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Capital Improvements Committee Mins 03-24-2003MINUTES: Capital Improvements Committee March 24, 2003 PRESENT: Jack Richardson, Jerry Jenkins, Ralph Cain, Polly Dwyer, Merrie Lou Abney, Gail Goodner, Shelley Ruland ABSENT: Ginger Burt, Ken Perry OTHERS PRESENT: City Manager Jack Smith, City Secretary/Assistant City Manager Rose Chavez, Assistant City Secretary/Administrative Assistant Samantha Renz, City Engineer Mark Owens, Tim Glenndenning 1. Jack Richardson Called meeting to order. 2. General Work Session. Tim Glenndenning addressed the board and advised them of their role in the impact fee study and analysis. He put together a brief outline that identifies the major actions involved in the preparation of the impact fee. He also outlined the meeting schedule but indicated they could have more or less meetings. They would help in the preparation A the document to be given to the Council. He understood there was currently a moratorium in place on Multi -Family projects, and they were hoping to have this document in place by June. Right now it looked like it would be the middle part of July due to Public Hearing requirements. The outline is very tentative, there may be some changes. They are currently working on a Land Use Study. The last one was done in 1999, so it is more than three years old, and they cannot use it. They have already been gathering data. Mark Owens is working on the Capital Improvements program. They are trying to come up with a cost of impact that each living unit will have on the City. There are a lot of different ways to determine the cost. Once they arrive at a way to figure it, they will arrive at a dollar figure to attach to it. This will help the City charge the appropriate fee. The impact fee will be updated every five years to make sure it is still in line with development activities in the City. Mark Owens indicated they looked at doing this within the City Limits and the ETJ. They decided to develop the fees for the ETJ, it will be interesting to see the capital improvements that they will have to look at. It will include a lot of improvements and they will be looking at how they will accomplish all that is needed. The important thing is to realize they are going to go into the ETJ with this. The previous plan does not reflect all of the annexations. The ETJ goes % mile from the City Limit line and they need to determine where the city limit line is to determine the ETJ. The City has subdivision control in the City limits and in the ETJ. Discussed revising capital improvements plan and how often it will need reviewing. The state requires a document that states the impact fees are in compliance with state law. Since they are going through the process of updating existing land use it will be a good time to look at revising the zoning map to reflect changes that have been made. This will also include a thoroughfare plan. Jerry Jenkins asked if they would work in conjunction with Denton County. Mark Owens indicated they would. Ralph Cain asked if they (Mark Owens and Tim Glenndenning) would make recommendations to the board regarding future land use. Mr. Glenndenning indicated they would rely on the board for direction in that area. Jerry Jenkins asked when it was made possible for a City to charge fees in the ETJ. Mr. Glenndenning indicated currently you can charge the cost incurred by the city to anyone in the city or ETJ. This is the process to go through to be able to charge impact fees. Discussion regarding the ETJ. Jerry Jenkins asked if there would be two sets of fees that will be set for the city and the ETJ. Mark indicated there would be one fee. Jerry Jenkins asked about thel/2 mile ETJ, he thought it was 1 mile when the city went Homerule. City Manager explained the 2000 census came back that the population was below 5000; therefore, we were moved back to' mile ETJ. Discussion. Discussion regarding Lake Ray Roberts Planning and Zoning. Discussed boundary lines and County lines. Discussion regarding requirements in the ETJ. Polly Dwyer asked what the role of this board was. She indicated it sounded like they were an advisory board, and that they would help them through it. Mark and Tim indicated that was correct. Discussion regarding the cost and now the current fees will be used. Discussion regarding the subdivision ordinances and revising them. Lengthy Discussion regarding the of Discussion regarding the impact fees and the regulations regarding them. Shelley Ruland asked how it would be affected if someone bought a large area of land, and put in their own water and sewer system. Mark indicated they would only be charged an impact fee if they tie on to City water or sewer and impact the system. Discussion continued. 3. Meeting Adjourned.