to provide Containers for collection of all materials enumerated in paragraph 1. b. SOUTHWEST will remove all recyclable materials Placed in the collection Containers when needed or upon seventy two (72) hours notice by CITY. 7. XNSURANQE - SOUTHWEST shall furnish proof of insurance as follows in the amounts as stated: a„ General Liability $10000,000600 b„ Workers Compensation applicable to the State of Texas„ TEL� Aug 30,91 11�52 No.001 P.04 p« xNbEt�NiFr.r..arr� .� SpUTF1WEST does agree tc� indemnify CITY, its officers, empl.clyees, agents and servants from and against a7.I claims and suita for damages, inauries td peraons (including death), and/or property damdgesy losses a nd b X p e n �' E3 �: ; -i n rr l �� ra ; r,,, ,-,,..... � �..� 1 prising out of ar re5ulta,nglfrorn��pUTFiWE57�srney°s ��aas this Contract., including all such causes of actic�nrbased of t.ap:5n common, const:it.utional ar statutory law, or based in whole nr in part upon allegations of negligent or a.nt.�,ntional acts on thta part o�C SOUTHWEST, its agents, servants, employees, suppliers, licensees, invx,te�as and/or subcontractors whether or not such claims are based in whole or in part upon the negligent arts or emission of CITY, its officers, agents, employees and servants. The contractor indemnification obligation to CITY shall not be limited in '.-t', Y'� \/ ��I w \ ! �1 \ / � Y11 � � 1 M � � n i• a My w. .1�� r� i. 4..0 �l .r f.1 _ .t. t,. �!!l ,� � f 1, Y. 1111 YrT� y+1�1 111 � ( �1 � � `' � �� I1 ��SII%�1� � � �1 � � � I �M �I�i��f�I 'l � campensati,cn or benefi,•h:� �ay�k�le,, by or for• SOUTHWEST under the Workers Compensation 5tatutc�s. F1C7DRESSES qF THE pARTxES Tt� THIS CONTRACT; TNiE CITY OF BANGER, TEXAS SC7UTHWEST F�APER STOCK p«O. BqX 57S 4bb W, l7ESSAMZNE ST. wANpER, TEXAS 762�6 FT. WgRTN, TEXAS '767.1Q (817)4�Sm793p (Sli)g2a-8QO5 TMIS AGREEMENT ENTERED rNTO AS Of TffiE ..�.,..�..�.,.., 1.991. CITY OF $ANGER, TEXAS BY• ATTESTED: PAY 0�' aOUTMWEST PAPER STOCK BY• ATTESTED: c�,ty Secretary Secretary MEMORANDUM #925 TO: FROM: DATE: SUBJECT: CITY OF SANGER P. O. BOX 578 SANGER, TEXAS 76266 Honorable Mayor &Members of the City Council John Hamilton, City Manage August 30, 1991 Proposed Landfill Purchase Travis Roberts, President of Hunter Associates, has informed staff that the landfill permit currently owned by the City of Sanger is transferable. At this point, we believe the landfill permit could be sold prior to final closure certification being received from the Texas Department of Health. In briefly discussing this proposal with our attorney, Ron Neiman, his main concern, as well as Travis'and mine, is to insure that all liability to the City would be transferred to the new owner of the landfill Representatives from Southwest Paper Stock will be present to discuss their proposal and facility plans. One important aspect is to arrive at a fair market price for the landfill and be aware that we could be obligating ourselves to road, water and sewer improvements to serve the facility. JH:es MEMORANDUM #922 TO: FROM: DATE: SUBJECT: CITY OF SANDER P. O. BOX 578 SANGER, TEXAS 76266 Honorable Maycr &Members of the City Council John Hamilton, City Manage August 30, 1991 City Administration Report 1}. The repairs to V�Tood Street have been slowed by the weather; however, they should be completed this week. 2}. Our street reconstruction project is nearing completion as our city crews are finishing clean-up and mail -box reinstallations. Final cost figures are being tabulated and will be forwarded when complete. The project was budgeted at s20,000.00. JH:es CITY OF BANGER P. O. BOX 578 BANGER, TEXAS 76266 MEMORANDUM TO: Sohn Hamilton. City_Manager FROM: Rose Garcia, City Secretary DATE: August 29, 1991 SUBJECT: Billing for & 15-91 Billings for. 8-15-91 Total Water Gallons Total Sewer Gallons Total KWH Total Sanitation Billing Total Sewer Billing Total Water Billing Total Electric Wholesale Electric Costs WATER NO.OF METERS 1161 1468 ELECTRIC FUEL METERS ADJUSTMENT 1717 0.01840 RG: cb 14,312,100 14,290,000 3,054,554 13,95 L67 24,175.45 33,821.46 239,776.09 $125,095.44 COMMERCIAL SEWER S. AN].'� 117 134 someplace Speclal "� `'Y!'y DATE. September 10, 1991 Frontier Waste Management P. 0. Box 758 Sanger, Texas 76266 Gentlert�en: EllcloSed is a City pf Sanger ph i; in the arnvunt of 4) representing payment to Frontier Waste Management for the contract agreement provided for in the City of Sanger/Frontier Waste Management Agreement, This payment covers the month of August and is computed as follows$ Total Residential Customers Bliied 1219 at $ 7.75 rate per nastomer Less $1.13 per custarner billed as per Contract Total Other Customer Classes Less 7X Franchise Fee �u ► $ 9,446.69 $ 1,377.47 $ 4,504.98 $12,574.20 $ 880.19 1�1.ET CO--NTRA� P_ ABM .NT $11, 694.01 Approved for payment Rosalie Garcia, City Secretary soi �OLNAR STREET P.O. BOX 578 SANGFR� TEXAS rytrs66 Biry-4S8•'I930 6I7•458-41e0 VAX _. _ ... . BANGER POLICE DEPARTMENT MONTHLY ACTIVITY REPORT JUNE, 1991 MONTHLY ANALYSIS YEARLY ANALYSIS INCIDENT THIS LAST % ; LAST YR THIS YR PERCENT CATAGORY MONTH MONTH CHANGE ; TO DATE TO DATE +/- ----------------------------------------- MURDER/SUICIDE 0 0 NC N/A , N/A 0 N/A AGGRAVATED ASSAULT 0 3 DN-100.0% ; N/A 3 N/A SIMPLE ASSAULT 1 5 DN -80.0% ; N/A 6 N/A i AGGRAVATED SEXUAL ASSAULT 0 1 DN-100.0% ; N/A 1 N/A SEXUAL ASSAULT OF CHILD 0 1 DN-100.0% ; N/A 1 N/A Rf1RRFRV/ RII�INECC v v ir'C it/A � IV/A U IV/A ROBBERY/ INDIVIDUAL 0 0 NC N/A ; N/A 0 N/A i BURGLARY/ BUSINESS 1 3 DN -66.7% ; N/A 4 N/A BURGLARY/ HABITATION 2 2 NC 0.0% ; N/A 4 N/A BURGLARY/ VEHICLE 0 0 NC N/A ; N/A 0 N/A i THEFT $0 - $20 0 2 DN-100.0% ; N/A 2 N/A THEFT $20 - $200 0 0 NC N/A ; N/A 0 N/A THEFT $200 - $750 1 1 NC 0.0%'; N/A 2 N/A THEFT OVER $750 0 0 NC N/A N/A 0 N/A MOTOR VEHICLES STOLEN 0 0 NC N/A ; N/A 0 N/A CRIMINAL MISCHIEF $0 - $20 0 0 NC N/A ; N/A 0 N/A CRIMINAL MISCHIEF $20 - $200 0 0 NC N/A ; N/A 0 N/A CRIMINAL MISCHIEF $200 - $750 1 0 UP N/A ; N/A 1 N/A CRIMINAL MISCHIEF OVER $750 0 1 DN-100.0% ; N/A 1 N/A HAZARDOUS CITATIONS ISSUED 21 40 DN -47.5% ; N/A 61 N/A NON -HAZARDOUS CITATIONS 25 24 UP 4.2% N/A 49 N/A WARNING CITATIONS ISSUED 12 40 DN -70.0% ; N/A 52 N/A MUNICIPAL WARRANTS SERVED 0 4 DN-100.0% ; N/A 4 N/A OTHER WARRANTS SERVED 2 7 DN -71.4% ; N/A 9 N/A INJURY ACCIDENTS WORKED 1 3 DN -66.7% ; N/A 4 N/A NON -INJURY ACCIDENTS 3 8 DN -62.5% ; N/A 11 N/A HIT & RUN ACCIDENTS 0 2 DN-100.0% ; N/A 2 N/A DWI ARRESTS 0 0 NC N/A ; N/A 0 N/A PUBLIC INTOXICATION ARRESTS 1 1 NC 0.0% ; N/A 2 N/A MINOR IN POSSESSION ARRESTS 0 0 NC N/A ; N/A 0 N/A TOTAL ADULT MALE ARRESTS 2 4 DN -50.0% N/A 6 N/A TOTAL ADULT FEMALE ARRESTS 1 0 UP N/A ; N/A 1 N/A MALE JUVENILES DETAINED 0 0 NC N/A ; N/A 0 N/A FEMALE JUVENILES DETAINED 0 0 NC N/A ; N/A 0 N/A TOTAL CALLS FOR SERVICE 203 275 DN -26.2% ; N/A 478 N/A TOTAL MILES DRIVEN 8464.7 7902.5 UP 7.1% ; N/A 16367.2 N/A ®�� y/s SANGER POLICE DEPARTMENT MONTHLY ACTIVITY REPORT JULY, 1991 MONTHLY ANALYSIS YEARLY ANALYSIS INCIDENT THIS LAST % LAST YR THIS YR PERCENT CATAGORY MONTH MONTH CHANGE ; TO DATE TO DATE +/- --------------------------------------------------- HOMICIDE/SUICIDE 2 0 UP N/A ; N/A 2 N/A AGGRAVATED ASSAULT 0 0 NC N/A ; N/A 3 N/A SIMPLE ASSAULT 1 1 NC 090% N/A 7 N/A AGGRAVATED SEXUAL ASSAULT 0 0 NC N/A SEXUAL ASSAULT OF CHILD 0 0 NC N/A RVDDCnY/ DU0111CJJ U U NU N/A ROBBERY/ INDIVIDUAL 0 0 NC N/A BURGLARY/ BUSINESS 3 1 UP 200.0% BURGLARY/ HABITATION 9 2 UP 350.0% BURGLARY/ VEHICLE 3 0 UP N/A THEFT $0 - $20 1 0 UP N/A THEFT $20 - $200 1 0 UP N/A THEFT $200 - $750 3 1 UP 200.0%' THEFT OVER $750 3 0 UP N/A MOTOR VEHICLES STOLEN 0 0 NC N/A CRIMINAL MISCHIEF $0 - $20 1 0 UP N/A CRIMINAL MISCHIEF $20 - $200 5 0 UP N/A CRIMINAL MISCHIEF $200 - $750 1 1 NC 040% CRIMINAL MISCHIEF OVER $750 0 0 NC N/A HAZARDOUS CITATIONS ISSUED 15 21 DN -28.6% NON -HAZARDOUS CITATIONS 9 25 DN -64.0% WARNING CITATIONS ISSUED 9 12 DN -25.0% MUNICIPAL WARRANTS SERVED 0 0 NC N/A OTHER WARRANTS SERVED 3 2 UP 50.0% INJURY ACCIDENTS WORKED 1 1 NC 080% NON -INJURY ACCIDENTS 2 3 DN -33.3% HIT & RUN ACCIDENTS 1 0 UP N/A DWI ARRESTS 0 0 NC N/A PUBLIC INTOXICATION ARRESTS 4 1 UP 300.0% MINOR IN POSSESSION ARRESTS 1 0 UP N/A TOTAL ADULT MALE ARRESTS 4 2 UP 100.0% TOTAL ADULT FEMALE ARRESTS 2 1 UP 100.0% MALE JUVENILES DETAINED 3 0 UP N/A 'EMALE JUVENILES DETAINED 0 0 NC N/A TOTAL CALLS FOR SERVICE 301 203 UP 48.3% TOTAL MILES DRIVEN 948449 8464.7 UP 12.1% N/A 1 N/A N/A 1 N/A N%A 0 fV/A N/A .0 N/A N/A 7 N/A N/A 13 N/A N/A 3 N/A N/A 3 N/A N/A 1 N/A N/A 5 N/A N/A 3 N/A N/A 0 N/A N/A 1 N/A N/A 5 N/A N/A 2 N/A N/A i N/A N/A 76 N/A N/A 58 N/A N/A 61 N/A N/A 4 N/A N/A 12 N/A N/A 5 N/A N/A 13 N/A N/A 3 N/A N/A 0 N/A N/A 6 N/A N/A 1 N/A N/A 10 N/A N/A 3 N/A N/A 3 N/A N/A 0 N/A N/A 779 N/A N/A 25852.1 N/A CITY OF SANGER P. O. BOX 578 SANGER, TEXAS 76266 MEMORANDUM TO: ��, John Hamilton, City Manager FROM: Etta Stogsdill, Adm. Assistant DATE: August 21, 1991 SUBJECT: Workorders Please find attached a list of workorders from the months of June to August, 1991. After reviewing the workorders for June thru August, June 12th, is the main. request that Mr. Hazelwood made regarding street repair for Willow/R.R. Also, Mr. Hazelwood came into the office around August 2nd at which time . he was requesting something be done regarding the potholes. At that time, Mr. Hazelwood requested to know the dates he had requested this work. The only workorder between this period was made on June 12th. Wauld you like to write him a letter as to the status an this matter or should I check with Chuck and for him to write Mr. Hazelwood? Thank you. attachments 17�TE 2,5-Jun-9] 24-Jun-91 24-Jun-91 26-Jun-91 27-Jun-91 25-Jun-91 27-Jun-91 27-Jun-91 6-Jun-91 10-Jun-91 5-Jun-91 7-Jun-91 3-Jun-91 10-Jun-91 14-Jun-91 11-Jun-91 13-Jun-91 12-Jun-91 11-Jun-91 12-Jun-91 11-Jun-91 24-Jun 91 24-Jun-91 26-Jun-91 23-Jun-91 24-Jun-91 20-Jun-91 20-Jun-91 20-Jun-91 19-Jun-91 17-Jun-91 18-Jun-91 17-Jun-91 ] 8-Jun-91 18-Jun-91 19-Jun-91 19-Jun-91 21-Jun-91 21-Jun-91 CITIZENREQUEST REQUEST STATUS 502 Oak limbs 413 2nd (Country Squire pay fee if charge) limbs 702 Peach - Mr. Willard Bounds limbs 711 /91 taken care of lOthStreet clean out ditch between ldtgo CMG house 917 N. 8th-Tucker limbs Duck Creek Rd. - Rt. 4 tree grown into lines Back of Southside/Behind Sweeney small pieces of lumber taken cam of 710 Willow limbs 111 Diane limbs 7/2/91 taken care of 917 Keaton limbs it 217 7th limbs " ] 10 8th limbs " 222Hillcrest limbs It 113 Kathryn limbs it 301 Walnut limbs " Austin limbs to 602 Peach limbs It Corner of 1 Oth & Pecan 11 of 413 S. 3rd. 6/ 17 taken care of 903 Church - Hazelwood 7/2/91 taken care of 715 N. 8th 7/1 taken care of is front of stop sign at Peach & 5th East side of N 5th taken care of 600 Blk. of S. 5th on side of S.5th W it 102Hillcrest It SS of Bolivar @ 13th if 217 N. 7th It It 6th & 7th next to Cherry " if 403 S. 7th of It 106 S. 8th it It 109 9th St. It" 603 N. 4th is" 113 Kathryn It" 203 Jackilu it" 12th & Elm It " 108 Southside it" 602 Peach It" 117 Elm It 807 3rd St. It it 110 8th 11 if 24-Jun-91 403 aak " 21-Jun-91 902WWow/Denton it" 244un-91 612 9th Street it" 244un-91 N & S of 111 Kathryn " 204un-91 226 Hillcrest " 54un-91 603 N. 7th 7/2/91 taken care of 64un-91 206 Houston If if 21-Jun-91 106 Colonial Heights It 7/1 taken care of 214un-91 NB Servo Rd. -between Stephen D_ T%�.' d T_ 21Jun -91 200-300 Blk. Denton " i 1-Jun-91 208 Kathryn " 11-Jun-91 506 Denton " 17-Jun-91 906 Church limbs 6/19 taken care of 10-Jun-91 513 S. 3rd 11taken care of 44un-91 807 3rd It " 34un-91 1005 Pecan of 10-Jun-91 609 S. 3rd " 44un-91 1108 Bolivar " 204un-91 216Hillcrest " 204un-91 917 Keaton " 3-Jun-91 105 S. Manor MeterLeak 34un-91 412 S. Sth Meterlid not closed 6/3 taken care of 144un-91 512 Marshall sp. pickup 17-Jun-91 Rt. 1, 3 miles Won 455/N.So Securitylightout 34un-91 222 HWcrest limbs 174un-91 922 Wood Weeds(billing) 6/17 taken care of 11-Jun-91 Austin St. limbs 124un-91 Coker Car Wash WaterMeterLeak& Sto light out 3-Jun-91 903 Austin Cleanoutdxtch 274u01 200 Southside limbs 7/5 taken care of 27-Jun-91 122 Southside " 27-Jun-91 205Hillcrest " 274un-91 104Hillcrest " 274un-91 206 Houston " 274un-91 612 Bolivar St. " 27-Jun-91 Wood St. (Betty. IOth & Serv. Rd) Streetrepair 8/2 taken care of 27-Jun-91 303 Walnut limbs " 274un-91 104 8th limbs it 27-Jun-91 800 Peach limbs it 27-Jun-91 710 Willow limbs " 27` Jun-91 403 7th St. limbs " 274un-91 917 N. 8th limbs " 274un-91 507 7th limbs If 274un-91 702 Peach limbs 01 24-Jun-91 1 I6 Freese Ste light out taken care of 244un-91 1012 A Austin Ste light out taken care of 244un-91 S 3rd & Wayne St. Ste light out 6/26 taken care of 244un-91 Corner of 7th & Elm, Locust & 5th, Stemmons & David, Stephen & Carolyn, Front of P. 0. , N. S. of Elm Ste lights out taken care of 174uj01 902 Willow limbs 7/ 1 /91 taken care of 124un-91 Willow/West-Hazelwood st. repair " taken care of 224un-91 209 S. 2nd Ste limbs taken care of ... %0AA . A . A , owPa . O..v. A IIII V J �a acu t.at c w 214un-91 500 Blk. Houston limbs taken care of 25-Ju11-91 502 Oak limbs taken care of 244un-91 208 Walnut limbs taken care of DULY. 1991 1-Jul-91 Acker& West WaterTower Mow cityproperty 8/2 takencare of 2-Ju1-91 Alley between 116 S. 7th & 8th limbs it 1-Jul-91 318 Austin Ste light out 7/1 taken care of I JulM 715Marshall limbs " 14u1-91 115 Southpark limbs 7/29 taken care of I 4ul-91 503 N. Sth limbs 812 taken care of 14u1-91 Coker Car Wash Ste light out 7/3 taken care of 34u1-91 708 Willow limbs It 34u1-91 502 Denton limbs " 34-u1-91 103 N. 5th (Northside of House) pile of lumber It 24u1-91 Chapman Dr. & 4th St. limbs 7/29 taken care of 34u1-91 513 S. 3rd st light out 7/3 taken cam of S 3rd & Wayne st light out 715 taken care of 34u1-91 S on 1st @ Willow line downinditch belongstoresidence/ notelecttical LY 34u01 1213 Elm old pile of lumber 7/ 15 (not city's) EB 3-Jul-91 201 Hughes lg pile of wood in ditch 7/ 15 (not city's) EB 3-Jul-91 208 S. 2nd limbs 7/26 taken care of 3-Ju1-91 East on Willow at 2nd limbs blke stop sign 7126 taken care of 3-Jul-91 113 N. 2nd limbs 7/26 taken cam of 3-Jul-91 116 S. 2nd pile of lumberinditch 7/26 taken care of 34u1-91 803 S. 2nd limbs •7/26 taken care of 34ul-91 114 S. 3rd limbs 34ul-91 105Jackilu limbs 7/26 taken care of 3-Jul-91 4th @ Willow (Vacant Lot) limbs 7/26 taken care of 3-Jul-91 107 Wayne limbs 7/26 taken care of 3-Jul-91 N on Walnut �7a Willow tree limbs blk stop sign 715/91 taken care of 3-Ju1-91 100David limbs It 3-Ju1-91 928 Willow limbs 8/2 taken care of 3-Jul-91 202 N. 10th limbs 11 0 3-Jul-91 1741B 7th @Willow limbs " 34u1-91 900Pecan limbs it 3-Jul-91 205llth limbs " 34u141 611 Elm limbs " 3-Jul-91 1103 Elm limbs it 3-Jul-91 811 Bolivar (WS of House) limbs it 3-Ju1-91 8th & Peach limbs " 3-Jul-91 711 Elm limbs " 3-Jul-91 303 Walnut limbs " J'✓VYlL 7V1 rr111VR 1LllUJ 3-Jul-91 213 Willow limbs " 34u1-91 811 Peach limbs It 3-Jul-91 608Marshall lg. pile of junkie front " 3-Jul-91 Willow at G & H limbs " 4-Jul-91 l Oth & Church limbs 7126 takencare of 4-Jul-91 9th & Pecan limbs 7/ 16 takencare of 4-Jul-91 Church & 3rd N. Bound limbs 7126 takencare of 44ul-91 7th @ Willow limbs 7/26 taken care of 4-Jul-91 2nd & Wood/E. side of 2nd limbs 7126 taken care of 4-Jul-91 8th & Bolivar limbs 7/26 takencare of 4-Jul-91 7th & Plum, Southbound side of 7th limbs 7/26 takencare of 4-Jul-91 612 N. 3rd limbs 7/26 takencare of 44ut-91 1 Oth & Willow limbs 7/26 takencare of 44ul-91 Walnut@Willow limbs 715 takencare of 5-Jul-91 317 Austin tree is split & hanging online 7/5 takencare of 5-Jul-91 803 S. 2nd limbs 7/26 taken care of 5-Jul-91 600 Denton limbs 8/2/91 taken care of 5-Ju1-91 209 Colonial Heights Streetrepair 7/26 takencare of 5-Jul-91 600 Denton limbs 7126 taken care of 7-Ju1-91 922 Wood high grass 7/26 takencare of 74u141 200 Blk S. 10th limbs 8/2 taken care of 7-Jul-91 9th @ Peach (N. Side) limbs 8/2 taken care of 74ul-91 804 N. 7th brush pile 8/2 takencare of 74u1-91 700-800 Blk. Chapman ditch & weeds 7/29 taken care of 74u1-91 202Hillcrest limbs 7126 takencare of 8-Ju1-91 212 S. 2nd limbs 8-Jul-91 503 S. 2nd & Church limbs 7124 takencare of 8-Ju1-91 108 Southmneadow limbs 7/24 taken care of 8-Ju1-91 212 S. 2nd limbs 7124 takencare of 9-Jul-91 Comer of Church & Oak limbs 8/2 taken care of 9-Jul-91 202 Hillcrest limbs 7126 taken care of 9-Jul-91 318 Austin St. light blinks off & on 104u1-91 211 Smith bulb is out 10-Ju141 204 Wayne limbs 7/26 takencare of 10-Ju1-91 207 David limbs 11-Jul-91 11-Jul-91 11-Jul-91 11-Jul-91 12-Jul-91 12-Jui-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12'-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 12-Jul-91 13-Jul-91 13-Jul-91 13-Jul-91 13-Jul-91 12-Jul-91 12-1u1-91 13-Jul-91 13-Jul-91 14-Jul-91 14-Jul-91 14-Jul-91 14-Jul-91 14-Jul-91 14-Jul-91 t4-Jul-91 ' 14-Jul-9 i 15-Jul-91 15-Jul-91 15-Jul-91 15-Jul-91 1 Oth &Peach 907 Austin BenjaminSt. I-35 &Carolyn 600Denton Hwy. 77 &. Southland Dr. 1103 Elm 502 Oak St. 200 Blk Denton St. A •.1 fY. A •�T•�� A •TT � a. �tcn ar. nec. yr utow cs�. yr o00 800 Block?th Old Hwy ?? 513 N. lth 2021 Oth 700 block Church 702 Willow 7th 5t. S. of Elm 600 Peach 200 B1ockWood 602 Peach 106 Southpark 600 Peach 513 N. 7th 115 Southside 600 Denton $03 S. 2nd 200 Blk. Oak 300 Blk. Marshall 600 Blk. 3rd St. Between Wood cSi Marshall on 3rd St. 413 2nd St. 118 S. Meadow 111 Carolyn 108 S. Meadow 607 S. 3rd 413 S. 2nd 201 Colonial Heights Plum at 9th 804 N. 7th 809 Plum Sr~ Sth St, @Wayne 318 Austin Wood St. (next to Football Field) 108 Southmeadow 614 N. 2nd limbs limbs Clean outditch St. light out limbs sign down limbs 3c trash limbs limbs �• iiutos limbs limbs hanging in rdway, limbs limbs limbs limbs limbs limbs limbs limbs st. light out limbs limbs newwatermetercover limbs limbs limbs limbs limbs limbs limbs limbs limbs limbs limbs limbs st. light out limbs limbs limbs sign down st, light out repair streetlightout 812 taken care of 812 takencare of 7126 takencare of 812 taken care of 812 takencare of 812 taken care of er'2 Taken care of 8I2 takencare of 812 takencare of 812 takencare of 812 taken care of 812 takencare of 8/2 taken care of 8l2 taken care of 812 taken care of 812 taken care of 812 takencare of 7126 taken care of ?/2d takencare of 7126 taken care of 812 taken care of 812 takencare of 7/26 taken care of 7126 taken care of 7129 taken care of 812 taken care of 812 taken care of 812 takencare of 7/26 takencare of .� 15-Jul-91 502 Oak (Corner Church (x Oak) limbs 8/2 taken care of 154u1-91 200 Blk N. IOth @ Hughes limbs 8/2 taken care of 15-Jul-91 917 N. 8th limbs 8/2 taken care of 15-Ju1-91 100 Blk Freese Dr. limbs 7/26 taken cam of 15-Jul-91 Diane Dr. @ Austin limbs it 15-Ju1-91 108 Diane Dr. limbs It 17-Jul-91 209Diane limbs to 17-Jul-91 200 Blk. Wayne Dr. limbs " 17-Jul-91 709 Houston limbs " 17-1111-91 Rnn R11r 4th qt limhc " 17-Jul-91 105 So. Park ste light out 174ul-91 Corner of Elm & 1 lth limbs 17-Jul-91 114 So. 3rd St. limbs 174u1-91 202Hillcrest limbs 164u1-91 917 N. 8th limbs 812 taken care of 164ul-91 913 Bolivar limbs 8/2 taken care of 17-Ju1-91 800 Blk Plum limbs 8/2 taken care of 174ul-91 600 Blk 9th St. limbs 8/2 taken care of 174u1-91 212 7th limbs 8/2 taken care of 17-Jul-91 13thStreet limbs 812 taken care of 17-Jul-91 300 Bike S. 3rd St. limbs 7/26 taken cam of 17-Jul-91 607 S. 3rd limbs " 17-Ju1-91 800 Blk S. 2nd limbs " 17-Jul-91 413 S. 2nd limbs " 17-Ju1-91 3rd & Wood limbs " 174u1-91 200 Blk. 1st. limbs " 17-Jul-91 213 & 202 Hillcrest limbs " 174u1=91 105 S. Park st light out 7/ 18 takencareof 174ul-91 N. Be Serve Rd. @ Sims Tire ste light out (Co-op Light) 18-Jul-91 800 Block Plum limbs 8/2 takencare of 18-Jul-91 41210th limbs 8/2 taken care of 18-Jul-9 i 100 Blk 6th St. limbs 812 taken care of 18-Jul-91 711 Elm & 8th St, limbs 8/2 taken care of 184u1-91 100 Block 8th St. limbs 812 taken care of 18-Ju1-91 507 7th St. limbs 8/2 taken cam of 18-Jul-91 5th & Austin limbs 812 taken care of 18-Ju1-91 200 Blk 7th St. limbs 812 taken care of 18-Ju1-91 1103 Elm limbs 8/2 taken care of 18-Ju1-91 300 Blk 1 lth St. limbs 8/2 taken care of 18-Ju1-91 200 Blk loth St. limbs 8/2 taken care of 18-Jul-91 600 BlockAustin limbs 8/2 taken care of 18-Jul-91 202 N. 10th limbs 8/2 taken care of 19-Jul-91 103 S. 6th Ste light burning on transformer 7/25 okay per L. Y. 19-Jul-91 108 9th St. limbs 8/2 taken care of 19-Jul-91 1003 Bolivar St. @ Comer of Bolivar 21-Jul-91 21-Ju1-91 22-Ju1-91 22-Jul-91 23-Jul-91 23-Ju1-91 23-Ju1-91 24-Jul-91 1_ot OVA ex 25-Ju1-91 25-Ju1-91 26-Jul-91 29-Ju1-91 29-Jul-91 30-Jut-91 30-Jul-91 30-3u1-91 & lOth Street limbs Corner Southland & Southmeadow st. light out Comer 77 & Southland sign down 111 Carolyn limbs 513 7th St. limbs 105 Acker St. streetrepair 303 S. 2nd limbs 310Marshall limbs 412 N. 1M limbs �inrl AQ rhanman lAr•rnca f"^r" R .Q4 til aF linhtnit Y11V W Vltttt1111Nt1 `t AV&UOO 1L Vlil L! W LI .r Y. Axs"V VYY 303 S. 2ndL limbs 906 Bolivar limbs 105 Acker _ 206Hillcrest 203 N. 6th 111 Carolyn 206 6th Comer of 3rd & Wood 304ul-91 705 8th 314u1-91 108 9th Street 314ul-91 104 Carolyn AUGUST, 1991 1-Aug-91 Sanger Inn/1400 N. Stemmons 1-Aug-91 108 Olen Street 1 Aug-91 502 S. 2nd .5-Aug-91 303 2nd St. 5-Aug-91 Old Henderson House/Corner of 5th & 4th St. 5-Aug-91 202 S Stlt 5-Aug-91 315 9th 6-Aug-91 206Hillcrest 6-Aug-91 608 Elm 7-Aug-91 104 Carolyn 9-Aug-91 Stephen & 135 Access Road 9-Aug-91 Stephen & 135 Access Road 9-Aug-91 710 Elm St. 9-Aug-91 807 N. 3rd 12-Aug-91 913 Marshall 12-Aug-91 101 Southmanor Court 15-Aug-91 Comer of S. Manor & S. Meadow 16-Aug-91 303 S. 2nd / South 19-Aug-91 103 Hillcrest 19-Aug-91 1507 Exchange @ Corner 19-Aug-91 108 S. Manor Court limbs limbs drain stopped up limbs sewer backed up st light out limbs limbs waterisinmeter st light out SE of hotel limbs limbs limbs �t 7129 taken care of 7123 takencare of 8l2 taken care of 8/2 taken care of 7i29 ta'ra�'nen vcuYey of 7/25 taken care of 7I30 taken care of ?I30 taken care of ?I30 taken care of 815 taken care of water gushing frm meter 7/9 taken care of streetrepair-potholes st. light blinks off & off limbs limbs streetrepair st light out stlight out limbs bs lim st light out limbs 8/15 taken care of taken care of taken care of :!-0r I ■taa»e «CR« - Au © 103 No R, limbs < © °■ °©: limbs 19�,A°|' Oak need culvert §| ? \ 910< ?, a::©z © t s §O Aug':||Bolivar St. limbs <M+\ '. <I: So R,w!©o Willow 6 R, ©®s e e x # ' { © 511 °! limbs <|:\ « 103 Hificrest limbs :| a, © 107 So !c< limbs Aug ©° r: Ste limbs » 91 ©■» w! Ste limbs Zlow,Augw9l 90? # limbs ©,© Comerr< Meadow w° Side fight out � Citu of Someplace Special August 22, 1991 Mr. James Hazelwood 903 Church Sanger, Texas 76266 Dear Mr. Hazelwood: 1 am writing in regard -to your request the street on Willow/Railroad. According to you most re of f ice street. cent worked was June 12th; however, y around August 2nd and made a verbal r concerning repairing our work -orders, the came into the equest regarding this Upon checking with our Public Works Superintendent, this street has been repaired. It was repaired Tuesday, 8/20/91, and the rest will be completed within the next week. If we can be of further assistance to you, please feel free to let us know. Sincerely, Etta Stogsdill Administrative Assistant cc: Mr. John Hamilton City Manager �o�. BOLIVAR STREET BANGER, TEXAS 76266 Ss�-4S8-'7930 P.O. BOX S78 8��-4S8.418o FAX i el Sj 14I r -.__-.----_---._._-.-_.._• _._-____--_.--._-___-------.-----_--__.--_ - -___ Wft n NUMBER- V- w WiAli FF 1 II IIIIIIIIIII I II ., THURSDAY AUGUST, 1991 APPOINTMENTS &SCHEDULED EVENTS T _ AUGUST 1991 152 Days Lett NAfr?U PLIt F suB'EC JULY 1991 S M T W T F S SEPTEMBER 1991 7 S M T W T F S th Mo. 1 2 3 5 M T W T F S 1 2 3 4 5 6 4 5 6 7 8 9 10 7 2 3 4 5 6 7 0700 ; 7 6 9 10 11 12 13 11 12 13 14 15 16 17 6 9 10 1112 13 14 -. —- - 14 15 16 17 16 19 20 18 19 20 21 22 23 24 15 16 17 18 19 20 21 Q n 2299330031 2526272829303122993024 ; , v r ' oeDo TO BE DONE TODAY (ACTION UST)y2A n low 1100 I I. o 1300 1400 / 1500 16DO a Oc. 4ad 1700 au 2102 .. .owl 15 > "o>?e. ,„ ► 2200 PHONE CALLS EXPENSE & REIMBURSEMENT RECORD i Somyyeppplljjac��e-EEapecial NOW 6 August 2G, 1991 Sanger City Council P. 0. Box 537 Sanger, Texas 76266 Greetings: SANGER AREA CHAMBER OF COMMERCE P.O. BOX 537 SANGER, TEXAS 76266 PHONE 817-458-7702 Once again, the Sanger Ghamber of Commerce is orchestrating events for this year's Thirteenth Annual Heritage Sellabration on September 14, 1991. As in years past, the Olympiad between our City Council and S.I.S.D. School Board has become a real crowd pleaser and we don't anyone disappointed. �le would appreciate four (4) ELECTED CITY GOUNGIL IiEPdBERS four (4) ELECTED S.I.S.D. BOARD MEMBERS of your choice to participate in this year's event to be held at 2 p.m. in Gity Park, and the �Te have chosen what we believe to be an array of fun activities for friendly competition and are counting on your participation to ensure another successful year! Contact me, or Karen at confirm your acceptance September 3, 1991. Sincerely, Pat Fleissner Games Chairman 458-4304 the Chamber office (458-77M2) t o of our challenge on or before 095 RECEIVED %we AU G 2 8 1991 CITY C CAULK: 09 E� VED �j Aug. 27, 1991 Mayor Armstrong I notice the City is retopping some of the little••used streets around town. Have you driven down Cowling Road Hiway 77) recently? From Sweeney,s Drive_In south to the County maintenance line this heavily traveled street is pocked with chuck holes you caan lose a wheel in. This should be a first priority in the repair program, L. E. Rice 104 Southside CITY COUNCIL BUDGET WORKSHOP TUESDAY, SEPTEMBER 3, 1931 201 BOLIVAR STREET, CITY HALL 8:30 P.M. 1. Call To Order 2. Budget Workshop -Discussion 3. Executive Session According to Article 5252-17, Vernon's Civil Statutes, (g), Personnel 4. Consider and Possible Action Regarding Executive Session 5. Adjournrrient &06J, , Rosalie Garcia City Secretary