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11/20/1989-CC-Agenda Packet-RegularNOVEMBER 20, 1989 MONDAYj #*• r►01 BOLIVAR STREET, CITY HALL 7#000 "' 4. Citizen's Input by Colonial Life & Accident Ins. Co. 6. Con: ider and Possible Action on Awarding Bids for Bank Depository 7. Consider and Possible Action on Frontier Waste Management Contract i : Cotiside • and Possible Action to Approve Resolution R14-89 Disbanding the Community Center Policy Committee ORDINANCE 017-89 AMENDING PARKS BOARD 11. City Administration Report 12. Adjournment City Council Minutes November 6, 1989 •ESENT: Mayor Nei Armstrong,♦Glenni Danny Carrolland Councilman Councilman Wendall ♦.ManagerJohn Hamilton,City Secretary BennyChief of Police ,. Courier,Benny Johnson and his secretary, Wendy Sanger and George McCracken 3. Disbursements -Councilman McDaniel made the motion, Seconded by Councilman McRleill. Motion carried, 4. Citizen's Input -None. ddressed (3). If police could patrol more often in the area in the late 0 hours of the night, it could eliminate this problem from happening. • "Vi Ill CA t I I McCracken claimed Nstolen, the owner had hired, wrecker ervice from Denton camtook the vehicle. e and > . holding the vehicle for storage and had not ent a certified letter to the owner notifying him of gainst the vehicle, District AttorneVs Office would not take the se due to Mr. McCracken not sending the certified letter to the wner and that it was a civil matter between the two parties. I ot thebest place. �oncern and police will be made aware of this. II Consider and Possible Action Regarding Community Center Policies. Policyenter + .failed to produce • quorum cheduled meeting Thursday, Four members of the Committee had ,ontacted the City recommending disbanding of their committee and �mpowering the Parks Board to oversee the Community Center. FT Me P10.1 Si IligLYFIVII911! • e donated to the City years ago. Bill Switzer did advise her that o. it waQ+ Policy�ommunity Center nember from each church in the community. loing the same thing. Or. Switzer agreed on disbandment of the Committee with the stipulation that if at any time a problem arose or some of the citizens or church member complained that they would look into considering this committee again. 02 November 6, ""9 ■ 4 e 3 ...... w ! w A ■ ! ! ' .a a. Iso concerned that the Wednesday Study Club would not be nvolved In the policies affecting the Community Center. r" enlarged to include two more !, president er representative of .r rStudy ! 11iillisterial Councilor next City .. Ordinance to include two �2) more members to Parks �ioard to be included on next City Council agenda. On the nolicies uovernina the Community Center: !!r • ! ! "r iSimla ! .r ♦ s' y 'e ' ♦ � ! is .+ r r^ ! ouncilman Jenkins. Motioncarried. donated. and the year. It has not been done. Staff instructed to take care of 03 ovember6, 1989 Page 4 EXAS COMMUNITY DEVELOPMENT PROGRAM (TCDP), WTHORIZING Y LOCAL MATCH, AND DESIGNATING ITY MANAGER ACT AS REPRESENTATIVE N ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATIO Supporting Grant Application for on Sewer Infiltration. Seconded by Councilman Shaw. Motion carried. • W'' • O.. Discussion. ♦ ♦ • •. • r 20th for approval by City Council. Discussion. municipal bonds with a rating of not less than Baa or the current rating assigned to the City of outstanding revenue bonds ar r ny can�in�tian of the tht°; end in this cannectian..... carried,epository Agreement with the proposed changes, Seconded by ouncilman Jenkins, Motion Councilman Shaw made the motion to accept the Fire Mutual Aid Agreement, Secondedby CouncilmanMcDaniel. Denton f Appraisal carried.asting their 12 Votes for Jon Beck. Seconded by Councilman haw. Motion 12. Consider end Passible Action on seized Property Policy with Denton County District Attorneys Office. ouncilman McNeill. ■ ♦ kyes Councilman Shaw and Councilman McNeill qays Councilman Jenkins and Councilman McDaniel 13. Consider and Passible Action an Quit Grim Deed � Rasene � J Sebastian. ,iovem•.r 'A^ • •lum Street and 455. It was• i` •street;a • vas « usedCouncil • Claimedthenorth {)f Streetback in Mayof 1984 to Willie K. Pate. streethe { r was ever done on his oes own some property and he is willing totakeprocedures ecessary to get the paperwork for this Quit Claim* work is submittedand thea { will call , { .meeting Tor nov.! Yor . .. Officials Denton roadsservice •.. • «. one way, the City will need to look 'r_{♦ {•.. .. as an • for «. anywhere. City Secretary sai 06 • •8• Page 7 Armstrong appointed'r Higgs, Bill McClellan •, a5 Lakey Roberts Lake Information Exchange ehicle storage area. Current zoning •does not permit vehicle repairbusiness at his location; however, he would e utilizing the r for the same purpose City Manager asked Council if they wanted the request to go before the Board of Adjustments or for staff to approve the proposed improvement. in - Budget, Electric, j #471,08, Motor Vehicles1 Conse��us of City Council for staff to pros TA.tith purchase. infiltration.concerning our grant application on sewer 10 � ! � - - }. ! • 1. ! .... - �-. 16. Meeting adjourned. a"7 f'3 t`j!= 11 f j, tJb l?C=a'd1=?i; ;( VE:.[�iI1Ff idt'tP�iC�: •_'•_'l•.� :•i•! i t _• ":: l.� !: E IT. .a 1 �..,j mt_ .t G i... t t L G_1'R t. }oiUl 1.I.N i' t. 6 t_} 1 _i k i l t_f 1 `_ 1 R 1);sl.iT 10s'"I ,;.1 ', i}ROO 1.e1-tCC 0RIDE R' f-}df_IN F`I_J C.'c't.} ,`14}-((_f ( ri!_1f!i I (BIND i"RE:IF`I ( .- .IK VE__Ni)R 014AL t� ?p t9( L.t` . _..._ 384 , 5 i.. ts('^1.1. 1'c;, t,lwN a�..i aa;t"'r:if} i, i,I () l-� j j /E; E..OAL}F4:1—=fr{,-,. 1 t / ,r CCsl`11R'(=if.-:';" Ifi:'LISI-I—�sl-,6h" 1 i'��� L.0!'i0�.E<•-'msFfF:: 1 _!'3Ll Daf T}'1.f1,.11'1Fi''•{ ;4%al}'i4}0bi i iR tN _ .. j 1 N> i._ le _ E-{it• :: i j. `::?k:.I'd}.il,R T Et i AL — iU 1—'I_6k:i f irlll.I'p �'ai:=;TF;° :;LiT sn:sE{t:)800 +CIVI . {' .4.i-iAEJLL_ r z'1_t01 ! is ID M: j 1] 1 i }/;-,Ci N1:}FR T1i•1-t"If.. 1.114'31°!.11(_iT s;esh'I L..{ ",i{i OHL. 17 ; °; , C, a t-,,.:`i 'z C�'_%i—•. i ptj';3 1:,I [ i t.l."ii`i E.t_ip (:;`t_}':} 7 p ;;,'a GI'L I;ri':_TRis)3lil1C;N +1..:,ti10ii t} Ii`{t:'().[1_:l— 1='f_ll( `•ii_ICNI t11:4 N �)U -ail -t ; , `)t } !.}!_i C) t p ,� il3li.._. ,_ ` R.C)l_ Ii_1._E.1'I-it.{ili�. k_Tlp t_tl ix CN yy r r' C}.}., }fit»J ( J. ::li,-j7 i_?c r L :, i)I'c E RII'UITTE?Cl 4A7, 0800 L,;' ("71 l..iisi' I(JI.; S' 10 Li L..I i='iil.lt`.!i L. 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TO i (: L_ R l=La',!t:-IL.!_1=_ •IFn!''!SFAIiFa'=P r;fw1C?, F' 1 n :t ��, tti_l Q t.jt.i i jt•.i „ C'ICi Cu a4a! a i�� f f'E'h� AC�CULIP-4 I - r''i=1'y H L_h I,, i r,I I' 1=4� 4 I=! Vj_:Pdf_t(:if ?Ei''li:i!:1F? P'� ;ffi Ihl'iC!' C:I i'3P11I'd i i 1�'i t'(do. ro,d IC.('C f1r'f fa F. D 1 Sol R a Bi 1 I I r...!!'a +!'L f m I:a! !i_}�_} �d{ _ ;o'E v L:.i 4 }'u` :.crl .�(c. l''.l !''��, li i�r' 1?E.C'S� I-. 3 r��-_ (:' f (> (fir -I h•.I''' ' t v R I t` B I,_I'•_r H j N Cli �• I t'I 1: •_` _ _ ;., .. : VENDOR TATAI i.:_� }..._ 4».'.T t.., (.1 (_r � i•� 11� i'f I'\}i� I 7.!:�f ��i'Tf_. �1"�l isi��l'�. !..r!� a oroI D1'.,(f:liil_,ildoo I,i�or,N i{.t%w' (?,GS{?ta ',q:_.'!•F: i'(.i do (:['PII!(.l : 11_€!,v j t(;a ?(j y. �y_ ,rt} :. t::'iIdoor {.dati(; ran i?(i tit}od Ell. Y ON ad � 1 oil,i j•{:}{„} r•']t : 0 . 1 r "iFh D q cti i r'rl c-1 i(. f•!C. Jn1-_:. } i_1t•. !_•CILINI_..1f_ r. Id-11F lf(r�(-_, .: r!s'E. Ii�ilvki-'.'—;- ad I all � c'rl:�"_ i.... i._,t_?{.? •_! t�r'!-!r`-I`tr I 1 '� i€ ,. !`11•I �� t } (j ;. (,, Ip. t_a ( 'I ..';ed `?F.. ('%I D)0 R: T C� 1� � �L. 1 E::_! {'loo or(")(do} (i11._ :!,1:: i 0 Fit, did i=,U. T of 1iP:1tl°ado : (:?iI !l::::i ;='!C':,f:n '1_r 1=1i...L1C( i .if-. L:I:[I;k:.; 1#F, c;iil= C Ni:!)RAIN CO IFr'Rad III Lo II ow do (-'kri! !toIo_J:1 C.��'f f(.�Si_I IT j ON:i 1 C. (,)t�S[_)(}i_ai_i 1 r}(_i'; ORDE'R €:=!f; !'Cir'! � C)('41 Pal C:!: h11 It::C C'QR ri:!,I a,brram F load '!k,r:i,.'.. tits }E! vdo r}{} T'tf:':.i i I-•: 1. `'i I..�I 17. (_r l'•( ��rl�t �o (..)44(}t..} :i�'�'{� I_j (-i Lo- 41, f7li_ 111:i�I.!.�i,_II [ijj', l.�71voll _�r_ir:,li;j i-t°i`i RA _D=:K �tID Ci°i:_. 1?f -I.1C31f!(.wFi(-4kFr:„ i'I=:I'Il !!fi TOii1i.. , 87. co k+ ar? .:'„ ft `_to i U C,2.4 !t it i ! =1'' `"'-rF�R IiF-'S::i 'I1, _'.i-j`,...:. �_.J.*II', .!_,Try •—• i,Sl I.._ m 1_' ` `'i'•J i` { }(..� ..} �1 i'i FF r�_ :. 1..'(_a , 14o: 1 `40; 4-!; t ]l F 8` 1. i. ; •mac i? 1 i, 0 "la C.L. i=irYIClUN i 1) i S'CC}Llr`#'r G. {._ �'-t ! 1:3. F;I_I # !. t_7t'.I !,. T t_atit,r.'a .#? 1_? •.—.. ;1:tiiJ'i�:Ci(� f�:_I,t:?`at:;t:; {:ii^i;"� #. F 1#_.�-_�'�� FLi'.0 rz7-'r'!N {-•IN'D !_:L1r�lr`'{at !o! IN'. 'JL4a', ND 0IR' i C.# 4.! ft iil_. (_s! {,_ ! 7 T S 7j , j E11I_4 T F t._}r'1 1 r' ::i u t_? 7t.?+_7 t'tAI1 Ft!_#__i. ININGS F!iti.D _..t # 5 VrENDOR tall. _ - �-. � I ,_>'..,? }+1!Jr'}t• r-{:=Tr1{ #_=1 i_ a ;#._#{'#� i; '�,••r C-iiL- :i;TEs'V R1 B:,1.ii:l0Id ',i4tT%J':)otj C; { D i '�4_FIR I Fill IT :'. #iJk rT 1 11 IH,` {._ 1'_7 i R T t::;L_iT T ON `'T 1. ft L .; . I.. T?:1.._; t l IE;IL i'j .F C#N 'i 1 .i j t jCa G/I j IS R. F;I_I al I '.I_#C (`t't.' l:`?#--#L.., t7T'#'-� # i +:�.1 ii! `-7 i-'E VZI Gt-il_{._E_J{1.{ .#.: n VC 1'1{:l'C Ct TCJT%!... _i`-' �1.�,-';i #'=Ii�l.rr{F#r`.I,I '#�#r�{CS{ � L.#)�:',# I._r,-1.!.:lv��� •��� i= C ti"i# It, HE F1_.L_•_J r<it Or.{' i7. rtr{U l�q A F I !..: .--•C•L.#'#III F,.:.)q F'.#`,it•? l... �... {._. 17 T'=a i 1 is T le l "Lit ## 11 If 4 1.WF FOOD r% liF4TjE: i._, S-.1! T T is ri iT a t.t4.1t.7t_a #C`a DO G %_II_lD F0R. t.;l. ! Y P'-_'I.11`4D �IC7C7 {—`�?`•1r�{`I` i,IcC_` =C_== 1fJr t3A „AP 1 C7t'+a 'i 1n? r( ; r :, :{ 1 t` tl 1:_!r -r —F t7i,7 �t? t.7t7 C! Tl, LI I',1 t( I IIII,Ht 1 T .T I011.Pi',k tAd Cjr-F= IFt F F? tal'ai_1_. F'I'F:f'_,OF _, l_IF'1 .IN At_:C:IJ LlIq I !=i Ill 'F(1 1-ii lt-_F: I._ I C' 1 .1 f1fl_i 10 If VINI I 1 l.l=r'i ( T1_ l,, C_+ii.. I}I f"• (F{:[ (LJ'f 10i:i =( t;)i:0}ti , n Lr1_ �I'�lR.IL,;I _Ti;ij{':1 v1:,,)7i)Ca f;F:.r,1C C�AF`N1(,lae! L. Tf-.r FC�R Ill, t;lt,,(_a,.. - -,•ram - _C'._! , ,C7 i! ' 4 Oil.H lT f*OJ,I 4 'Oia icC}t [,1Ca: ±_F is=�k: AN r�`r'C..:[i`�iL�F�RS f EEOlt ` �.�.7,`r'. r;F{:::�.:>1`i� f��_,can(=�1_ia•ir:;t_.R TF?i=?C=�C-Ii: l_ f Ja•• _ , _,..�._:.,_,i�i _::._j[:r t _a Of 1:3 ,T,. R. i. BU T ). 0I`A `'tr }. J �}80ie1 n 4 i ((_I I ON ,f_I .I G L 1?Is_TRIFII{ IT' i:C;fJ C_i;`1_ D I'4D 1R t R11.41T.i1=(r',i r IDAUK , r, G !�{?�I(�r, I.1E I"L;i. R t E '1�.,I',I1_.=..E'�,`Ilt�Il-1:, - l-04(t 7 :�t r,l_!'l�a�i`a rt!r)f_I Ft TOT CAL. .�:Ft('�.i}G.(=<: P�?I,,f�.t.I,, �:. +._-!i...i-t•:;._,, I!itIl;a ( 4- .11F I r, i_. J,i T'1 i R I :(C.i T I t. jr�! !t•�; Bit(}:�st:}i i _00 .I..11 Cii._}I�i ..� I ��i fi i_�...1._ WI t''fl..}ta(`) lfF""r;llil 1F: T t_li PL_ II. r:iIR1_'(=91_iT:I J i14 =' 1:;1 L'F;f `.:' ONi;Rl r51F; at'Fi 55 I",t_t'T,i 1 a -, 1) I . ,.it' p I 1_I F 11'''i �t' 1.1:: P 1-10 IFi 0 RAt HIS Fi_?R. C:R ryrC C,t`Eilt.sF:.f E: I+5F':r:javE << F:TII.L ;- :Jw t�!EE: a t.}LI C)4? C iF'Ea',f liF,_IN faC'C.A...41_EhI"�•'�=+ I._I'.�i 1.i�+1�-r-1(,-� !' ,-f-;'/f�).�_. - ;::.; f-- F,F 1 Iiw c;nryr.: f t_+t s'� 1 a Off . t hlii:?taR �.%[::r+ii.i(.7k t�'f�atilL 1:1'Jlr�1j�:c: AMOUNT L7Ti f_:rJLE IT 11[�FN `',�LNDCIF. TOTAL ,��n • ; i {.fc} ` 1 z. Ik i:i % I..• D i �; i F I L, I_ G i I O f `� `f C �. �� { € } { ? •. °, :. t. r` ,: .� .G x i=Ll;G F'Ol.E i=3rCtP;ti5Sn AIND F;t-IIPPINBE; +:. V :1 D J i={ 1 1 (K.) 10 ; 11 w 77 G/1._ t3 `::,fR's,F.",Ui 1.[.,N '{63a n {.?Fig.?{? 2,"1:, 7/ Lt s; is•'...FAR 1LIASi I 1.0F%:Ne:F! Mf_fL'DIN; L.E=S $1;_ni r.J i RFL?l'I r''r!:_=){�!{_? 14 `�{TI �. I ii5 ti f ,I�.I�_Ef'J _I, Icy •`r` `_}�I 1_�1"`ti� ,:r':;?..- E i? 2 9 T_?{_? n_ w t7LI :•r_ i }•I•�m :i/i✓n {,?�',{:y{..) riIKIT ff yy !`d!_i i'E All.^i' xC'�? '..?{_?le .. D ! r_• •t. i''Bi._{ j 1_Ej:,j `, . • a+ :f ��{_?{_} �: 7, Tex' _. n tisj�-<<q rEl!(t 1 ? i E. [ F; I_1 i' o. �N le • ' 1 1 li i i _ x c.' l 1')ISJ:T1 1IFtIETI([)ji`I 41' 1n a:i ,'L_ ,j}IIQt) -•'- — ; r- - q I•Il_i -• T ;�, yi�ll) ,- ,try :c x;f-`•�r ._ tt i,; 1._ I._, i !If If Et _+ F?Y,. It r':`. ,_x n lu !ft'=a;?tt�i? F I T l 7 ITt,If € I�e'.(BI t'I'I�e?i:1 Fc'f+w :E ?[}{.i 't' Ct...t-VrlIttl i_ }i1`TFiF,U1If.',d 4itCJv(?5{}U I__ i�lti::"i I:1iIf. 11 kiln i�`i{_?C? 61 ';?f=�t_'VE. t:.:f T AND D �:;;=:F�C:WS AND;i'JI E rs 1F' pp )D I_� i ! E��EJ � i Otvi 2 ,v. • ' `� J E.;, rIts 1 1 i. l {.) .. . n .. 17% D i ? I Bt ` 0N ;I,1i�: 1 1, :._ .i'- n i= AI-%,P' FOIR DR I NK i, MID F•OLINTA 111 i /I.". DI";'I,.R.I[,ttUj. (lN r'?.4i'n4'i`i}(l} �r.�lTifII, ir='. =?I tJ :if_If=t C f-t? if:' i.a('�.. s ;11BII�T't�IJN t' f� 17 t L. I :: l R' :-tl_I l T I_i j`'.j � .i s..i,—s C: �. Ls.. f`ii���_i � ,_ X•.�, ._. i� 1, i t':( i- 4— ,'� .� r� .I_. Gi` J.I,! 1 StI R. IT E,LI T I, jN If{ 14 P E(y %'r`!(...L':. r.. } •_: I 11'tIL? I 'Vo I CE: D *1 SCOUf`d?. i�. j „ Ijt; i}i } ,• :riF..} G ,' 1_ (? yi :S T rr, 7 L{1 1, f._I It' a 4 I?I;=;'rE°ItiU''s.iCN''i L'c:l: _i1C)i'} S00 111 ),';q DIYS r ?plS-I,.sAND Cj j j RI L_ r C N 4 ' C t'='t't0 � .' (_. �.. I �-1 I f `. �. � J I :, 1'�I fie' F._ a k.: wN"i4 r-?''r Li1C:+' C11`•-I1*01 ,BCREt1iI ; Fw01 L.IIf AFIX VENDOR TOTAL '[• �;"?'— r;. r`.Y j, i, } (? I i ��1 I i- t l-i:�> 1 l., t.14= C:' (i l=: t-1 1 !. i_?r'� CjC;ri Ft( r'•�T�il. '.�Chlr:)CiR i'C11�i=iL 17!'(._ I.'•I?-rri'! �tIJT'': I�sl'`) _...;: I r..IBUT EC{P=1 .G t!1t?t.? _.=I,°„-.n •a !r.r Si T I R ;n i1III.Zl:n f=lsir:rrli: q S=1C?i=1( j"`fir`; i-ii=D COLI.t�1FR To*N1: (.%_Fi fJ tA.le= ,!4)ni TE:1-rAL. ?:t41:: 1ct :.ri'.._ '�#�t:i 1 !.?t.? I t.: •E•=t i'I_ll._ 1 'r j; (.'I:)j. sLE i{�:' C., ,i.':1 1_IjIUlu I1:CIE1?i.tjt,t (li_ DI i 'il.{1-S%I �[I_I(''+( tlt?( 1.. 1 I`;iRI ;llrlijpi :;tYlnt!'4L?t;i (:i f L. D f s_, j R I T II_.1T if CIf'=l 'Lt_? 7 n 1 1 t_?t;} Gr'(_• F) r1 R iI IT [ FIN }i11)1n 0Foi ,)tt (.-t i. I �. j. � LlT 1 rli l t•i t_?h,t_'!t_? ,%n G (_ Ill 13 I R BUT T I CIN -'; o 0700 _ D I iv1:I 1 l;j?(.,;'L .. ;.. 11LIn—A , la%f_ DI:-;r}z;Ti_i1.1 T ION 4t.!7 (i=t,?f L7 j L L? t T iI F,E Li`( 't(.? ,' E�,Ii�EY'i i'g'IFi;'i`.�; Cf�iffl'r DE.:CM INI'DTOALt.ARIIT lYe i t_i ;%•,it c :.!l ?•,tt_? Lsn L�'a rr C is •i. E 4' Fjfi �1=1i`•1i,�k R t1!=:itfi,t:jR V4=f`f�ii�tR i'•!{=;!'rid= /..,._ ?, ii_r[,t..,!4_? `r r� fu r-'t. (1 •r] 1�- c+ i't i..:i..ILM6 _= Y'1"S?_.� 1.... .!_.'t ;TI13 1 iii_::L:. 1'irftt!'�•i. Di StCwC (N i.;,,!I_ �?ItTFti:i=ii i 'T€:}ta ;• i n 15t?t} i}r'fr,_ P't.L I e tv'R, f i{ if;(i,'a VENDOR TOTAL ,;.� ,t..�, ,=, i;i i=' i:?i.�? ir' I ('�. i !''•� i=; iJ }-1= 1: C t=. C' R i`�i 1� 1 l i": 7''=: 7'N1 n c' ' iJ.-D t_.•.....I�. T f r'. ,E.i_i, i. ... �.1 ,1 i t ..j f. :. i.: .z it ..-, _? }D:fi,]C-5 tfEti F 14! : l iE'F HI f CS C?li_;TF;4will(:�i:j 41 <J Itr-?80C4i r f_ 1 ': f• R I i_! T I i N + 1. i, t: t:) i i f. tr7 8 r r' .i.? .Y _i n ti_}.i.fi}%1R f=,El='lf_.L_c-in i1 t`'x.(Li_..i-i E:i=VEi_.Cff='i:= << i B0i}: 1-1S.i�HL.•[TE i1APAI.KEFf_ !�=,_--,t.=I� r ` ii-; i �.t� F�hdC; Z ti,l; t=; � f:�f�� i ,:`•,ir_=::.f=d , tt,F1. DI'� f R;Fla i_ii ItjN _tbt_!t! - rl!�!i.. L� '�'-- ,r te.;IF ,( i V 1 i !r.({� I_ +iE.t': L.= \Iril �1Ci— E!a— 7I i, aI 5 i't_tiin p .1 .1—P-w.IN_ _ i ftn i,i i.'i !3t`i_ (}I:''_ FFt;'>;I_iI ?.i}j'+! {'.;�.,?`",vili} fA0i ;� COLD F_i=iTi�} VE�h1Y0RI TiO AL t': n i , r'f:I�i�,�`i=? i=}n `pit✓, i7i;_ i:.?.i'-�Iti.t.}-t!J1}.i.ai'+f '#�_'-`4=i:?•.',r.,?t_! ��i_?n'_�r�� l:.JFl j 1�}i+J i_= i..F�C: ('R I �.,!_1y��ClL•=�, .I. ,_= F ('+. t. i_, _! i 1. i�li`•a , 1 �_, t_! � i.it_. f r` „ ..�,� .E F`f..F 7 I I _ n i a, . ' Fii if �i.IF 1. L IFI C KS,, c,C:f1+ :Ff E:L Ef:: ! R T C:i'-i(. I(TIPE ,rl,�j..__ cc�•°• }I._!i_! (,'�f S f._f._ }, }�-1 "f:.7 ! t`.,'r E i. i`+f (_. {'.1 �, .7 r?r? (fI 'L N f"-tL:(U LIPt1.`C'_ I='t='f'Y(=,0L.L' L :I `•=i 1 :[ N0 1 HI 1 NVO T C:E' (tIi(JLiN'T .D 16C.:0 LIItiI, t NDOR 1 I] I N, 1c,C;, ti() i0 DE_1=`F' R i ME NT' r'I_ FICli i C.E !_ F C...1. r:•....6 i f�t.:.r. G�1i1 i��wn r_r WA f F:fJC!IfIF:rt._E �. I_EARK..',R-4GF 4)' (f i ? t: UFa ILIA I NT'4T i'slt=i''dC1F:: C:Ltij1'.ji : T I_ I'r41i-i `TI..)`ti r: f_i,.l i.j IN, f_. I. I_, •-'�.. i' ;'I:%) I7i'I N T t ,' T R F; T f.i=:,tta Ctti ., P _..R s Ot BOX A. TEXAS TO; Honoralale Mayor Members of the City Council FROM; John Hamilton, City Manage DATE; November 17, 1989 Insurance Company Mr. Nick Cain, representing Colonial, will be present to present a ief summary of the program and answer any questions you might have. Poly understanding is that the program costs neither the City nor any employee; the program puts employee's dependent health care premiums into `pre-tax" dollars and is a supplementary insurance i.e. disability, cancer, term life, program. One advantage to the City would be if all eight employees currently carrying dependent health coverage elected to participate in the "pre®tax" dollar premium, we would save the amount of FICA taxes on each employee 7.51% of $73.00 X eight X 12 months, $526.73 annually. employeehe or recommendingare; however at this time, I am hose programs. JH:es enclosures Dillard Department Stores, 900 W. Capitol . P.O. Box 486 - Little Rock, Arkansas 722a3 March 18, 1988 Mr. Steve Hall, President Colonial Life & Accident Insurance Co. 1200 Colonial Life Boulevard West Columbia, SC 29210 Dear Mr. Hall, I want to thank you and express my sincere appreciation for the outstanding work Colonial and it's employees have done to ensure the successful implementation of Dillard's Section 125 Cafeteria Plan. We are very pleased with the initial implementations and we look forward to working with Colonial Life in the future. There are not many companies that would even attempt the project that yours has completed. I must say that Colonial Life is very fortunate to have such dedicated and loyal employees. It has been my pleasure and a real educational experience to work with Dick Babineaux, Gene Sorrel and Steve Bell. Without their direct involvement the project would not have flowed as smoothly as it did. The integrity. of your company is very well represented by these and others that I have had the opportunity to become associated with. CC: Paul Clifton Dick Babineaux Gene Sorrel Steve Bell Director of ,Employee Services � � ,'� �' 9 � '.� / 1 W THOMAS RUGGIERI Vice President, Human Resources { TO: All Pep Boys Employees a July 24, 1989 For quite some time we have been searching for a reliable, insurance company that could provide accident and disability coverage for our employees at a reasonable premium and thru payroll deductions. We are pleased to introduce to all employees, company wide, Colonial Life and Accident Insurance Company. Colonial Insurance currently operates in all of our states, and has been in the accident/disability insurance business since 1939. Pep Boys recognizes that current medical costs are increasing rapidly and that Worker's Compensation or State Disability {California & New Jersey) benefits may be inadequate in providing the income support employees need, should they be unable to work. We feel that Colonial's Supplemental program may provide the additional income that you or your family may require during periods of disability. This plan will provide coverage to you on, or off, the job, 24 hours per day and will not interfere in any way with your present medical, sick or disability plans. A11 Colonial benefits are paid, in addition to any other plan you may have. Please extend the customary Pep Boys courtesies when the Colonial representatives arrive at your location for enrollment meetings. Sincerely, Thomas Ruggieri 32nd STREET & AI.�EGHENY AVE. • PHILADEI_PHIA, PA 19132 • (215) 229-9000 • CABLE ADDRESS: PEP BOYS nn ' � "J 1 County of Hays (TX) Dorothy Sims, Treasurer (512) 392-3669 200 employees County of Bcll (TX) Minnie Cox, Assistant Auditor (817) 939-3521 ext. 244 530 employees City of Buena Vista (VA) Wayne ,Breeden, Finance Director (703) 387-0217 76 employees City of Suffolk (VA) Kay Brannon, Personnel Dept. (804) 934-5111 518 employees County of Henry (VA) Jimmie Wright, Finance Director (703) 638-3511 375 employees Montgomery County Board of Education (TN) (615) 648-5600 1,200 employees Robertson County Board of Education (TN) (615) 384-5588 860 employees Other accounts that have had their Section 12S programs implemented by Colonial include: Dillard Department Stores (AR) 27,000 employees City and County of San Francisco (CA) 34,000 employees University of Southern Mississippi (MS) 2,200 employccs Winns Department Stores (TX) 2,500 employees LaFourche Parish School Board (LA) 1,750 employccs Should Colonial be given further consideration by your Selection we will be pleased to provide you with additional infoiYnation. Committee, 2� REFERENCES The following groups havc had their cafeteria programs administered and implemented by BenefitAmerica and Colonial Life & Accident. University of Richmond (VA) Charlotte Fugett, Personnel Dir. (804) 28M704 865 employees Colonial Heights Public Schools (VA) Ken Wright, Asst Superintendent (804) 526-0811 330 employees Texas State Technical Institute (TX) Thad Kenney, Personnel Director (512) 425-0600 1,800 employees Mississippi Department of Public Safety (MS) Sidney Nester, Comptroller (601) 9874300 1,000 employees Mississippi Department of Education (MS) Sheila Blackwell, Payroll Administrator (601) 359-2187 500 employees St. Judes Children's Research Hospital (TN) Tim Miller, Benefits &Training Mgr. (901) 52M320 900 employees The following groups havc had their Section 125 programs administered and/or implemented by BenefitAmerica or Colonial. Southhampton County Schools (VA) Dr. Howard Wainwright, Superintendent 653-2692 370 employees County of Henry (GA) Sara Austin, Fiscal Officer (404) 9574538 350 employees City of Tifton (GA) Webster Morgan, Director of Finance (912) 38M231 212 employees City of Belton (TX) Donna Eakin, Finance Director Carol Hooks, Auditor (817) 939-5851 106 employees 2 " Y x it I V N ;4 x To.. III I i III A; �I ,A$ •:' ; 1 fu r ' 'As, At f, i k ti ��I A Tom FIT t#`,t 1 City of Dallas ;, I R For I City of Fort;'Worth ..Cityof Houston , Citrof San', nio ;) mo Cityof Grand;Prairie City -of Dangerfield Ar1mo II Am4pIoAps�A WIAr t1dJ�T JItFA�,A"F I,IIp4A,rIIIom1,rdooJ:. rIA6 Cityriof�Coppell,.IV Arm I I Am Cityr_oitis Timor f.JacksonvillF A All to edo ',, A. Cityof'Waxahachief City=fof;Hewitt '' 'A it CityofNew Orleans -` City of1laton°Rouge City' of Nacogdoches } t IA City of Beaumomj nt» f6 AA City of.Aubrey r , ' City of Haltom'' ti Am I. City: of'BurlesonIF mp,rl City ',of Rusk City of Marshall. If I do I City ofGrapevine iI City ofBalch Springs .ity:of Bonham ` City: of'Corsicana City of'EnnisIo City of Richardson `"h Cityof Farmers.Branch Clof Carrolton' City of Colleyyille t r City;of McKinney ti , �, F/nandal'Inathodor Bank of Southwest .IOI Independant.Bank,of, ®allas. ti Independant _Bank.o4„Copp®) Indopendant Bank'o4`Rockw Indeprol pendant Bank lotof Bath .' SPA , ,�4 ,I , w�: 11 K )AT mill two to 4 Unhod A,morican Bank of A;" Tonnoswo Troy and NicoleAd Itgage Mortgage, of t i at State Bank of Rockwallof City National Bank ool Irving`. /'` Oak Forest National, Bank r The Koren's Bank ;; ` I 04 to IF Unl4edA+usdnA AAortgage Desoto State Bank'; AipIlI ,Itt•.' 'LE LISTI I A I OT oA I:AIIAI1� tIII I1 oI lj ,I4 A�1-?II r I A AIA*1I 11II rfA1 � � :AI I I I d I IoIm I ITI -1 ,II FI m I,I A �AII4A II 4III .iA s. A�I II 1II I4 IA I 1 ' ?II Io,I IFII I I I o"F-I Ao II .AI1 IA I1 II.IAIA iIII. 1 IFII I I 11:A,r I,TIIof.1I.a ., I II iI?1IA A A& � `I C;OL'ONIAL .CLIENTS t t i,' J, { , t, l -$Aff TAlt, % WHQLESAL.E / A'ICIE �® R` NII' }„ } ti MANUFACTURING ' 40 `State Governments IncludinmIIIAI Dillards } Stye of;Teisas` General Dynamics S$e' of®®ana� . . ` Winn's;SforesitInc: ' ' NorthwestAirlines S of: Idsaaasaana R O Evans Pontiac Sa®f -Aff%fl x Henry -Butts Olds ' S •of New`Mexico ;.Skippie'Moore Ford r ' -State of Arizosa ;'Higgins Printing . 5, `Dalworth'Company Marshall�Pottery' EDD��ICAT 11f Trinity River°`Authority, '' Institutions American Bldg.'Mai . ance 'Piggly Wiggly"of ;Texas IDallas'County; Schools Shoney's`RestaurantChains RockwalllSD. iI laAIi III I- IIt IIII IO IIIm III II F AI III III II I IoI IIa II ` `(Big Boys) ` ' WinonatISD ' Johnson.ElectricCompany is AubreylSD rl IAIFoIlII IIIiI IIII mII II It pI o IA A. II I III VII ,Ia I.+ ,.Restland;Funeral'HomesI:ake'Dallas`ISDdII LasColinasCountryClub {, IJarvisChristianCollegelSD :,!Lakeland Country;Club: Milford ISD _ BiIC,Utter Ford Kemp ISD �, ''Burton.Curry.Buick •Hallsville ISD '.:CampoVerde Restaurants Sanger ISD ' Champion'Ford University of Southern American`Bnck Mississippi I ` t_' one'Star!Pontiac North Texas University Yafe's Ford University of Texas' ;Toyotayille, Inc Jackson State University Newrian'ChevroletLouistana State University Paul ucnn C.olle e ` Horn'W,illiams,Ford Q g k t { ,, �'®(IJ�Y11111�'� �jjOS�lTAL°S :I „ i t A �oiaoary of i1Hltl1 Dallas/Fort Worth Medical ,"oa�wuty of Il ood enter C Fief' at , o =ovuao' ` '�, f :Arlington MemorialHospital f :Mary Shields Hospitals „T �o>ao�ty 'of ll�ote►le t, ,, r Anson County Hospital , ,Coaao¢t�, of <ll�iask North Arkansas Medical //%�� f� ' : St: Francis Medical Center o WIo� o a5 G, _' f ; Huguley Hospital of Fort Worth I h'�hcog�ocl¢�IS :`Flow Memorial Hospital y -,. , oaooatj► of ll$�ll Lakeland Medical Center { Whitcomb Memorial Hospital, cCoaaoaty'of r�s�ro&�� Brooks CountyHospital ;° 'cCoasouty`of wisp ; ,' Cuero communityHosp►tal s �: _ Wilson Memorial Hospital Coaaoa of 6rs$g,'. Hico'CityHospital PRESENTED BY: PROPOSAL PREPARED FOR CITY OF SANGER SANGER, TEXAS NICK CHIN MARKETING DIRECTOR PREPARED BY: COLONIAL LIFE &ACCIDENT INSURANCE CO. 1200 Colonial Life Boulevard Columbia, SC 29210 DATE PREPARED September 18, 1989 VALID THROUGH: November 18, 1989 CONTENTS COLONIAL -THE LEADER IN PAYROLL MARKETING.................................1 SECTION 125 PROGRAMS.......................................................................................2 Portfolio of Insurance Products.............................................................2 -- Market Knowledge......................................................................................02 ProgramResources......................................................................................2 Expertise in Communications..................................................................2 Section 125 Specialists... 0009 9009040*000000 so 3................................................. CONSULTING...............................................................................................................4 ColonialServices...........................................................................................4 Consultation With Your Payroll Department ........................4 ModelPlan Documents.....................:.........................................me RA Law and Regulations........... so Gooses me see*** ones***&@ omens@ Nose use@** @fop$@* a a 86*04 EmployeeWorksheets....................................................................4 Tax Credit Information..................................................................4 BenefitAltern atives Services, . 0 0 0 6 9 a 9 a V 0 0 0 a 0 0 9 a 9 9 a a 2 0 a a a a a p 0 a 0 0 4 ................................ COMMUNICATIONS..................................................................................................5 Benefits Counselors,....... ages Rome Goo ease 8894606 000009spoom 5846968640m 05 Preliminary Planning..... Seas Sea toot Seas@ ease Sea *message@ 0606*6*6008 0 aeotooeteas 90 **at* so so doegassea 0 65 Management Meetings...............................................................................5 GroupMeetings. 6 0 0 a a a 0 a a 9 9 a 0 9 6 a 0 9 8 0 0 a 0 0 0 a a a a a 9 0 * 0 a a a 0 message@ Seas as Seas poet@@ *as*@ 90485 Enrollment Support Materials.................................................................6 _ Individual Enrollment................................................................................6 Enrollment Considerations........................................................................7 ADMINISTRATIVE SERVICES..............................................................................8 Systems Capabilities........ Sea 0000040006 000 Osseo on 08 Employer Involvement..............................................................................8 Claims Processing.........................................................................................9 — Documentation, . 6 0 0 0 9 a 0 0 0 0 0 a 0 0 9 a 0 a a & I a 9 9 0 0 * 0 0 0 0 a a a a 8 0 0 0 0 0 0 a 0 a 9 a a a 9 8 0 0 a 0 a 6 0 d & a a 0 a a 9 a a 9 9 a a a 8 a 6 a 1 8 8 0 9 a 9 a a 4 a a a a & a 1 0 Employer Reports (see attached samples) ...........................10 Employee Reports... ego 0000066@4 Gooses 0009068 Goo age 004904 000 600460400405 400 *goal 1 T FEE SCHEDULE., Sea 904008 Gooses *Samoa*@* goo**@ @stage Doe am*$**@@@ goose@ goose* ego 000 me* 2*0000 000698 12 ATTACHMENTS..........................................................................................................1 3 Colonial - The Leader in Payroll Marketingsm Colonial Life & Accident Insurance Company's commitment to excellence in our products, -- programs and people makes us the Leader in Payroll Marketing... * Our products comprise one of the industry's broadest — portfolios of basic and supplemental insurance. * Our programs give Colonial products a competirive edge in the marketplace. * Our people put these products and programs to work for our insureds. Since our incorporation in 1939, millions of individuals have recognized our valuable concept of insurance protection. Our company serves employers and employees by providing creative benefits solutions -- with answers to insurance, financial protection, and personal security needs. The success of Colonial's concept is also reflected in our record of corporate accomplishments... * A.M. Best Company rating -- A+Superior * More than 43,000payroh-marketed accounts, including: More than 60 percent of all state governments More than 40 percent of all county governments More than 600 hospitals Thousands of commercial businesses of all sizes. -- *More than 1.5 million insureds in 49 states and the District of Columbia. — *National sales organization of more than 2,700 representatives and managers. As today's workforce changes, Colonial remains a step ahead of the industry by identifying and meering employee benefit needs through our extensive product portfolio. Colonial also resolves these needs by continually developing new, innovative programs. Programs with a proven advantage for employers and employees. Programs like Section 125. Section 125 Programs Colonial has become an industry leader in the marketing and implementation of Section 125 programs, also referred to as Flexible Benefit or Cafeteria Plans. A Section 125 program, together with Colonial's insurance products, can make a significant improvement to your existing employee benefits package. Since its inception in early 1985, Colonial's Section 125 marketing program has gained success nationwide. Our company markets both premium conversion programs and flexible spending accounts, which include dependent care and medical reimbursement. Colonial has helped more than 4.500 emRlQvers take advantage of the flexibility and benefits of Section 125 programs. Approximately 120 accounts per month are being added to this total. Of these accounts, more than 650 are city and county governments across the country and over 500 are classified in the education market. - Employers in both the public and private sector continue to select Colonial to assist them with their Section 125 programs. Our success in implementing these programs can be attributed to several key factors. Portfolio of Insurance Products Colonial's supplemental, voluntary, employee -paid insurance products are among the - qualified benefits under a Section 125 program. Market Knowledge Through our expanding market knowledge, Colonial can constantly keep abreast of alI the trends and developments associated with Section 125 programs. Program Resources Colonial and our wholly owned subsidiary, BenefitAlternatives, are active members - of the Employer's Council on Flexible Compensation, based in Washington, D.C. This organization monitors and lobbies for favorable legislation regarding Flexible Benefit Plans. BenefitAlternatives is also active members in the Society of Professional Benefit Administrators (SPBA), Self -Insurance Institute of America (SIIA) and the International Foundation of Employee Benefit Plans. These are organizations dedicated to making its members the best informed and most highly competent in the employee benefits field. Expertise in Communications Colonial's benefits counselors effectively communicate Section 125 programs to our clients through extensive program knowledge, interpersonal skills and enrollment support materials. — Section 125 Specialists Our nine Section 125 specialists and managers train our growing organization of — Section 125 benefits counselors. In addition, they keep our established Section 125 sales professionals aware of marketing, administrative and regulatory changes. Our experience and success in Section 125 programs is growing steadily. As a result, Colonial is — becoming more and more. diversified in providing services for these programs. Our network of Secrion 125 services is segregated into three distinct, yet compatible, areas: *Consulting * Communications * Administrative services. 3 CONSULTING Colonial, together with BenefitAlternatives, can provide comprehensive consulting services to employers who wish to implement any Section 125 program. Along with these services, we provide models of the documents necessary for the administration of Section 125 programs. Colonial Services Colonial Representatives can meet with you and your employee benefits/ human resource management team to review your existing employee benefits package. We can advise you on how a Section 125 program can enhance your current package, and can show you exactly how Colonial can implement this program for your organization. We can also show you how adding Colonial benefits can make your benefits program even more valuable for you and your employees. Consultation With Your Payroll Department Colonial's experienced benefits counselors can discuss all key operations with your payroll department before implementing your Section 125 program. -- Model Plan Documents We will make model plan documents available to your organization for premium conversion programs and dependent care and medical reimbursement accounts. Law and Regulations _ Colonial will also provide you with copies of the law and regulations that created and govern these plans. Employee Worksheets For reimbursement accounts, Colonial provides worksheets for employees to estimate _ their out-of-pocket medical expenses and dependent care expenses during the upcom- ingplan year. Tax Credit Information We also give employees information regarding the relative advantages of the depen- dentcare tax credit versus pre -taxing dependent care expenses. BenefitAlternatives Services The management and key personnel of BenefitAlternatives have been involved in providing superior consulting, communications and administrative services in the area of employee benefits since 1972. BenefitAlternatives effectively provides the administrative services required for employers who wish to offer flexible spending accounts to employees. BenefitAlternatives can relieve you of your burdens of the detailed, often complex accounting and record -keeping functions required by self administration. COMMUNICATIONS Effective communication during the enrollment process is critical for employee understanding and participation in Section 125 programs. Colonial's benefits counselors are fully trained and certified to conduct the services necessary to implement these programs. Benefits Counselors * Training -- Our benefits counselors are trained to effectively educate and advise employees on Section 125 premium conversion and flexible spending accounts. * Certification -- All Colonial benefits counselors are certified through our in-house qualification procedures, which include classroom training and minimum testing -- requirements. Preliminary Planning * Colonial will be responsible for working with you in planning and scheduling your enrollment. Our benefits counselors can conduct both management and employee informational meetings. Management Meetings *Program Overview -- Our benefits counselors will explain the concept of a Section 125 program, and will discuss the positive effects the program can have on your organization. * Enrollment Procedures -- Counselors will completely explain the enrollment pro- cedures to your managers, particularly the scheduling requirements for employees. * Service Capabilities -- Counselors will inform managers on Colonial's extensive service capabilities for a Section 125 program. * Question -and -Answer Session -- Managers can ask questions and receive informa- tion on all aspects of a Section 125 program. Group Meetings * Program Overview -- Colonial's benefits counselors will give a short presentation of the program to employees. This overview will also highlight the enrollment processand Colonial's service capabilities. * Audio -Visual Program -- The presentation will feature a Section 125 audio-visual program to reinforce the educational process. * Question -and -Answer Session -- At the end of the group meeting, our benefits counselors will answer questions your employees may have on the program. * Employee Newsletters and Worksheets -- Benefits counselors can also distribute these materials to your employees. They will encourage employees to review the material and complete the worksheets before returning for their individual enrollment session. (see attached samples) 5 - - Enrollment Support Materials * Employer Announcement Memo -- We can provide you with a standardized memo to introduce the program to your employees. This memo presents the positives of the program, and can mention the premium conversion program and/or flexible spending accounts. This memo serves as an employer's endorsement of the program, as well as an announcement of Colonial as the implementor. You may tailor this memo as needed. * Announcement Posters -- Colonial can make announcement posters available to your organization specifying the time and place of your group meetings. * Payroll Stuffers -- We can also provide you with payroll stuffers to promote your upcoming Section 125 enrollment. Individual Enrollment -- *Review Current Benefits Package -- Our benefits counselors will update each employee on their existing benefits package. This service can result in favorable public relations for your organization by making your employees more aware of the benefits you currently make available. * Discuss the Section 125 Program -- Counselors will then inform and advise the employees on all aspects of the Section 125 program, and answer any questions - they may have. * Present Premium Conversion Program -- Counselors will explain the premium conversion portion of a Section 125 program. They can answer questions from the employee and provide information on benefits that are qualified under the program. _ *Review Salary Illustration -- Counselors will provide each employee with a personal salary illustration, which demonstrates the effect a Section 125 program can actually have on an employee's net spendable income. — *Present Flexible Spending Accounts -- Counselors will also discuss the flexible spending accounts with your employees, and answer any questions they might have. * Review Worksheets -- Counselors will review each employee's dependent care and medical reimbursement account worksheet (which they received during the group meeting) to help the employees determine which plans will be most beneficial to them. * Provide Claims Procedures Packet -- For each employee who chooses to participate — in the flexible spending accounts program, Colonial provides an employee claims procedures packet. This information outlines the steps employees must take to file a reimbursement claim. -.- *Offer Colonial Coverages -- Counselors will also give your employees the option to purchase additional Colonial coverages. ,These supplemental products are designed to enhance, not replace, existing group benefits. All of our products (except _ life) are eligible for pre -taxing under a Cafeteria Program based on Section 106 of the IRS Code, so employees can purchase these benefits with before -tax dollars. All purchases are 100% voluntary with no minimum participation requirements. * Complete Election Form -- At the end of the enrollment, counselors will ask each employee to sign an Election Form indicating their choice of whether to participate in, the program. These forms document the employee's choice of benefits, along with their salary reduction agreement. Election Forms can also serve as payroll entry documents for your payroll department. (see attached sample) ._ Enrollment Considerations With many options from which an employee has to choose (eligible benefits under — Premium Conversion, Medical Reimbursement and Dependent Care Assistance) it is critical that the employee obtain a complete understanding of his choices in order to make an "informed" decision. Colonial has often helped employers implement their cafeteria programs in phases. Phase I is the premium conversion program. During the next open enrollment period, one or both Flexible Spending Accounts (medical reimbursement and dependent care assistance) could be added. This "phased" process will avoid the situation where too much information at one time is supplied to employees, resulting in a sub -par level of participation. In addition, Colonial and BenefitAlternatives make toll -free telephone numbers available to field any questions you may have before, during or after the initial enrollment. 7 - ADMINISTRATIVE SERVICES Complete administrative services can be the deciding element of a successful Section 125 program. -- Colonial's services don't stop after the initial enrollment. Instead, they become the mainstay of an efficient plan of operation. Colonial and BenefitAlternatives are proud of the success we have achieved for employers through our administrative services. Systems Capabilities BenefitAlternatives' processing capabilities are truly among the industry's finest. -- Through the power of their IBM mainframe, BenefitAlternatives' data processing system performs at a much higher level than desktop PC systems. Colonial's centralized data processing equipment, linked to BenefitAlternatives' files, assures our company of complete control over system capabilities and future upgrades. BenefitAlternatives begins their reimbursement cycles on the 15th and 30th of each month. This schedule is designed to minimize cash flow problems for your employees. Monthly reimbursements only can be arranged, if you wish. Employer Involvement As an employer, your part of the reimbursement process is simple. BenefitAlter- natives has two primary methods by which employers can fund their flexible spending accounts programs. * Deposit Funding -- This method makes funds available for immediate reimbursement to employees each reimbursement period. After the initial --- enrollment, the employer makes a deposit to BenefitAlternatives that totals the entire first month's reductions for flexible spending accounts. BenefitAlternatives will notify the employer of the amount paid in reimbursements, at which time the employer will remit that amount to BenefitAlternatives to be available for the next reimbursement cycle. With deposit funding, the employer replenishes the account with Benefit - Alternatives each reimbursement cycle by the amount of withdrawals. The employer holds the balance of reductions in the general operating -_ account. The employer will receive full accounting of all withdrawals from BenefitAlternatives. _ *Pre -Funding -- This method involves the employer forwarding all funds to a separate account. The employer is billed each reimbursement cycle for all flexible spending account reimbursements. -- BenefitAlternatives' simple employee claim forms and envelopes are pre -addressed to the appropriate BenefitAlternatives location. This system can also reduce or eliminate your involvement in the reimbursement process. r Claims Processing BenefitAlternatives will process all claims for your flexible spending accounts through one of their regional offices. Their claims professionals will review your employees' dependent care and medical reimbursement claims for completeness and accuracy. * Minimum Claim Amount -- The minimum claim amount fora reimburse- ment account is $3.00, except for the final reimbursement at the end of the plan year. * Claims Request Deadline -- The deadline for submitting a claim is five days before the 15th or 30th, for reimbursement in the upcoming cycle. * Zero Employee Balances -- If an employee's claim exceeds the current account balance, BenefitAlternatives will reimburse the employee each reimbursement cycle in installments that correspond to the amounts the employee has had reduced from his salary and credited to the account. * Claims Filing -- BenefitAlternatives requires that each employee filing a claim include proof that the expense was incurred. Self-addressed claims envelopes allow employees to insert necessary receipts and documentation and mail directly to BenefitAlternatives. * Distribution -- After the claims have been processed, BenefitAlternatives will mail reimbursement checks to you for employee distribution. If you prefer that BenefitAlternatives send reimbursement checks to your employees' homes, you will incur an additional annual fee of $8.00 per participant. * Check Information -- Each reimbursement check will detail the current status of payments and expenses to inform employees %J their account status. * Data Storage -- During the plan year, BenefitAlternatives will systematically file and retain all claims as they are submitted. * Terminated Employees -- Terminated employees participating in a reim- bursementaccount have the right, until the end of the plan year, to request reimbursement for incurred expenses. These employees would complete claim forms and mail directly to BenefitAlternatives, and checks would be mailed to the address specified by the employee. * SECTION 89 -- BenefitAlternatives has recently installed a system which will enable us to provide our clients with Section 89 testing. We are currently testing the system to ensure its efficiency and accuracy in performing its required functions. Once this is accomplished, the services will be made available to our clients at an additional charge yet to be determined. * In order to contract with BenefitAlternatives, it will be necessary for two (2) copies of an Administrative Services Agreement to be signed and returned to BenefitAlternatives. Your Colonial representative will have copies of the Administrative Services Agreement. 9 34 Documentation BenefitAltern atives can provide your organization with documents that help to ensure a smooth Section 125 implementation. Employer Reports (see attached samples) * Check Register Report -- This report lists by number the name of the employee, Social Security number, issue date and amount, and is generated each reimbursement cycle. * Client Billing Statement -- This statement lists your charges for adminis- trative fees, and the amount to be deposited to cover employees' submitted claims for that period. * Discrimination Report -- This monthly report provides continuous monitor- ing of the compliance of your plan with Section 125 Key Employee discrimination regulations. * Employee Benefit Report -- This monthly reportcan assist your payroll department in coordinating payroll deduction. * Employee Change Forms -- These forms document changes in elections during the plan year because of family status changes. * Employee Election Report -- Your accounting and/or personnel department will receive this report for input to the payroll process after the enrollment is completed. Before -and -after examples are provided to ensure complete and proper balancing. * Form 5500 Information -- BenefitAlternatives will prepare a Form 5500 with the information we have available, including name, address and federal tax I.D. number of employer (if provided to us), administrative fees; medical reimbursements and premium conversion amounts for Colonial products during the plan year. We will provide information for the cafeteria plan if we have access to all welfare benefit plans provided through the cafeteria plan, as well as provide information for the welfare benefit plans for which we track premium conversions. After filling in the items that we can, we will send a copy of the instruction sheets highlighting the items that still must be completed by the employer. We will instruct the employer to complete these items, sign the form and forward it to the appropriate IRS office. BenefitAltematives also has a toll - free telephone number available for questions regarding Form 5500. * Reduction Report -- This report lists each participant's total deduction amount per pay period. Employee Reports * Employee Benefit Statement -- This quarterly report gives each employee a current statement of transactions for their reimbursement accounts. The statement lists the employee's selected reductions for the plan year, the plan -to -date reductions, expenses, payments, and available expenses. * Flexible Spending Account Statements -- BenefitAlternatives can distribute these forms to all participating employees 90 days before the plan year ends. This document lists the employee's current balance in the account to serve as a reminder of the "use -it -or -lose -it" rule. *'Payment Explanation Statement -- This account summary, attached to the employee -issued check#, indicates the current status of the employee's reductions, payments and expenses. Providing superior consulting, communications and administrative services: Colonial and BenefitAlternatives. Together, we're ready to work for your organization by successfully implementing a Section 125 program -- a program that provides valuable alternatives to today's employee benefits programs. 11 - FEE SCHEDULE for: CITY OF BANGER -- BenefitAlternatives charges the following monthly service fees for each employee who participates in a Section 125 program: _ Premium Conversion Probram $1.2.5 Dependent Care Reimbursement Account $1.25 Medical Reimbursement Account $1.25 Employees may choose various combinations of programs. For example, if an existing employee chooses to participate in the premium conversion of existing benefits and a medical reimbursement account, that employee would incur a monthly service fee of $2.50. Participation in all three programs would amount to a $3.75 monthly service fee. BenefitAlternatives charges an initial implementation fee of $250.00 for groups with less than 75 __ eligible employees. This is a one time fee for the first plan year only. Many employers pay these fees on behalf of their employees. You may, however, ask your employees to pay a portion or the full amount of these monthly fees. BenefitAlternatives' standard distribution process is to send reimbursement checks to your organization. If you indicate that checks be mailed to your employee's home address, you will be assessed an annual fee of $8.00 per participant. This. fee is assessed to only those participating in either the dependent care and/or medical reimbursement. You would pay this after the enrollment, but before the first month's reimbursement cycle. This amount would be pro -rated in the event you had a short plan year. NOTE: The fee structure is based upon Colonial products being made available to eligible employ- ees on a voluntary basis. These fees are charged only if the administrative services, listed on the previous pages, are requested of BenefitAlternatives. 12 ATTACHMENTS 13 CAFETERIA PLAN EMPLOYEE ELECTION REPORT ABC Company CLIENT 070012 DIVISION 01 EMPLOYEE NAME STATUS POST CNT DIRST, II, JAMES A A O HARRIS, OSCAR T A O HILGER, EARL J A O LENIHAN, JAMES L A O MORRISON, KURT L A O PARMELEE, GARY L A O RAUSCH, JAMES L T O SMITH, KAY L A O SMITH, KEVIN P A O TAKALA, RICHARD J A O TOPPING, ANTHONY P A O WALTERS, MICHAEL E A O DIVISION TOTALS PAY KEY SOC SEC UNREIM MED PER EMP NUMBER CHILD CARE W 52 314687331 8.00 (1) W 52 310647406 18.00 (1) W 52 726185732 W 52 334467059 7.25 (1) (1) W 52 310700542 W 52 281364395 6.75 (1) W 52 349366558 10.00 (1) W 52 443480875 W 52 142663906 2.00 (1) W 52 399746029 5.00 35.00 (1) (1) W 52 310544776 30.00 (1) W 52 273665556 5.00 (1) 62.00 65.00 (PER MONTH) PAGE 62 DATE 01/13/88 MED/GRP TOTAL DBLTY/GRP 20.21 6.51 34.72 (2) (2) 20.21 38.21 (2) 20.21 20.21 (2) 20.21 27.46 (2) 20.21 20.21 (2) 20.21 26.96 (2) 20.21 30.21 (2) 20.21 20.21 (2) 20.21 22.21 (2) 5.30 45.30 (2) 20.21 50.21 (2) 5.00 202.10 11.81 340.91 This report is given to the accounting/personnel department for input to the payroll process once the enrollment is complete. Before and after examples are provided to assure complete and proper balancing. r- Anti -Discrimination Report CLIENT o7ooio CAFETERIA PLAN KEY EMPLOYEE REPORT DIVISION 01 ABC Company (PER MONTH) EMPLOYEE NAME PAY KEY SOC SEC UNREIM MED STATUS POST CNT PER EMP NUMBER MED/GRP CANNON, JR., CHARLES CW 52 263177385 15.86 78.00 A O (1) (2) CRAPPS, ANTHONY J W 52 266575230 10.27 A O (1) GOFF, RANDY C W 52 267236452 13.00 82.33 A O (1) (2) GORDON, MARY E W 52 275366020 22.40 15.16 A O (1) (2) HAMMONTREE, WILLIAM C M 12 Y 415341688 166.66 78.00 A O (1) (2) HARRIS, ALLEN A O HARRIS, EDDIE A O HARRIS, RUFUS A O HUGGINS, JERROLD L A O KACHURAK, JAMES L A O KELLY, MARY LEE A O MERRILL, EDWARD C A O DIVISION TOTALS KEY EMPLOYEE PERCENTAGE W 52 W 52 W 52 W 52 W 52 W 52 W 52 622029571 261191581 123456789 230843200 462431845 437529313 029121607 228.19 73.0% 554.63 14.1% MED / SPSE CANCER / IND PAGE 1 DATE 01/14/88 TOTAL 82.33 12.48 (1) (2) 82.33 90.44 WARNING: KEY EMPLOYEE PERCENTAGE GREATER THAN 25% This report is generated monthly to confirm employee elections. 93.86 105.08 95.33 50.04 253.16 15.16 78.00 22.18 22.18 26.08 99.71 94.81 955.59 26.5% This report demonstrates to the Department of Labor and the Internal Revenue Service that the plan is in compliance with their discriminatory regulations. BA will monitor monthly this report and notify the ���` employer if plan is discriminatory. ;LIENT 070012 DIVISION 01 COMPANY EMPLOYEE BENEFIT REPART ABC Company PAGE 1 DATE 01/15/88 EMPLOY! E NAME I REDUCTIONS PTD PTD PLAN YEAR PTD AVAILABLE SOC. SEC. NO. CODE NAME REDUCTIONS PAYMENTS ELECTIONS EXPENSES EXPENSES SMITH, KEVIN P. 10 UNREIM MED 77.94 77.94 86.60 91.77 0.00 142663906 40 MED/GRP 788.22 788.22 875.79 788.22 87.57 T WALTERS, MICHAEL 10 UNREIM MED 194.94 194.94 216.60 317.34 0.00 273665556 PARMELEE, GARY L. 10 UNREIM MED 263.34 228.14 292.59 228.14 64.45 281364395 40 MED/GRP 788.22 788.22 875.79 788.22 87.57 TOPPING, ANTHONY 20 CHILD CARE 1170.00 1170.00 1300400 1170000 130.00 310544776 40 MED/GRP 788.22 788.22 875.79, 788.22 87.57 HARRIS, OSCAR T. 10 UNREIM MED 702.00 0.00 780.00 0.00 780.00 310647406 40 MED/GRP 788.22 788.22 875.79 788.22 57.57 MORRISON, KURT L. 40 MED/GRP 788,22 788.22 875.79 788.22 87.57 310700542 DIRST, II, JAMES 10 UNREIM MED 311.94 202.00 346.60 202.00 144.60 314687331 40 MED/GRP 788.22 788.22 875,79 788.22 87.57 60 D B LTY/GRP 253.98 253.98 282.19 253.93 28.21 LENIHAN, JAMES L. 10 UNREIM MED 282.78 0.00 314.19 0.00 314.19 334467059 20 CHILD CARE 606.69 606.69 606.69 606.69 0.00 40 MED/GRP 788.22 788.22 875.79 788.22 87.57 RAUSCH, JAMES L. 10 UNREIM MED 140.00 0.00 140.00 0.00 140.00 349366558 40 MED/GRP 282.94 282.94 282.94 282.94 0.00 TAKALA, RICHARD 10 UNREIM MED 194.94 194.94 216.60 277.50 0.00 399746029 20 CHILD CARE 1364.94 1364.94 1516960 1364094 151.66 60 D B LTY/GRP 206.44 206.64 229.60 206.64 22.96 SMITH, KAY L. 40 MED/GRP 788.22 788.22 875.79 788.22 87.57 443480875 H I LG ER, EARL J. 40 MED/GRP 788.22 788,22 875.79 788.22 87.57 726185732 DIVISION TOTALS 10 UNREIM MED 2167988 897.96 2393218 1116,75 1443624 20 CHILD CARE 3141.63 3141.63 3423929 3141663 281.66 _ 40 MED/GRP 7376092 7376.92 8165.05 7376092 788.13 60 D B LTY/GRP 460.62 460.62 511.79 460.62 51.17 13147.05 11877.13 14493.31 12095.92 2564.20 I his report is provided to the employer personnel contact. This report is generated monthly and reflects the current �- status of individual reductions, payments and expenses. This is the primary report used for monitoring the successful Implementation of the plan. � 41. ABC Company BenefltAmerica 3030 N. ROCKY POINT RD. WEST #370 — TAMPA, FLORIDA 33607 (813)888-7980 CLIENT BILLING STATEMENT 01/01/88 CAFETERIA PLAN —ADMINISTRATION CHARGES PREVIOUS BALANCE TOTAL PAYMENTS SUB TOTAL ADMINISTRATIVE FEE NO. OF EMPLOYEES *BILL RATE ADDITIONAL ADMINISTRATIVE FEE EMPLOYEE CHECKS TOTAL BALANCE DUE UPON RECEIPT 151.71 151.71 0.00 55.00 70.00 404.80 THE BILLING STATEMENT IS GENERATI=D PER REIMBURSEMENT CYCLE. CAFETERIA PLAN CHECK REGISTER REPORT ABC Company CLIENT 070012 DIVISION 01 EMPLOYEE NAME SMITH, KEVIN P WALTERS, MICHAEL E TOPPING, ANTHONY P TAKALA, RICHARD J SOC SEC NO 142663906 273665556 310544776 399746029 ISSUED DATE 01 /15/88 01 /15/88 01 /15/88 01 /15/88 TOTAL NUMBER OF DIVISION CHECKS TOTAL AMOUNT OF DIVISION CHECKS CHECK NO 5015 5016 5017 5018 PAGE 17 DATE 01/15/88 CHECKAMOUNT 12.99 10.83 65.00 158.27 247.09 This report lists by check number: the name of the employee, social security number, issue date and amount. This report is generated per reimbursement cycle. 01/15/00 PAYMENT EXPLANATION STATEMENT KEVIN P. SMITH 4460 — 30TH PLACE, S.W. NAPLES, FL 339994000 CHECK REDUCTION SUMMARY CODE DESCRIPTION AMOUNT 10 UNREIM MED 12.99 40 MED / GRP 0200 TOTAL CHECK AMOUNT 12.99 ABC Company ABC Company PLAN YEAR ELECTIONS 86.60 875.79 PLAN TO DATE EXPENSES 91.77 788.22 SUN BANK OF TAMPA BAY Tampa, FL 33602 CHECK NO. ANNUAL AVAILABLE EXPENSES 0.00 87.57 5015 PAY TO THE KEVIN P. SMITH ORDER 4460 — 30TH PLACE, S.W. OF NAPLES, FL 33999-0000 DATE 01/15/88 AUTHORIZED SIGNATURE AMOUNT 00 50 15 063106 569 003 20 200 21786 n O ii ( ' 5 O li-.10 This report is attached to the employee issued check. This short demonstration of the current status of reductions, payments, and expenses serves as an awareness flag so that each employee is repeatedly made aware of the status of his monies. ABC Company KEVIN P. SMITH _ 4460 — 30TH PLACE, S.W. NAPLES, FL 33999-0000 PLAN ENDING DATE: 02/28/88 LAST PAY PERIOD: 12/15/87 EMPLOYEE BENEFIT STATEMENT 12/16/87 REDUCTIONS PLAN TO DATE PLAN TO DATE PLAN YEAR PLAN TO DATE AVAILABLE CODE NAME REDUCTIONS PAYMENTS ELECTIONS EXPENSES EXPENSES 10 UNREIM MED 69.28 65.00 86.60 65.00 21.60' 40 MED / G R P 700.64 700.64 875.78 700.64 175.14 THE PLAN YEAR ELECTIONS IDENTIFY THE AMOUNTS YOU REDUCED YOUR SALARY FOR ELIGIBLE BENEFITS. THE AVAILABLE EXPENSES IDENTIFY THE AMOUNTS ELIGIBLE FOR REIMBURSEMENT DURING THE REMAINDER OF THE PLAN YEAR. YOU MUST INCUR THE EXPENSE' PRIOR TO THE PLAN ENDING DATE AND SUBMIT A REIMBURSEMENT VOUCHER TO BENEFITAMERICA, INC. REMEMBER, USE IT OR LOSE IT. Employer Name (Print and please press hard.) Employee Name (Last, First, Middle) Division/Department Social Security No. Employee Street Address City State Zip Code Please complete all the above Inlormatlon for all Plan Participants. ❑ Married ❑ Single ❑Male ❑Female No. of Deduction Periods Per Year Hours regularly worked each week for this employer I understand that I have an amount of Flexible Pay equal to $ per pay period for the purchase of qualified benefits as part of a Flexible Benefit Plan ("Plan")under Section 125 of the Internal Revenue Code. I hereby authorize and direct my employer to reduce my salary in the amount necessary to pay for the coverages shown below. Such reductions, considered as Elective Contributions under the Plan, shall commence with my paycheck — dated . I further authorize future adjustment in the amount of the salary reduction in the event that the cost of coverage in any program selected below under the heading "Premium Conversion" is changed during the Plan Year. _ 1 also understand that the purpose of this program is to allow employees to select their qualified benefits within the guidelines of the Infernal Revenue Code. Listed below are the benefits available under the Plan. Please indicate which benefits you wish to select by _ completing the total per deduction period cost and the amount to be paid by Salary Reduction. The selections will remain in effect until a subsequent election form is filed, in accordance with the Plan. Benefit* (All amounts should be per deduction period.) Premium Conversion GroupMedical .......................................... Colonial Products ....................................... Other.................................... Other.................................... GroupDental ........................................... GroupTerm ............................................ Dependent Care Assistance Program Child Care/Dependent Care ............................. . Reimbursable Medical Items Unreimbursed Medical .................................. Working Spouse Medical Premium Individual Health Policies After-tax Administrative Fee Home Ofice Use 40 60 50 90 45 70 20 10 Totals Salary Reduction Amount *I understand that the selection of a benefit and the indication that a premium is to be paid does not necessarily include me in the insurance portions of this program. In most instances an application for insurance must also be completed. This election form will remain in effect and cannot be revoked or changed during the Plan Year, unless the revocation and new election are on account of and consistent with a change in family status (e.g., — marriage, divorce, death of spouse or child, birth or adoption of child and termination of employment of spouse.) I understand that the insurance claim payments under certain coverages may be subject to Federal and State taxes when the premium is paid by salary reductions or employer contributions. AUTHORIZATION I certify the above information to be correct and true and any dependents for which I have selected the dependent care benefit reside with me in aparent-child relationship and/or are legally dependent on me for their support. I understand chat any amounts remaining in my accounts) not used for eligible expenses incurred during the plan year will be forfeited in accordance with current plan provisions and tax laws. I hereby authorize the deduction of the administrative fee, if applicable. Signature Date IFYOU DECLINE PARTICIPATION: The benefits of the plan have been thoroughly explained to me and 1 decline to participate. a �: Signature _ White —Colonial Yellow —Employer Pink —Representative Date Gold —Employee 19985-8 YOUR CHANCE TO INCREASE YOUR SPENDABLE INCOME BY REDUCING YOUR TAXES If you have an opportunity to reduce your taxes, it makes sense to take advantage of it. If you have children, you take the personal exemption for dependents on your tax return. If you own a home, you undoubtedly take tax deductions for your mortgage interest and real estate taxes, Now, with your employer's new Section 125, or premium conversion, program, you will have a further opportunity for tax reduction. This newsletter is all about how you can reduce your taxes at the same time you pay your insurance premiums. HOW TO KEEP MORE OF WHAT YOU EARN __ Here's the situation we all face: ■ First, we pay taxes on what we earn. ■ Then we take what's left over and pay our — bills. Among the bills we might pay is the contribution toward our insurance coverage. Changing the Order — With your employer's new premium conversion program, you can reverse that process in regard to your insurance premiums: ■ First you take the money you earn and pay your share of insurance premiums. ■ Then you pay taxes on the balance of your earnings. The Advantage i There is one big advantage to paying your share of insurance contributions before you pay your taxes: Your tax bill is reduced. When you pay less in taxes, you keep more of what you earn, r increasing your spendable income. .I How the Program Works To see how this program works, let's look at an example. John, who works for a company in South Carolina, is paying $20 per pay period through a payroll deduction to cover his family under the com- pany's medical plan. When John's company introduced the premium conversion program, he wanted to know how the program would affect his spendable income. First, he looked at his normal payroll check: Gross Pay $500 Federal and State Taxes 118 Payroll Deduction for Insurance 20 Spendable Income $362 Then he worked out what would happen with the premium conversion program: Gross Pay $500 Before -Tax Payroll Reduction forinsurance 20 Taxable Gross Pay 480 Federal and State Taxes 112 Payroll Deduction for Insurance 0 Spendable Income $368 The Results John quickly realized that the premium conversion program would reduce his taxes and increase his spendable income by $6. Since he stood to increase his spendable income, he decided to sign up for the program. Note: The example is based on John's situation, a married employee with !wo dependents. This example is only for purposes of illustration. I/ your personal situation is diflerenf, your results may dilfer. QUESTIONS AND ANSWERS ABOUT THIS NEW PROGRAM Following are the most commonly asked questions —and their answers —that come up when a premium conversion program is introduced. Is It Legal? On first learning about the premium conversion program, one employee remarked, "It sounds too good to be true. Are you sure it's legal?" Yes, it is legal. These programs were made possible when Congress included Section 125 in the Revenue Act of 1978, making it a part of the Internal Revenue Code. Section 125 has been further modified and clarified by more recent laws and regulations, and is now being applied to employee benefit plans all across the country. How Will It Influence My Spendable Income) If you pay insurance premiums through payroll deduction, and you make use of the premium conversion program to pay these premiums before you pay your taxes, then your spendable income will increase. How much your spendable income will increase depends on your amount of before tax dollars and the decrease in your taxes. Do I Have to Participate? You have a choice. Even though the program can be beneficial to you and save you money, you may refuse to participate. Can I Sign Up Later, or Change My Mind? The regulations governing these plans state that employees must enroll before the it year begins. Once the plan year starts, only new employees may enroll. To comply with Internal Revenue Service ABOUT THIS NEW PROGRAM The premium conversion program is a tremendous opportunity for you to improve your benefits. Your employer has asked Colonial Life & Accident Insurance Company to present this new program to you. Colonial is a leader in the field of Section 125 programs. Your Colonial Representative will help you under- stand the choices you have available, and will answer your questions Concerning this program. ■ requirements, once you have begun your participation and the plan year has started, you may not make a change unless you have a change in family status. For example: If your spouse loses his or her job. ■ If you have a change in the number of your eligible dependents because of marriage, birth, adoption, divorce or death. in How Do I Get Started the Program? Your Colonial Representative will explain your employer's program to you during the enrollment process. Then you sign an election form indicating your decision whether or not to participate. When the plan year begins, your paycheck will reflect your participation in the program. ■ ADDING 'ADDITIONAL BENEFITS Before your plan begins, you will have the op- porfunity to enroll for additional insurance benefits on the `favorable before•tax basis described in this newsletter. These benefits are voluntary. You should take the time to understand your choices and options. The additional insurance coverages available to you are structured to Com- plement the major medical plan available from your employer. The example below 'shows the paycheck of a married employee with two dependents who pays ;$20 per week for dependent medical coverage. The first column I indicates the employee's salary with participation in this pro- gram. The columns to the right show the effect when the employee adds additional benefits with $5 and $10 of weekly; premium. With $5 With $10 Without Colonial & Colonial & Prem. Conv. Prem, Conv. Prem. Conv. Gross Pay $ 500 $ 500 $ 500 Before -Tax Payroll Reduction 0 25 30 Taxable`Gross Pay 500 475 470 Federal and State Taxes 118 111 109 Payment of In- surance Premium 20 _ 0 0 Spendable Income $ 362 $ '364 $; 361 You will receive further information from your employer on the enrollment process. ©1988 Colonial Life & Accident Insurance Company / J119562-1 r r ' r ' r : • A medical reimbursement account, together with the premium conversion program, is another way your employer can offer you benefits on a tax-free basis. This newsletter is all about how you can set up and use this reimbursement account to help pay your out-of-pocket medical costs, while at the same time increasing your spendable income. Using this New Benefit A medical reimbursement account allows you to pay many medical expenses in a tax -advantaged way. You can be reimbursed for medical, dental or vision care expenses that are not covered under an insurance plan. The reimbursements you receive are not subject to federal and most state and local taxes. Participating in the medical reimbursement account program is optional. Use it if you feel it will be beneficial to you. How a Medical Reimbursement Account Saves You Money Here's the normal situation: ■ First, we pay our taxes. ■ Then we take what's left and pay our bills. With a medical reimbursement account, however, for your out-of-pocket medical expenses, you can reverse that process: ■ First, you take some of the money you earn and put it in a reimbursement account. i ■ Then you pay taxes on the balance of your earnings. How You Come Out Ahead s The big advantage in putting before -tax dollars into a reimbursement account is that your tax bill is reduced. When you pay less in taxes, you keep r- more of what you earn, increasing your spendable j income. To see how this works, let's look at Jim's situation and follow his monthly earnings of $2,100. Jim's son is an outstanding athlete. During next year's football season, Jim wants to buy his son a set of soft contact lenses. The lenses cost $250. s medical plan will not cover this expense. Jim is going to have to pay it out of his own pocket. Here's the situation without a reimbursement account: Jim pays his taxes ............. 4 . — 491 What's left after taxes ............ 1 11609 Jim buys contact lenses. . ....... 250 The remainder .... $1,359 Now let's look at the same situation, with just one change. Jim now has a medical reimbursement account. He can set aside money to pay for those contact lenses before he pays his taxes: Jim's earnings ................. $2,100 To reimbursement account for lenses ............ I ...... I . — 250 Jim's adjusted earnings ............ 19850 Jim pays his taxes . — 418 The remainder ... $1,432 Jim reduced his salary before taxes and put $250 in his medical reimbursement account. After he paid for the lenses, he submitted a claim and was reimbursed from his account. When Jim used his reimbursement account in this way, he paid $73 less in taxes. As a result, he had this additional $73 available as spendable income. You can use a reimbursement account in the same way to increase your spendable income. ■ YOUR REIMBURSEMENT ACCOUNT IN ACTION You may contribute whole dollar amounts to a medical reimbursement account before taxes to pay for medical, dental, vision or hearing expenses that you otherwise would have to pay out-of-pocket. The funds you contribute to your account are then available to reimburse you for expenses you pay during the plan year. Getting Reimbursed When you have an expense that qualifies for inclusion in a reimbursement account, you pay the expense and then submit a claim and a copy of the paid bill, You will be reimbursed from your account, up to the amount of money in the account at the time. If you submit a claim in excess of your account balance, you will be paid up to your balance. You will then receive further reimbursement each time your account is credited with a deposit from payroll, until your entire claim has been paid or you reach the maximum you elected for the plan year. You will have a period of time following the end of the plan year in which to submit all your remaining claims for that year, Once Enrolled, You May Not Change To comply with IRS requirements, once you have made your reimbursement account decisions and the plan year has started, you may not make a change unless you have a change in family status. For example: ■ If your spouse loses his or her job ■ If you have a change in the number of your eligible dependents because of marriage, birth, adoption, divorce or death. If You Leave Your Employer If you are contributing to a medical reimburserent account and you leave your employer during the plan year, you can continue to submit claims and be reimbursed during the remainder of the plan year in which you leave. Your claims will be honored up to the end of that plan year, or until the money in your account is used up, whichever comes first. Tax Laws May Change The tax advantages currently available to you apply to federal income and Social Security taxes, and generally apply to most state and local income taxes. These advantages are based on the law as it stands today. In the future, these laws may change. If any significant change in the law takes place, you will be notified. You should also know that any reduction in your taxable pay for Social Security purposes could also lead to a reduction in your Social Security benefits. This reduction is based on the extent that you reduce your income below the Social Security Wage Base. For most employees, the reduction in Social Security benefits will be insignificant in comparison to the value of paying lower taxes today. What Should You Do Now? Later on you will be scheduled to attend an enrollment meeting. Before then, you (and your spouse) should take the time to go through the attached worksheet to determine whether or not this reimbursement account will benefit you. You will be informed of all of your options, will receive assistance in your selections, and will have adequate time for enrollment. After you've enrolled, you will receive a confirmation of your decisions. Save This Newsletter Be sure to keep this newsletter and worksheet. They will be valuable resources for future reference. Should you misplace your newsletter, replacement copies are available from your employer. ■ THE IMPORTANT "USE IT OR LOSE [T" RULE Because of the tax advantages of a medical reimbursement account, the IRS has established strict guidelines for its use. One of these " guidelines is commonly known as the use it or lose it" rule. In plain language, the rule is this: If you deposit before -tax dollars to a reimbursement account, and do not use all of the dollars you deposit, you will lose any remaining balance in the account at the end of the plan year. For this reason, you should plan carefully before deciding how much to contribute to your reimbursement account. Only contribute those dollars to your account that you are confident you wilI use for medical expenses during the year, .o JO WHAT YOU MAY PAY FOR WITH A MEDICAL REIMBURSEMENT ACCOUNT A medical reimbursement account may be used ■ Other health care services that would qualify as to pay for all types of medical expenses that are medical deductions under Internal Revenue not covered under any insurance plan. Service rules, such as: Items that qualify for reimbursement include: — Special medical equipment ■ Any deductibles and other payments you must make under your medical plan ■ Any charges in excess of your medical plan limits ■ Any charges not covered by your medical plan, such as acupuncture, braces for the children's teeth, contact lenses, etc. ABOUT THE MEDICAL REIMBURSEMENT ACCOUNT A medical reimbursement account gives you the opportunity for even more benefit improvements. With this program, you'll have choices and opportunities you've never had before. To get the most out of this program, however, you must be willing to understand your options and make the necessary selections. You Don't Have to Go it Alone Your employer has asked Colonial Life & Ac- cident Insurance Company to present this program to you. Your Colonial Representative has been trained in these programs. At an employee meeting, you will have a chance to ask questions. Then, during an individual enrollment session, you'll have an opportuni- ty to discuss your personal situation on a confidential basis, one-on-one. Your Colonial Representative will explain any parts of the program you don't understand and help you decide how you can make the most of this opportunity. With a reimbursement account you have the opportunity to receive expanded choices as well as non-taxable benefits. In addition, you'll have a secure feeling knowing you're covered by the benefit program that you've selected for you and your family. ■ - Almost any medical product or service prescribed by a doctor for which you must pay out-of-pocket. The expenses may be for services provided to you, your spouse, or any person who qualifies as your dependent under federal income tax rules. ADDING ADDITIONAL BENEFITS Now, before your plan begins, is the only time during the next plan year that you will have the opportunity to enroll for additional insurance benefits on the favorable before -tax basis allowed by the Section 125 program. These benefits are voluntary. You should take the time to understand your choices and options. The additional insurance coverages available to you are structured to complement the major medical plan available from your employer. The example below shows an employee's paycheck without this program. It then compares the effect when the employee uses the before -tax payroll reduction feature for: ■ $80 per month in medical insurance ■ $60 per month in medical reimbursement expenses. The columns to the right show the effect when an employee purchases additional benefits with $20 and $40 monthly premiums. Without With Reim. Acct. Reim. Accl. Gross $1,500 Before -Tax Payroll Deduction 0 Adjusted Income 1,500 Taxes 316 (Medical Costs) 140 Spendable Income $1,044 $1500 , 140 1, 360 275 0 With Reim. With Reim Accl. 8 S20 Acct. & S40 Premium Premium $1,500 $1,500 160 180 1,340 1,320 270 264 0 0 $1,085 $1,070 $1,056 You will receive further information from your employer on the enrollment process. ■ �1 n. ,' , Account , ESTIMATED rEIMBURSED ANNUAL■EXPENSES MEDICAL Deductibles plus 100% of out-of-pocket expenses not covered by group health Doctor's office visits Well -baby care Pap -smear Physicals Immunizations Prescription Drugs Other DENTAL Fillings Bridges Crowns Dentures Orthodontia Exams VISION Exams Lenses Frames Contact Lenses HEARING Exams Hearing aid TOTAL HEALTH CARE Last Year r r r 0 This Year ■ Amounts not paid by your medical care plan, such ■Hearing expenses, including hearing aids, special as the deductible or the 20% coinsurance you pay. instructions or training for the deaf (such as lip If you or a dependent are covered under two health reading), and the cost of acquiring and training a care plans, only the amount not paid by either plan dog for the deaf. is eligible for reimbursement. ■ Individual psychiatric or psychological counseling, to ■ Deductibles and coinsurance for other health, dental the extent not reimbursed under a medical plan, or vision plans under which you or your dependents ■ Transportation expenses to receive medical care, are covered. including fares for public transportation and actual ■ Expenses not covered by your medical care plan, out-of-pocket car expenses such as gas and oil. In such as routine exams, general physicals and well- lieu of out-of-pocket expenses, you can use a baby care, standard mileage rate of 9(t per mile. ■ Premiums you pay for coverage in health, dental, ■ Miscellaneous expenses, including birth control pills, vision, or prescription drug plans, as well as contact cosmetic surgery and face lifts, facial hair removal lens insurance premiums, by electrolysis, installation and monthly rental ■ Virtually all dental expenses, to the extent not charges for fluoride treatment to home water (by reimbursed under a medical plan. recommendation of dentist), and a stop -smoking or ■ Virtually all vision expenses as well as the cost of a weight loss program prescribed by a physician for guide dog for the blind and special educational curing a specific ailment. ■ devices for the blind (such as a special typewriter). 52 Please refer to Section 213(d) of the Internal Revenue Code for the IRS definition of deductible medical expenses that are eligible for reimbursement. 01987 colonial Lire s Accident Insurance Company /#19563 REDUCEYOUR CHANCE TO PAY DEPENDENT EXPENSES, r INCREASE YOURSPENDABLE • If you're one of the many families today that must pay the costs of dependent care to work, then your employer's new Section 125 program offers you further tax. advantaged opportunities. This newsletter is all about how you can set up and use a dependent care reimbursement account to help pay for dependent care, while at the same time increasing your spendable income. How This Account Works ■First, we pay our taxes. ■ Then we take what's left and pay our bills. With a dependent care reimbursement account, however, for your qualified dependent care expenses, you can reverse that process: ■ First you take some of the money you earn and put it in a reimbursement account. ■ Then you pay taxes on the balance of your earnings. ABOUT THE DEPENDENT CARE REIMBURSEMENT ACCOUNT A dependent care reimbursement account gives you the opportunity for even more benefit improvements. With this program, you'll have choices and opportuni- ties you've never had before. To get the most out of this program, however, you must be willing to understand your options and make the necessary selections. You Don't Have To Go it Alone Your employer has asked Colonial Life & Accident in- surance Company to present this program to you. Your :Colonial Representative has been trained in these pro- grams.' During an individual enrollment session, you'll have an opportunity to discuss your personal `situation on a confidential basis, one-on-one. Your Colonial Representative will explain any parts of the program you don't understand, and help you de- cide how you can make the most of this opportunity. With a reimbursement account you have the oppor- tunity ,to receive expanded choices as well as +non- taxable benefits. In addition, you'll have a secure feel- ing knowing you're covered by the benefit program that How You Come Out Ahead The big advantage in putting money in a reimbursement account is that your tax bill is reduced. When you pay less in taxes, you keep more of what you earn, increasing your spendable income. To see how a reimbursement account works, let's look at Sally's situation and follow her monthly earnings of $2,1000 Sally has one child. In order to work, she pays $200 per month for day care. Sally's situation without a reimburse- ment account is this: Sally pays her taxes ............. a -493 What's left after taxes ............. 1,607 Dependent care expenses, ....... 0 -200 The remainder ................. $1,407 Now let's look at the same situation, with just one change. Sally now has a dependent care reimbursement account. This account allows her to set aside money to pay for day care before she pays her taxes: Dependent care expenses......... -200 Sally's adjusted earnings .......... 1,900 Sally pays her taxes .............. 434 The remainder ................. $1,466 Sally reduced her salary before taxes and put $200 each month into her dependent care reimbursement account. After she paid her day care expenses, she submitted a claim and was reimbursed from her account. When Sally usA her reimbursement account this way, she paid $58 less each month in taxes. As a result, she had this additional $5 3 available as spendable income. You can use a reim- bursement account in the same way to increase your spend- 53 able income. ■ --� .._�. ���.__ ..�. w,_ � -_�-. � . __ �..�.. _�_,.� ._v,.x YOUR REIMBURSEMENT ACCOUNT IN ACTION You may contribute whole dollar amounts to a dependent care reimbursement account before taxes to pay for dependent care expenses that you would otherwise have to pay out of pocket. The funds you contribute to the reimbursement account are then available to reimburse you for dependent care expenses you must pay during the plan year. Getting Reimbursed When you have an expense that qualifies for inclusion in a dependent care reimbursement account, you submit a claim and a copy of the bill or receipt. You will be reimbursed from your account, up to the amount of money in the account at the time. If you submit a claim in excess of your account balance, you will be paid up to your balance. You will then receive further reimbursement each time your account is credited with a deposit from payroll, until your entire claim has been paid or you reach the maximum you elected for the plan year. You will have a period of time following the end of the plan year in which to submit all your remaining claims for that year. Once Enrolled, You May Not Change To comply vrith IRS requirements, once you have made your reimbursement account decisions and the plan year has started, you may not make a change unless you have a change in family status, For example: ■ If your spouse loses his or her job ■ If you have a change in the number of your eligible dependents because of marriage, birth, adoption, divorce or death. Tax Laws May Change The tax advantages currently available to you apply to federal income and Social Security taxes and generally apply to most state and local income taxes. These advantages are based on the law as it stands today. In the future, these laws may change. If any significant change in the law takes place, you will be notified. You should also know that any reduction in your taxable pay for Social Security purposes could also lead to a reduc- tion in your Social Security benefits. For most employees, the reduction in Social Security benefits will be insignificant in comparison to the value of paying lower taxes today. What Should You Do Now? You (and your spouse) should take the time to go through the attached worksheet to determine whether or not this reimbursement account will benefit you, You will be informed of all of your options, will receive assistance in your selections, and will have adequate time for enrollment. After you've enrolled, you will receive a confirmation of your decisions. Save This Newsletter Be sure to keep this newsletter and worksheet. They will be valuable resources for future reference. Should you mis- place your newesletter, replacement copies are available from your employer. ■ WHAT YOU MAY PAY FOR WITH A DEPENDENT CARE REIMBURSEMENT ACCOUNT The Internal Revenue Service has set the maximum allow- able contributions for a dependent care reimbursement account at $5,000 per family for a married couple filing jointly, or for a single parent. The limit is $2,500 for a married person filing separately. Plan Details You may use the dependent care reimbursement account for expenses which meet these qualifications: ■ The dependent care must enable you, or you and your spouse, to be employed. ■ The amount to be reimbursed must not be greater than your spouse's income orone-half of your income, whichever is less. ■ The child must be under 13 years old, and must be your dependent under federal tax rules. Note: If your child turns 13 during the plan year, reimbursements to you must stop. Your contributions, however, for each pay period will continue throughout the plan year, so plan carefully. ■ The services may be provided in your home or another location, but not by someone who is your minor child or dependent for .income tax purposes (for example, an older child). 0 If the services are provided by a day care facility that your income, your spouse's income, how much you pay for cares for six or more children at the same time, the dependent care, your tax bracket and the number of facility must comply with your state regulations for day dependents you have. care centers. N Services must be for the physical care of the child, not Tax I.D. Number a Must You must report on your tax return the correct name, for education, meals, etc. address and taxpayer identification number (TIN) of your The dependent care reimbursement account can also be dependent care provider (DCP) in order to claim exclusion used for the care of a spouse or dependent who is incapa- for employer -provided dependent care assistance benefits ble of self -care (for example, an invalid parent). The or the dependent care credit. dependent must regularly spend at least eight hours per day in your home. The same rules that apply for child care If your DCP is exempt from Federal income taxation, you apply to the care of other dependents, except that the are not required to report the TIN of your provider on your dependent need not be under age 13. tax return. However, you must report the correct name and address of the exempt provider, and must write "tax - Tax Credits or Reimbursement Account? exempt" in the space provided for reporting the TIN. Before you sign up, you should evaluate whether federal and state income tax credits that you take when you file If you fail to report the correct name, address and TIN of your income tax return will save you more money than a your DCP and cannot establish upon request by the IRS dependent care reimbursement account. The attached that you exercised due diligence in attempting to provide worksheet will help you make that determination, that information, you are not entitled to either the section 21 If you contribute to a dependent care reimbursement credit nor the section 129 exclusion. account, you cannot claim credits on your income tax Due diligence can be proven by having obtained and return for the same expenses. In fact, the maximum retained a copy of the social security card (or drivers amount of dependent care expenses you can use to com- license which includes the social security number) of your pute your tax credit is reduced by the amount pre -taxed DCP, or by having obtained and retained the required under a Section 125 dependent care reimbursement plan. information from a recently printed letterhead or printed Your decision on which method to use will depend on invoice from the DCP. THE IMPORTANT "USE IT OR LOSE IT" RULE Because of the tax advantages of a dependent care reim- bursement account, the IRS has established strict guide- lines for its use. One of these guidelines is commonly known as the "use it or lose it" rule. In plain language, the rule is this: If you deposit before -tax dollars to a reimbursement account, and do not use all of the dollars you dep- Now, before your plan begins, is the only time during the next plan year that you will have the opportunity to enroll for additional insurance benefits on the favorable before -tax basis allowed by the Section 125 program. These benefits are voluntary. You should take the time to understand your choices and options. The supplemental insurance coverages available ` are structured to complement the major medical plan available from your employer. The example at right shows an employee's paycheck with- out this program. It then compares the effect when the employee uses the before -tax payroll reduction feature for $200 per month in dependent care expenses. The columns to the right show the effect when an employee purchases additional benefits with $20 and $40 monthly premiums. osit, you will lose any remaining balance in the account cit the end of the plan year. For this reason you should plan carefully before deciding how much to contribute to your reimbursement account. Only put in those dollars you are confident you will use for dependent care expenses during.the plan year. You will receive further information from your employer on the enrollment process. � Gross $21,100 $2,100 $21,100 $25100 Before Tax Payroll Deduction Adjusted Income Taxes After Tax Dependent care Expenses Spendable Income 0 200 220 240 $1,407 $1,466 $1,452 $11438 DAY CARE NURSERY SCHOOL OTHER ELIGIBLE CARE TOTAL DEPENDENT CARE REIMBURSEMENT vs TAX CREDIT Dependent care expenses eligible for reimbursement from your account are also eligible for a federal income tax credit. You can apply one or the other of these two tax advantages, but not both for the same expenses. If your family income is less than $24,000 —called your "cross -over income" — it will usually be more advantage- ous to use the tax credit. This assumption is based on 1989 federal income tax tables and the 1989 Social Security tax rate. State income taxes may impact this result. Your benefit counselor will help explain this program to you. Last Year $ This Year HOW DOES THE TAX CREDIT WORK? The tax credit applies to a maximum of the first $2,400 of expenses if you have one eligible dependent. The credit applies to the first $4,800 of expenses with two or more eligible dependents. Depending on your adjusted gross income, a certain percentage of those expenses may be taken as a credit. LIMIT ON BEFORE -TAX REIMBURSEMENT Maximum $5,000 — Single parent household, married filing tly. Maximum $2,500 — Married, filing separately. Note: Dependent Care Expenses shall not include any amount paid for services outside the taxpayer's household at a camp where the qualifier's vidual stays overnighht. 1. Write the amount of qualified expenses you incurred and actually paid last year and expect to pay this year for the care of the qualifying person, but DO NOT write more than $2,400 ($41800 if you paid for the care of two or more qualifying persons). 1. $ 2. Write your earned income. 2. $ 3. Write your spouse's earned income. 3. $ 4. Compare amounts on line 2 & 3, and write the smaller of the two amounts. 4. $ 5. Compare amounts on line 1 & 4, and write the smaller of the two amounts on line 5. 5. $ 6. Write the percentage from the table below that applies to the Adjusted Gross Income (AGI) on Form 1040. 6. If AGI is: But Percentage If AGI is: But Percentage If AGI Is: But Percentage Over — not over — Is: Over — not over — is: Over — not over — Is: $0 — 101000 30% (.30) $16,000 — 18,000 26% (.26) $24,000 — 26,000 22% (22) 10,000 — 12,000 29% (.29) 18,000 — 20,000 25% (25) 26,000 — 28,000 21 % (21) 12,000 — 14,000 28% (28) 20,000 — 220000 24% (24) 28,000 — 20% (.20) 14,000 — 16,000 27% (.27) 22,000 — 249000 23% (23) 7. Multiply the amount on line 5 by the percentage shown on line 6 and write result. 7. $ This is the maximum amount of your credit for dependent care expenses. DEFINITIONS Qualifying Person: 1. Under age of 13 whom you claim as a dependent. 2. Disabled spouse who is mentally or physically unable to care for himself or herself. 3. Any disabled person who is mentally or physically unable to care for himself or herself and whom you claim as a dependent or could claim as a dependent except that he or she had income of $1,040 or more. Earned Income: Wages, salaries, tips and other employee compensation. It also includes net earnings from self-employment. Neither Colonial Life &Accident Insurance Company nor the Employer assumes responsibility for the accuracy of the calculations nor the resulting tax savings and neither is in any way rendering lax advice. ©1989 Colonial Life &Accident Insurance Company/ff19564-5 MEMORANDUM #39[] T0; FROM: DATE: SUBJECT: CITY OF SANUER P. 0. BOX 578 SANGER, TEXAS 76266 Honorable Mayor• & Membet•s of tl�e City Council John Hamilton, City ManagerCf November 17, 1989 Bank Bids The Bank Bid t�pening was l�elci Thursday, Noverr�ber 1�3tr►, at 1;31] p.rn. Enclosed are cosies of the bids presented. Flease review since triis is an action item Sri the agenda far Monday evening. JH:es enclosures CITY Ole SANDER HANK DEPOSITARY HID The City of Sanger reserves the right to reject arty or all bids deerr►c�l to not be in the best interest of the City. Proposal Stzbmitted ny: First National Bank P. 0. Box 128 Sanger, TX 762Cf6 Tllis bid is sul7rnittE:cl as a proposal toserve as the depository for City of Sanger funds and to provide banking services from January 2, 1990 until Septernber 30, 1992. The City of Banger's funds may be invested with any bankizlk facility- in Texas in accordance with City Investment Policy in compliance with State Statutes. This bank agrees: 1). We (will Xd�l�� agree to pledge U.S. Securities or otller mutually agreeable securities to cover all City of Sanger Deposits in excess of $100,000, Monthly statements will be submitted concern- ing the type and amount of pledged securities. These securities will be payable to the City of Sanger in case of default or closure of the bank by a government. agency. 2). To pay interest on funds of the City of Sanger designatt�;l as nis cleposit.s" oz• certificates of deposit of not less than: See attachment. (a) II1teI't'st at per anilunl - 7 t0 09 days (b) Interest. at per annum - 90 to 179 days (c) Interest at per annum - 180 to 269 days CO Interest at per annum - 270 to 359 days FIRST NATIONAL HANK SUPPLEMENT FIXED RATE VARIABLE RATES (BASE: 13 WK T-BILL RATE) RATE ANNUAL YIELD ' RATE ANNUAL YIELD (WEEK OF NOY 14) DEPOSIT ACCOUNTS$ (ALL ACCOUNTS WILL COMPOUND DAILY) SUPER NOW ACCOUNTSt 7.0500 7,2501 ( MONEY MARKET ACCOUNTS#t 7.3500 7.5185 ( CERTIFICATES OF DEPOSITS: (ALL ACCOUNTS WILL COMPOUND DAILY) UNDER $100,000: 30 - 89 DAYS B.0000 B.3278 BASE + .30 B.2746 90 - 179 DAYS 8.0000 8.3278 BASE + .40 B.3819 6 - 12 MONTHS 8.0000 8.3278 BASE + .55 8.4903 13 - 24 MONTHS 8.0000 8.3278 BASE + .75 8.7618 OVER $100,000: 30 - 89 DAYS 8.0000 8.3278 BASE + .40 8.3819 90 - 179 DAYS 8.0000 8.3278 BASE + .40 8.4903 6 - 12 MONTHS 8.1500 8.4903 ! BASE + .65 B.6532 13 - 24 MONTHS B.1500 8.4903 BASE + .B5 8.8706 # MINIMUM BALANCE: 1,500.00 ##MINIMUM BALANCE: 82,500.00 DANK BID PROPOSAL - PAGE 2 (e) Interest at per annum - 360+ days 3). To enable the bidder as much flexibility as possible, and in the interest of the City, bids will be received for any specific time, amount and/or interest proposals on deposits that*aire to he proposed. These specific terms should be detailed on, a separate sheet and attached to this document. 3)0 We (will 30vAdjjba4 provide the following services without charge to the City of Sanger: A. Deposit Slips and Withdrawal Slips. ' B. Monthly Statements of Accounts C. The use of a night depository and the necessary materials for its use. D. Purchase of U. S. Treasury Securities at value except for any charge by a broker or the Federal Reserve Bank. �), We (will �k�lXpay all accumulated interest at the elate of illtltul•ity and continue to pledge securities for these funds until interest matures after the termination of the depositoly al;I'eel)leilt.. 5), 1fie (will �� poly interest on checking accounts that mcCt minimum deposit requirements. See attachment. 6). Short term loans extend K. J to the City of Sanger will be chargKI. at an interest rate of NCNs Prime.+i.. The Uidder rnust enclose tYee bank's last available statement of conditior►. Exceptions, Special Conditions: Please attach or note any exceptions or special conditions that the bank would care to propose in this space. 1. Wire Transfers at no charge. 2. Lock bags and zipper bags at no charge. O 3. Research and reconcilement- assistance.. _......._._ �_:_....:.:.�.. ,.._._ ........._..,.._.._._......_.._........:...... It' ..._...__., ._... _ .___.....____.._r_...._.._._.._._..___._...._.. F;FF-'OF;-r uF C:UNI) •1' F I UN ---------------------------------------------------------------------------------------------------------------------------------- Consolidating domestic subsidiaries of the FIRST NATIONAL BANK OF BANGER of BANGER,. in the state of Texas, at the close of business on September 30, 19B9, published in response to call made by Comptroller of the Currency, under Title 12, United States Code, Section 161. Charter Number 7886, Comptroller of the Currency, 11 F4ideral Reserve District. Statement of Resources and Liabilities Dollar Amounts in Thousands ASSETS Cash and balances due from depository institutions: '• Noninterest-bearing balances and currency and coin Interest bearing balances.............. - Securities -=--------- Federal funds sold_ —__—.__,_ Securities purchased under agreements to resell —��— Loans and lease financing receivables: Loans and leases, net of unearned income—_ _ 10 428 LESS: Allowance for loan and lease LESS: Allocated transfer risk Loans and leases, net of unearned income, allowance r and reserve....... Assets held in trading accounts Premises and fixed assets (including capitalized leases) Other real estate owned Investments in unconsolidated subsidiaries andassociatedcompanies. — Customers' liability to this bank on acceptances outstanding Intangible assets—�_--_________-----_----------- Other assets--_--_ --_--------��------- - Total -- Losses deferred pursuant to 12 U.S.C. 1823(j)_ __ Total assets and losses deferred pursuant to 12 U.64C. 1823(jl L.1AI:tT1..TT•TfrF; Oepasits: In domestic offices_—_ Non interest-bearing2, 915 Interest -bearing__—__—__________— _ _—_— 17 024 Federal funds Securities sold under agreements to Demand notes issued to the U.S. Other borrowed money,_—_ Mortgage indebtedness and obligations under capitalized leases_—— Bank's liability on acceptances executed and outstanding.............. Notes and debentures subordinated to -- Other_ --- Tot a l liabilities Limited -life preferred stack EUUT"I'Y L"A1='1"fAL. 882 496 is 42 1 , 7.45 0 iC�a 115 0987 782 o (:) tj 3, 12 21,061 N/A 21 , t:t61 Perpetual preferred stock_---_____ —___•_•_ ____�—_ _— �� Surplus x 5D." Undivided profits and capital reserves — ( 1 7 6 > LESS: Net unrealized loss on marketable equity securities _ 0 1.!Total equity 149 Losses deferred pursuant to 12 U.S.C. 1823(jl —__ _ _ N / A Total gquity capital and losses deferred pursue k.k.A..12..S..G.,.ID.?31.11��_e..�m.. �.........._ ._..:-145' _ - 0 __ ...,._,. - Total liabilities, limited -life preferred stock, equity capital, and losses deferred pursuant to 12 U.S.C. 1823(j) � _ 2 1 , 06 1 BANIt HID PRt7POSAL PAGE I am properly authorized to submit this bid on behalf of First National Bank of Sanger and I certify by my signature that I have read and understand all parts of this bid form, the attached bid notice and the proposed contract.. �1 � � ' 'John W. Porter Typed or Printed Narne Act. President Title November 16, 1989 Date Charles Fenoglio President/CE0 Margaret Long V.P.lCashier November 6, l989 City Secretary Rosalie Garcia City of Sanger, Te<cas Re: Bid Invitation on City Deposits Dear Mrs. Garcia: Please find enclosed bid sheets for this coming year's City of Sanger, Texas deposits, I respectfully request that you present same for the City Council's review and consideration. I look forward to the opportunity of serving the City of Sanger. If you have any questions concerning this bid please call at your convenience. Our telephone number during business hours is 458-4600, and after business hours, 458-4602. I can also be reached at home at 458-4253. Respectfully, Charles Fenoglio CHF/cp cc/file enclosures 501 N. STEMMONS/P.O. BOX 11081SANGER, TX 76266/PHONE (01T) 458-4600 -METRO 430-3580 Exhibit "A" Sanger Bank's money market account has a minimum required to open of $2,500.00 with no service charge as long as that amount is maintained. Sanger Bank will pay 7.40� for the City of Sanger's money market account which maintains the minimum required balance. Charles Fen ail io LEGAL NOTICE The City of Sanger will accept bids for a Bank Depository for City funds until Thursday, November 16, 1989. Bid Proposal Documents may be seaired from the City Secretary during normal business hours. All bids must be returned in a sealed envelope marked "Bank Depository" prior to 1:30 P. ui., Thursday., November 16, 1989. All received bids will be publicly opened and read at 1:30 p.rn., Thursday, November 16th at City Hall. The bids will be presented to the City Council at 7 p.rn., Monda�r, Noverr►ber 20, 198'J, for their consideration. The City of Sanger reserves the right to reject any and all bids received, osalie Garcia City Secretary PTJBLISH: November 2, 19�39 November 9, 1989 AFFIDAVIT REQUESTED CITY OF SANC,ER BANK DEPOSITt RY BID • The City of Sanger reserves the right to reject any or all bids deerr ed to not be in the best interest of the City. Prapusal Submitted By: This bicl is subrr>.ittecl as a prapasal to serve as the depository for City cif Sar ;Nr f .l;nds and to pl•ovicle banking services frorr .Jar u.ary 2, 1 300 until SF'pterr ber 30, 1992. The City oI' Banger's funds may be invested with any bankin4 facility in Te: as in accordance with City Investment. Policy in compliance irit.h State Stat.tlteS. This bank Agrees: 1). tti'e (will ur >x t agree to pledge U.S. S 1c:uritios ur utllcr mutually agreeable securities to cover all City of Sanger Deposits in e: cess of $100,000. Monthly statements will be submitted concern- ing the type and amount of pledged securities. These securities ti ill be payable to the City of Sanger in case of default. or clusurc of the bank by a government. agency. 2). To pay interest n funds of the City of Sanger designated as "tune deposits" ur certificat.es of deposit of nut less than: Less than $I00,000.00 O er $]00,000.00 (a) Interest at .. per annuzx - 7 to Eit days . 5 0 (b) Interest. at 8 . 5 per anrntm - cJ0 to 170 days 8.3 5 (c) Interest at $ _ per annuzn - 100 to ZEcJ days (d) Iiltez•est at 8 . o o per annum - 2i 0 to c59 days 8.45 8.35 _ 6E BANK BID PROPOSAL PAGE 2 Less than $100,000.00 (e) Interest at 8 • o � per annum - 360+ days Over $100,000.00 s.so� B). To enable the bidder as mach flexibility as possible, az�acl in the interest of the City, bids will be received for any specific tithe, amount and/or interest. proposals on deposits that rare to hP proposed. These specific terms should be detailed on a separate sheet and attached to this document. "See Exhibit A Attached " 3). We (will or ���C��� pravicle the following services witho�_tt charge to the City of Sanger: A. Deposit Slips and Withdrawal Slips. B. Monthly Statements of Accounts C. The use of a night depository and the necessary materials for its use. D. Purchase of tl, S. Treasury Securities at value except for any charge by a btroker or the Federal Reser�re Bank. a). We (will or �il��t) pay all aeeumulat.ed interest at the date of n�ttturity acid cotatinue to pledge securities for these funds until interest. matures after the termination of the depository agrt�tnent.. 5). Vi'e (will or I��) pay interest on checking accounts that tn��et minimum deposit requirements. hi. Short term loans extended to tl�e City of Sanger v4*ill h� rliargNcl at an interest rate c.�f 9 . o� Tlie I;idder rnust enclose the barlk's last availa>Jle staternent of crnditi��ri. Exceptions, Special Conditions: Please attach or note any exceptions or special conditions that. the bank would ire to propose in this space. BANk BID PROPaSAL PAGE a I am properly authorized to submit this bid on behalf' of Sanger Bank and I certify by my signature that I have read and understand all parts of this bid form, the attached bid notice and the proposed contrast.. _.�'����--..r Signature Charle, rPnogli � Typed or Printed Name Pres. C.E.O. Title 11-6-89 Date CITY OF SANGER P. 0, BOX 578 BANGER, TEXAS 78288 MEMORANDt1I�-i #3g9 T0: Honorable Mayor & Members of the City Council FROM: John Hamilton, City Ma=agement DATE: November 17, 1989 .4UBJECT: Contract. with Frontier . Please find enclosed a copy of the revised contract submitted by Beiuly Johnson with Frontier Waste Management for your review. JH:es enclosure CONTRACT FOR SERVICES THIS AGREEMENT made this day of by and between FRONTIER WASTE MANAGEMENT, Corporation ("Contractor") and THE CITY OF ("City"). WITNESSETH INC.., a SANGER, 1989 Texas TEXAS WHEREAS, the Contractor is engaged in the business of providing commercial and residential solid waste removal, and WHEREAS, the City desires to have the Contractor perform such solid waste removal services to the residents and businesses within its legal boundaries; NOW THEREFORE, in consideration of the mutual covenants, agreements and considerations herein contained, the City and the Contractor hereby agree as follows: 1. Exclusive Right•.- The City hereby grants to the Contractor the exclusive right and obligation to provide solid waste collection services within the City's legal boundaries as they exist as of the date hereof and as may be extended during the term hereof. 2. Term. A. The initial term of this Agreement shall be for a period of five (5) years commencing on January 11 1990 and terminating on December 31, 1995, subject to prior termination as described in Paragraphs 2 (B) or 6 below and subject to annual review as provided in Paragraph 2 (C) below. Be Notwithstanding the provisions in Paragraph 2 (A) ing aboveeither party may terminate this Agreement, dur , the initial term hereof or any renewal term thereafter, after ninety (90) days written notice to the other party; provided, such early termination shall not relieve either party of its obligations hereunder that have accrued prior to the effective date of such termination. Co The provisions of Paragraph 5 below shall be reviewed annually by each party hereto and may be changed upon the mutual agreement of both parties. D. The initial five (5) year term of this Agreement may be extended by the mutual consent of the parties hereto for a similar five (5) year term; provided, however, that the party desiring to extend this Agreement shall provide the other party with its intention to extend the Agreement at least One Hundred and Twenty (120) days prior to the expiration of the initial five (5) year term. 3. Covenants of Contractor. The Contractor covenants and agrees to the following: A. Residential Collection. Residential collection shall be twice weekly on Monday and Thursday of each week except for Christmas Day and other Holidays as recognized by the Sanger City Council. Hours of collection shall commence not earlier than 7:30 am and conclude not later than 3:30 pm on each collection day. Contractor shall be required to pick-up only solid waste that is in plastic bags (not to exceed 30 gallons), metal or plastic containersge cans or bundles to (notexceed 30 gallons) or other to exceed 40 pounds and3 acceptable coma feet in length each). g. Commercial Collection. Commercial collection including multiple dwellings of four (4) or more units and all businesses (commercial and/orindustrial establishments) ts) awaste to be serviced on an "As -Needed �� basis. The type receptacle used by any commercial customer shall be used at the sole expense of such commercial customer. Hand pick-up customers shall use a 30 gallon container. The hours of collection for iservices shall commence not prior to 6:00 am and commercial conclude not later than 9:00 pm on each Monday and Thursday, except for Christmas Day and other Holidays as recognized by the Sanger City Council. Apartments and/or multi -family residences will be collected between 8:00 am and 9:00 pm on each collection day. The Contractor will place in the City, at no cost to the City, 10 gallon receptacles for trash collection at parks in the downtown areao in addition, the Contractor will provide temporary placement of trash containers for special events sponsored by the City and located within the City upon the request of the Sanger City Council. C. Compliance with Laws. All solid waste collected by the Contractor will be dispothe Cited of in a landfill for will that owned and/or opethan rated by Y The comply with all applicable State and Federal laws regarding collection and transportation of solid waste material. D. Due Car The Contractor shall exercise due care and caution to protect and preserve public and private erty ats including City streets and parking areas while performing obligations hereunder. Vehicles used by the Contractor in drive performing its residential services hereunder shall only down the middle of allresidential thestreet to ts and roads and shall not zi za from one sid 2 E. Franchise Fee, The Contractor will pay monthly to the City a Franchise Fee of Seven Percent (7%) of its monthly gross receipts for its residential and commercial collections. This Franchise Fee represents a charge for use of the City's streets. F. Liability Insurance. The Contractor shall maintain general liability insurance in the amount of $ per occurrence and $ in the aggregate; provided, however, that the amount may be raised if the City is required to raise its liability coverage above amounts presently required by Federal or State laws. The City shall be named as an additional insured on such policy and such policy will contain a provision that the insurer will not cancel the policy without giving the City thirty (30) days' written notice. G. The Contractor shall indemnify and hold harmless the City and its agents against any claims relating to injury to persons, property, employees or anyone else under the control of the Contractor whose performance or failure to perform causes a claim to be made against the City. H. General Conditions. The Contractor shall not deny employment to any person for reasons of race, creed, national origin or religion. Each employee of the Contractor shall at all times carry a valid Texas operator's Drivers's License applicable to the type of vehicle that he is operating. Wages of all employees of the Contractor will equal or exceed the minimum wage requirements as established by local, state and federal agencies. In addition, the Contractor shall comply with the provisions of the Fair Labor Standards Acts. The Contractor shall not litter any residential or commercial dwelling in the process of performing its services hereunder; provided, however, that the Contractor shall not be required to collect any solid waste material that has not been placed in plastic trash bads, approved containers, or is bundled. (as described above). In the event of spillage by the Contractor, the Contractor shall properly clean up any and all litter. Hazardous waste, body waste, dead animals, abandoned vehicles, vehicle parked, large equipment and parts thereto will not be required to be collected by the Contractor, unless the Contractor agrees to collect such items. The Contractor shall have on hand at all times in good working order, such equipment that shall permit the Contractor, to adequately and efficiently perform its duties hereunder. Such equipment shall be purchased from nationally known and recognized manufacturers of solid waste collection and disposal equipment. Solid waste collection equipment shall be of the enclosed load packer type and all equipment shall be kept in good repair and appearance and in a sanitary, clean and run ready condition at all times. The Contractor shall have available to it at all times reserve equipment which can be put into service and operation in case of any breakdown of its equipment. The Contractor shall have vested title to all solid waste materials generated within the Municipal Area of the City. 4. Covenants of the City. The City covenants and agrees as follows: A. To remit all amounts due to the Contractor by the fifth (5th) day of each month commencing in the month of February, 1990s B. Provide the contractor with confirmation of the residential and commercial customers on a monthly basis. C. To collect all state and local taxes due on the services provided by the Contractor hereunder and to remit all such amounts due to the appropriate authorities. D. To grant to the Contractor the right to pursue any cause of action the Contractor may have against any third party for interfering with the Contractor's exclusive right and obligation to provide solid waste collection services hereunder. In granting such rights, the Contractor shall be entitled to pursue its remedies without notice to the City. 5. Payment for Services Rendered. The City shall pay to the Contractor for its services rendered pursuant to Paragraph 3 above, an amount based upon the following structure: A. Residential Services - $6.25 per month (hand pick-up) per individual residence Be Commercial Customers (hand pick-up, 3 containers maximum) i. Two pick-ups per week - $9.50/month ii. Three pick-ups per week Its $19.00/month ills Five pick-ups per week - $28.50/month 4 r� C. Container Services i. One and a Half (1 1/2) yd, containers a. One pick-up per week - $15.00/month b. Two pick-ups per week - $27.00/month c. Three pick-ups per week - $35.00/month ii. Three (3) yd. containers a. One pick-up per week - $27.00/month b. Two pick-ups per week - $44.50/month c. Three pick-ups per week - $61.50/month iii. Four (4) yd. containers a. One pick-up per week - $32.00/month b. Two pick-ups per week - $51.85/mon4Mh c. Three pick-ups per week - $71.70/month D. Payment of Taxes. The amounts represented in Paragraph 5 (A) through (C) above do not include state and local taxes. The amounts of any local or state taxes shall be added to the amounts described in Paragraphs 5 (A) through (C) above and collected by the City; provided, however, that the fifty cent ($.50) per ton solid waste disposal fee charged by the state is I ncluded in the amount shown in Paragraph 5(A) through (C) above and shall be paid by the Contractor. 6. Payment. For services rendered pursuant to Paragraph 3 above and pursuant to the fee schedules provided in Paragraphs 5 (A) through (D) above, the City shall pay the Contractor within five (5) days after the end of each calendar month. In the event the City does not remit any payment to the Contractor within twenty-five (25) days after the end of any calendar month, the Contractor shall have no further obligation to provide any services hereunder. 5 7. General Provisions. A. Modification. This Agreement constitutes the entire agreement and understanding between the parties hereto, and shall not be considered modified, altered, changed or amended in any respect unless in writing and signed by both parties hereto. Be Governing _ Law_.This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. C. Binding Effect. This Agreement shall be binding upon and inure to the benefit of the parties successors and assigns. ed D. Assignment. This Agreement shall not be assign by the Contractor without the written consent of the City; provided, however, that the assignment by the Contractor to an affiliated or related entity or party shall not require the consent of the City. IN executed written. WITNESS WHEREOF, the City this Agreement as of the THE CITY OF BANGER, TEXAS By: Mel Armstrong Its: Mayor FRONTIER WASTE MANAGEMENT, INC. By: Benny Johnson Its: President 0 and the Contractor have day and year first above ATTEST: By• Its: City Secretary ATTEST: By: Its: City Secretary CITY OF BANGER P. 0. BOX 578 BANGER, TEXAS 70266 MEMORANDUM #379 T0: Honorable Mayor &Members of the City Council FROM: John Hamilton, City Manager DATE: November 17, 1989 SUBJECT: Resolution #R14-89 Disbanding the Community Center Policy Committee The enclosed resolution is for the purpose of disbanding the Community Center Policy Committee and empowering the Parks Board to assume their responsibilities, JH:es enclosure RESOLUTION #14-89 A RESOLUTION OF THE CITY OF SANGER, DENTON COUNTY, TEXAS, DISBANDING THE COMMUNITY CENTER POLICY COMMITTEE WHEREAS, the City of Sanger by Ordinance #OS-88 established a Parks Board; and, WHEREAS, the Community Center Policy Committee and the Parks Board both had responsibilities concerning the Community Centers and, WHEREAS, it is the intent of the City Council to have boards and commissions advising them concerning community matters; BE IT NOW THEREFORE RESOLVED that the Community Center Policy Committee is hereby disbanded and their duties and responsibilities are transferred to the Sanger Parks Board, RESOLVED AND PASSED this 20th day of November, 1989. Nel Armstrong Mayor ATTEST; Rosalie Garcia City Secretary ' f BOX 578 Ffit NI: Jo1 1 H niltoti, City Man ge DATE: November 17, 1999 Policylisbanding the Community Center .._it was sugges Boardhat the Parks b. expanded i embers, mandating that the two (2) additional members be (1) the President of the • r Study Club and (29) the President of the "Inisterial Alliance or their designee. ..g.... e enclosed reflects A, changes. JH:es enGlo r res CITY OF SANGER, TEXAS ORDINANCE N0. 017-89 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS TO AMEND SECTION 4, CHAPTER 73 ENTITLED PARK BOARD, PROVIDING FOR A REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF SANGER, TEXAS: SECTION I THAT CHAPTER 7 OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS IS HEREBY AMENDED BY AMENDING SECTION 4 ENTITLED PARK BOARD, APPOINTMENT OF BOARD, WHICH SHALL READ AS FOLLOWS: There is hereby created a park board to be composed of nine (9) members, appointed by the City Council. Members shall serve from July 1 of the year of appointment for staggered terms of two (2) years and may be appointed to three (3) successive terms of office. The members of the park board shall be identified by place numbers one (1) through (9). The even -numbered places shall expire in the add -numbered places shall expire in the odd -numbered years. Newly appointed members shall be installed at the first regular park board meeting after their appointment. One member of the Board shall be the President of the Wednesday Study Club and one member of the Board shall be the President of the Sanger Ministerial Alliance or their designee. Vacancies shall be filled for an unexpired term in the manner in which original appointments are required to be made. Continued absence of any member from regular meetings of Ordinance #ul i - ?age Z the commission shall, at the discretion of the city council, render any such member liable to immediate removal from office. SECTION II All Ordinances or parts of Ordinances in conflict herewith are, to the extent of such conflict, hereby repealed. SECTION III It is hereby declared to be the intention of the City Courscil that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable and, if any phrase, clause, sentence, paragraph, or section of this Ordinance shall be declared unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs, and sections of this Ordinance, since the same would have been enacted by the City Council without the incorporation in this Ordinance of any such unconstitutional phrase, clause, sentence, paragraph, or section. SECTION IV This Ordinance will take effect immediately from and after its passage and the publication of the caption as the law in such cases provides. PASSED AND AFPROVED this day of , 1989) by the City Council of the City of Sanger, Texas. APPROVED: ATTEST: Mayor City Secretary �' Oo BOX 578 ANGER, TEXAS ♦6 F'R® John Hamilton, Cfty M�n��e� DATE: November 17, 1989 r Achievement Awards in which Sanger is eligible to compete forIl in prize money for clean�up and beautification efforts. The deadline for �ntry is April 191This is part of the Keep Texas Beautiful Program. De to appoint ♦ volunteer committee to organize ad guide the effort. E'nClo�UT'�S Keep Texas eautiful, Inc. P.O. BOX 2251 • AUSTIN, TEXAS 78768 4 512/478-8813 September 15, 1989 MEMO TO: MAYORS, CITY MANAGERS, CHAMBERS OF COMMERCE, BUSINESS AND CIVIC LEADERS SUBJECT: $7001000 GOVERNOR'S COA�iMUNTTY ACHIEVEMENT AWARDS SPONSORED ANNUALLY BY KEEP TEXAS BEAUTIFUL, INC. Is your city an active partner with Keep Texas Beautiful? Over the past four years, 31 cities participating in the Governor's Community Achievement Awards have earned their share of $2.8 million in new State -funded highway beautification projects awarded to them by Keep Texas Beautiful and our partners -- the State Highway Department and the Governor of Texas. These incentive awards are given in recognition and appreciation of volunteer community efforts to solve local litter and solid waste -related disposal problems, including action to halt indiscriminate dumping and enforce or educate the public about other ordinances and practices that serve to build a positive community image for residents, tourists and new business prospects alike. The new 1989-90 Entry Form, enclosed, can help "organize" and guide volunteers from all sectors of your community toward a strengthened local economy and a permanently cleaner town. It is a blueprint for success. Please read the Entry Forth thoroughly and contact Keep Texas Beautiful at 1-800/CLEAN- TX if you have any questions or need any assistance. We can refer you to other cities and leaders in our program who are "the experts" and are very interested in sharing their knowledge and experience. We recommend that if you are a new participant, your Steering Committee use the Entry Form to plan your program for the year. The Entry Form will show your steering group the process necessary to achieve results to the major areas of community activities: Cleanup, Public Awareness, Education, Law Enforcement and Recycling. Each of these components, when combined, form the basis for achievement of a comprehensive litter prevention program that works. All communities which enter, including the nine which win their share of the $700,000 awarded annually, are "winners." PRESIDENT Ed Davla, San Antonio Beauti/y San An tonio Association FIRST VICE PRESIDENT William P. yanne, Lake Jackson _. Asst. City Manager, Cilyof Lake Jackson TREASURER Ruche Jackson, Grand Prairie Mayor Pro-Tem, Cily of Grand Prairie EXECUTIVE DIRECTOR Mary Ellen Alexander Shoop, Austin Keep Texas Beautiful, Inc. 80ARD OF DIRECTORS Ebby Halliday Acera, Dallas Ebby Halliday REALTORS, Inc. Meurlcs ACera, Dallas and Austin Acers Investment Co. Grace Cartwright, Weatherford Civic Leader, Rancher Nancy Chancellor, Lufkin Angelina Beautiful/Clean in Clemente, Austin The First Ladyof Texas Merthe Dollerhide, Whitewright Keep Whitewright Beautiful Larry Emard, Houston Recycling Consultants, Inc. Betty Englleh, Greenville Community Volunteer Wllllem R. Falco, Waco Direcmr olPlanning, Waco Don Fitch, Houston BFI Systems, Inc. Sadie Rey Graff, San Antonio Beaulity San Antonio Assn. Bob Gregory, Austin Texas Disposal Systems Mary Marshall Holley, Brownwood Brownwood Beautification Commission Carl Johensson, Freeport Uow Chemical, USA R.B. "Smiley" Jones, Corsicana Navarro County KAB System Nelda Lewis, Kilgore Kilgore Improvement/Beauti/cation Assn. Jlm Maloney, EI Paso EI Paso Electric Company Diane Mllis, College Station Brazos Beautiful, Inc. George McKinney, Euless BeautilyEuless Everyday Gary Phillips, Houston Waste Management, Inc. Lee Releer, Horseshoe Bay Hope ForA Drug Free America Jlm Rogers, Dallas Clean Dallas, Inc. Lillian Schnsbel, San Antonio BeautilySan Antonio Association Juliet Staudt, Galveston Clean Galveston, Inc. BIII Vlncant, Fort Worth Texas Tire Disposal Richard Wigzell, Midland Mimms, Stephens and Hallis Insurance E%-OFF[CIO: Craig A. Steffens, Austin Department of Highways and Public Transportation Don Clark, Austin Department of Highways and Public Transportation Governor's Award Letter to Community Leaders September 15, 1989 Page 2 All it takes is your leadership. Please take the time to bring about this special opportunity for positive action in your community. We look forward to receiving your Official Intent to Participate form, right away! Sincerely, 2 06ax, W A Davis President cc: KTB Board of Directors KTB Advisory Board KTB District Governors and County Chairmen 1989-Y 990 Official Intent Form Name Wf City: Is your city incorporated? (circle one) Yes No County: Population (current city government estimate): Name of sponsoring organization: Person In Charge of Program (Name and Title): Person to Receive Official Entry Form and Correspondence from Keep Texas Beautiful, Inc. Name: Address: City: Zip: Daytime Phone Number: Are you already on our mailing list? (circle one) Yes No Yes, on behalf of our community, we intend to submit an entry in the Governor's Community Achievement Awards. An Official Entry will be submitted to Keep Texas Beautiful, Inc. by the April 30, 1990 deadline. Signature: Mail this completed intent form today. Please notify Keep Texas Beautiful of any changes in above information. Keep Texas Beautiful, Inc. P.O. Box 2251 � Austin, Texas 78768 512/478-8813 or 1-800/CLEAN) WEX 0 1 MM I Irsalvi : 4 711i 1041 1 1 11 1 • �1• C1CIi Deadline: April 30,1990 i GENERAL INFORMATION • Enclosed please find your Community's OFFICIAL ENTRY FORM. This form should be used in competing for the 1989-90 GOVERNOR'S COMMUNITY ACHIEVEMENT AWARDS. • ELIGIBILITY: The nine winning cities for 1988/1989 are not eligible to win the GOVERNOR'S COMMUNITY ACHIEVEMENT AWARDS in 1989/1990 and 1990/1991. The eight winning cities for 1987/1988 are eligible to win in 1989/1990. However, all Texas communities are eligible to compete for the AWARD OF EXCELLENCE. • To qualify, please fill out the Information Collector Sheet and the Entry Questionnaire, sign the Attest Statement on the last page of the Entry Questionnaire, and provide Supplementary Materials as appropriate. Please try to restrict your responses to the space provided without deleting the lines, shrinking your answers or altering the entry form in any way. If additional space is required, please continue your answer on the back of the page. Please do not use additional pages; additional pages will not be judged. Fill out this Entry Questionnaire or a copy of this questionnaire, only. Entry forms received which have been computer replicated or otherwise recast are subject to disqualification. Simply staple the entry form together and keep separate from the Supplementary Material; do not bind or laminate the entry form. • Answer questions only for those acties or areas in which your organization, aty or community is actively involved. In Lite event thafi you are unable to answer a question (e.g., a community without beachfronts or lakeshores), please answer "N/A" (Not Applicable) and explain why it is not applicable. No credit will be given if left blank or answered "N/A" with no explanation. • The Entry Questionnaire contains six judging sections. Each judging section is worth varying points. total of points will be declared the winner for that population category: "Perfect" score is maximum of I00 points. Entry receiving highest ii CLEANUP PUBLIC AWARENESS EDUCATION (SCHOOLS) LAW ENFORCEMENT RECYCLING QUALITY OF LIFE TOTAL C rin 20 points 20 points 20 points 20 points 15 points oints t • DEADLINE: All Official Entries in the 19$9-90 Governor's Community Achievement Awards should be received by KEEP TEXAS BEAUTIFUL, INC. no later than 5*00 p.m., April 30,1990. • Entries will be judged by an independent judging panel. Decisions of the judges shall be final. • Entries become the property of KEEP TEXAS BEAUTIFUL, INC. Although you may discuss your entry with other communities, please do not provide copies of your entry form to any other community. • Entries should cover a "reporting" or program period of approximately 12 months. We suggest utilizing the Official Entry Form as an immediate and continuing guide for planning your community's program. Please read each question carefully and plan your activities accordingly. To assist the judges in clearly understanding your community's accomplishments, you may want the individual in your organization with the best writing skills to complete the entry form. As a matter of suggestion only, community leaders may want to consider organizing in summer for a September kickoff. For example, Public Lands Day is September 9, 1989. The GREAT TEXAS TRASHOFF sponsored by the State Department of Highways in conjunction with the Don't Mess With Texas campaign is March 31, 1990. The month of April is nationally recognized as Keep America Beautiful month. These observations lend themselves to widespread community involvement. • Supplementary Material Section. Photographs, newspaper clippings and related items must be securely bound within this section. Supplementary material should Qnly_ serve to document information contained in the Entry_ Questionnaire and should not be expected to answer anycuestion. As a matter of suggestion only, you may want to organize your supplementary material to correspond with the sections of the entry form. All supplementary material must be submitted on 8 1 /2" x 11" sheets. No more than thirty (30) sheets of documentation will be accepted and evaluated. The front and back of each of the 30 sheets may be used. Clear plastic page sleeves or other methods of displaying information on both sides of a page are acceptable. To receive the full and proper consideration by the judges, it is helpful to include ,.... supplementary material. VIDEO TAPES SHOULD NOT BE USED AS SUPPLEMENTARY -..MATERIAL. Simply staple the entry form together and separate from the Supplementary Material; do not bind or laminate the entry form. • Mail or hand deliver the Official Entry Form to KEEP TEXAS BEAUTIFUL, INC. at our Street Address: The Littlefield Building, Suite 35, 106 E. Sixth Street, Austin, Texas 78701. • Unincorporated communities .with populations of 1,000 or Iess have a new opportunity to compete with similar communities in the new Rural category of the Governor's Community Achievement Awards. Communities that qualify for the rural category should report your activities on the same official entry form used by ineorporated communities. It may appear that, as an unincorporated community, you would be unable to answer certain questions. However, we encourage you to be imaginative and resourceful in your approach to completing the entry form. For example, unincorporated cities do not have a local cit,x government; however, you do have a local county government and a county commissioner. Additionally, you do not have a police department; however, you do have a sheriff, a constable and a justice of the peace. In the event that you are unable to answer a question (e.g., a community without schools), please answer "N/A" of A�.plicable) and explain whit is not aypl,� icable. No credit will be given if left blank or answered "N/A" with no explanation. $700,000 STATE HIGHWAY FUNDED LANDSCAPE PROJECTS AWARDED TO WINNING COMMUNITIES • By vote of the State Highways and Public Transportation Commission, a combined $700,000 in highway landscape projects will be awarded to the nine cities named by KEEP TEXAS BEAUTIFUL as the winners of the 1989-90 GOVERNOR' S COMMUNITY ACHIEVEMENT AWARDS. Communities compete within the following nine population categories, with the opportunity to win a handsome cast aluminum plaque signed by the Governor of Texas, plus the following levels of funded highway landscape projects: $ �a Nine Population Categories 1. Rural* Z. Up to 2,500 population 3. 2,501 - 5,000 population 4. 5,001 - 15,000 population 5. 15,001 - 25,000 population 6. 25,001 - 60,000 population 7. 60,001 - 100,000 population 8. 100,001 - 300,000 population 9. 300,000+ population TOTAL Highway Landscape Funding *Unincorporated communities with a population of 1,000 or Less. $ 25,000 30,000 35,000 40,000 50,000 60,000 1001000 1251000 235,000 • Specific locations of landscape projects to be determined by consultation between the State Department of Highways and Public Transportation and the Winning Communities. Highway landscape projects to be designed, funded, contracted and maintained by the Department at approved sites on the existing state highway system. The Department must insure that the sites selected and activities performed are appropriate for the expenditure of state highway funds and that designs are compatible with traffic operations. AWARDS CEREMONY • In addition to the funded highway landscape projects, First Place winning communities are awarded handsome cast aluminum plaques by KEEP TEXAS BEAUTIFUL, INC, sponsors of the GOVERNOR'S COMMUNITY ACHIEVEMENT AWARDS. • Second Place winning communities are awarded beautifully engraved silver bowls. • An additional AWARD OF EXCELLENCE will be given to the community judged to be the top pacesetter in keeping Texas beautiful for 1989-90. All cities are eligible to win this prestigious award. • First and Second Place awards are presented by the Governor of Texas (or his designated representative) during impressive ceremonies culminating the KEEP TEXAS BEAUTIFUL 23rd Annual Meeting to be held June 27 through 29, 1990 at the Westin Paso del Norte Hotel in El Paso. FOR MORE INFORMATION: Contact KEEP TEXAS BEAUTIFUL, INC. by mail or phone: 512/478-8813 or toll -free 1-800/CLEAN-TX (1-800/253-2689). INFORMATION COLLECTOR SHEET To qualify, please fill this out 1. NAME OF PARTICIl'ATING COMMUNITY: Is your community incorporated? ( ) yes 2. 3. 4. POPULATION (current government estimate): ( ) no PERSON TO BE NOTIFIED OF JUDGING RESULTS Name: Title: Organization: Preferred Mailing Address: City: County: Zip: Telephone: 1 AC DAYTIME TELEPHONE NUMBER Street Address (for Federal Express notification): City: Zip: 5. This Official Entry Form is to cover program activities fora 12-month period approximately. Therefore, answers should cover this period only. Please indicate the approximate dates between which all activities described in this Official Entry Form occurred. BEGINNING DATE: ENDING DATE: ORGANIZATIONAL PROFILE 5. NAME OF SPONSORING ORGANIZATION: 6. Name of Chairman or Person in Charge of Program (name and title): Do you have written Organizational Guidelines or Bylaws? ( )yes ( ) no Are your meetings held on a regular or periodic basis? ( )yes ( ) n o Are written minutes kept? ( ) yes ( ) n o Page 2 How many meetings are held each year? Do you have a coordinator for the program? ( ) yes ( ) part-time ( ) paid Official status of your Organization: ( ) A Committee of the Chamber of Commerce ( ) A Commission within local government ( ) Other, specify: no full-time voluntary ( ) A Local Nonprofit Has your community officially adopted the KAB System? ( )yes ( ) no Comments: If yes, has it been successful? If no, is there a level of interest in adoption?) Does your community participate in the State Highway Department's Adopt a Highway Program? ( ) yes ( ) no If yes, how many miles of state highway have been adopted? How many miles of state highway adopted and unadopted miles)? _ are available in your community (include both Is there an active litter reduction program at the county level? ( ) yes ( ) no Comments: 7. Dces your organization have a written plan of action? If yes What is the time frame of the written plan of action? (Example: 6 mo, 1 year, etc.) ( )yes ( ) no Please estimate the number of hours spent by the Organization's Members on planning, organizing, directing and maintaining the program during the specified month period: FINANCIAL 8. a. What was your program's total cash budget during the 12-month period? 91 Page 3 b. Designate the type(s) and estimate amount(s) of support given to your program during the specified 12-month period: Cash In -Kind* ( ) City Government $ $ ( ) County Government $ $ ( ) Business/ Industry/ $ $ Labor ( ) Chamber of Commerce $ $ ( ) Media Support $ $ ( )Other** $ $ Total $ $ * In -kind support means office space, supplies, materials, equipment, services, and manpower. * * Can include private groups, state agencies and individuals. 9. What did your local government spend to keep your community clean of trash and litter during the specified 12-month period? (Can include total tax dollars spent for street and sidewalk sweeping, garbage collection and disposal, brush collection and disposal, cleanup of illegal dump sites, etc.) $ RECRUITMENT AND SUPPORT BASE 10. Is Recruitment of new members, either to replace old members or to be added to the Organization's support base, an integral part of your program? ( )yes ( ) no .If�es how many new members were added to the Organization during the past 12- month period? Describe the way you recruit: Page 4 11. Check those sectors of the community which are represented in your basic governing body (e.g., Board of Directors, Commission or Council) and give the number of persons who represent each segment. Number in Governing Body ( ) Chamber of Commerce ( ) Business/ Industry ( ) TV, Radio, Newspaper ( ) Civic/other organizations ( ) Beautification Group ( ) Educators (Schools) ( ) Local Government ( ) Legal/Law Enforcement ( ) Other, Specify: 12. Name of Local Highway Department Representative: How has your organization Representative? worked together with the Local Highway Department KEEP TEXAS BEAUTIFUL INFORMATION 13. Name of your KTB District Governor: Name of your KTB County Chairman: 14. Is your community a member of Keep Texas Beautiful, Inc.? ( ) yes ( ) no Is the chairman of your organization a member of Keep Texas Beautiful, Inc.? ( )yes ( ) no Ls your chairman and Board of Directors on the Keep Texas Beautiful mailing list? ( )yes ( ) no 15. How can Keep Texas Beautiful be of additional help to your program? Comments: Page 5 16. Additional Recognition Opportunities. TEXAS BEAUTIFUL sponsored: Will you be submitting entries for the KEEP Youth Awards ( ) yes ( ) no Media Awards ( ) yes ( ) no "O.P." Schnabel Awards ( ) yes ( ) no Adopt a Highway Awards ( ) yes ( ) no 17. Do representatives of your organization plan to attend the KEEP TEXAS BEAUTIFUL 23rd Annual Meeting in El Paso in June 19907 ( ) yes ( ) no 18. ENCLOSURE CHECKLIST. ( )COMPLETED INFORMATION COLLECTOR SHEET ( ) COMPLETED ENTRY QUESTIONNAIRE ( ) SIGNED ATTEST STATEMENT ( ) COMPLETED SUPPLEMENTARY MATERIALS SECTION NOT TO EXCEED 30 SHEETS (The front and back of each of the 30 sheets may be used.) VIDEO TAPES SHOULD NOT BE USED AS SUPPLEMENTARY MATERIAL. ALL ENTRIES MUST BE RECENED BY KEEP TEXAS BEAUTIFUL, INC., BY THE APRIL 30, 1989 DEADLINE, PARTICIPANTS WILL BE NOTIFIED BY JUNE LOTH OF THE JUDGING RESULTS, AWARDS WILL BE PRESENTED JUNE 29TH AT THE 23RD ANNUAL MEETING OF KEEP TEXAS BEAUTIFUL, INC., A NONPROFIT, PUBLIC SERVICE ORGANIZATION. 94 Page 6 ENTRY QUESTIONNAIRE PART I: CLEANUP This section is worth 20 points. Cleanups address the symptoms (litter) rather than the problem itself (littering), and as such are onlx a12art of a comprehensive community -wide litter prevention program. Research has shown that people are reluctant to litter when an area is clean. Therefore, when combined with education (selling solutions), cleanups can be an effective tool for raising awareness of the litter problem. Cleanup programs described in this section should reflect a planned and targeted pattern of activity with the goal of controlling and preventing litter on both a short= and long-term, continuing basis. Do not include cleanups of school grounds in this section; describe school cleanups in Part III. Do include, if applicable, cleanup activities within the community performed by students. 1. There are essentially seven ma�,or sources of litter. Four are stationary sources and three are moving sources. The four stationary sources are trash and garbage generated from 1) homes, 2) businesses. 3) work sites such as construction and demolition sites, and 4) loading and unloading areas. The three moving sources are 5) pedestrians, 6) motorists, and 7) uncovered trucks. Has a survey of any type been conducted for sources) of littering in your community? ( ) If yes, please describe the type of survey used. . the purpose yes ( ) no of identifying the major List each major source of littering identified by the survey and describe why each source is considered to be a major source of littering in your community. Page 7 2. Identification of the major sources) of littering through a litter/solid waste survey enables a community to more effectively target its cleanup program. Briefly describe the overall cleanup program organized within the community by your organization within the past 12 months. Please describe the following: 1) the planning process, 2) how the cleanup program targeted the major source(s) of littering, which were identified by the survey, 3) identify publicity used, 4) indicate the extent of community involvement and 5) describe the extent to which attitudes were changed: 1) The planning process: 2) How the cleanup program targeted the major sources) of littering identified by the survey: 3) Identify publicity used: 4) Indicate the extent of community involvement: 5) Describe the extent to which attitudes were changed: 3. Community Involvement. If applicable, please designate below those segments of the community which were involved in the total program to prevent litter through both short- and long-term (continuing) cleanup projects. ( )Civic Organization Involvement. Total number of civic organizations involved: Describe the extent of civic organization involvement: liiiiiiiiiiiiiiiiiii WINNER NO III III ( ) Youth Involvement in the Community. Total number of youth involved: Describe youth involvement in the community litter prevention program (Do not include cleanups of school grounds in this section): Business and Industry Involvement. Business and industry can be involved in the community at -large as well as through in-house cost saving, litter prevention programs established for employee participation. ( ) Community Involvement. Total number of local businesses and industries involved: Describe the type of involvement in community cleanup projects (do not include cleanup and maintenance of business premises or construction sites): 9'� Page 10 4. Receptacle Program. Conveniently located receptacles serve to reduce the amount of littering by pedestrians and motorists. Most communities are in need of more receptacles. An important role of the local litter prevention organization is to identify the number and types of receptacles needed throughout the community. Do you use a survey to determine the number of receptacles needed and the appropriate location for these receptacles? ( ) yes ( ) no If yes, do you have a plan for furnishing, placing and servicing an adequate number of receptacles throughout the community? ( )yes ( ) no Describe how the survey was used to develop this plan: Describe the plan and how your local litter prevention organization was involved in the process. Who funds the cost of providing the receptacles? Page 11 5. Measurable Results. Do you measure changes in the rates of littering or of litter accumulation? ( ) yes ( ) no Do you use the Photometric Index to measure changes in the rates of littering and of litter accumulation? ( ) yes ( ) no If nothow do you measure changes in the rates of litter or of litter accumulation? What percentage of litter reduction have you measured in your community over the past twelve months (i.e., percentage of improvement)? Estimate the following cleanup totals over the specified 12-month period. The totals should reflect the results of community and volunteer -directed efforts with or without the assistance of state or local government, excluding regularly scheduled pickups, street sweeping operations, etc. Estimated total volunteer manhours devoted to Cleanups: Total volume in cubic yards of trash and debris removed from the community: If applicable, please answer the following: Miles cleaned can include miles cleaned more than once): highway right-of-way: streets: lakeshores: beaches: Number of unsightly vacant lots mowed or otherwise cleaned up: Number of junk cars removed: Dilapidated houses/structures removed: Number of indiscriminate dumps cleaned: Page 12 5. Describe your next on -going, planned and targeted cleanup project: Page 13 PART II: PUBLIC AWARENESS This section is worth 20 points. The key to reducing litter gn A sustained basis in your community is to change people's attitudes and, thus, their behavior as it relates to littering and the proper disposal of solid waste. The goal of an effective Public Awareness campaign is to reach the entire community with your message and in a way that it becomes understood and supported by the public. A positive approach builds greater pride, involvement and support. Those in charge of your Public Awareness program should view the entire community as the classroom, providing consistent communications designed to educate the public on solutions to its littering problems. 1. Which of the following communications tools were used to make your community aware of the activities and goals of your local litter prevention program? If checked, please report the total during the speafied 12-month period. Radio. Total radio time (minutes): TV. Total TV time (minutes): Newspaper/magazine. Total column inches: Brochures/pamphlets. Total number distributed: Litter Bags. Total number distributed: ( )Workshops/talks to groups. Total number presented: ( ) Major community events/presentations. Total number events: ( )Program Newsletter. Total editions: :number mailed: ( )Displays. Total number of times that displays were used: ( )Other, specify: Has your organization met with your local radio and television station PSA Directors to encourage free air time for the DON'T MESS WITH TEXAS media campaign? ( ) yes ( ) no If yes, describe your results: Page 14 3. How did your local litter prevention organization use the tools described above, as well as slogans, mascots, etc, in order to communicate its purpose, goals, special achievements and events, and other activities in order to gain widespread involvement and support from the community? Please describe: Page 15 How did these Public Awareness activities build community pride? 4. Viewing the community as the classroom, list each training session or workshop held to educate the public on the goals of your program. Special training sessions or workshops held to further train members of your own organization may be included. Major public events should be included in Question 5 below. (Complete on back side if more space is needed.) Number in Attendance Sponsoring Organization Month Held Topic Per Session Q��ti Page 16 5. Viewing the community as the classroom, list each major community event (e.g., rodeos, fairs, festivals, etc.) where your local organization participated with special announcements, booths, waste handling systems, etc. to educate the public on the goals of your program. �Coml2lete on back side if more space is needed.) Communij4Event Month Held Method of Participation TOTAL 6. Do you have a local awards program? ( )yes ( ) no If yes, list categories of recognition provided: How frequently are awards given (monthly, annually, etc.)? I?esc3ibe the actual award (certificate, plaque, etc.): Number Of People Reached Page 17 Are the awards widely publicized? ( ) yes ( ) no If yes, how? Do you have a separate recognition/awards meeting? ( )yes ( ) no If yes, how many attended? 7. Do you use a survey to measure the increased awareness of community residents about littering and the work of your organization not Photometric Index)? ( ) yes ( ) no If yes please describe. Were people's attitudes changed? ( )yes ( ) no If yes, describe how they were changed. $. What percentage of the population in your program area was informed or reached by your overall Public Awareness program? 9. Explain the goals of your next planned Public Awareness project, and briefly describe the planning process and target of the project: Page 18 PART IIL• EDUCATION (SCHOOLS PROGRAM) This section is worth 20 points. This section, Education,, relates to that part of your community's overall plan which involves the schools. From a litter prevention standpoint, this involvement more than all the others has the greatest potential for long-term results. The activities of students and teachers, in school projects, should be included. (School and student involvement in cleanup activities within the community should be included in Part I.) In this Part, program areas without elementary or secondary schools will not be penalized (please respond 'N/A"). 1. Number of Elementary Schools in program area: Approximate number of students enrolled. 2. Number of Secondary Schools (Middle Schools, Junior High Schools, Senior High Schools) in program area. Approximate number of students enrolled: 3. Has the WASTE IN PLACE curriculum been tam in the Elementary Schools any time during the school year? ( ) yes ( ) no If yes, please indicate the following: Number of Elementary Schools teaching WASTE IN PLACE Approximate number of students taught Approximate number of teacher hours spent teaching WASTE 1N PLACE If no, why has the WASTE IN PLACE curriculum not been taught, and if applicable, what other curriculum programs have been taught? IF YOU WANT TO RECEIVE CREDIT FOR AN ELEMENTARY SCHOOL PROGRAM OTHER THAN WASTE IN PLACE, YOU M3T�S SUBMIT A DETAILED CURRICULUM TO KEEP TEXAS BEAUTIFUL, INC. FOR APPROVAL. Are the principals/teachers pleased with the WASTE IN PLACE curriculum? ( )yes ( ) no Describe any feedback that you have received: Page 19 4. Designate the litter prevention activities held within the Elementary Schools, in the classroom or on the school grounds: Number of Participants Poster/Essay Contest Skits/Puppet Shows Films/School Assembly Other, specify: 5. Describe campus litter prevention or recycling projects in which the Elementary Schools have been involved: Do the Elementary Schools have an awards program to give recognition for campus cleanup efforts? ( )yes ( ) no If ,�, describe the program: Number of students involved in campus litter prevention projects: �.Q�' Page 20 6. Is the SPREAD THE WORD/NOT THE WASTE curriculum being used in the 7th and 8th grades in your community? ( ) yes ( ) no If yes, are the principals/teachers pleased with the SPREAD THE WORD/NOT THE WASTE curriculum? ( ) yes ( ) no Describe any feedback that you have received. 7. WASTE: A HIDDEN RESOURCE is a secondary education curriculum for grades 7 through 12, which deals with solid waste management. Is the WASTE: A HIDDEN RESOURCE curriculum being introduced in the 7th through 12th grades this year? ( ) yes ( ) no If yes, are the principals/teachers pleased with the WASTE: A HIDDEN RESOURCE curriculum? ( ) yes ( ) no Describe any feedback that you have received: 8. Give the following information on student groups or clubs in Secondary Schools which are involved in litter prevention, cleanup, recycling, or beautification projects, including, but not limited to, Adopt a Park and Adopt a Highway projects. Name of Student Number of Group or Club Description of Project Participants TOTAL Page 21 9. Describe campus litter prevention or recycling projects in which the Secondary Schools have been involved. Do the Secondary Schools have an awards program to give recognition for campus cleanup efforts? ( ) yes ( ) no If yes, describe the program. Number of students involved in campus litter prevention projects: 10. Is litter prevention taught as part of the School District or privately operated Driver Education curriculum? ( ) yes ( ) no If yes, briefly describe: Are students provided with information on litter laws (state and local)? ( )yes ( ) no If ,yes, briefly describe: Page 22 1I. Receptacle Pry am. Conveniently located receptacles serve to reduce the amount of littering on school campuses. Do the Schools (Elementary and Secondary) use a survey to determine the number of receptacles needed and the appropriate location of these receptacles? ( ) yes ( ) no If yes, do the Schools (Elementary and Secondary) have a plan for the furnishing, placing and education regarding the use of litter receptacles in and around school campuses and at playing fields and stadiums? ( ) yes ( ) no Describe how the survey was used to develop this plan: Describe the plan and how the students were involved in the process: 12. Describe the steps taken by your local litter prevention organization to achieve implementation of the school programs described in this section. 13. If your local litter prevention organization has worked with a local college or university, please describe your involvement: Page 23 PART IV: LAW ENFORCEMENT This section is worth 20 points. Well -publicized enforcement of your community's litter laws is an important deterrent to littering and a vital element of support for your overall prevention program. Key components of an effective enforcement program include updated, enforceable ordinances governing the proper disposal of litter at its sources including homes, businesses, worksites, and uncovered trucks, community -wide citizen awareness of the litter laws, and involvement of local law enforcement agencies, courts and prosecutors in stepped -up awareness activities as well as litter enforcement itself. 1. Does your community have: ( ) A separate litter control ordinance? ( ) Litter control as a part of a solid waste ordinance? ( ) No litter control ordinance of any kind? 2. Does your community's litter prevention program recognize law enforcement as a positive, active and integral part of it? ( ) yes ( ) no IF YES, PLEASE COMPLETE THE REMAINDER OF THIS SECTION. 3. Designate those activities in which , oy ur organization has been involved. ( ) A Review of litter control and/or solid waste ordinance(s). If yes, When was this completed. Other organizations, agenoes involved: What occurred as a result of the review? If changes were made to current ordinance(s), explain: ( ) Found current ordinances) to be adequate. T"age 24 Other, explain. Indicate which of the following provisions are contained in your city code or other local government ordinances. Litter law Household trash putout requirements (e.g., bag or can requirements or specifications). Commercial trash service requirements (e.g., uniform dumpster service). Alley maintenance requirements (e.g., designate responsibility of homeowner or business. Receptacle placement requirements (commercial establishments, public places, parking lots, etc.). Tarp law for open bed trucks (local law strengthening or expanding state] Law prohibiting mud from trucks on streets (safety hazard). Grass/weeds mowing requirement. Tree cuttings and trimmings requirements. Hazardous trees &shrubbery requirement (obstructing traffic vision). Sign regulations (e.g., on utility poles and other public property; including political ads, garage sales, etc.). Handbill and flyer regulations. Storage (yard clutter) requirements. Substandard structure (condemned building) requirements. Junked car requirement. Page 25 4. Indicate the agencies of local government which have been actively working with your organization to nmforce or educate the public about litter control ordinances (do not describe cleanup, projects): ( ) Sheriff, Police or other enforcement agencies. Describe what was done to enforce or educate: ( ) Public Works, Sanitation or other similar agenaes. Describe what was done to enforce or educate: ( ) Health, Fire, or Safety agencies. Describe what was done to enforce or educate: ( ) Building, Zoning, or Housing agencies. Describe what was done to enforce or educate: ( ) Parks and Recreation agencies. Describe what was done to enforce or educate: Page 26 ( ) Other, specify: Describe what was done to enforce or educate: 5. U applicable, please complete information on the following for your program area: Number of citations for littering issued: Number of warnings (written) issued. Number of convictions in court. Average Fine: $ Other, specify. Has your city or county considered hiring afull-time litter officer? ( )yes ( ) no If yes, please describe the details of this program. 6. Seven Major Sources of Litter. Is your Law Enforcement awareness program aimed at stopping littering from: ( ) Stationary Sources (Trash and garbage from 1) homes, 2) businesses and 3) work sites such as construction and demolition sites, and 4) loading_ and unloading areas). Describe what was done to enforce or educate for each source. 1) Homes: 2) Businesses: Page 27 3) Work sites:. 4) Loading and unloading areas: ( ) 1) Pedestrians and 2) Motorists. Describe what was done to enforce or educate for both sources. 1) Pedestrians: 2) Motorists: ( ) Uncovered Trucks. Research has revealed that accidental littering of debris falling from uncovered trucks is still a major contributor to the highway litter problem. Describe what your organization has done to work with local government and/or your private waste disposal companies to enforce the tarp law: 7. Does your community have a positive educational approach to law enforcement through extensive distribution of brochures, digests or flyers and use of workshops or other meetings to inform the public about litter law enforcement programs? ( ) yes ( ) no If yes, list those activities which have been carried out by your organization as a part of a positive educational approach in the area of law enforcement:, ( ) Public information on ordinances translated into lav person's terms and distributed through printed material to the community. Describe methods which have been translated into lay person's terms (brochure, digest, newspaper, flyer, etc.). Number of pieces distributed: Number of newspaper articles: Describe purpose of the project(s): ( ) Workshops or other meetings held to inform the court, prosecutors, law enforcement agencies, and/or other groups and individuals about litter law enforcement programs. Number held: Total number of participants: ( ) Other law enforcement education activities. Describe: Page 29 PART V: RECYCLING This section is worth 15 points. Recycling conserves valuable landfill space, energy and natural resources, promotes responsible waste disposal, and removes trash from the litter stream. Communities' approaches to recycling vary according to factors including market accessibility, geography, transportation availability and costs, and existing local legislation. This section rewards communities for making the most of their recycling potential -- by working with existing recyclers, and taking initiatives to recycle more and different materials by increasing the availability and citizen awareness of recycling centers. 1. According to EPA officials, the most effective way for communities to address their solid waste needs involves adopting an 'integrated management system" which combines four basic elements: source reduction (eliminating unnecessary discards before they enter the waste stream), resource recovery (building waste4o-energy plants), recycling and landfills. Increased recycling initiatives reduces the total reliance on landfills. What steps are you taking to educate your community regarding the importance of recycling as a means to reduce the total amount of solid waste collected and disposed of each year in your community? Page 3Q 2. Do you have organized recyeling programs (e.g., drop-off centers, theme centers, curbside pickup, etc.) that are 1) on -going, 2) well -publicized, 3) permanently located and 4) extensively used by the community? ( )yes ( ) no Note: If privately operated, describe how the community and the private company work o e her to publicize and encourage extensive community use of the recycling facility. Describe your recycling program: 1) Ongoing: 2) Well -publicized: 3) Permanently located: 4) Extensively used by the community: Page 31 3. Volume (in tons) of materials recycled in the specified 12 months: 4. Specify the types of materials recycled (aluminum, glass, metal, motor oil, paper, plastic, tires, yard waste): 5. List business, governmental and civic organizations involved in the community recycling program (school groups may also be included here): Name of Organization Description of Project TOTAL Number of Participants Page 32 PART VI: QUALITY OF LIFE This section is worth 5 points. Any effective anti -litter prop health and environment of prevention program to your the continued beautification, and other Public Areas. ATTEST STATEMENT ra m must also relate litter prevention to the total economic our communities. If applicable, please relate your litter community's 1) economic development, 2) tourism, and 3) historic preservation and/or revitalization of the downtown I certify that all statements, facts and information contained herein are true and correct and that I am duly authorized to sign on behalf of my community's Entry. SIGNATURE Winning Communities in each category may be subject to an on -site visit. Entries become the property of KEEP TEXAS BEAUTIFUL, INC. Although you' may discuss your entry with other communities, please do not rp ovide codes of your e form to another communi y_ ty. Page 33 Simply staple the entry form together and keep separate from the Supplementary Material; do not bind or laminate the entry form. All official entries in the Governor's Community Achievement Awards should be received by KEEP TEXAS BEAUTIlrUL, INC. by 5:00 p.m., Apri130, 1990. A"i3�k` �^�i� SUPPLEMENTARY MATERIAL SECTION Photographs, newspaper clippings and related items must be securely bound within this section. Su„�plementarY material should onlX serve to document information contained in the Entry questionnaire and should not be expected to answer anY question. As a matter of suggestion only, you may want to organize your supplementary material to correspond with the sections of the entry form. All supplementary material must be submitted on 8 1 /2" x I1" sheets. No more than thirt�(30) sheets of documentation will be acce___pted and evaluated. The front and back of each of the 30 sheets may be used. Clear plastic page sleeves or other methods of displaying information on both sides of a page are acceptable. To receive the full and proper consideration by the judges, it is helpful to include supplementary material. VIDEO TAPES SHOULD NOT BE USED AS SUPPLEMENTARY MATERIAL. Do not bind or laminate the entry form; simply staple the entry form together and keep separate from the supplementary material. �� CITY OF SANGER P. 0. BOX 578 SANGER, TEXAS 76266 MEA'iORANDtJM #3II6 T0: Honorable Mayor &Members of the City Council FROM* John Hamilton, City Manager DATE: November 17, 1989 SUBJECT: City Administrator's Report. 1). Mr. Lee Lawrence has resigned from G. S. A, Our account is now being handled by Rick Jenkins. 2). The enclosed correspondence from the Texas National Celnetel•y Commission deals with the proposed establishment of a National Cemetery in the North Texas Area. Does Council wish to adopt a resolution in support of this project? If so, a resolution will be prepared for your December 4th meeting. 3). In the past thirty (3CI) days I have met with both Centel and Lone Star Gas concerning the establishment of offices in Sanger by both these companies. Both utilities stated that the cost would be prohibitive; however, they would both be willing to talk with the Chamber of Commerce concerning using the Chamber Office from 9 a.m. to 3 p.m. as their collection site and as a means of being more visible in the community. I contacted Chamber President Judy Webster who stated that the Chamber would be interested I n discussing the proposal with both Lone Star and Centel. Our next step is to schedule a meeting between the Chamber, Centel, and Lone Star Gas to see if an agreement can be reached. 4). C11I'1StIIlaS Day is on a Morlday t111S year. Do ,you have any instructions on handling the Christmas Eve Holiday: Either• Friday the 22nd or Tuesday 26th. 5j. As a reminder, City Hall will be closed for the Thanksgiving Holiday Thursday and Friday, November 23rd & 24th. B}. Richard Yarbrough has been hired as a Sanger Police Officer. JH:es �2 A I! A Joint Veterans Organization November 73i 1989 City Council P. 0. Box 578 Sanger, Texas 76266 Gentlemen: You may already be aware of this organization and our endeavor, but the purpose of this letter is to provide you with an authoritative update on our activity and solicit your cooperation. Our objective of course is to foster and perpetuate the U.S. Government construction of a national cemetery for military veterans in North Texas and to situate a National Guard armory at the same site. More specifically, we want the the cemetery to be as close as possible to the center of the veteran population concentration. We were recently elated to learn that funding ($300,000) for an Environmental Impact Study (EIS) to evaluate potential sites was earmarked to be included in the fiscal year 1990 federal budget. What that means is that in 1990 (:early we hope) the Depart- ment of Veterans Affairs (formerly the Veterans Administration) will solicit via news and business publications advertisement, proposals from landowners and others who might be interested in selling or donating land for a national cemetery. A site commission is Washington will then review the input received. After that a VA team will look at such sites to assess suitaty and recommend a number of sites to be evaluated by formal Environmental Impact Study. The completed study will recommend a site to the Secretary after which, hopefully, Congress would appropriate construction funds. We have to date, identified three potential sites, all on U.S. Government owned land in the area of the Joe Pool Reservoir. (See enclosed map) The enclosed resolution from the City of Dallas contains essential details pointing to one of those sites. We hope that the other items enclosed will aid your comprehension of our endeavor. Because the formal identification and evaluation of sites will take more than a year to complete; we wish to assist the VA in locating additional potential cemetery sites. We believe that the site described in the enclosed resolution has excellant potential, but the actual site selection decision belongs to the VA. About 250 acres is the minnimum requirement. We would appreciate it if you would sponsor or is some way endorse an effort to help us identify additional potential sites. We stand ready to assist in any way, including briefing/presentation to any organization/individual desired. Respectully Enclosures I'.O. l���x 5�0391 (iruul i'riiric,'1�exoc 75US3 COUNCiI. CHAMBER 89 25'7X WHEREAS, about, 1,718,000 veterans live in Texas and thirty one percent (31�� of them live within a 100 mile radius of the Dallas/Fort Worth metroplex; and WHEREAS, based on a need established by the Veterans Administration, Congress has authorized the establishment of a national cemetery in the Dallas/Fort • Worth area; and WHEREAS, the Veterans Administration has determined that the vast majority of people who use a national cemetery reside within a 50 mile radius, and to a slightly lesser extent a 100 mile radius; and WHEREAS, there is U. S. owned acreage adequate for use as a national cemetery within the city limits of Dallas at Joe Pool Reservoir site; and WHEREAS, no other location is so ideally situated to provide cemetery services to such a concentrated veteran population; and , WHEREAS, there are major traffic arteries and all required utilities within extremely close proximity; and .. WHEREAS, the Dallas Naval Air Station is ideally located to provide airfield support when needed; and WHEREAS, co -locating a National Guard Armory with the cemetery would provide a continuous military presence; and � . WHEREAS, the area in the Southwest quadrant of the intersection of Camp Wisdom Road and FM-1382 is in the reservoir area and has no planned development; and WHEREAS, the U. S. Army Corps of Engineers has determined that tt�e above described acreage would not be inundated with 100 year flood waters or by maximum water release from the dam; and WHEREAS, the Corps of Engineers further determined that in that area there is no evidence that ground water would be a problem and that soil composition has no potential for taigration of water; and WHEREAS, construction of a national cemetery in that area would provide impetus for further development of the city of Dallas and other local communities; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: SECTION 1. That we, the City of Council of the City of Dallas do hereby endorse and encourage the establishment of a national cemetery in the area as described above. APPROVED BY SECTION 2. That this resolution shall take effect immediate�r��� �t� its passage in accordance with the provisions of the Charter o t e � y o Dallas and it is accordingly so resolved. AUG 23 1989 APPROVED APPROYED APPROVED _/�/��r6L��7�'_ _"" HEAD OF DEPARTMENT . DIRECTOR OF FINANCE �I Ciry Sec�Rot�ry �2 8UP•0006SA . . P0704CAITIAL n SITE'S .0 AL L r9 S l 1 D6Z'NIt(iG IA/S Av, bs , is, lc) g9 JOE POOL LAKE Public use area x -o0 AT A GLANCE Limited use Polo Rd j Pd Location: Near Cedar Hill and area doR` Grand Prairie, southwest of Qo Lynn Dallas, southeast or Fort Worth, C U Creek Q V) Park Ga Grand a-' C Prairie Park Cedar Hill Britton Park • s? Belt Line s Dallas/Fort Worth, Texas - This location includes Texas counties ourroun i�� ng the.Dallas Fort Worth metropolitan area. Forty-four (44) counties are within the service area of this location which is depicted on the map on the following page. Eight (8) of these counties have veteran populations in excess of 10,000, and 6 in excess of 5,000. The Consolidated Metropolitan Statistical Area of Dallas -Fort Worth, as well as Metropolitan Statistical Areas of Waco, Killeen -Temple and Sherman -Denison are within or partially within the service area of this location. Service areas of presently open national cemeteries do not overlap those for this location. Following is a summary of veteran demographics related to the Dallas/Fort Worth area: Vet,erans,Residing_in the Primary Service Area (PSA) - - - - - 418,539 Veterans Residing in the Secondary Service Area (SSA) - - - 140;554, Total - - - - - 559,093 Percent of the Texas' Veteran Population - - - - - - - - - - - 31.1X Percent of the Total Veteran Population - - - - - - - - - - - 2.1% Estimated Potential Users (veterans and spouses) in the PSA and SSA----- ---------9959186 Estimated Veteran Deaths in the PSA and SSA in: 1990 - - 9,247 2000 - - - 12,392 2010 - - - 13,972 2020 - - - 13,274 Cumulative Veteran Deaths through the Planning Period - - - - 2 390,874 RESOLUTION SUPPORTING LOCATION OF NATIONAL VETERANS CEMETERY ` IN NORTH CENTRAL TEXAS WHEREAS, over 1.7 million veterans live In Texas with thirty-one percent (31 %) living within a 1 Mmile radius of the Dallas/Fort Worth Metroplex; and Congress has authorized the establishment of a national cemetery in the Dallas/Fort Worth area based on a need established by the Veterans Administration; and WHEREAS, there are several potential sites under consideration for a national veterans cemetery in North Central Texas, and WHEREAS, construction of a nationat veteran's cemetery in North Central Texas would meet the needs of the many veterans living in and near the area. NOW, THEREFORE, BE IT RESOLVED: 1. That the Executive Board of the North Central Texas Council of Governments endorses and encourages the establishment of a national veteran's cemetery at an appropriate site in North Central Texas, 2. That this approved resolution should be sent to the U.S. Department of Veterans Affairs in support of the proposed locations. 3. That this resolution shall take effect immediately upon its adoption. North Central Texas Council of Governments Mayor Pro Tem, Dallas i by the Executive Board of the North Central Texas Council of Governments on September 21, 1989. hereby certify that this resolution was adopted North`"C�ertr�l .Tez�s Council of Governments Karen Grady Assistant to the Director of Regional Services P,O. Drawer COG / Arlington, Texas 76005-5888 Centerpoint Two / 616 Six Flags Drive / (817) 640w3300 Lee F. Jacks r North Central County Judge, Treasurer Council of Governments Dallas County V P/�b/ C/y � �/ ,E'i:!��I/ U/ O!%7/ylLLbb�lpn/ �i A Joint Veterans Organization MISSION STATEMENT The purpose of the Texas National Cemetery Commission, Inc. is to facilitate the establishment of a national cemetery in North Texas and the provision of contin- uing support and participation in events commemorating all U.S. military veterans. Activities attendant thereto are as follows: A. Assist the Department of Veterans Affairs in locating suitable sites in North Texas for the establishment of a national cemetery. _ ,_ ,_. B. Enlist support from Veteran Service Organizations/Auxiliaries (i.e., DAV, American legion, VFW, AMVE7S, TVC, Vietnam Veterans, etc.) during the development phase of the National Cemetery Project and continuing support of the Texas National ` Cemetery Commission during the construction phase and after completion.. C, Obtain support of municipal, county, State and Federal officials for the estab- lishment and continued maintenance of the national cemetery in the North Texas region. D. Raise funds to help defray costs associated with�the establishmnet of a national Cemetery in North Texas and to supplement the operating budget of the national cemetery once established. E. Generate public support for the establishment and continued maintenance of a national cemetery in North Texas. CCP 9-4-89 1'.O. liox 5�0191 CranJ I'rairic, Texas 7SOS) ld /rN Y_ r nSA z ¢ _ \ kw ` l •. tit x ♦ 1kJl MIND RIWIF I xw- OFF FIN , ` .avlu _]. t { u• :[ o V 2fyff Q ILIYZ R F kr II o •k,r o ° l %Mf%IF l J 7 rvt• " x I.. a IF For t h-_-j r/ y fi'< - I •a _ r II N r 1+ \+ OA k o JiFFJ -1 \ •• Q. 4 i FOR1so RNIaw Os_ 'r FY -A" _ n i• a x. _t9 ° Y _J v . - OFF _ mzF I, Ina Ie P1 OFF vj III OFF c ,(1 — S -"moo R of , V``` '° ✓ ^ n . 6 A r YIF \ 1 C_..t f c y c j ,, t a xa •CY I_.,'— . "^'4 --- --1 (/Q/ - • ' _ I _ . 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CITY MANAGER November 8, 1989 John Hamilton City Manager City of Sanger P.O. Box 578 Sanger. Texas 76266 Dear Mr. Hamilton: PAT CtUISENBERRY, CITY SECRETARY As a result of the information gathered during our TML workshop. October 27, I have sent the attached letter to our two Senators and the 13th District Congressman. I feel quite strongly that if we do not initiate some aggressive action now, we will find it too late in February. This solid waste regional landfill fiasco can and probably will surpass the Catastrophic Health Care financial disaster facing our country now. If you are motivated to write your State and Federal Senators and Representatives as I have, it most certainly will have an impact and could very well avert a disaster. Mr. Mendieta. Director of Solid Waste Management Division, Texas Department of Health, stated in his TML workshop that EPA will not change the proposed regulation unless the U.S. Congress so directs. I have asked them, will you? Very truly yours, CITY OF eorge Mayor GEM: j b VERNON E. Maxon,L Jif. attachments PHONE (817) 552-2581 BOX 1423 � VERNON, TEXAS 76384 Highlights of EPA Landfill Regulations An untouchable 30 year ESCROW account large enough to assure proper maintenance for thirty years after the landfill site is closed. Mr. Mendieta estimated at least a one million dollar account would be required. Mr. Mendieta also stated no city could economically comply with the remaining cities would be required to landfill site. This will include over cities. under 50,000 population new requirements. The form or Join a regional two thirds of the Texas New Landfill Requirements 1. Thirty year closure maintenance as opposed to current f ive year plan. Z. Monitor wells. Minimum of three required at cost of $1,500 dollars each per year. Minimum cost for 30 year period, $270, 000. 00. 3. Methane gas vents throughout trenches. 4. Daily cover. No water allowed to run into trenches to have impermeable cover when closing each trench. 5. Artificial liner for each trench regardless of soil/water conditions. 6. We estimate the monthly regional landfill cost per customer will be double current cost. Items Restricted from Landfill Disposal 1. Septic Tank Waste 2. Tires 3. Grease 4. Sludge 5. Tree limbs and grass clippings (mostly because of bulk and transportation cost to a regional location). 1. 2. 3. 4. 5. 6. 7. ANTICIPATED COSTS TO REGIONAL USERS Garbage collection Operation of Transfer Station <from garbage trucks to trailers for transport to Regional Landfill). Hauling to disposal site at $1.75 per mile both ways. Disposal fee at regional landfill from $25 to $45 per on. Disposal some where for waste generated by residents that Regional landfill will not take. Tree limb shredder or chopper costs around 20, 000. Septic tank waste will have to be accepted plant or dumped in river. $18 to in sewer 8. TDH requires all tires to be shredded or shipped recycling place. Maximum of 500 tires can accumulated with a permits to a be Highlights - EPA Landfill Regulations Page 2 TUN indicated at an earlier meeting that the new application process was so technical and time consuming that specialists would be required. City Attorney and City Engineers can no longer handle the three years processing time required for a new landfill permit. What is needed most is time and flexibility. Supposedly the new law will go into effect February, 1990, and will allow cities up to 18 months to be compliant. If the application process takes three years, how can we? Four years is the minimum time needed. No preliminary work can be done until you know what the approved requirements will be. Flexibility is desperately needed to avoid useless expenditures of funds. No apparent account is made of existing local conditions. According to the regulation, an artificial liner will be required for our landfill trenches even though our site has 250 feet of clay sitting on top of salt water. We have at least 500 years of protection for the salt water that is not worth protecting. Why monitor wells and artificial liners? "Because the regulations says so." Everyone will wear a size 8 shoe regardless of foot size. All dogs dead or alive will be given a rabies shot. Sounds ridiculous. All of it is. It is beyond my belief that any agency can be so inflexible. Hopefully when the new regulation is "promulgated" as they say, it will provide more realistic time for compliance and provide means of adapting to local soil and water conditions. And perhaps this "worst case scenario" is only a bad dream. Too much is at stake to take a chance. We respectfully request your assistance and influence. Below are contents of the letter mailed to the following: - U. S. Senator Lloyd Bentsen U.S. Senator Phil Gramm - State Senator Steven Carriker Congressman Bill Sarpalius Representative Charles Finnell Our recent annual Texas Municipal League (TML> meeting highlighted the need for major concern over the proposed EPA Regulations governing the operation of all our landfills. If the inflexibility of these provisions are allowed to continue without change, catastrophic results could ensue. Mr. Hector Mendieta, Director of Solid Waste Management Division. Texas Department of Health (TDH), conducted a solid waste workshop at the meeting. He reported virtually no change in the proposed EPA Regulation after over three months of negotiations. EPA was standing firm because the U.S. Congress had passed a law mandating this action and only they could change it. It is beyond my comprehension that Congress mandated the details and the inflexibility contained in the EPA Regulation. Mr. Mendieta indicated Regulation approval caas expected February, 1990, and that cities would have no more than 18 months to become compliant. Past workshops indicated it would take trained legal and engineering staffs three years to plan, prepare, submit and obtain permit approval. Mr. Mendieta further pointed out that no city under 50,000 could afford to operate under the new landfill regulations and that the alternative was area regional landfills. Over two-thirds of our cities are under 50,000 population. He pointed out that at least a million dollars up front in an untouchable ESCROW account would be required to assure adequate funds for the thirty year maintenance period required after landfill closure. You can well imagine what these requirements will do to sparsely populated areas and smaller cities. It could well lead to bankruptcy. Many cities with populations around 10,000 are currently operating aggraved Class I landfills with no threat to the environment. This is acceptable in part because local soil/water conditions are favorable and pose no environmental threat. We need your support and influence in making the new regulation more flexible and practical. A minimum of four years is needed to comply with the new standards. Preliminary planning is no good until the regulation becomes final. We also need flexibility in the regulation to allow for local soil and water conditions. We are in no way opposed to protecting the environment. We do, however, think it's counterproductive to spend millions of dollars in overkill and inflexibility. 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OG o Ou N- O W 0 0 •F O N W'2 O b'U'I D U1 V V O A (r1 W ' O r o of W lJi 0) N O r 0 U K O) oor o7rNV VWO P•O O NrNOWWN O N O -N OVr O rt3 O N WF+ o rlT10.NOO rNWrv1 OVW -+ O U+Orvlr Oo ,^+W r.o V fDN O D rW Q r VrrCA C O WNO NUt VIVW07rOOWr00 01J10 O lTi N r}• O -' N r r r r+ V O t71 •• 1J71l1 lJ7 W W W O 0 0 D O W C V O r r O 0D r p NI M q f•+ W r O A q . q M O7 M N r N K N N y N N r y K N q N W A y N q q 1 aD r Np) ViN 0700 V WrV1 p.NNO r I-+NrNNO rNU1Na WN r O Vt OHO W CAW CD O r V V1 W O r O N V V7 r N W O W W V N O r OD ►+ C O! O N0 WO.VooW o O F•+ 0W0o VtIJ1 V1 •+r0o 0o lll ON Co ITtV O V b'G O N ON Nr07Inrr N(U OOrWQ O rNNO WNmrv+OWO Or N rt3 r+ SOW OV NrrU10117 00 .p lT1 OIWr0 OW07rr 0 r+rWOW W fD N 7 W NO NNViNWU10i••• -- N ONNVO OTrrVU'10 vWOOWO OD ►+ T r WN WW DVWl170WNrOr WHO tit O. Ot- O rtJl QirrOrQ 0 VI d O ID 1 .\• I 1 I ► r r I r 1 O I V I r I I O I I Wr- . oao VirrW N 1 f7 r OOA lflOU10 pp N0 000 -+rWCDWLJtON 00 r ONO rV O N S r+- O 00 ►r 07 orlJiH0 0 WVO Or OW00 V1 ONOO t• OO Wi•+OWW r+ W O p NO ri.. p.r IJ10 OVWWO VWNrOVTInrNVO OW N O \' \ \ \• \ •\• \ \ \ JC \ .\• .\• .\' Mc .\• •\• \ \ .\' .\' •\• \ •\• •\• •\• .\' .\• \ .\' .\' .\' .\' \ .\• •\• \ \• .\' Ip 3 u MEMORANDUM #391 TO: FROM: DATE: SUBJECT: CITY OF BANGER P. O. BOX 578 SANGER, TEXAS 76266 Honorable Mayor & Members o _City Council John Hamilton, City Manager November 17, 1989 Annual Christmas Tree Lighting The ParY,s Board has scheduled the Cornrnunity CY�ristrr�as Tree liglitirig for 7 p.m., Monday, November 27th with an alternate bad weather date of 7 p.m., Friday, December 1st. The Parks Board is inviting the High School Band, Middle School Band, and all the area churches to participate in the program. JH:es CITY OF SANGER P. 0. BOX 578 SANGER, TEXAS 76266 MEMORANDUM #$84 TO; Honorable Mayor � Members of the City Council FROM: John Hamilton, City Manager DATE: November 17, 1989 SUBJECT: Requested Variance By Gene Hughes The attached drawing indicates Mr. Gene Hughes' proposal to seek a variance on property located at Peach Street and Sixth Street. Mr. Hughes proposes to construct three new single family residences of about 1048 sq. ft. of AC space. This will require a variance on zoning, from SF-2 to SF-4, minimum lot frontage 55' instead of 60' and set back of 7.5' instead of 8'. This will be on the agenda December 4th; however, the legal notice and property owner's notices went out this week and I felt you might need some basic information on the request. JH:es attachment ....do ; • • O ISO :i rJ .0 rt.o -xr. IV t F JJ C - _ \00': qb `Rra v0 too , lost . too } Y . to oil — a,fir„r,r I. W11t rfilohl000ft ve dol Mow >. r t Jot a io out 66 f It r + ° ctt I to Mal N N1 70 %Ed some" • . or f I , A Joint veterans Organization November 7, 1989 City Council P. 0. Box 578 Sanger, Texas 76266 Gentlemen: You may already be aware of this organization and our endeavor, but the purpose of this letter is to provide you with an authoritative update on our activity and solicit your coopereation. Our objective of course is to foster and perpetuate -the U.S. Government construction of a national cemetery for military veterans in North Texas and to situate a National Guard armory at the same site. More specifically, we want the the cemetery to be as close as possible to the center of the veteran population concentration. We were recently elated to learn that funding ($300,000) for an Environmental Impact Study (EIS) to evaluate potential sites was earmarked to be included in the fiscal year 1990 federal budget. What that means is that in 1990 (early we hope) the Depart- ment of Veterans Affairs (formerly the Veterans Administration) will solicit via news and business publications advertisement, proposals from landowners and others who might be interested in selling or donating land for a national cemetery. A site commission is Washington will then review the input received. After that a VA team will look at such sites to assess suitability and recommend a number of sites to be evaluated by formal Environmental Impact Study. The completed study will recommend a site to the Secretary after which, hopefully, Congress would appropriate construction funds. We have to date, identified three potential sites, all on U.S. Government owned land in the area of the Joe Pool Reservoir. (See enclosed map) The enclosed resolution from the City of Dallas contains essential details pointing to one of those sites. We hope that the other items enclosed will aid your comprehension of our endeavor. Because the formal identification and evaluation of sites will take more than a year to complete; we wish to assist the VA in locating additional potential cemetery sites. We believe that the site described in the enclosed resolution has excellant potential, but the actual site selection decision belongs to the VA. About 250 acres is the minnimum requirement. We would appreciate it if you would sponsor or is some way endorse an effort to help us identify additional potential sites. We stand ready to assist in any way, including briefing/presentation to any organization/individual desired. Respectully, CCO E C. PINSON, SR. Enclosures Pr sident P.O. Box 530391 Grand I'rairic, icxas 75053 COUNCIL CHAMBER 89 25 "71 WHEREAS, about. 1,778,000 veterans live in Texas and thirty one percent (31�) of them live within a 100 mile radius of the Dallas/Fort Worth metroplex; and WHEREAS, based on a need established by the Veterans Administration, Congress has authorized the establishment of a national cemetery in the Dallas/Fort Worth area; and WHEREAS, the Veterans Administration has determined that the vast majority of people who use a national cemetery reside within a 50 mile radius, and to a slightly lesser extent a 100 mile radius; and WHEREAS, there is U. S. owned acreage adequate for use as a national cemetery within the city :limits of Dallas at Joe Pool Reservoir site; and WHEREAS, no other location is so ideally situated to provide cemetery services to such a concentrated veteran population; .and o WHEREAS, there are major traffic arteries and all required utilities within extremely close proximity; and WHEREAS, the Dallas Naval Air Station is ideally located to provide airfield support when needed; and WHEREAS, co -locating a National Guard Armory with the cemetery would provide a continuous military presence; and . WHEREAS, the area in the Southwest quadrant of the intersection of Camp Wisdom Road and FM-1382 is in the reservoir area and has no planned development; and WHEREAS, the U. S. Army Corps of Engineers has determined that the above described acreage would not be inundated with 100 year flood waters or by maximum water release from the dam; and WHEREAS, the Corps of Engineers further determined that in that area there is no evidence that ground water would be a problem and that soil composition has no potential for r�igration of water; and WHEREAS, construction of a national cemetery in that area would provide impetus for further development of the city of Dallas and other local communities; Now, Therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF DALLAS: SECTION 1. That we, the City of Council of the City of Dallas do hereby endorse and encourage the establishment of a national cemetery in the area as described above. � APPROVED BY SECTION 2. That this resolution shall take effect immediat e '��'� ��� its passage in accordance with the provisions of the Charter o t e i y o Dallas and it is accordingly so resolved. AU6 23 1989 APPROVED APPROVED APPROVED ��}�� �� � HEAD OF DEPARTMENT DIRECTOR OF FINANCE �YftY M� City Secrotary SUP•OOOSSA Dallas/Fort Worth Texas - This location includes Texas counties surrounding t e.Dallas Fort Worth metropolitan area. Forty-four (44) counties are within the service area of this location which is depicted on the map on the following page. Eight (8) of these counties have veteran populations in excess of 10,000, and 6 in excess of 5,000. The Consolidated Metropolitan Statistical Area of Dallas -Fort Worth, as well as Metropolitan Statistical Areas of Waco, Killeen -Temple and Sherman -Denison are within or partially within the service area of this location. Service areas of presently open national cemeteries do not overlap those for this location. .Following is a summary of veteran demographics related to the Dallas/Fort Worth area: Veterans Residing in the Primary Service Area (PSA) - - - - - 418,539 Veterans Residing in the Secondary Service Area (SSA) - - - - - 140;554. Total - - - - - 559,093 Percent of the Texas' Veteran Population - - - - - - - - - - - 31.1X Percent of the Total Veteran Population - - - - - - - - - - - 2.1X Estimated Potential Users (veterans and spouses) in the PSA and SSA--------------------995,186 Estimated Veteran Deaths in the PSA and SSA in: 1990 _ - - 91247 2000 - - - 12,392 2010 - - - 13,972 2020 - - - 13,274 Cumulative Veteran Deaths through the Planning Period - - - - 390,874 + ��J E%�CC�/ C�� �'✓ A Joint Veterans Organization MISSION STATEMENT The purpose of the Texas National Cemetery Commission, Inc. is to facilitate the establishment of a national cemetery in �Jorth Texas and the provision of contin- uing support and participation in events commemorating all U.S. military veterans. Activities attendant thereto are as follows: A. Assist the Department of Veterans Affairs in locating suitable sites in North Texas for the establishment of a national cemetery. 6. Enlist 'support from Veteran Service Organizations/ Auxiliaries (i.e., DAV, American legion, VFW, AMVETS, TVC, Vietnam Veterans, etc.) during the development s phase of the National Cemetery Project and continuing support of the Texas National Cemetery Commission during the construction phase and after completion.. C. Obtain support of municipal, county, State and Federal officials for the estab- lishment and continued maintenance of the national cemetery in the North Texas region. D. Raise funds to help defray costs associated with the establishmnet of a national Cemetery in North Texas and to supplement the operating budget of the national cemetery once established. E. Generate public support for the establishment and continued maintenance of a national cemetery in North Texas. 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