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12/17/1990-CC-Agenda Packet-RegularCITY COUNCIL AGENDA MONDAY, DECEMBER 17, 1990 201 BOLIVAR STREET, CITY HALL 7100 P.M. 1. Call to Order, Invocation, and Pledge to the Flag 2. Minutes . Disbursements 4. Citizen's Input 5. Conduct 2nd Public Hearing on Annexation, Lot 4, Indian Springs Addition and a Section of Land Known as .5617 Acre Adjoining Lot 4 on the South G. \Consider and Possible Action to Approve Interlocal Agreement - Denton County Street Work on Kirkland 7. Consider and Possible Action to Award Bid on Pump for WasteWater Treatment Plant fi. Consider and Fossible Action to Approve Resolution #R12-90 - Suspending Operation of Proposal Rate Schedule filed by Denton Electric Cooperative 9. Consider and Possible Action to Approve Resolution #R13-90 - Autlzorizing City to Accept Credit Cards for Payment of Fines, Taxes and Utility Bills 10. Consider and Possible Action to Approve Resolution #R11-90 - Supporting Joint Actions of Municipal Electric Utility System 11. Consider and Possible Action Regarding Appointment of Board Representative to Upper Trinity Regional Water District 12. Consider and Possible Action to Approve Ordinance #011-90 - Regarding Records Management Program 13. City Administration Report 14. Any Other Such Matters 15. Adjournment Rosalie Garcia City Secretary f MINUTES: City Council Meeting December 3, 1990 MEMBERS PRESENT; Mayor Nel Armstrong, Councilman Wendell Thomas, Councilman Danny McDaniel, Councilman Carroll McNeill, and Councilman Jerry Jenkins MEMBERS ABSENT; Councilwoman Margie Braxton t}THER PRESENT. City Manager John Hamilton, City Secretary Rosalie Garcia, Ben Weatherall, John Roberts, Randy Johnson, Elaine Schad 1. Mayor Armstrong called the meeting to order, gave the invocation and led the pledge to the flag. �. Minutes -one correction in members present -Jenny to be replaced by Jeanne. 3. Disbursements -Motion was made by Councilman Thomas to approve disbursements including payment to Strittmatter for $13,822.76. Seconded by Councilman Jenkins. Motion carried. 4. Citizen's Input -none 5. Conduct 1st Public Hearing on Annexation, Lot 4, Indian Springs Addition and a Section of Land Known as .6617 Acre Adjoining Lot 4 on the South Mayor At`r�xstrong declared the Public Heating open to the public. No one spoke for or against the Public Hearing. Mayor Armstrong declared the 1st Public Hearing closed. Motion was txiade by Council1iian OtUM11s to authorize City Engineers, Hunter and Associates to develop the closure plan for the existing landfill. Seconded by Councilman Thomas. Motion carried. 7. Consider and Possible Action to Authorize Consrxltin� Engineer to Develop Landfill Closure Plan idiotio�i was nude by Councilman Jenkins to authorize City E�igir�eet: Hunter and Associates to develop the closure plan for the existing landfill. Seconded by Councilman Thomas. Motion carried. 0. Reel�xest for Proposal on New Pump for Wastewater Treatment Plant City Manager advised this is a budget item and will replace the dumber one pump. Motion was made by Councilman Thomas to proceed with seeking proposals on a new 500 GPM pump for Waste Water Treatment. Plant, Seconded by Councilman McNeill. Motion carried. 9. Executive Session According to Article 5252-17, Vernon's Civil Statutes, (f), Negotiations for AcquisitioII of Real Property Mayor Armstrong convened City Council into Executive Session Mayor Armstrong rer_onvened City Council from Executive Session at 7;16 p, rr�. 10. Consider acid Possible Action Regarding Executive Sessio�i Motion was made by Counciltrian Thomas to purchase the 0700 sc�. ft. of RQW to extend David Drive to Freese Drive at a cost of $4,074.00 and purchase by closed through Stewart Title Company. Seconded by Councilman McNeill. Motion carried. CC Min. iz/o/90 page o 11. Authorize City Engineers to let Bid on Freese Dr. Extension Motion was rr�ade by Councilman Jenkins to authorize City Engineers Hunter and Associates to prepare bids on extension of Freese Drive, Kathryn Lane, David Drive Extension subject to completion of the purchase of the land 9700 sq4 ft. of ROW. Seconded by Councilman Thomas. Motion carried. sz. City Ad�a�.inistration Report: City Manager reported on the following: a. Kirkland Street has had first layer of chip seal applied. Second coat will be done in the Spring. Commissioner Don Hill will have an Interlocal Agreement for City Council approval prior to next chip seal coat being applied. b. Cityy Manager advised he will be at Council of Governments tomorrow on first review of application to Texas .Parks & Wildlife Swimming Pool Grant. r_. Audit will be prepared and ready for approval by Dec. 17t,h City Council Meeting. 12. Any Qtl�.er S�xch I�iatters: Mayor Arnistroti advised that srie laad talked to tiei�tiboi` on east and he will allow City Council to open the ditch on 1'iis property. Councilman Jenkins i�iquired carp anytriin be done on 10th Street. Mayor Armstron6 replied that the only problem she noticed an Kith Street was the mailbox with the shrub causing blockage of drainage. She has not had time to approach this family. Discussion. 14. Adjournment d ®r cI Or S6HHUE.R .1 tdl7Ul=: 4�E(i�tJR iJilt=iE OPEN ACCOUNTS PHY14 L.E LI IINU SAS OF 10:/ 141/ 9? O n 11 a t_a4 Ir�lVoICE AMOUNT DIf,CO NI 1— �,4t_ai; 1:3F� f�TTY AIR [ ;Cai�lli I T I O[�I I nIC=; C:rtd Fit l G849 Gill. DISTRIBUTION j;;='5„ 0700 2A0 ` 12" I T ;-TAT & LABOR VENDOR TOTAL ;.?40 I—'0 6770 Bye 00 G/I_ DISTRIBUTION 447a 0400 8 F5 a 0 C) LOADER WORK VENDOR TOTAL. 98F.4"fu oo r ! _ G/L DIS T RIE;i._i T ION 41.34 0800 107c 46 COFFEE SUFIFIL.IE:S (F'C PRT REIMo 7 F'O 6813 in Ell G/L D1,ST RIBUTION 42:,in 07C)o In i I Ait MON I A VENDOR TOTAL :E09u 07 DATA BUSINESS FORMS4 INCv G/L DISTRIBUTION 414n 1.900 82a 16 r RIBBONS FOR SE I Kt`? BHA VENDOR TOTAL_ 821A IE, n I�Ci t:;i�`i I �1 I o Lei a G/L DI' TRIBUTI ION 4a:.5.0700 3 ie 0 FUSES FOR SEWER PLANT is/L BISTRIDU T ION 4179a 247 QUARTZ T:tUL.BS,II CELL BATTERIES, FLASH L..IMITS & BATTERIES VENDOR TOTAL 12)'0 77 at�a I OF'E(�I r-1t-4� tl tai=? r— ICt_it_a E1E1��-f�a��! RECORD CHRONICLE .� F'Ca C,77i•+ i C;, C�t_i n t;;i a I t�ao �t=? G/L DI`1TRIBU'i ION 43b, 1400 i.t; LANDFILL F'UktL_IC: HF_-'.RaRING VENDOR TOTAL. it.aa �Ea a t;Ca Ita, F;t; lllSr_.t�a.JlvT AtJ�fO PARTS ti/I_ UIZ T( M IOU'I i'Ota STOP LEAK & WATER PUMP 005 C:1,:1 ji nE' tillimbLIN F�{f rar_!CaF� f�(k-iry�e nI- LIN HCCCSU� 1 F'AYH Lc L I C[T I4'1(a3 E'(- UIr. C, A{, OF 12/ 14/90 '� � 11. I VOICE AMOUNT i I) I C}C:Ci(JrIT n 'EIV G/L- DISTRIBUTION 41'070 10 1312, 8 SPARSE PLUGS PC) 7103 '—a 1 F,1 c 00 41 a 01 G/I_ DISTRIBUTION 419 t:}r`o() 309 G/L DISTRIBUTION 41 an 08(at? 1ti'K 64 G/L DIs3TRIB IT ION �',19t 1100 8 12, 4 G/L DISTRIBUTION 419. 1000 F,a 10 G/L Ili' T R"BUTION 419u 0300 lOv 91 BARS LEAK, BiRAUKE PADS,, HOSE, FILTERS SILICONE 11 F'n '� 1C)7 IS . 1 o 00 i,4� S1. GIL DISTRIBUTION 4.19u1000 10,z75 HERMnS1Hl, t�i-i'SKET.D FAN, SPACERit GATES HOSE, a_L.tif�i�' .. PO 1 1 4 6 a(} j t_) 'i.� r t_! L! G/L. L)IS]"RIBUT .ION 419t 0 t=?t_} Tin 05 WIRE TERM, SW I TCI-i4 GASKET, THERMOSTAT VENDOR TOTAL 1 0a `:i1 « f;?Ct 1 0m 91 •• Ft— 1F.,=t•`35 Er�it=�LnYt=R':� r�IhITIOr'IHI_ Ire#{�a a"CSa of 1'n Q If 31t?o C?t) m S1t}v C)t} G/L_ DISTRIBUTION 14 '� 1rt")Ca !I0a }t;;) PAYROLL ESTIMATE I CP--E.41 1.4•A0941 (11 /r- 0 ) VENDOR TOTAL. S10, Oo � 0() �j:LC?, �• !-`n J 1 r_'4 1 t-}, t_tt.) „ t..ai) i., ro t_)t�) u/I_ SitISTRIBU i IC'aN 1i4 .:o 0400 1,0000 REPAIR HATER 1t,?— 1t�,:4t=? Fh1C rt�r'Pctrt=�� Ior� G/L DISTRIBUTION 447o 'i)0 34t?e Cif_ MONTHLY LEASE. VENDOR TOTAL 56 fii a =;.t?a �; 1.4o. 11 _ 1t3Jt::)i_? DAVIS CONCRETE COMPANY •is {-''Cr Ci ii,'�, � .J L:.�Srt ��it„} t?t_! ��`��.Jn �t' /_ DISTRIBUTION =.?,j.S)_} :; 50 50 7 ` DrD` CODNCRETE STREET f=''ATCH AT Sln, MANOR VENDOR TOTAL Sc'5t t:) C)t) 4,C; �50 ��11C?:it�it�) p-iF::i i`,3taNE%t` C(J9 INC. }f f'n E•,�=��: .7 ae t:!{=} a t}t) C;75� (}(�) i�/I_ S71'STf;I:Lt(1TIi11`a �)1`•,ut:?7t:?t_! 18705t=) G/L_ DISTRIBUTION 415n E'EC?Ct 187o 5(m) 100 LBSu D ELF GRIM'.;; .. .• ENZYME M OF tsHHUE:R UPEnl MA.,UUN i'=: PHYHLIFLA L_ T I=;'I T hale F HOL 5 AS O1= 12114190 g at I I mu 04 VENDOR VENi:)C!Fi NAME. I NVO I CE AMOUNT D I SC:C?IJPNI'I Or'EN VENDOR TOTAL_ .:375z i)C; too 4 7U {?ta n- :L. �—r,i�it'ri;i l-iOLL.Ttuk:SSUOR!'I-I iF1F'C; i"Ci: A r'f'! eu`,i'r 4(55a iria a i;i) 465m 00 G/L DisTRiBuTTON 42, 1a 05{_at-} 4L62,5e 00 G/L. DISTRIBUTION �!31 a 0500 40, 0C) LABOR MOUNTING SANDER ON CITY TRK & 4()l 1 SQm TUBE VENDOR TOTAL 4%,5 n i)t;a a 465v i;ir 1, %t.-- �_'. �='CrtJ I�OL.I_ T hdtiv;l•!)�.Ii�TI� r)RA T �I � TLICk', T OC7 ru 7129 41w 10 41a r{_} G/L DISTRIBUTION 1+14 11.00 41 a 10 DIrSE:L VENDOR TOTAL._ a{ 10 10 a 0o 41, 10 L.-41iIR'I' T p0 GB;`' 167a Cc: , i_rtf 1 E,7r Ci_' 0/1.. G/L G/L DISTRIBUTUM DTSTRIBU'T'ION DISTRIC-UTIiiN 41Ejtt:)5irO rrIFt' C)(V:a0 416a0700 55a84 !15; 35nB4 84 _+ INS. COVL- BALL` 5 VENDOR TOTAL IEl7e 52. a 00 :iG7a cE. 1i_,._ F�'v,{_ar''_t;ilriC'u �E.RVICrE�S, Ih1!�A G/l_ DISTRIBUTION 4��1,1100 :{)n90 AD I R PACK RF_ PA I R PARTS VENDOR TOTAL ^xo. 90 n 00 to= 901 CTTIES Ph�ik?,il-dE REt='EaiR G/I_ DISTRIBUTION f4c,1.0 f34u 95 VENDOR TOTAL. Bt! p 95 a i_a(=) E,4o 'D t5 �. F'Ca k_•,781 14i)n t=){�) a tu�) 14-ia, i)i:) G/L_ DISTRIBUTION 436a 1400 `ii_)a{-air G/L DISTRIBUTION 436m 1500 70„i:ri) LEGAL. NOT I CE.9 LANDF" I Ll_q POLICE CAR, LEGAL ANNEX. , ZONING VENDOR TOTAL_ 140n 00 , ou I /;ou {){i n 1'—a.— 31 i}E,i i i'+IE:T(;!DC-:F..L CELLULAR Tr L_El='HOME: CO G/L DISTRIBUTION LBO(.) 8 10 r3-E TELEPHONE USAGE" FOR CITY BUSINESS VENDOR TOTAL 89r 462 00 89e 4'2 -r CJI,74%! flE" :=,taNI ER CIFtll f�CCt1tJ{+lTG C'HYNBLE LIGI IlglJ AS OF 1E:/14 /90 9e 11 uC)IT VENDOR VENDOR NAME: INVOKE• AMOUNT DISCOUNT 't�;-- �;11.1C I+iItJ..-wTl"i`ih: h'1L.TF.R U-EF;VICEE3 taF'E:N P.M. DISTRIBUTION 43 , C)8t:)ii G8 }, Ft_a -14 REPAIR OF BAD OR BROKEN METERNE5 VENDOR 01�0144L- E2854 Ct) , (Y) E8e�4, 50 ;- 21-_ 1c::-,t,) P1I:_:i)lIS�IP'c'I TOOL. & br.'Y COO G/L DISTRIBUIFION + 1 b, t„)' j (;;; t:? c' a% G/L DISTRIBUTION 416,0100 G/L. DISTRIBUTION 416, t,60C) cc, t:)E 12 HEADLINERS & i E' GL.60VES VENDOR TOTAL. 66n Oc)I to t;iaa ;�'E'— :J 1;a:3t:) 'i'1ESCrIU I TE SL-4t�Rl='L::N I hdG G/L_ )DISTRIBUTION 472, 17, 't:? VENDOR TOTAL, 7, 2O , t:)t4) 7. E�() 1 E,E:C t�1t 1'T' I CIPdI�L GENERAL. t=1GE=NC , INC. . F*10 E1791 89 408, 25 , 00 408, iR54 G/ L-. D i S•i R Y BUT I OiN 4..4180 1600 41 c:t;)4, 1 G/L DISTRIBUTION 438t 01t:)t") 4q E:04, 13; RUBI_.IC OF'F'ICIAL & J-DOt_ICE LIABIL.I:T`{ VENDOR 0 i L. tt9 `}i)8< C' , t=?t:a 04 4089 cC : i-.'CI E, r'ti •=, t_= 9 �t�?[), ilt_) n t..)t.) t'9 C,t ?(j, C?t_? G/L.. DISTRIBUTION 472, C)8010 ;vs E,OOU 00 CONSIGNMENT TRANSFORMERS MON T HL.Y CHARGE VENDOR TOTAL (4)C) C. E,00, t� o r- �= G/L. DISTRIBUTION 4E:4.1100 35, En L='R :iUSF'Eh•IIERS VENDOR TOTAL '55u ElZi , 00 4 ID SERVICE ��-- ;�i.7.0 NORTHI•Ekt�S {=L.E•ET G.=,'400 Psai,TC"l_ PAGING C I I OFSANGER Oi='E:hf N� Cr:LiUt ha'T'G f't=a'Y� ,LE L_ I 1 t I I�IG 1. AGE: �; f) f J r� l� 1 i:.l fr 1 4 lr': t_} 9 n 1 l n M ��C�,ILatJFs «E~rTt:;��r� f�IAt=1L. Il�ftaalCE f-�r1f�u�T'� LalGc:t`iL�ra'! C7r'E.I�T POt_,/ % t_ra 90a i-a(_} 'Jt_aa 90 G/L. DISTRIBUTION G/L_. DFMIBUTION 45 5a 455a(_a8.0(_a 1 700 45a 45 �•'. 45 PAGERS VENDOR TOTAL. 904 Ea(; (ai) 9(aa 90 :C{.._ '�'r'�I`I�` i-'r`{i��]`•„,i .�;,�r.:li_;i_j -= PO 7008 12a R:4 a 00 1c:a 24 G/L DISTRIBUTION 411a043(0 1'r'_'a -_'4 ' a PADS i� 5C} I f'd PAD- GAS I='AIIS FOR POLICE: DEPT. VENDOR TONAL 12 24 00 12. 24 f'u 7104 "Itia (.a Ca a 00v;t;a 00 t:i/1_ 1DIs�rRIJ3UT10N 4 �.3 ��iit;ti ; (a„ C;ii luo LEtaa F'E..00R SWEEP VENDOR TOTAL 30. (.;o a 00 30Gaga 6/1_ DISTRIBUTION 419a 1900 t95a 00 MAINTENANCE AGREEMENT MAILING MACHINE VENDOR TOTAL., 1` 51a 00 a 00 195 00 t .�;1-- �5�_'l.t�a RCLaTAL ta/I_ G/L. G/1_, G/L G/L G& G/L GIL- ululrROrr1'=} D 11.3TR DIIDTRI DISTRIBUTION DISTRl DIST DI`STI`ZIF3(JTInN DISTRIBUTION D I { RIBUT ST RI ;�E�;4�Il:,E GI._I !ION BUT ION BUT 1ON ION BUT ION 41ein 4161, 41.E.a 416a 41Ga 41E,a(}600 416u0700 416, 2000 0 1c:(iC; 1001.) 1700 05(a0 0800 r_'i)a c'0 Raaa E:(:aa Ew'i=aa *.10, 2)0u c:(aa 1. , 16 16 16 1F1 1El 1.6 19 LIB! I FORMS2 VENDOR TOTAL 161 a 31 a f.)o I G I a 31 .:.°,21--. 35263 R z Uh1TF'ORP'I{3q INC.•�• � G/L DISTRIBUTION 416a 0300 46a /to COVERALLS FOR ANIMAL, COWROI._ VENDOR TOTAL_ 46a =I(? , t:i(_a 46m 40 =: 75 OXYGEN 2750XY fU I I OF c,F NMI R VEh�DCIF� VE:hJI:aOI�i IVl�ir�1E= CJ1-?TIN AC:COIIh.I i F; PHY'ABL.E L I )1 I NO F' OF'El�! V t�II,OR 'iOTAI_I ti3a tata , ,3a �'-'t-- ;� � 7 `.`,t"a •`.:,F=iTICIER!�` I TY OF' I='O 61790 5Y 5�-a 1 e EiC, , 00 ._,� 5�_1 i e r-lC; t`3f1._ DI`3`CRI:L-t_TIOh( f;• F+„ taC]t`at_a 7ou tad. 1. G/L DIGTRIBUT ION 434= IBOO 1i.:w 17 G/L. D I:3 T R I BUT ;: ON 434" 0400 11 e 50) G/L. DISTRIBUTION ITION 42:14a t 500 72 3r 70 G/l_ DISTRIBUTION 434U 0100 2323„ 70 Gfl_ DISTRIBUTION 42,4u 21(4)() 364 98 G/L DISTRIBUTION F{-3,4, 0;a;?00 54o 68 G/I__ D IST R.IBUT ION 4,34a 11!_0 59 1 . G/L DI`7"iRIBUT 10N 434u c't�a00 39.41 G/L D1STRIBUT ION A24; A 0 Ca'700 2,} 49 9n {�74 try/l.- DIt,,..! RI: BUTIi�N 4414a iit_00 1, G24F 41•J UTIL.I'TIES AT CITY FACILITIESto VENDOR TOTAL. 51301. pits o t1t_1 51 501 a 8E, 0--..?,8t�aiat_a �GAr1Ti:3ER Pr�tRTG CF:i`dTER G/I._ IJ1rTt�I.i{UI IFIN {'1i_'o054iat�a 1u 14 SPARK PLUG Gill_ DISTRIBUTION 419n1J.oO 20a.:;- I faOLENOID G/l_ DISTRIBUTION 462,/1is 0900 37u J.:_� BLUE PAINT GREEN PAINT G/L,, DISCRiBU i.ON 419 080u0 c4o45 TLIBE r,t) 95o 6-0 C3fl_ DI'�,TRIBI_�TIOI� '+T'7„ 1t"atat�a o 8t�1 f f G/L. DIST�RIBUTI ICON 41.9n tI"I)5oo 94� 80 I-fiJSE9 FITTING, Ct._AMPS., BRAKE FLUID PO 7i.0 ,..e 17 c f.1ta 3, 17 G/I_ DISTRIBUTION 419 ta.. oc1 3, 1 7 FUEL. HOSE CL-AMPS VENDOR TOTAL, 'I G BF, GGa 8EC y ,3887.�� SERVICE h1E'RCHAh•TD T. SC: G/L DI'3T'RIBUTIOh4 }+7if, e 1'3i()Q 1� L.A'BE_R PRINTC:R, PARTS ,a. L.ABORj L.I000 PRINTER, MODEM CABL..E. ETC VB*JDOR TOTAL 1 q 34,t.aa r� IF, „ tX) 1,, CI." ' OF ,.- - - � r C7 ,,� r. tr��r r- t_s� Ek! t�C":Ci aUk('T,F1t-IV'HFtE _E L- I ; �'T' I k1.(.a PHE 7 AS (IF i.; lira/' Ca Ijc11u0 uE.kil}nEx Ekdl?Cil-; k�Hr']E I r��c� I CE t=�1rrE.,r� T 7 a IcCT� �r�'E' Car-' G/L. DISTRIBUTION 424, o` 0() ;=:74 99 .31HARPSHOOTER HOE: � 1 r •� rPOE.�•%�C:: 1 Ese c� r „ t=7i::} Mtn ) r n/i_ D s_`STRIEtUTION lt•c_7a 0700 13u 57 FC.HE_H t_JGHTp rtA14TERIES G/!_. DISTRIBUTION 421o{_a500 i.u69 tJ?MP HOt_.'DE R 6/1_ :DI S'T RII i_I'i Intl jtC4u {�a°`40i) 14m 9" I. 601 EXTENSILDN C:'ORD ta/1.11 D S I RiBU I ION 43i.�.;e ()00 CIO 30 BUTS; POR S'T'REE.T SIGNS 0/1_ DISTRIBUTION 4 1, 1 1:240 � OX: SCREta?S U DISTRIBUTION y11,�'tC)0 Ew G/L.. SDI:: TRIBUT Inki 4c"In0500 In 88 c: PVC CAPuaq HOSE CL.,A 1P`, REFHIr{ In TAMPER Pn ESSBO7 bm 7E o o" E,,'7 G/L DISTRIBUTION 411ur)`�00 E,„ 1 SCREWS FOR PARK BENCH Cali_. DISTRITEOUTION !t•;='1v 0900 22; 48 1 GAL WATER TREATMENT & 1 PAINT BRUSH 'n f,;',1 1 c'?, 1 7 u tati c_`ua 17G/L_ DISTRIBUTION 4c`J" 07C 0 i i DUST MASKS, ✓ i_'Y PAPER, DUCT THF'E VENDOR TOTAI 1itF.e'�1 {pai:a 1�t�'�91 , ai7tJTH1.-:.ra;a'TF'Rha 'iES'i"TrJra t_AB, y Rv'l.l i_.'_71.�; `;at,t, C}[,a n {_a{_a `•i)� {_a{_a G/L IlISrRI:Cti_1"! Inr1 `r47o Ca, {aa{a qCae 00 Ct-Ii':�'CK HI RANGER INSUU'ITION TEST t.?EkII`}nR TOTAL-, `3Cao Ca Ca r;C iaii_ �}I:'��TRI%tUTinhd Fs•7'.�0 {?;�'CaCa `�i.,'�� iCa t.IDRARY BOOKS C;I Ur L�HHr LR '-�Lt�illU>W� t,1EnII?CIES nlFtt�1E: �.Ci•- �t4C}i=:�i T Ehra 1 CiCf✓''I C(f= HF..f�,l._TN •?t• I_;/L DISTRIBUTION WATER SERVICES HLLCIUntTS F'r-iYHtiLC. LIt; I INO AS f_IF 12/ 14 i'�t_? 9 u 1.1 u i_ 4 I VOICE AttlOUINT I? 113COUN T �1Enf fll�li �F f��lir_ Gii_ DISTRIBUTION +i' e t? t?U CIRCLE CLAMPS, rlflnlf-i(:1L.E? EXTENSIONS '- r,g �"",j 2 •� ,i"VENDOR v�ffffal r -v 1='f1L7E: 0 UF'E�n1 1t.1f ,. Cyt�}t'_i� tjti �$i=:-_. f;•t�,1 i:itJ 'TE �; ii;� F�'+M+I._ I T l: C=:i�tt_ U%IE:� is �` I. `: I+�in.('�i }{. C?E i {, l tE q t,�':_ 4 ` Jc e Lj'•_� _E r %_'_, _ r e, _f . 1 _.. i) J. !, j t 1 i I) U I I i _7I' f f '1 1 .. •..• t., :,,: 1, .._ .. .. l .. V IVI f-? 1 cS R I DUI T 11_I t 071 , { ? f t_? t.? l VV. VV B/L rDIV`!TrZ"It 11T.[[Ir'1 G L DI`7l t-.1L:?t.�i 1,ON VV i_. I:}lki ii.1i-:U'.il�lij :..,_ ..?.';I:}Ci i..?t?'': (t 1 ?' .} .t i1 i.'' T r i I 'I, -� I fi � � t_. _ _. (I j ,S 4017, : t_ 1 :. � �1.1.(. j _lr=. _�. i t ? _? }"%.t:�i l_tl �. i�i�l :'i"'•Jf„ 1. t:.`'_�t..? 159 F i_} f , .I. r` E IF' •� + I =�."t j ,� {7'-{ (t i L.,J(,I 1r(�,• �)I I _1. VENDOR110i ,I.. :i:i '.ii�asr.J i'`lf_.+�'II�1-1t_. :�il_11—'[-, I_'`t1 !1-;,-,.I TUTBUTION r`+ ' t„ 1.'11:'i 37 tiii VENDOR Tr+f�r-,f". i::?i_? (?i.? ili} IKX t_!t„i 11 I r� i •? 3 t4i? i�F f �. I_ri'. r'Iti-t i�� I_ t ;� (( '7 [�I�.I C� ( t!'�._I { { y i "} { •{ n r!� 7 u {,��? S 1 c mil/ b/L 011-,,1il:E{E. ilfJt� tillail;Clt} 9.1,'�b IS- IC f; Llr'�`L_IE VENDOR TOTAL AL i I , '�B : r!t) 11,098 'x' t:it_}{�! WATSON ELECTRIC ?�Ui�'�'L.Y C:[T``_ OF tit=NoLR �tC.t•II)UR 'JE�{I}LiR h�f-iP�1L }t• G/L DISTRIBUTION FUSES F40R SEWER F'i_ANT }s�,-- �;3.=,CPia t•1E=;;T F'l-1hLISE-II'NIJ Ginn ClF'E- M FiC•CC1UPI IT) F'AY'Ar.1LE: L.I E=}T I1\1U) AS OF I12r/ 14/'9i_i ID I 1 n (14 I hlVC, I CE AMOUNT T' D I ti,C 0 U N J 425a i_} r i?i„; ��En�r_'roR TcrrAL G/(._ DISTRIBUTION y; tre 1500 BOOK 1991 VERNO1,%1 TX IS4TATUE ANNa CODES VENDOR TOTAL. ('Jt� RE.i�i�RD:� C-'Rt.10ES;�;ED G/L_ DEF'ARTMENTC ADMINISTRATION —BF LIBRARY• GF POL_ I CE—BF SAKI TATIONI-GF STREETS- GF WA E ER-IIIIE WASTEWATER--EF L!._ECTRIC..-F.F F'ARKSrI,GF PUBLIC WORKS,*mGF F I RE —CIF VEHICLE MA I NOT'—GF MAYOR & COUNCIL --BF MAYOR & COUNCIL—EF ADMINISTRATIOWEF PUBLIC WORKSI--IIIEF SULLIVAN CENTER- GF DATA C=PROCESS ING•--EF VEHICLE MAINT—EF C:Ot+Mu CENTER --GiF t#ASTE:WTR CC1LL- E:F 00 � �i.!l •J q to ij. i it I 1 4 Q L:v 24 1300 3 S 1r ,a4 ,rA_ ,DO jag21` v r'7 116. i?D IV r_` r.. 1_ 3 v 5 )BI n SIC, 1.7 go 2136 8 7n GO N in,I, m A) � 5 n FS 1 17 1 e 717n 35 9 1, :Si_rn 4 n i ztar n c n_r F'C�CE C1F'EI�I ic:e ijt;r C C' •..1 _ q ., J.�i E'J a J it n F CITY OF SANGER P. O. BOX 578 SANGER, TEXAS 76266 MEMORANDUM #698 TO: Honorable Mayor &Members of the City Council FRAM: John Hamilton, City Manager V DATE: December 14, 1990 SUBJECT: Second Public Hearing -Annexation Petition on Lot. 4, Indian Springs Addition This will be the second public hearing an the annexation petition from Mike Norman on this lot. The Annexation Ordinance will be presented to Council on January 7, 1991. JH:es Ciiy of Sanger R,O. Box 578 Banger, TX 76266 TO; Honorable Mayor &Members of the City Council FRO11: John Hamilton, City Manager DATE. December 14, 1990 SUBJECT: Interlocal Agreement -Denton County Street Mork; on Kirkland The enclosed interlocal Agreement with Denton County authori?es the chip seal work on Kirkland which will be completed the Spring of 1991. I f we can approve the agreernent, i t w i 11 be on the County's next agenda for approval. WORK TO BE PERFORMED THE STATE OF TEXAS IN PRECINCT FOUR COUNTY OF DENTON DEN'TON COUNTY, 'TEXAS COMMISSIONER DON HILL INTEKLOCAL COOPERATION AVKEEMENII THIS AGREEMEN`1' is made and entered into this 'L'tfth day of NOVEMHEK, 1990 by and between Denton County, political sub- division of the State of Texas, riereinatter reterred to as the "County", and the CITY UP SANC;Ekjv a municipal corpora- tion located within Denton County, Texas, duly organized and authorized under the laws of the state of Texas, riereinatter reterred to as "Municipality". 1. For the purposes and consideration herein stated, the County shall provide the tollowinq services for the Municipality, to wit: KIRKLANU 'LL x l5u rl Denton County is responsible for surface work only, except where stated. All set up and drainage work will be the responsibility of the Municipality. The Municipality agrees to pay costs of materials used. Materials to be used include: 1. Emulsified asphalt 2. Crushed rock 3. Gasoline (reimburse county) lI. The County will provide labor and equipment and Municipality will provide materials and fuel for all work to be performed under this agreement. Municipality is solely responsible for the design, specitications, and location of this project. County will provide labor and equipment only when available, after giving first priority to the maintenance of county roads. This agreement is not intended to extend trie liability of the parties beyond that provided by law. Neither Municipality nor County waives any immunity or defense that would other- wise be available to it against claims by third parties. 1V. This agreement may be terminated at any time, by either party giving sixty (bU) days advance written notice to the other party. V. The undersigned officer and/or agent of the parties hereto are the properly authorized officials and have the necessary authority to'execute this aqreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority nave been duly passed are now in full force and effect. EXECUTED in two (`l) originals at llenton, Denton County, 'Texas on the day and year first written above. "COUNTY" "MUNICIPALITY" Denton County Texas 110 west Hickory Denton, Texas '162U1 The Honorable Vic burgess County Judqe Acting on behalf of, and by the authority of the Commissioners Court of Denton County, 'Texas City of Sanger 1'.0. box t0d Sanger, 'Texas '/b2bb BY: The Honorable Mayor nger Acting on behalf of, and by the authority of the Ha l�.U. 8ox b7d Sanger, 'Texas %b'Lbb AL�PftOVED AS '1'U F'UKM AND ( ;ONSf:N'1' BY Rob Morris - Denton County Attorney WORK 'VU BE VERr'ORMEU THE STATE OF' TEXAS n IN PRECINCT P'UUR COUNTY OF' DENTON DENTON CUUNTY, 'TEXAS COMMISSIONER DUN HILL 1NTERLOCAL COOPERATION AGREEMENT TH1S AGREEMENT is made and entered into this 'pith day of NOVEMBER, 1990 by and between Denton County, political sub- division of the State of Texas, hereinafter referred to as the "County", and the CITY OV SANGER, a municipal corpora- tion located within Denton County, Texas, duly organized and authorized under the laws of the State of 'Texas, hereinafter referred to as "Municipality". 1. For the purposes and consideration herein stated, the County shall provide the following services for the Municipality, to wit: KIRKLAND "L1 x �5u F"T Denton County is responsible for surface worK only, except where stated. All set up and drainage work will be the responsibility of the Municipality. Z'he Municipality agrees to pay costs of materials used. Materials to be used include: L. Emulsified asphalt 2. Crushed rock 3. Gasoline (reimburse County) tt. The County will provide labor and equipment and Municipality will provide materials and fuel for all work to be performed under this agreement. Municipality is solely responsible for the design, specifications, and location of this project. County will provide labor and equipment only when available, after giving first priority to the maintenance of county roads. This agreement is not intended to extend the liability of the parties beyond that provided by law. Neither Municipality nor County waives any immunity or defense that would other- wise be available to it aqalnst claims by third parties. iv. This agreement may be terminated at any time, by either party giving sixty (6U) days advance written notice to the other party. v. `The undersigned officer and/or agent of the parties hereto are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed are now in full force and effect. EXECUTED in two (1) originals at Denton, Denton County, 'Texas on the day and year first written above. "COUNTY" "MUNICIPALITY" llenton County Texas 110 West Hickory Denton, 'Texas 176201 he Honorable County Judge Vic Burgess City of Sanger P . 0. Box 5'/ b Sanger, 'Texas '/626b BY: e Honorable �_____ Mayor Acting on behalf of, and b,y Acting on behalf of, the authority of the the authority of the Commissioners Court of sanger Denton County, 'Texas P.O. box 578 Sanger, 'Texas 7b2bb APPROVEEI AS TO FORM AND CONSENT: BY Rob Morris ' Denton County Attorney and b_y CITY GF SAIVGER P. O. BOX 578 SANGER, TEXAS 76266 MEMGRANDt1M #699 TG; Honorable Mayor & Mer��bers of the City Council FRGM; Jol�i Hat77ilton, City Manager �9( DATE; December 14, 1990 SUBJECT; Proposals For 500 GPM Pump For Wastewater Treatment Plant. The proposals for this budget item are to be opened at 2 p. m., Monday, December 17, 1990. A summary will be presented for your consideration. Budget allocation for this item is $6,000. JH;es CI TY OF BANGER P. 0, BOX 578 BANGER, TEXAS 76266 MEMORANDUM �701 TO; Honorable Mayor &Members of the City Council FROM; John Ham i 1 ton, C 1 ty Manager GATE: December 14, 1990 SUBJECT. Resolution �R 12-90 -Suspending Operation of Proposal Rate Schedule filed by Denton Electric Cooperative The enclosed material from the City of Lewisville asks you to consider joining with other cities served by Denton Electric Coop, to suspend their proposal rate increase for ninety (90) days. If our information is current, their current base residential rate is $,07315 / 1 per KW. A 9.75% increase would increase their KW charge to $,O802899. For reference, our base KW charges are; Summer - $,054254 +fuel adjustment Winter - $.043769 + fuel adjustment If we adopt this resolution, there will be some consulting costs to be incurred which will be prorated to us based on population JH:es ©2� cin OF Ak PI December 7, 1990 The Honorable Mayor, CITY OF SANGER P.O. Box 578 Sanger, Texas 76266 Nel Armstrong DEC IbITS y SANG SUBJECT: DENTON COUNTY ELECTRIC COOPERATIVE JOINT RATE REVIEW Dear Madam: The Denton County Electric Cooperative filed for system wide increases on December 4. Your City has original jurisdiction for the service area within your corporate limits. Each City will be reviewing the same information. A unified study could be beneficial for all. Therefore, you are in t76B7wto attend a meeting to discuss options for joint study to be held on December 19, 1990 at 2:00 p.m. in the Lewisville Municipal Center Council Conference Room, located at 1197 West Main Street. The DCEC filing requests a $3 , 440, 212 annual revenue increase for a 9 , 93 o hike over the 1990 test year amount. CLASS Residential Public Buildings Commercial Industrial Lighting PRESENT REVENUES 24,785,967 932,048 1,659,977 21849,488 430,630 Enclosed please find a increase for 90 days to every City to pass the favored by your entity. benefit all rate payers, PROPOSED REVENUES 27,202,808 1,033,055 11831,037 31142,360 493,062 0 INCREASES 9.75 10.84 10.30 10.29 14.50 resolution to suspend, not deny, the rate allow time for .analysig s. I would encourae action even if joint participation is not The 90 days delay in price increases would ue to the complexity assoc Diated with the State Filing involving multIple Cities and additional rural customers hprotected only by lie Public Utility Commission jurisdiction, the formation of a Steering Committee for joint study is a customary recommendation. Finance Department 1197 W. Main at Civic Circle P.O. Box 299002 •Lewisville, Texas 75029-9002 (214) 219-3420 FAX ( I 219 3414 p2� December 6, 1990 DENTON COUNTY ELECTRIC COOPERATIVE JOINT RATE REVIEW Page Two The Steering Committee when selected by participating Cities would then entertain proposals from specialized legal counsel, accounting, cost of service and rate of return experts_ qualified to testify on the Cities' behalf during PUC hearings. Those costs would then be pro -rated, usually on a population basis, to the participating Cities to cover the consultant fees during the intervention. The cost associated with these consultants are then reimbursable from Denton County Electric Cooperative at the end of the PUC proceedings. As always, the local electric franchise is a valuable relationship in each of our Cities. The review of proposed rate increases is n ino way intended to imply any concern for improper action on the part of Denton County Electric Cooperative. Quite the contrary, the review process is a natural check and balance in the healthy working relationship between rate payer representation and single source service providers. Please call me if I can provide any additional information or clarification. I am looking forward to seeing you on the 19th. Sincerely, � 1 `` �-�- .1 C Connie T. Maxwell Director of Finance Enclosures: Participation Agreement Resolut-ion Graphic Presentations CMT/lg QNJ CITY'S AUTHORIZATION Fun PARTICIPATION Our City wishes to participate as named party with other participating Cities in a joint study of the rate increase request of Denton County Electric Cooperative Tnc, filed on December 4, 1990. We authorize the witnesses and attorneys selected by the Steering Committee of the Cities to act on behalf of our City to obtain all information necessary and pertinent, to conduct investigations, present evidence, make filing in our name and advise and represent our City with respect to such case, including any appeal from any Commission decision thereon, all subject to the authorization and direction of the Cities' Steering Committee. It is understood and agreed that maximum impact can be gained from the Cities' participation only if the participating Cities present a unified front while acting in a consistent, coordinated fashion. Therefore, it is essential that the participating Cities present their consolidated case through and under general direction of the Steering Committee, which shall be responsible for and expressly authorized to: 1 - Direct the attorneys and other representatives of the Ces in the presentation of the Cities' consolidated. case, including determination of the scope of such consolidated case. 2 - Make recommendations to the participating Cities regarding decisions which must be made by the governing bodies of the participating Cities. 3 - Engage in settlement negotiations directly or through designated representatives. In this regard it is expressly understood that settlement negotiations should not be conducted separately, but shall in order to thwart divide and conquer tactics, be conducted by the Steering Committee or its designated representatives. CITY'S AUTHORIZATION FOR PARTICIPATION Page Two This authorization may be terminated at any time by written notice. It is specifically understood that our City and each of the other participating Cities reserve their right to act independently in the exercise of their local regulatory authority. SIGNED: POSITION: CITY OF Send alI information regarding tlZe case to our designated representative listed below who will be responsible for forwarding such information, as necessary, to other officials of our City and will act as our representative on the Cities' Steering Committee. NAME: POSITION: ADDRESS: TE LE PHI E Please return this form to Connie T. Maxwell, Director of Finance, CITY OF LEWISVILLE, TEXAS, P.O. Box 299002, Lewisville, Texas 75029 co T T W _....._._..._..._.._._.........___.....__..._.._....._.... _. �i T W W__..___..._......._._....__.____._______.__...______.__..._._._-----_..__.._____... Cm a. Lu aa. w cr Woo, 0. U zUlf W �uu coL Udodo, _ oddo LU Z_ W J t' U - b ~ W 2 do od000 do,do -- — ao N CJ =odd. p Z�011 LL 0 _ viiiiiiiiiii C dill C •VLM '4m' w uj viiiiiiiiiii m o — cr. v U Om a `w a m a` CY) co w �� r - - 0 r- o T= 0 CO co (a) cn f.i.. N Nco -- C\jEfl W C - c� _� C� W OC V CJ +' W C3 � WZ --j W W > >- L.l.! F— cr. kk Z W U 2 D t Z um 0 W M mi Z 0 co o Z F n W � N Q? o � w U b a • A RESOLUTION OF THE CITY OF BANGER, TEXAS, SUSFENDING THE OPERATION OF PROPOSED RATE SCHEDULES FILED BY THE DENTON COUNTY ELECTRIC COOPERATIVE, INC. FOR A PERIOD OF NINETY (90) DAYS BEYOND THE DATE OF WHICH SUCH SCHEDULES WOULD OTHERWISE GO INTO EFFECT, WHEREAS, Deriion %ouniy Electric Cooperative, Inc. did ors December 3, 1990, file a schedule of rates for service with the City of 3anger, Texas, to become effective .January 8, 1991; and, WHEREAS, after having considered the presentation of the rate filing, it is the opinion of the City Council of the City of Sanger, Texas, that such schedule of rates should be suspended for a period of ninety (90) days from ,January 8, 1991, for further study, investigation, presentation of evidence and public hearing; and, WHEREAS, a copy of this resolution has been provided to Denton County Electric Cooperative, Inc., NOW, THEREFORE, BE IT REiOLVED BY THE CITE' COUNCIL �?F THE CITY OF BANGER, DENTON COUNTY, TEXAS THAT: The operation of the proposed rate schedules of Denton County Electric Cooperative, Inc. filed with the City of Sanger, Texas, on December 3, 1990, is hereby suspended for a period of ninety (90) days frorir January 8. 1991, for further study, investigation, presentation of evidence and public hearing. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF BANGER, DENTON COUNTY, TEXAS, EiY A VOT:�; OF' TO ® ON THIS THE DAY OF , 1990. Max NEL ARMSTRONG, MAYOR ATTEBT� CITY OF SANGER P. O. BOX 578 SANGER, TEXAS 76206 MEMORANDUM #700 TO: Honorable Mayor &Members of the City Council FROM: John Hamilton, City Manager Ky DATE: December 14, 1990 SUBJECT: Resolution #R13-90 Authorizing City to Accept Credit Cards for Payment of Fines, Taxes and Utility Bills The enclosed article from Comptroller Bab Bullock's newsletter explains the option available to local governments to accept credit cards as payment for taxes, fines and utility bills. Also enclosed is a copy of Chapter 132 of the Texas Local Government Code detailing the acceptance of credit cards. Garland Thornton of GNB informs me that there would be a one time set- up charge of $45.00 and a $4.00 per month processing fee. Their transaction fee is 4% which would be paid by our customer using the service. The charge slips are handled and deposited just as checks are. A significant benefit of using credit cards is that we would receive I nstant credit and not have to contend with returned checks. This �nauld be another service the City offered for the convenience of our residents and I would suggest initially the credit card, either VISA or Master Card, be used for taxes, court fines and utility bills. The mstorner would be informed that the transaction fee is added to their base cost, i.e., $200 tax obligation, the 4% transaction fee would be added to the charge so the customer would pay $208.00. This way our other customers would not subsidize the credit card users. I also believe that the credit card option could increase our collection rate in City Court and should help some taxpayers with the December 31st payment date to avoid penalties and interest charges. .JH:es Enclosure c • • o t , ENTON COUNTY, WHEREAS, the City of Saner desires to provide the best possible service to its residents and customers, and, WHEREAS, Chapter 132 of tY�e Texas Local Governrraerat Code authorizes Municipalities to collect taxes, fines and utility bills by means of credit card payments. That effective frrlmediately the City of Saner will accept credit card payments for Ad Valorem Taxes, Municipal Court fees, costs and fines, Utility Hills and other established fees of the City for services provided as set by Council. Nel Arrnstron� Mayor, City of Sanger ATTEST: Rosalie Carcia City Secretary § 132.001 LOCAL GOVERNMENT CODE Section 132.003. Processing Fee. 132.004. Service Charge. 132.005. Encumbrance of Credit Cards; Fee. 132.006. Disposition of Fees and Charges. § 132.001. Definition In this chapter, "credit card" means a card, plate, or similar device used to make purchases on credit or to borrow money. Acts 1987, 70th Leg., ch. 149, § 1, eff. Sept. 1, 1987. § 132.002. Payment of Fees or Costs by Credit Card (a) The commissioners court of a county may authorize a county or precinct officer who collects fees, fines, court cost, or other charges to: (1) accept payment by credit card of a fee, fine, court costs, or other charge; and (2) collect a fee for processing the payment by credit card. (b) The governing body of a municipality may authorize a municipal official who collects fees, fines, court costs, or other charges to: (1) accept payment by credit card of a fee, fine, court cost, or other charge; and (2) collect a fee for processing the payment by credit card. Acts 1987, 70th Leg., ch. 149, § 1, eff. Sept. 1, 1987 § 132.003. Processing Fee (a) The commissioners court shall set the process- ing fee in an amount that is reasonably related to the expense incurred by the county or precinct officer in processing the payment by credit card. However, the court may not set ,the processing fee in an amount that exceeds five percent of the amount of the fee, court cost, or other charge being paid. (b) The governing body of a municipality shall set the processing fee in an amount that is reasonably related to the expense incurred by the municipal official in processing the payment by credit card. However, the governing body may not set the pro- cessing fee in an amount that exceeds five percent A the amount of the fee, fine, court cost, or other charge being paid. Acts 1987, 70th Leg., ch. 149, § 1, eff. Sept. 1, 1987. § 132.004. Service Charge If, for any reason, a payment by credit card is not honored by the credit card company on which the funds are drawn, the county or municipality may collect a service chargq from the person who owes the fee, fine, court cost, or other charge. The service charge is in addition to the original fee, fine, court cost, or other charge and is for the collection of that original amount. The amount of the service charge is the same amount as the fee charged for the collection of a check drawn on an account with insufficient funds. Acts 1987, 70th Leg., ch. 149, § 1, eff. Sept. 1, 1987. § 132.005. Encumbrance of Credit Cards; Fee A county or municipality may contract with a company that issues credit cards to collect and seize credit cards issued by the company that are outdat- ed or otherwise unauthorized. The county or mu- nicipality may charge the company a fee for the return of the credit cards. Acts 1987, 70th Leg., ch. 149, § 1, eff. Sept. 1, 1987. § 132.006. Disposition of Fees and Charges (a) The county or precinct officer collecting a fee or charge under this chapter shall deposit the fee or charge in the general fund of the county. (b) The municipal official collecting a fee or charge under this chapter shall deposit the fee or charge in the general fund of the municipality. Acts 1987, 70th Leg., ch. 149, § 1, eff. Sept. 1, 1987. [Chapters 133 to 139 reserved for expansion] CHAPTER 140. MISCELLANEOUS FINANCIAL PROVISIONS AFFECTING MUNICIPALI- TIES, COUNTIES, AND OTHER LOCAL GOVERNMENTS Section 140.001. Relief Under Federal Bankruptcy Laws for Mu- nicipality, Taxing District, or Other Political Subdivision. 140.002. Investments by Political Subdivision in Defense Bonds and Other Federal Obligations. 140.003. Purchasing and Financial Accounting for Dis- trict Attorneys, Juvenile Boards, and Proba- tion Departments. § 140.001. Relief Under Federal Bankruptcy Laws for Municipality, Taxing trict, or Other Political Subdivision (a) A municipality, taxing district, or other politi- cal subdivision that is subject to this section may proceed under all federal bankruptcy laws intended to relieve municipal indebtedness. (b) A municipality is subject to this section if it has the power to incur indebtedness through the 031 ,} � .� ..�. .� ga �� : � � �....� a....:. « �y�ym��®..��...�: �.�: <� � � � � � �� < =a »» 2 . y: y. �. . �� w. . , . ..r : � w:� � « wa.m »�«:� »� �� y22� ?� � ? Continued front page 11 sinners court may authorize city/county officials who collect "fees, fines, court costs or other charges" to accept payment by credit card and to collect a fee for this service. There is also specific authorization for the coun- ty tax assessor -collector to accept a credit card (or check) for the following charges (Local Govern- ment Code 130.002): (1) motor vehicle registration fees; (2) motor vehicle sales taxes; (3) occupation taxes paid to the assessor -col- lector under Chapter 191, Tax Code; (4) motor vehicle title transfer fees under the Certificate of Title Act; (5) license or permit fees under the Alcoholic Beverage Code and (6) property taxes. (Specific authority was needed for the county tax official in order to extend the credit card pay- ments to the various state fees collected by that official. Cities may collect local taxes under the broader authority of Chapter 132 of the Local Government Code.) Processing fees Most of the additional cost of accepting credit cards is the fee charged by the bank. This can range from 1 to 5 percent or more. The lace aRows your city/county to recover the additional costs by charging a processing fee that is reason- ably related to the expense incurred in handling the credit card payment. The processing fee must be set by the governing body and may not exceed 5 percent of the amount charged In order to get the best deal for your taxpayers, you'll want to shop around among financial insti- tutions that offer credit card services, and talk with other local governments that have credit card con- tracts. You may go out on bids for credit card ser- vices. Here's an example of figuring the processing fee. A citation is issued by a city police officer for one violation that is punishable by a fine of $200 or less. The defendant pays in a timely manner with a credit card. Fine $200.00 State court costs 12.50 Arrest fee 5.00 Total due $217.50 5- percent city processing fee for credit card payment:.05 X $21T50 10.88 Total charged $228638 Note: Make sure that your contract with the bank stipulates that the banks fee is figured on the amount due before the city/courity processing fee is added on. Otherwise, you may lose money. In this example, if the bank figures its fee as .05 X $228.38, it'll charge you $11.42, but you'll collect aA processing fee from the defendant of only $10.88. Banks normally provide adequate supplies of printed forms for charges, credits, deposits and other transactions. They also provide imprinting You may have to ie11 your bank It's OK to charge extra for using credit c Businesses that accept credit cards pay a process- credit card transaction ing fee to their banks. However, the law does not that used to prohibit si allow them to pass the additional costalong to the transactions expired in customer (they, may offer discounts for paying in Unfortunately, many b(o cash, but may not impose a surcharge for paying by OK for cities and countie. credit card). fee.' They use the stands However, it is, perfectly legal for a Texas city or has'a clause prohibiting county that accepts credit cards to charge the cus- with a credit card, and rr tomer a special fee for paying with a credit card this clause.` instead of by cash or check. What can you do if your The state laws that authorize cities and coun- clause? Try other banks. ties to charge a processing fee supersede the Travis County Attorney's more general prohibition against surcharges on charge is OK. harge Also, the federal law `' ;s on credit card bruary 1984. harge the processing ; sdif card contracf that i charges for paying bankwon't delete that Or call us for a copy of a opinion that says the sur- 3 12 November 1990 City &County Financial Management machines for the charge/credit slips. What about bad credit? Bad credit is normally not a problem. Once a charge transaction has been authorized by the credit card company, usually by phone or by a special machine linked directly to the credit card company, the city/county has its money. If the taxpayer doesn't pay the credit card bill, the bank assumes the collection burden. However, if for some reason a charge transac- tion is not honored by the credit card company, the city/county may collect an additional service fee from the person who owes the moneW�T. The amount of this service fee is set by lacy at the amount the city/county charges for hot checks. Seizing credit cards creates revenue The la�� also allows cities and counties to contract tVith the credit card company to seize its credit Whereto file your budgets "Not with us," said Kevin McKethan of the Comp- troller's Local Government Division. McKethan pointed out that while there used to be a requirement that cities and counties send their adopted budgets to the Comptroller or the State Auditor, that law is no longer on the books. "And, there never was a law that financial reports and audits be filed with the state," he added. McKethan said that the budget stays at the local level: the adopted budgets of cities and counties both must be filed with the county clerk. In addition, coun- ties of more than 225,000 population, and counties in which the commissioners court has appointed a bud- get officer, must file copies of the adopted budget with the county auditor (Local Government Code: cities, Chapter 102; counties, Chapter 111). cards that are outdated or othenvise unauthorized. The county or municipality may charge the credit card company a fee for the return of the credit cards. The laxv does not set this fee; it should be negotiated Nvith the credit card company. Good taxpayer service Accepting credit cards instead of checks or cash may mean a little more paperwork, but there should be very little additional cost. And it can be a valuable service to taxpayers in your areas, especially for those who can't find the cash to pay property taxes or unexpected fines. One of the benefits of accepting plastic money may be that taxpayers are more apt to pay ivhat they owe to the city or county, especially if they can just whip out the plastic and say, "charge it!"! For more information: See the "Special Thanks" box on page 2. And call the Comptroller's Local Government Division, Toll -free 1-800-531-54411 extension 3-4679. and audits McKethan noted that many cities have ordinances that require budgets and financial reports to be sent to the Comptroller. "So we get_a lot of city budgets and reports anyway," he said, "And a lot of counties still send them in too. If you want to, keep 'em com- ing. We use some of them for training and research —but you may want to save the postage and printing costs." McKethan cautioned that a city or county may have special grant, single audit or other require- ments that tell it to send certain financial documents to a state agency. "Of course, you should continue to comply with these requirements," he said. For more information: just call Kevin McKethan at the Comptroller's. Local Government Division, toll - free, 1-800-531-5441, extension 5-0476. City & County Financial Management, November 1990 13 CITY OF SANGER P. O. BOX 578 SANGER, TEXAS 76266 MEMORANDUM #697 TO: Honorable Mayor &Members of City Council FROM: Jolnn Harnilton, City Manager DATE: December 14, 1990 SUBJECT: Resolutior� #R11-9D -Supporting Joint Actions of Municipal Electric Utility System Tlie enclosed resolution seeks your support of legislation desi¢�r�ed to expedite Joint action of municipal electric systems. Thi es legislation could be of benefit to smaller systems such as Sanger if we ever joined with other systems to generate or purchase electrical power. JH:es Enclosure �. RESC�rLi.7TiC7N GF THE CIT�CC7tTNCIL t�F THE CIT�.p c�F BANGER, )ENTON COUNTY, TEXAS, LVHEREAS, the City Council of the City of Saner is a duly elected overnmental body to protect the interest of the Citizens of Sanger, Texas aiid, WI3EREAS, the City of Saner owns the municipal electric systerra for the benefit of local control; and, WHEREAS, the success of this le�islatioti will flirt.lier recc�rii�e the need for municipally owned utilities to have greater authority and powers in the conduct of business in the public interest, CI Y OF SANGER, TEXAS, that this government body ,joins with other cities and organizations to urge and encourage the 72nd legislature to adopt into law, the legal authority for public entities, which have a population of 100,000 or less, to create a Municipal Power Agency by ordinance to engage in the generation and transmission of electric power and energy, that this resolution be forwarded to the appropriate rr�embers of the Tesas Legislature to request their support for the ititroductioti acid passage of a Bill to be entitled An Act Relating To The Authority Of A. Public Entity To Create A Municipal Power Agency, Nel Armstrong, Mayor ATTEST; a3 Rosalie Garcia, City Secretary R E S O U R C E I14 A N A G E M E N T INTERNATIONAL, INC. December 7, 1990 Mr. John Hamilton City Manager City of Sanger P O Box 578 Sanger, TX 76266 Dear John: E T CITY OF SANGER We appreciate your interest in considering the legislation which Weatherford is initiating concerning joint action among municipal electric utilities systems. This legislation was initially introduced during the 1989 Regular Session of the Legislature, and Weatherford is preparing to have it introduced again in 1991. The intent of this legislation is to broaden the qualifications of the cities which can create/recreate a municipal power agency as well as to simplify the procedures for such. In preparation for the 1991 Regular Session, the Texas Municipal Utilities Association as well as the Texas Municipal League have reviewed this legislation, and each has adopted a resolution supporting it. In addition, several cities, including Seymour and Whitesboro, have adopted formal resolutions indicating their support. Most recently, the Legislative Committee of the Texas Public Power Association also adopted a resolution supporting it. We are sending the enclosed information to you for consideration by the City of Sanger. This information includes a copy of the proposed legislation along with a fact sheet and background information. We also enclose a type of resolution which you and your City may wish to consider in expressing its support of this legislation. 13740 RESEARCH BOULEVARD, BUILDING O, SUITE 1 • Ausrw, TX 78750-1832 • (512) 331-9905 •Fax (512) 331-0943 CORPORATE HEADQUARTERS: SACRAMENTO, CA • (916) 852-1300 ALUANY, NY COLDAfUUS, OH ORL:ANlh"J, FL PUIiTI_AN D, OR PHOI'VIX, AZ WEST PALAf BEACH, FL Mr. John Hamilton December 7, 1990 Page Two We appreciate your interest in this matter, and we look forward to Sanger's support. if you have any questions on this matter after you have reviewed these materials, please feel free to contact me in Austin, or Ken Reneau and James Dickason in Weatherford. Sincerely, Dick Foltz Vice President Enclosure cc: Ken Reneau James Dickason 1 A BILL TO BE ENTITLED 2 AN ACT 3 relating to the authority of a public entity to create a municipal 4 power agency. 5 BE IT ENACTED BY THE LEGISLATURE OF THE STATE OF TEXAS: 6 SECTION 1. Chapter 166, Acts of the 63rd Legislature, Regular 7 Session, 1973 (Article 1435a, Vernon's Texas Civil Statutes), is 8 amended by adding Section 4c to read as follows: 9 Section 4c. Notwithstanding any term, condition, or provision 10 of Section 4a of this Act to the contrary, any public entity which 11 is an incorporated city, town or village, which is engaged in the 12 distribution and sale of electric energy to the public, and which 13 had a population according to the 1980 federal census of 100,000 or 14 less, may pass a concurrent ordinance as provided in and with the 15 effect specified in Section 4a of this Act Any municipal power 16 agency which is or was created by two or more public entities 17 described in the preceding sentence may engage in the generation 18 and transmission of electric power and energy within or outside of 19 the State of Texas and may engage in the sale, purchase or exchange 20 of electric power and energy with entities within or outside the 21 State of Texas, and may make contributions to other public entities 22 as thev may mutually agree, provided that nothinq in this section 23 authorizes an agency to engage in the distribution and retail sale 24 of electric power and energy; provided further that an agency 25 connected to intrastate transmission lines shall not transmit -1- 26 purchase, sell, deliver or receive electric power and energy 2I generated outside the State of Texas except in the event the 28 Federal Energy Regulatory Commission grants an exemption from the 29 application of the Federal Power Act under the rules and regulation 30 of said Commission. The election required by Subsection (b) of 31 Section 4a of this Act need not be held in connection with the 32 creation of any such agency. 33 The importance of this legislation and the crowded condition 34 of the calendars in both houses create an emergency and an 35 imperative public necessity that the constitutional rule requiring 36 bills to be read on three separate days in each house be suspended, 37 and this rule is hereby suspended, and that this Act take effect 38 and be in force from and after its passage, and it is so enacted. -2- Why is this Legislation Important to Municipal Electric Utilities in Texas? Electricity is the primary source of energy enabling our high standard of living and the level of commerce and industry which all of us enjoy today. In Texas, electricity is provided by 169 utilities, such as the City of Weatherford. Weatherford owns its own distribution lines and a generating plant to provide a portion of electricity used in the city. Weatherford purchases the remainder of its electrical requirements from other electric utilities which have excess capacity. In making these purchases, the City contacted a number of utilities to inquire about the price and other terms and conditions under which Weatherford could make these purchases. Weatherford has received overtures from a number of other electric utilities which have excess capacity for the next few years. However, this excess capacity will not be available over the long term. As the economy in Texas continues to rebound, and as the Super Collider and its related support facilities begin construction, today's excess capacity will be put to its intended use. In addition, as older generating plants reach the end of their useful Lives, they will be retired. -1- Weatherford needs to prepare now for its future .supply of electricity in order that its citizens, businesses, and industry can continue to enjoy an adequate supply of electricity at the lowest possible cost. Through a municipal power agency, Weatherford and other municipal utilities could achieve the economies of scale and greater strength in numbers. A municipal power agency, under existing law, has the authority to enter into a variety of types of power supply arrangements to meet the future requirements for electricity of its member cities. A municipal power agency allows a number of cities to join together to accomplish such arrangements which none could do alone. Weatherford has approached other cities which have expressed a similar interest in forming a municipal .power agency to serve their common needs. What benefits does a municipal power agency have for Weatherford and other cities which would join with it in forming such an agency? A municipal power agency would provide such benefits and services as: • The advantage of economies of scale and strength in numbers in obtaining an adequate supply of electricity at the lowest possible cost. • The means of electrical coordination among the member cities which is not currently available. IS -2- • A recognized organization to represent its member cities and to potentially improve the bond ratings and access to financial markets for its member cities. • More options to diversify the fuels and types of generating plants used to provide an adequate supply of electricity at the lowest possible cost. • Spreading the risk of new generating plants by buying a small part of a large plant, rather than investing in a single, large plant at one time. • The ability to "freeze" a portion of member cities' costs of supplying electricity by financing their portion of generating plants through tax-exempt, electric revenue bonds, rather than relying upon escalating wholesale purchases over which a city has no control. This would relieve other utilities of the financial obligation (and, historically, the strain) associated with supplying Weatherford and other cities. • Increased administrative efficiency in the coordination of a supply of electricity on behalf of its member cities. • A number of other services, such as load forecasting, load management and energy conservation, rate design, and management reports to be performed centrally and at lower costs to its member cities. -3- To provide Weatherford and other cities the opportunity on behalf of their citizens to obtain these benefits, an amendment to the existing enabling legislation for a municipal power agency is required. Weatherford has spearheaded the effort to draft this proposed legislation and to support its passage during the current legislative session. -4- Fact Sheet for Proposed Legislation relating to the authority of a public entity to create a municipal power agency. PURPOSE: This Act will enable cities of 100,000 or less that currently are engaged in the distribution and sale of electricity to their citizens to pass concurrent ordinances establishing a municipal power agency. Such municipal power agency, under existing statutes, has the authority to enter into authorized power supply arrangements to meet the future demand for electricity for those cities that are members. DESCRIPTION: This Act amends Article 1435a (Vernon's Texas Civil Statutes) by adding a new Section 4c. The original Act was passed in 1973 by the 63rd Legislature in Regular Session. Two amendments have been adopted since the original legislation to allow for the formation of additional municipal power agencies in specified timeframes by cities meeting certain criteria. This proposed amendment enables the formation of additional municipal power agencies. The amendment contains specific criteria that cities must meet in order to form a municipal power agency. Such criteria is different than the criteria contained in prior legislation. The criteria specified in this amendment allows many cities who were -1- not able to meet the criteria in prior municipal power agency. legislation to form a In order to form a municipal power agency under one or more of the previous statutes, cities were required to either: • Be engaged in the generation of electricity on August 27, 1973, • Be located within 100 miles of the Sabine River and south of the Sam Rayburn Reservoir, or, • Purchase a majority of their power requirements from an interstate utility. In some cases, the prior legislation authorized municipal power agencies to own facilities within the State of Texas. In other cases, agencies were allowed to own facilities both within and outside of Texas. In addition, some of the prior legislation required private entities to be a joint owner of any facility constructed by a municipal power agency. The purpose of this amendment is to abandon this piecemeal approach to authorizing municipal power agencies and adopt a comprehensive process. This proposed amendment enables cities meeting specified criteria to form a municipal power agency, and the municipal power -2- agency is enabled, like the existing municipal power agencies, to enter into various arrangements, including both contracts for the purchase of electricity as well as the construction of electrical generation and transmission facilities, both inside and outside the State of Texas and with other public as well as private entities. BENEFITS: Why would a city providing electric service to its citizens want to form a municipal power agency? Municipal power agencies can provide a variety of benefits and services to their member cities. Such benefits and services include: • Enabling smaller public power systems the opportunity to take advantage of economies of scale in the acquisition of power suppIy resources. • Providing a vehicle to encourage electrical coordination that is not currently available to smaller public power systems. • Establishing a recognized entity to represent a number of public power systems and potentially improving the bond ratings and access of financing for the member cities. • Providing the member cities with more options to diversify fuel use and the types of resource available for the supply of electric energy. -3- • Allowing member cities to spread the risk of obtaining new power supply resources by buying portions of facilities constructed over a period of years or purchasing resources in smaller amounts, rather than investing in a single resource for use over a long period of time. • Allowing member cities the ability to "freeze" a portion of their costs by investing in resources at tax-exempt rates, rather than purchasing resources at another utility's higher cost of capital. • Providing for administrative efficiency in the coordination of power supply resources for member cities. • Allowing services such as load forecasting, load management and conservation, rate design and management reports to be performed centrally and at lower costs to member cities. HISTORY: Currently over 48 municipal power agencies exist in the United States. In Texas, four municipal power agencies exist. These agencies are: Agency: Texas Municipal Power Agency Formed: 1975 Members: Garland Bryan Greenville Denton -4- Agency: Sam Rayburn Municipal Power Agency Formed: 1979 Members: Livingston Jasper Liberty Agency: Lone Star Municipal Power Agency Formed: 1983 Members: College Station Caldwell Kirbyville Newton Agency: West Texas Municipal Power Agency Formed: 1983 Members: Lubbock Brownfield Tulia Floydada At the present time, 15 cities in Texas are participants in four different agencies. Under the proposed amendment, 71 cities would become eligible to create one or more new municipal power agencies consistent with the provisions of the legislation. Such action would allow these additional cities the opportunity to jointly seek lower cost power supply resources for their citizens than they could provide their citizens if acting individually. -5- WHEREAS, WHEREAS, WHEREAS, RESOLUTION NO. the C ty Council of the City duly elected governmental interest of the Citizens of and \ L m� of is a body to protect the , Texas, the Cit of owns the municipal electric ystem for the benefit of local control, and the success of this legislation will further recognize the eed for municipally owned utilities to have greater authority and powers in the conduct of business in t e public interest. NOW, THEREFORE, BE IT RESOLVED, by t Texas, City Council of the City of that this governmental boc�, and organizations to urge, Legislature to adopt into 1, for public entities, which 00,000 1 by ordinance to engage in transmission of electric power or less, to create a M AND FURTHER RESOLVES joins with other cities i encourage the 72nd the legal authority ava a population of h icipal Power Agency �ie generation and and energy, that this resolution be forwa�.,ded to the appropriate members of the Texas Leggislature to request their support for the introduction and passage of a Bill to be entitled An Act `Relating To The Authority Of A Public Entity To\ Create A Municipal Power Agency. WITNESS MY HAND, this ATTEST City Secretary day of Mayor 1990. BLANK SHEET �'�t] City of Sanger P.O. Box 578 Sanger, TX 76266 TO; Hanarable Mayor � Members of the City Council FROM: john HaM i l tangy ri tv Manager; DATE; December 14, 1990 SUBJECT; Appointment of Board Representative to Upper Trinity Reglanal Hater District Tt-�e water= cantrat:t with the Upper Trinity 1�ater District has beer} signed and returned, As a member, the City of Sanger can now appoint a member to the District's Board of District. A motian and vats will accomplish this appointment. ,JN:cg GION9�:s r•'•:�,, ir; r a tp a •. %� December 6, 1990 UPPER TRINITY Rel on'Ol Ms. Nel Armstrong, Mayor City of Sanger P. 0. Box 576 Sanger, TX 76266 Dear Ms. Arms dig W 'ter DI'StrIlIct, pEC 111 1990 �lTY Qf SANGER 'The regional water system contract has been executed by both the City and the District. With this contract we beqin an innovative program of cooperation and participation --one that is intended to produce significant benefits for the City and the region. This cooperative regional venture will allow participants to address local needs in new and advantageous ways and to achieve cost savings not otherwise possible. I congratulate you, the City Council, your staff and all who participated in the evaluation and consideration of this regional alternative. It took energy, foresight and courage to tackle the assignment and to take the difficult steps of review and approval. An original copy of the contract signed by all parties is enclosed for your records. Also, a copy of the summary engineering report is enclosed. This contract for Participating Members has been executed by Corinth, Highland Village, Lake Cities ML1A. Northlake0 Pilot Point and Sanger. A similar contract for Participating Utilities has been executed by Argyle WSC, Bartonville WSC and Mustang WSC. Separate contracts will be executed with Denton for ioint development of the treatment plant and for their participation in certain pipelines. Application has been made to Texas Water Development. Board for financial assistance and participation. We anticipate moving forward with engineering design, surveying and right of way acquisition early in 1991. The current schedule calls for completion by summer of 1993. That schedule may be tough to meet. but we will try. The contract entitles the governing body of the City of Sanger to appoint a representative to the Board of Directors of the District. Mr. John Hamilton presently serves as one of the interim Board Members whose term expires June 16. 1991. The City P.O. Drawer 305 • Lewisville, Texas 75067 • 214-219-1228 UPPER TRINITY Regional Water DIs•trU4t Page 2 of 2 may want to appoint him as its Board Member or may appoint a different person. Your representative must be an eligible voter, a resident of the Town or the County, and may not be an elected official. Also, you may appoint a representative to the Customer Advisory Council (CAC) which the contract. establishes to oversee the project and to advise the Board on technical and financial matters. Your representative to the CAC may be your Board representative or may be a different person. The CAC representative typically will come from a technical or operational background and the Board Member may be more policy oriented. As soon as the appointments have been made. please let the know. 'Phis new regional water system will enable a new era of progress and a higher quality of life for citizens of Denton County. I am looking forward to working with you to make that potential a reality. Sincerely, Thomas E:. Tay I or General Manacrer TT/ iw Enclosure c: Mr. John► Board of t1) Copy of Water Supply Contract (2) Summary of Engineering Report. Harni 1 ton Directors Representative Po 0* BOX 578 ANGER, TEXAS 7626fik Tt�; Hr�norai�le Niavor � Members of the City Council FROM: Rosalie Garcia, City Secretarv'�� DATE: December 14, 1990 SUBJECT: Ordinance 011- 90 This rardinat�ce is rer�uired k�y the Teas State Library for us to comply with the records management program for the January 1, 1991 deadline. �. es Attachment i � # TEXAS, ` ESTABLISHING AUTHORITY A. CONTINUING�.CTIVE AND RECORDS MANAGEMENT FFICER IN ACCORDANCE HE LOCAL GOVERNMENT DATE;FFECTIVE r DECLARING - (Local Government Records Act) provides that municipal government Inust establish by ordinance 1nanagementprogrambe # • Governmentfor that purpose and to prescribe policies and procedures consistent with the Local ^ • Act and in the interests of • and efficient • • r LMMMIAMyt �ecordings, microfilm, magnetic + !electronic♦ r media,, or other information regardless It and regardless of whether public access to i is open or state,7estricted under the laws of the ALated or received A Sanger City of Sanger or any of its off icers or employees pursuant to law or in the transaction of public business are hereby declared to be the records of the City of shall • .^. created, maintaine( and disposed of in iccordance with the provisions of this ordinance or otheriuthorized by it and in no manner. e ctir�n 2, Additional Definitions. (1) " Commission" rraear�s the Teas State Library antl ArcY�ive� Corr�rr�ission. (2) "Department Head" means the officer who by ordinance, order, or administrative policy is in charge of an office of the City of Wministrative officer of the Texas State Library and Archives Cor*jIllission. �� .��ett�iaa nec or'd aiseaais �aiiy r'e�vi u of Elie icy o� Sanger necessary to resumption or continuation of operations of the City of Sanger in an emergency or disaster, to the recreation of the legal and financial status of the City of Sanger, or to the protection and fulfillment of obligations to the people of the city. (5} "Permanent Record" means any record of the City of Sanger for which the retention period on a records control schedule is iven as permanent, (6) "Records Control Schedule" means a document prepared by or under the authority of the Records Management Officer listing the maintained by the City of Sanger, their retention periods, and other records disposition information that the records management program may require. (8) "Records Management" means the application of management techniques to the creation, use, maintenance, retention, preservation, and disposal of records for the purposes of reducing the costs and improving the efficiency of recordkeeping. The term includes the development of records control schedules, the management of filing and information retrieval systems, the protection of essential and premanent records, the economical and space -effective storage of inactive records, control over the creation and distribution of forms, reports, and correspondence, and the management of micrographics and electronic and other records storage systems. (9) "Records Management Committee" means the committee established iri Section 7 c}f this ordinance, (10) "Records Management Officer" means the person a �iesi,$6nated i�i ectiu l 5 of tYiis urdf�ia ice0 ordinance. .inder Section 8 of this (12j "�etentiun Period" means the minimum time that must pass rafter the i rceation, re ordin , or receipt of a record] I I JA iiI L 1213t a certain actions associated with a record, before it is eligible for destruction. PublicProperty. employeeordinance are hereby declared to be the property of the City of Sanger. No municipal official or has, by virtue of his or her position, any personal or compiledmay have developed or them. The unauthorized destruction, removales, or « of such records prohibited. he City ot Sanger to provicte I oil ell icient, economical, and effective «,ontrols over the * «. dispositionind records �omprehensive system of intergrate procedures for themanagement creation-ecords from their he requirements « Act and iccepted recordspractice. holder3hall serve as Records Management Officer for the City of Sanger. As ided by state law, each successive aer ith the director and librarian of the Texas State Library within thirty days of the initial designation or of taking up the office, as ' X :ice .�., �� r� F, , ♦ " , a, .f ♦, i) '3e. Management Officer shall. (1) administer the records management program and � � provide assistance to department. in its implementation; IDolicies, systems, standards,• procedures; (3) in cooperation with department heads, identify essential records and establish a disaster plan for each municipal office and department to ensure maximum availability of the records in order to re- establish operations quickly and with minimum disruption and expense; of the historically valuable records of the city; (5) establish standards for filing and storage equipment and for recordkeepin supplies; (6) st.udy the fusibility of and, If appropriate, establish a uniform filing system and a forms design and control system for the City of Sanger; (7) provide records management advice and assistance to all rnuriicipal departments by preparation of a manual or manuals of .)rocedures atlt:3 policy anti bV orl- site consulation, ruies T • s - managementdetermine if the records _municipality's records control schedules are in compliance with state regulations* ocal government records; (10) instruct records Liaison Officers and other personnel in policies and procedures of the accords mariaen,ent plan and their duties in the records management program; (11) direct records Liaison Officers or other personnel in the conduct of records control schedules as required by state law arad this ;.t� ordinance; 9 dispositionJestruction, or other M )ut in accordance with the policies • • of program • the requirements of state law; (13) maintain records on the volume of records destroyed u.iider- appro v eat r ewrds c'orAr of schedules, the volume of records n�ic rofilmed or stored electronically, and the estimated cost and space savings as the result of such disposal or disposition; (14) report annually to the City Council on the implementation of the records management plan in each department of the City of Sanger, including summaries of the statistical and fiscal data compiled under Subsection (13); and headsby department or other municipal* policies recordsprocedures of the } a program or the Local Government i- Me he City Secretary/ Records Management Officer, Libraries, kdrninistration Assistance, Electric Director, and Public Works, and Personnel Director, or their designated representatives, is hereby ��stablished. The committee shall: (a) assist the Records Managementdevelopment )f policies and procedures governing the records management program; (b) review the performance of the program on a regular• basis and propose changes and improvements if needed; review a d a rove records co trol schedules submitted (d) dive final approval to the destruction of records in accordance Frith approved. records control schedules; and (e) actively support and promote the records manaement program throughout the City of Saner. Management Officer and the Records Management Committee. shall development a records management plan for the C1 y of Sanger for submission to the City Council. The plan must contain policies and procedures designed to reduce the costs and improve the efficlen(.7 of rewrdkeep ling, to adequately protect the essential records of the municipality, and to properly preserve those records of the municipality that are of historical value. The Developed; Approval of Plan* Authority of Plan. (a) The Records Recordsout prescribed state law and this ordinance effectively (b) once approved by the City Council, the records management plan shall be binding on all offices, departments, divisions, programs, commissions, bureaus, boards, committees, or similar entities of the City of Sanger and records shall be created, maintained, stored, microfilmed, and disposed of in accordance with that plan. (c) State law relating to the duties, other responsibilities, or recordkeeping requirements of a department head do not exempt the department head or the records in the department head's care from the application of this ordinance and the records management. plan adopted under it and may not be used by the department head as a basis for w•efusal to participate in the records management program of the City of Sanger. Ili aitc�itic_�ii t4} {�t.lier duties assi,ned in this ordinance, department heads shall: �1} cryoverate with the Records1vletnaaement Officerin for the efficient and economical management of records and in carrying out the requirements of this ordinance; (2) adequately document the transaction of government business and the services, programs, and duties for which the department head and his or her staff are responsible; and proceduresheir preservation, microfilming, destruction, or other disposition only in iccordance with the policies and *. management ?rogram of the City of Sanger * *ordinance, �Ac l'i depar ti'ai2nt hcAd �hAii desinAte A member t:1 serve c.�s Records Liaison Officer for the implementation of the records management program in the department. If the Records Management Officer determines that in the best interests of the records management program more than one Records Liaison officer should be designated for a department, the department head shall designate the number of Records Liaison Officers specified by the Records Management Officer. Persons designated as Records Liaison Officers shall be thoroughly familiar with all the records created and maintained by the department and shall have full access to all records of the City of Sanger maintained by the department. In the event of the resignation, retirement, dismissal, or removal by action of the department head as a Records Liaison Officer, the department head shall promptly designate another person to fill the vacancy, A department head may serve as Records Liaison Officer for his or her department. } "* Records Liaison .. (a� conduct or sttp�rvise the conduct of inventories of the records of the department in preparation for the development of records control schedules; ( b) in cooperation with the Records Management Officer, coordinate and implement the policies and procedures of the records management program in their departments; and (c) disseminate information to department staff concernin Section 12. Records Control Schedules to be gement Officer, in cooperation with department heads and Records ORDIi�Tt�i�CE iNO. 10L-du p.�Gz 0 Liaison Officers, shall prepare records control schedules on ��. department by department basis listing all records created or received by the department and the retention period for each record. Records control schedules shall also contain such other information regarding the disposition of municipal records as the records management plan may require. 1✓f Ei ach records ds control 3%.1 edules shall be mi orlitVr ed and amended as needed by the Records Management Officer on a regular basis to ensure that it is in compliance with records retention schedules issued by the state and that it continues to reflect the recordkeeping procedures and needs of the department and the records management program of the City of Sanger. departmentamended schedule for a be and approved by the department head and forwardedand approval by the members of the Records Management Committee. (d) Before its adoption a records control schedule must be submitted to and accepted for filing by the defined director and librarian as provided by state law. If a schedule is not accepted for filing, the schedule shall be amended to make it acceptable for filing. The Records ."anagement Officer shall submit the records control schedules to the director and librarian. lecords control schedule for a department r idopted under Section 12 shall be implemented by department heads and Records Liaison Officers accordinq to the policies and procedures of the wecords management plan. (b) A record whose retention period has expired on a request is pending on the record, the subject matter of (c) Prior to the destruction of a record under an approved � � 1 be obtained by the RecordsA Aanagement Comm ee 7ecord that has not yet been listed on an approved records control �lclhedule may be destroyed if iL;> destruction has been approved , L iarfle rriariner as a record destroyed under an approved schedule and the librarian Erector and Policiespursuant to the plan required by Section 8, shall be under the direct control arid supervision of the Records Management Officer. containedprocedures regulating the operations and use of the records center shall be Section 1.6. Micrographics. Unless a micrographics program in a department is specifically exempted by order of the municipality, all rnlcrofilming of records will be centralized and under the direct supervision of the Records Management Officer. The records management plan will establish policies and procedures for the microfilming of municipal records, including policies to ensure that all microfilming is done in accordance with standards and procedures for the microfilming of local ,government records established in rules of the Texas State Library and Archives Commission. The plan will also establish criteria for determining the eligibility of records for ,microfilming, and protocols for ensuring that a microfilming program that is exempted from the centralized operations is, nevertheless, subject to periodic review by the records management officer as to cost- effectiveness, administrative efficiency, and compliance with Texas State Library and Archives commission rules, unconstitutionalor reason,a invalidate or impair the validity, force or effect of any other section or sections, part of sections, paragraphs 1 ffective from and after its adoption, PASSED AND APPRC�VEU HY THE ir°IT� Ct�Ut�t�I_L �F THE '�IT i tip cA N VE n) T EXAS B I A Y D T E OF T 3 li�l THi THE DAY OF 19906 ATTEST: Q ■ R ■ , TEXAS I TO: Honorable Mayor � Members of the City Council FP.QM: John Hamilton, City Manager 17 DATE: December 14, 1990 �LIBJEC'T: Final Payment to Water Treatment Construction Co. The eiiclvsed corres�oizdence frotYi Huiitet' En�'ineeriti� recoitiilieiids final payment for construction of our new water line. The decision as to the final payment amount rests with Council. JH:es eiaclosur'es ■ HUNTER ASSOCIATES, INC. ■ ENGINEERS/PLANNERS/SURVEYORS 8140 WALNUT HILL LANE ONEGLEN LAKES SUITE500 DALLAS, TX 75231-4350 214/369-9171 1106 CLAYTON LANE SUITE 410E AUSTIN, TEXAS 78723-1033 512/454-8716 December 11, 1990 mrv4M1�� j�FinaT Mr. John Hamilton City Manager City of Sanger 201 Bolivar Street Sanger, Texas 76226 DEC I �i VIM Re: Water System Improvements, Sanger, Texas Job No. D88022 Dear Mr. Hamilton: RICHARD G.FAGIN, P.E. J. TRAVIS ROBERTS, JR,, P.E. PAUL S. BOEDEKER, P.E. HAL B. JONES, P.E. SAM C. MCKENZIE, JR,, P.E. JOHN D. FRIEBELE, P.E. DAVID J. PREWETT, P.E. CHARLES W. SCHELER, P.E. RICHARD K. ST, JOHN, P.E. CHARLES A. DAVIS, P.E. JOHN L. MEARS, P.E. Attached are copies of the final Contractor Estimate No. 5 for the above referenced project constructed by Water Treatment Construction Company. The project has been completed and a final inspection made by City staff, the contractor, and Hunter Associates, Inc. All "punch list" items have been performed. According to our calculations, construction was completed sixty-nine ( 69 ) days over the allotted contract time. In a letter dated November 271r 1990, Water Treatment Construction, Inc. requested additional calendar days due to weather and utility adjustments in highway right- of-way. As per our previous conversations, a penalty period of thirty-four (34) days might be appropriate, meaning liquidated damages would amount to 34 days x $150/day = $5,100. The final Contractor Estimate with approved quantities totalled $77,921.98. In the event of the liquidated damages mentioned above, the total would be adjusted to $77,921.98 - $5,100 = $72,821.98. Upon Council approval of the final totals, we recommend the City accept this project, pay the retainage, and place the project in the period for the one year maintenance bond to commence. If there are any questions, please call us. Very truly yours, HUNTER ASSOCIATES, INC. . Travis Roberts, Jr., P.E., R.P.L.S. President JTR:pc Attachments Sheet 1 of 2 CONTRACTOR'S APPLICATION FOR PAYMENT PAY ESTIMATE NO: Five &Final PERIOD: October 1, 1990 PROJECT: Water System Improvements D88022 OWNER: City of Sanger 201 Bolivar Street Sanger, TX 76266 BIDS RECEIVED CONTRACT DATE CONTRACT AMOUNT $70,573.00 CALENDAR DAYS ADJUSTMENTS DAYS USED $6,500.00 REVISED AMOUNT: $77,073.00 SUMMARY OF JOB STATUS Total Work Completed Material Stored on Site Contract Amount to Date Less 5% Retained SUBTOTAL Less Previous Payments AMOUNT DUE THIS PERIOD $ 92198 DATE: November 30, 1990 TO: November 30, 1990 ENGINEER: HUNTER ASSOCIATES, INC. Dallas, Texas CONTRACTOR: Water Treatment Const. Co. P.O. Box 4584 Bryan, TX 77805 NOTICE TO PROCEED START CONSTRUCTION DATE COMPLETION DATE SUBMITTED BY: By: For Contractor Date: $77.921.98 APPROVED: For Engineer 0.00 Date. $77.921.98 APPROVED: For Owner 3,488.50 Date: $14.433.48 % Time Used: %Work Completed Sheet 2 of 2 CONTRACTOR'S APPLICATION FOR PAYMENT OWNER: City of Sanger PROJECT NAME AND NUMBER: Water System Improvements - D88022 CONTRACTOR: Water Treatment Construction Co. ESTIMATE NO: Five &Final FOR PERIOD ENDING: November 30, 1990 Item Unit of Amount Work Unit Value of No. Description Measure Bid Comp. Price Work Comp, W.2.1 12" SDR 18 PVC Pipe L.F. 11600 1400 $ 25.71 $ 35,994.00 W.2.2 6" SDR 14 PVC Pipe L.F. 50 57 16.00 912.00 12" FLFG-MJ Gate Valve EA 3 3 900.00 2,700.00 W.2.4 6" FLFG-MJ Gate Valve EA 3 3 368.00 1,104.00 W.2.5 Fittings Tons 2 3.118 22860.00 8,917.48 W.2.6 811x8" T.S. and 8" G.V. EA 1 2 1,600.00 35200.00 W.2.7 6"x6" T.S. and G.V. EA 2 1 1,278.00 1,278.00 W.2.8 Fire Hydrants EA 3 3 1,194.00 31582000 W.2.9 Bore and Steel Encase L.F. 150 189 60.50 112434.50 W.2.10 Trench Safety L.S. 1 1 2,300.00 2,300.00 W.2.11 COA Change Order No. 1 L.S. 1 1 6,500.00 6,500.00 TOTAL WORK COMPLETED FOR PROJECT 2: $77,921.98 Recommended for Approval: TOTAL AMOUNT OF WORK COMPLETED $77.921.98 HUNTER ASSOCIATES, INC. CONSULTING ENGINEERS 8140 WALNUT HILL LANE ONE GLEN LAKES, SUITE 500 DALLAS, TEXAS 752314350 B y: Date• Approved: ;Date: Material Stored on Site Contract Amount to Date Less 0% Retained Subtotal Less Previous Payments $' 0.00 $77.921.98 $ 0400 921.98 $77. $63.488.50 Balance Due This Period $14.433.48 FROM: DATE: SUBJECT, . Ot BOX 578 ANGER, 76266 Hoiiori�bie iviayoi° � 1v1eI%%CJeI°� of the City Cc_iiiiicii Jahn Hamilton, City Manager December 14, 1990 City Administration Report 1). The Annual City staff Christmas Dinner will be held at noon, Friday, December 21, 1990 and you and your spouses are invited to attend. 2). City Hall will be closed Monday, 12-24-90 and Tuesday, 12-25-90 for the Christmas holiday. 3). Tl�e Audit is near completion and will be forwarded to you fear review. Our auditor will be present at one of the meetings in January to present his findings. • householdto every Sanger?r • r a quarter page .. is $60. 00 JH:es CITY OF BANGER P. 0. BOX 578 BANGER, TEXAS 76266 MEMORANDUM TO: John Hamilton, City Manager FROM: Chuck Tucker, Public Works Supt �- DATE: December 6, 1990 SUBJECT: Wastewater Flow w • • •__�� 16 1 .093 17 2 .314 18 3 .209 19 4 .219 20 .259 5 .162 21 .259 6 .162 22 7 .162 23 8 .171 24 9 .208 25 10 .178 26 .206 11 .178 27 12 .188 28 .288 13 .188 29 14 .188 30 15 .195 OCTOBER 16 .199 17 .167 18 .150 19 .172 20 .172 21 .172 22 .154 23 .126 24 .157 25 .148 26 .172 27 .172 28 .172 29 .167 30 .165 31 .156 AVG FLOW .164 Avg. Flow .188 NOVEMBER 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 .158 .210 .063 2" RAIN .180 .171 .099 .242 .346 .132 .217 .184 .172 .128 AVG FLOW 2" RAIN .154 NOVEMBER 16 .197 17 .247 18 .126 19 .188 20 .181 21 .224 22 .172 23 24 .236 25 .141 26 .309 27 .252 28 .170 29 .149 30 .146 AVG. (CT:es) .2" RAIN FLOW .183 4. CITY P. 0. SANGER, MEMORANDUM OF SANGER BOX 578 TEXAS 76266 TO: John Hamilton, City Manager FROM: Chuck Tucker, Public Works Supt.6;1� DATE: December 6, 1990 SUBJECT: Water Pumpage DULY 16 444 17 502 18 398 19 370 20 481 21 483 22 550 23 384 24 409 25 389 26 393 27 532 28 513 29 588 30 513 31 396 7,345 AUGUST Total Gals. AUGUST 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 6,290 387 385 432 393 346 384 402 416 395 433 438 473 585 451 370 Total Gals. SEPTEMBER 16 440 1 534 17 510 2 614 18 509 3 645 19 491 4 591 20 598 5 631 21 605 6 591 22 586 7 576 23 553 8 586 24 454 9 376 25 398 10 518 26 503 11 419 27 540 12 367 28 529 13 402 29 561 14 405 30 560 15 419 31 589 8,426 Total Gals. 7,688 Total Gals. SEPTEMBER 16 592 17 586 18 425 19 351 20 382 21 329 22 352 23 385 24 387 25 361 26 376 27 381 28 433 29 630 30 395 6,364 Total Gals. OCTOBER 16 381 17 368 18 375 19 336 20 327 21 377 22 314 23 370 24 357 25 334 26 332 27 464 28 302 29 363 30 380 31 387 5,767 Total Gals. NOVEMBER 16 376 17 295 18 338 19 354 20 344 21 346 22 344 23 304 24 316 25 363 26 359 27 313 28 341 29 347 30 515 (ct:es) 5,255 Total Gals. OCTOBER 1 399 2 444 3 360 4 337 5 362 6 432 7 416 8 408 9 363 10 391 11 382 12 379 13 346 14 354 15 378 5,751 Total NOVEMBER 1 340 2 390 3 343 4 346 5 357 6 354 7 319 8 327 9 329 10 247 11 267 12 500 13 652 14 431 15 304 Gals. 5,506 Total Gals. agcl iva'�� oo>��, ro ;cis N �=w Cd NNp.N it - y Cd O U O bp w � � H (1) .a N u o�rz o N Ham, y c�y�O� a� �cn oU� o g o � s (3) a�rz:i ob � o o rl � cd a� v .x to o > o o �oo0 En .� My �^ a N c�Eloqpwv�u;En a�� a�cd Cd • - . O E W O N oo�sw cz o. .x cd N ; N y Ei x o� O Q) 3 ,;, Cd - � o a� • PU i ` w cq u ai mFolot _ :G=U' ftNS OJ t+ ,QE.,'CS cd cid.. y iO:> �"�' 3�CiCif O � .'+L'" 'CO1 .y'Ly+ . •.., pO •�N .->O: ; UV O V�Cd+1' U +O a ..' IL I N a)�O ��aM= 1 U O O.� bg4 I.La Ou ; O Rl iO U= O �w p Z3 N %I 0 cd ^� IF 2 en � (1)p � w `f' .o o � ca CIS a> . 7 CL) > � H ✓ 0 O O c+0'OC.� O cd 0 C,Ow 4 Ro NE-t 4 0POdam" Ste. �� ro .:� a~i RS ..i � ...� c j O ; 0 F, w �N�++ �'' ,Q 'G� O F p N .-� w N cd O x N w N O O O w s'i 'd O O .N O "' b o a Cl N O � per, p •�-' G+ v w 9'� +'6-; 3 .. b�A bD U Cd p tl� .Q pdp �i RS . O O r" Li bA U N O j ' ' ' D •-+ �"" y Cd .C'i ..-� �" �i" O ...� �' O Fr 4) ,..a U r"�.i '� �w�...�V d p O.?�OO p,+y U� O �'a�c°. 0>� a�,' a��;vo ass ,: m 0 0 .PC MONTHLY REPORT BANGER PUBLIC LIBRARY NOVEMBER 1990 ACTIVITIES Submitted by Victoria Elieson HI.GHLTGH7'S Much time was spent on processing new books and discardinq old books. ADMINISTRATION: Meetings attended: Reference Workshop, 11/7, Azle N'PLS Publicity Committee, 11/8, Fort Worth NTLS Enlargement Task Group, 11/14, Fort Worth Denton County Library Advisory Board, 11/15, Pilot Point COLLECTION: Took a brought back fresh set of books to the Senior Center (and the old set). PUBLIC RELATIONS: Submitted two Made a display Childr_en's area. articles to the Sanger Courier. of books about Thanksgiving in the Presented a program library to Mrs. Clark's stories). PROGRAMS: explaining the services of the fourth grade class (and read ,them two ']'he Story `Time theme was Pioneer Times. Activities included making butter, ].earning to rope, and examining old- fashioned tools used in kitchens and on farms. SPECIAL: A drive for "Campbell's Cousins" brands was held in order to take advantage of a bonus offer. NOVEMBER 1990 STATISTICS Nov 89 Nov 90 BORROWER CARpS: Last month 1,343 1,569 New cards 19 22 TOTAL 1,362 1,586 CIRCULATION: Adult nonfiction 115 188 Adult fiction 85 93 Junior fiction 90 67 Child's nonfiction 41 145 Child's fiction 118 273 Paperback fiction 154 174 Magazines 1 4 Crystal 0 2 Videos 89 116 Cassette players 7 6 TOTAL 700 1,068 PATRON VISITS: 300 413 (gettinq books) 22.0 343 PROGRAMS: Number of programs 4 3 Total attendance 40 20 VOLUNTEERS: Number of adults 6 4 Total hours 21 7 C.nLLECTI ON Last month 10,474 10,401 Books added 2.5 12.0 Books withdrawn 55 10.1 Total Hardbacks 10,444 10,420 Paperbacks 3,995 TOTAL COLLECTION 14,415 REVENUE: Overdue fines $46.95 $18.05 ILL postage 0.64 0.64 Donations 5.00 TOTAL $52.59 $18.69 10. November 15, 1990 Library needs your Campbell's labels too "Campbell's Cousins labels In previous years they have gotten a movie screen, a step stool and a paper cutter. This year they're not sure what they will get until the final tally is in. The Sanger Public Library is once again collecting Campbell's Soup labels to "purchase" library equipment from Campbell's "Labels for Education" program. Campbells will match, four to one, the "Campbell's Cousins" labels for each group of 50 labels collected. The "Campbell's Cousins" are Franco -American, Marie's Salad Dressings, Mrs. Paul's, Pepperidge Farm. Prego, Swanson, and V-S, Another "Campbell's Cousin" is Vlnsie Pickles, but the lids, not the labels are needed. Sanger Public Librarian Vicky Elieson urges Campbell product users to, "Please bring your labels to the library soon so we can take advantage of the four -to -one matching bonus. If you can drop them by the library sometime around Thanksgiving, we should be able to meet the November 30 deadline." Story Tim e for preschool at the Library Sanger Public Library is again holding Story Time for preschool children at the library each Wednesday at 10:30 a.m. These programs will continue during November and December except for November 21 and December 26. MONTHLY REPORT SANGER PUBLIC LIBRARY NOVEMBER 1990 ACTIVI`1'IES Submitted by Victoria Elieson HIGHLIGHTS: Much time was spent on processing new books and discardinq old books. ADMINISTRATION: Meetings attended: Reference Workshop, 1.1/7, Azle NTLS Publicity Committee, 11/8, Fort Worth NTLS Enlargement Task Group, 11/14, Fort Worth Denton County 'Library Advisory Board, 1.1/15, Pilot Point COLLECTION: Took a brought back fresh set of books to the Senior Center (and the old set). PUBLIC RELATIONS: Submitted two Made a display Children's area. Presented of articles to the Sanger Courier. books about Thanksgiving in the a program library to Mrs. Clark's s tories). explaining the services of the £ourth grade class (and read them two PROGRAMS: '1'he Story Z'ime theme was Pioneer Times. Activities included making butter, learning to rope, and examining old- fashioned tools used in kitchens and on farms. SPECIAL: A drive order to take for "Campbell's Cousins" brands was held in advantage of a bonus offer. NOVEMBER 1990 STATISTICS Nov 89 Nov 90 BORROWER CARpS: Last month 1,343 1,564 New cards 19 22. TOTAL 1,362 11586 CIRCULATION: ' Adult nonfiction 115 188 Adult fiction 85 93 Junior fiction 90 67 Child's nonfiction 41 145 Child's fiction 118 273 Paperback fiction 154 174 Magazines 1 4 Crystal 0 2 Videos 89 116 Cassette players 7 6 TOTAL 700 11068 PATRON VISITS: 300 913 (gettinq books) 2.20 343 PROGRAMS: Number of programs 4 3 Total attendance 40 20 VOLUNTEERS: Number of adults 6 4 Total hours 21 7 COLLECTION: Last month 10,479 10,401 Books added 25 120 Books withdrawn 55 101 Total Hardbacks 10,444 10,420 Paperbacks 3,995 TOTAL COLLECTION 14,415 REVENUE: Overdue fines $46.95 $18.05 ILL postage 0.64 U.64 Donations 5.00 TOTAL $52.59 $18.69 10, November 15, Z990 Library needs your Campbell's labels too "`Campbell's COUSE labels In previous years they have gotten a movie screen, a step stool and a paper cutter. This year they're not sure what they will get until the final tally is in. The Sanger Public Library is once again collecting Campbell's Soup labels to "purchase" library equipment from Campbell's "Labels for Education" program. Campbells will match, four to one, the "Campbell's Cousins" labels for each group of 50 labels collected. The "Campbell's Cousins" are Franeeoi err can Marie's Salad Dressings, Mrs. Paul's, Pepp g e Farm, Prego, Swanson, and V-8. Another "Campbell's Cousin" is Vlasic Pickles, but the lids, not the labels are needed. Sanger Public Librarian Vicky Elieson urges Campbell product users to, "Please bring your labels to the library soon so we can take advantage of the four -to -one snatching bonus. If you can drop them by the library sometime around Thanksgiving, we should be able to meet the November 30 deadline." Story Time for preschool at the Library Sanger Public Library is agaIn holding Story Time for preschool children at the library each Wednesday at 10:30 a.m. These programs wilI continue during November and December except for November 21 and December 26, MONTHLY REPORT BANGER PUBLIC LIBRARY NOVEMBER 1990 ACTIVITIES Submitted by Victoria Elieson HIGHLIGHTS: Much time was spent on processing new books and discar.dinq old books. ADMINISTRATION: Meetings attended: Reference Workshop, 11/7, Azle N'rLS Publicity Committee, 11/8, Fort Worth NTLS Enlargement `task Group, 1.1/19, Fort Worth Denton County Library Advisory Board, 11/15, Pilot Point COLLECTION: Took a fresh brought back set of books to the Senior Center (and the old set). PUBLIC RELATIONS: Submitted two Made a display Children's area. articles to the Sanger Courier. of books about Thanksgiving in the Presented a program library to Mrs. Clark's stories). PROGRAMS: explaining the services of the fourth grade class (and read them two '1'he Story Time theme was Pioneer Times. Activities included making butter, ].earning to rope, and examining old- fashioned tools used in kitchens and on farms. SPECIAL: A drive for "Campbell's Cousins" brands was held in order to take advantage of a bonus offer. PUBLIC RELATIONS: Submitted two Made a display Children's area. articles to the Sanger Courier. of books about Thanksgiving in the Presented a program library to Mrs. Clark's stories). PROGRAMS: explaining the services of the fourth grade class (and read them two '1'he Story Time theme was Pioneer Times. Activities included making butter, ].earning to rope, and examining old- fashioned tools used in kitchens and on farms. SPECIAL: A drive for "Campbell's Cousins" brands was held in order to take advantage of a bonus offer. NOVEMBER 1990 STATISTICS Nov 89 Nov 90 BORROWER CARpS: Last month 1,393 J_,569 New cards 19 2.2 TOTAL 1,362 1,586 CIRCULATION: ' Adult nonfiction 115 188 Adult fiction 85 93 Junior fiction 90 67 Child's nonfiction 41 145 Child's fiction 118 273 Paperback fiction 154 174 MagaTines 1 4 Crystal 0 2 Videos 89 116 Cassette players '7 6 TOTAL 700 1,068 PATRON VISITS: 300 913 (getting books) 220 343 PROVRAMS: Number of programs 4 3 Total attendance 40 20 VOLUNTEERS: Number. of adults 6 4 Total hours 21 7 COLLECTION: Last month 10,479 10,401 Books added 25 120 Books withdrawn 55 101 Total Hardbacks 10,444 10,42.0 Paperbacks 31995 TOTAL COLLECTION 14,415 REVENUE: Overdue fines $46.95 $1A.05 ILL postage 0.64 0.64 Donations 5.00 TOTAL $52.59 $18.69 nids Library nee you labels Campbell's "Campbell's Cousins" labels too In previous years they have gotten a movie screen, a step stool and a paper cutter. This year they're not sure what they will get until the final tally is in. The Sanger Public Library is once again collecting Campbell's Soup labels to "purchase" library equipment from Campbell's "Labels for Education" program. Campbells will match, four to one, the "Campbell's Cousins" labels for each group of 50 labels collected. The "Campbell's Cousins" are Franco -American, Marie's Salad Dressings, Mrs. Paul's, Pepperidge Farm, Prego, Swanson, and V-8. Another "Campbell's Cousin" is Viasie Pickles, but the lids, not the labels are needed. Sanger Public Librarian Vicky Elieson urges Campbell product users to, "Please bring your labels to the library soon so we can take advantage of the fourAo-one matching bonus. If you can drop them by the library sometime around Thanksgiving, we should be able to meet the November 30 deadline." Story Time for preschool at the Library Sanger Public Library is agaIn holding Story Time for preschool children at the library each Wednesday at 10:30 a.m. These programs will continue during November and December except for November 21 and December 26.