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3. Steve Shutt informed City Council that the Water Tank has not
been inspected due to the guy couldn't come in today but would
be in Tuesday.
4. Mayor Armstrong inquired about the status on street signs.
Steve Shutt noted that signs had been ordered.
5. Mayor Armstrong asked if the roof at the Sullivan Senior Center
had been repaired yet. Steve Shute to follow up on it.
6. Mayor Armstrong requested input about the Kammie Patten Park.
Steve Shutt informed City Council that he had written up an
agreement but he felt the city attorney needed to review it
first and make recommendations.
Meeting adjourned.
ity Secretary..._
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MINUTES: City Council Meeting
February 15, 1988
NTEMBERS
PRESENT: Mayor Nel Armstrong, Carolyn Adkins, Wendall Thomas,
Danny McDaniel, Carroll McNeill, and Jerry Jenkins
Y=RS
PRESENT: Rose Garcia, Bonnie Nitsche, Charlotte Tarver, Delores
Coker, Ronnie Jones, Burl Bourland, Benny Erwin, Merwyn
Tucker, Edgar Barrow, Cindy Barrow, Stan Day, Jim Bob
Ready, Jeff Pickrell, Curt Tremble, Ruth McGuffin (Sanger
Courier)Etta Stogsdill, Dick D_Lcksion (Bighorn EKcavating),
Mike Norman, Richard Muir, and Gene Hughes.
1. Mayor Armstrong called the meeting to order. Carolyn Adkins gave
the invocation. Mayor Armstrong let the pledge to the flag.
2. Minutes of February 1, 1988 were approved as printed with one
correction on item #4, the last sentence to be deleted.
3. Disbursements -motion was made by Jerry Jenkins to approve
payment of disbursements. Seconded by Carroll McNeill. Motion
carried.
4. Citizen's Input -none.
5. Consider and possible action on employrlent for the service of an
AccourTting. Consultant.
Mayor Armstrong informed City Council that the computer is in place
and that the staff is having some problems understanding the system.
Karen Trivitt gave her presentation concerning her background
experience in computers and her accounting. Mrs. Trivitt went in
detail and covered all the areas in her resLune.
She supplies the teaching training that can enable someone to understand
the General Ledger, enabling someone to acquire the skill to properly
distribute accounting capabilities in the computer.
Mayor Armstrong asked if she had any idea how many hours were needed
to get the problems out.
Mrs. Trivitt stated she had no_ idea but nobnally she works a couple
of weeks and then prepares a report to,show up to date progress.
Discussion.
Jerry Jenkins made the motion that city employ the services of
Karen Trivitt with the time limit of two weeks and that Mrs. Trivitt
give a progress report in two weeks to be available for next:.City
Council meeting. Seconded by Carroll McNeill. Motion carried.
6. Presentation from various insurance companies concerning employee
hospitalization coverage.
Bonnie Nitsche and Charlotte Tarver with Maxicare - HMO addressed
City Council in this type of insurance coverages. Ms. Tarver went
over the coverage cost per employee and dependents and all the options
that went with HMO Plan. Charlotte went over the $2.00 prescription
on the plan, no deductible, dental was an.additional option..
Mr. Curt Tremble with Merit Series made his presentation concerning
their type of hospitalization coverage. Mr. Tremble's plan had a
$100.00 deductible and also a $4.00 prescription included in the
premium plus dental coverage.
Richard Muir with Western Life, our agent for the employee coverage
that the city now has basically went over the plan the city has now
on the employees.
No decisions were made. The city secretary was instructed to set
employee question -answer sessions with the different insurance
representatives to enable employees to understand the insurance
benefits and options.
7. Consider and possible action on purchase of Wire Tension Trailer.
Cost was $965.00
Discussion.
Motion was made by Wendall Thomas that the city purchase the Wire
Tension Trailer and that the funds be paid out of the Utility
Equipment Replacement Fund. Seconded by Carolyn Adkins. Motion
carried.
8. Consider and possible action on variance request from Burl Bourland
in Bourland Subdivision for Lat 6, 8, 9, 10, 11, 14-19, 22-27, 30-35,
in Block 1.
Mr. Bourland was requesting variance from 25' to 20' along the front
and from 25' to 15' along the rear.
Discussion.
Motion was made by Danny McDaniel that the variances for Burl
Bourland be granted with a 15' bank and 20' front variance on lots
6, 8, 9, 10, 11, 14-19, 22-27, 30-35 in Block 1, with the stipulation
that Mr. Bourland have it replatted to those variances and brought
back in for filing. Seconded by Carroll McNeill. Motion carried with
one no vote (Jerry Jenkins).
9. Consider and possible action on variance request at 512 N. 4th - John
Coker.
Ronnie Jones, Contractor for the Coker's, addressed the issue. The Coker's
were requesting an 8' variance at 512 N. 4th for construction of a
carport on the north side of their home. They were also requesting
that the City of Sanger allow them to use 8' of the city's air space.
There will.be nothing that is attached to the ground.
Carroll McNeill asked if the city council legally had the right to let
someone build on city property even though. it is just "sticking out".
Mayor Armstrong stated she didn't know the answer and maybe the city attorney
needed to be contacted on this.
Ronnie Jones stated he had a question in regards to Mr. McNeill's statement,
that if they didn't have the right to allow it then did they have the
right to let it remain where it already exists now.
Ronnie Jones stated this already exists in several places. Ronnie
presented photos to the City Council of where this problem exists already.
Mayor Armstrong stated that even though this problem does exist in other
areas, they didn't allow it to happen and if they allow it to happen
again, -they are opening a door for allowing it.
Discussion.
Motion was made by Carroll McNeill that before a decision is made that
we find out from our city attorney whether the City Council has the
legal right to issue a building permit for ground space or air space of
city property. Seconded by Jerry Jenkins. Motion carried: -
Danny McDaniel made a motion that if the city attorney advises it is legal
for the city to grant such a variance on city property, that Mr. Coker
be granted the variance. Seconded by Wendall 'Thomas. Motion carried.
10. Request clarification on policy for water and sewer tap fees per
Ordinance O16-87 as relates to existing subdivisions and possible
action if necessary.
Mike Norman requested to get clarification of this ordinance due to the
fact that when he put the subdivision in Lau he was told if he put
water and sewer lines in that there would be no connect fees and he
feels that since he was told this that he needed some clarification on
the issue.
Mayor Armstrong stated that the reason they went up is because the city
was losing money and another reason they were raised was to set aside
this additional funds in a reserve account for future improvements.
Mr. McNeill stated that maybe the terminology of the ordinance is a little
misleading because of the word "tap fees". McNeill stated that maybe.
it should be worded to mean that this is a fee for the right to use the
service. Discussion.
Ronnie Jones asked if maybe the city should start a register of all the
builders so when changes occur that affects a builder, they could be
made aware of them.
Mayor Armstrong asked that next time they will try to do this but once
before they did do this and only two builders showed up.
11. Consider and possible action on policy employing a collection agency for
delinquent utility bills.
Mayor Armstrong stated that several years ago the city had hired a
collection agency to collect delinquent utility bills. Mayor Armstrong
stated that lately she had gotten two complaints concerning the
delinquent amounts owed to the city.
Personally, she feels that the city should work out some plan in
trying to collect any delinquent bills owed. She had asked Steve
to contact KKA Collection Agency to inform them to stop all proceedings
410
until further notice of City Council.
Discussion. Some suggestions were made as to other means of billing
and sending notices.
Motion was .made by Jerry Jenkins that the city suspend services of
the KKA Collection Agency. Seconded by Motion
carried.
12. Consider and possible action to authorize dozer work at old landfill
site.
Mayor Armstrong stated that the Health Dept. has come in and informed
the city that the city needs to do some cover work at the old
Landfill site.
Carolyn Adkins and Jerry Jenkins both thought the council had
authorized this to be done 2 or 3 years ago and that the money had
been allocated then for this to be done. To get the landfill ready
and up to state regulations might take $3,000 but it could take a lot
more. Discussion.
Jerry Jenkins made the motion that the city accept staff recommendation
to authorize the dozer work at the old landfill. Seconded by
Carroll McNeill. Motion carried.
13. Consider and possible action to review financing. for Patchmasi 720.
Mayor Armstrong informed City Council that after they authorized
that the bid be given to First National Bank, she got to looking at
it a little closer and she does not believe that the way they bid was
apples per apples. The First National Bank was a fluctuating bid and
at the end of six months it could go up or down. The bid from the
Sanger Bank was a flat rate bid.
Mayor Armstrong stated she had no problem with their decision but
she wanted them to understand that they might not get this same
rate for the 36 months.
Discussion.
Motion was made by Wendall Thomas that they put it up for re -bids
at a fixed rate for 3 years and that the mayor be authorized to go
with the best bid. Seconded by Carroll McNeill. Motion carried.
14. Consider and possible action for setting joint meeting with School
Board and Chamber Board, February 22, 1988.
G.
Any other such matters:
a) Mayor asked Jerry Don Linn, Water Director, if he knew any reason
�.y the street signs were being taken down on 8th Street.' Jerry
Don stated they are taking them down and painting them. Mayor
Armstrong advised that maybe if wasn't a good idea to lay the signs
on people's yards. Jerry Don was asked to check.this out.
b) Jerry Jenkins asked that on the west side of the Park where they
backed the truck to do something and apparently they had damaged
the area. Jerry Don was asked to check this out.
16. City Manager's Report:
Steve was out due to sickness and Mayor Armstrong read his report.
1) Water tank -has been completed and it should be back on line by
Monday or Tuesday of next week.
2) Issue on Kammie Patten Park - Letter of agreement has been mailed
but we haven't received a reply from city attorney yet.
411
3) Senior Center - Jerry Don reported that the man (Mr. Smith)
that was to do the job has been ill, however, he has talked
with him and he is going to start on it as soon as possible.
4) Loader at Landfill is broken down again and Mayor Armstrong
stated -that her and Steve have talked about it and decided to
close the landfill for a few days.
Landfill will be closed except for 'Imursday, Friday, and
Saturday and have stopped Texas Waste Management from
bringing the trash to the landfill. This.will keep the
debris down and not so much to cover up.
Steve Shutt has requested Mayor Armstrong be given authority
to make the decision on the repair of the loader after she
checks into it. Bighorn has offered to do the cover work at
the landfill for $50:00 an hour.
Mr. Dicksion (Bighorn) stated that the cost of repairs to
operate this type of machinery is expensive.
Carroll McNeill asked Jerry Don Linn to be sure that maintenance
records are kept on the loader.
Jerry Jenkins made the motion that the mayor be authorized to
check into the cost of repairs and make a decision. Seconded
by Thomas. Motion carried.
Meeting adjourned.
v
City Secretary -
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MINUTES: Special Called City Council Meeting
February 29, 1988, 7:00 p.m.
MENIBERS
PRESENT: Mayor Armstrong, Carolyn Adkins, Jerry Jenkins, C.G.
McNeill, Danny McDaniel, and Wendall Thomas
OTHERS
PRESENT: Etta Stogsdill, Steve Shutt, Dick Dicksion (Bighorn)
!. Mayor Armstrong called the meeting to order.
2. Consider and Possible Action concerning Old Landfill. Site on
South Railroad Avenue and Present Landfill.
Mr. Dicksion spoke regarding problems that exist at the landfill
and possible solutions to correct these problems.
After much discussion, the council asked Mr. Dicksion for a possible
estimate as to how much this would cost. He estimated $27,120.00
to bring the landfill up to standards. He did suggest he would be
available to discuss maintaining the :Landfill on a regular basis if
the council decided to do so.
The council was in agreement to contact Texas Waste Management
regarding the landfill for their suggestions and input also.