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01/25/2022-4B-Agenda Packet-RegularAGENDA 4B ECONOMIC DEVELOPMENT BOARD TUESDAY, JANUARY 25, 2022 6:00 PM HISTORIC CHURCH BUILDING ­ 403 NORTH 7TH STREET SANGER, TEXAS 1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. 2.CITIZEN INPUT: (Citizens are allowed 3 minutes to speak. The 4B Economic Development Board is unable to respond or discuss any issues brought up during this section.) 3.CONSENT AGENDA: a.Approval of Minutes 1.MINUTES FROM NOVEMBER 23, 2021 4.Consider Any Items Removed from Consent Agenda. REGULAR AGENDA 5.INFORMATION ITEMS: a.DIRECTOR'S REPORT b.FINANCIAL REPORTS 6.FUTURE AGENDA ITEMS: (The purpose of this item is to allow the Mayor and members of the Board to bring forward items they wish to discuss at a future meeting, A Board Member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Board or at the call of the Mayor). 7.ADJOURN. I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient and readily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. Page 1 AGENDA4B ECONOMIC DEVELOPMENT BOARDTUESDAY, JANUARY 25, 20226:00 PMHISTORIC CHURCH BUILDING ­ 403 NORTH 7TH STREETSANGER, TEXAS1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.2.CITIZEN INPUT:(Citizens are allowed 3 minutes to speak. The 4B Economic Development Board is unable to respond ordiscuss any issues brought up during this section.)3.CONSENT AGENDA:a.Approval of Minutes1.MINUTES FROM NOVEMBER 23, 20214.Consider Any Items Removed from Consent Agenda.REGULAR AGENDA5.INFORMATION ITEMS:a.DIRECTOR'S REPORTb.FINANCIAL REPORTS6.FUTURE AGENDA ITEMS:(The purpose of this item is to allow the Mayor and members of the Board to bring forward items theywish to discuss at a future meeting, A Board Member may inquire about a subject for which notice hasnot been given. A statement of specific factual information or the recitation of existing policy may begiven. Any deliberation shall be limited to a proposal to place the subject on an agenda for asubsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Board orat the call of the Mayor).7.ADJOURN.I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the CityWebsite, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place convenient andreadily accessible to the general public at all times. Said notice was posted on the following date and time, and remained posted continuously for at least 72 hours prior to the scheduled time of said meeting and shall remain posted until meeting is adjourned. JANUARY 21, 2022 9:30 A.M. Kelly Edwards, City Secretary City of Sanger, Texas Date/Time Posted This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at (940) 458­7930 for further information. Page 2 4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO AGENDA ITEM NO. A.1. AGENDA MEETING DATE: January 25, 2022 TO: Shani Bradshaw, 4B FROM: Shani Bradshaw, Director of Economic Development ITEM/CAPTION: MINUTES FROM NOVEMBER 23, 2021 AGENDA TYPE: Consent Agenda ACTION REQUESTED:  Approval  BACKGROUND: LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: FUNDS: STAFF RECOMMENDATION/ACTION DESIRED: ATTACHMENTS: Description Upload Date Type MINUTES 11­23­21 1/19/2022 Cover Memo Page 3 MINUTES 4B ECONOMIC DEVELOPMENT BOARD TUESDAY, NOVEMBER 23, 2021 6:00 PM HISTORIC CHURCH BUILDING ­ 403 NORTH 7TH STREET SANGER, TEXAS BOARD MEMBERS PRESENT: Beverly Howard, John Payne, Eddie Piercy, Carrie Bilyeu, BJ Lascor BOARD MEMBERS ABSENT: Jeff Springer, Stephanie Wood STAFF MEMBERS PRESENT: Economic Development Director Shani Bradshaw, Stefani Dodson 1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation. With there being a quorum John Payne called the meeting to order at 5:56 p.m. 2.CITIZEN INPUT: No citizens came forward to speak. 3.CONSENT AGENDA: Beverly Howard made a motion to approve the consent agenda as shown.  Carrie Bilyeu seconded the motion.  The motion passes unanimously with a 4­0 vote a.Approval of Minutes 1.MINUTES FROM 10­26­2021. 4.Consider Any Items Removed from Consent Agenda. No items were removed. REGULAR AGENDA 5.ELECTION OF OFFICERS Consider electing officers for the Sanger Texas Development Corporation Board of Directors. Beverly Howard made a motion to have John Payne as the president and Jeff Springer as the vice Page 4 MINUTES4B ECONOMIC DEVELOPMENT BOARDTUESDAY, NOVEMBER 23, 20216:00 PMHISTORIC CHURCH BUILDING ­ 403 NORTH 7TH STREETSANGER, TEXASBOARD MEMBERS PRESENT:Beverly Howard, John Payne, Eddie Piercy, Carrie Bilyeu, BJ LascorBOARD MEMBERS ABSENT:Jeff Springer, Stephanie WoodSTAFF MEMBERS PRESENT:Economic Development Director Shani Bradshaw, Stefani Dodson1.Call Meeting to Order, Establish a Quorum (Roll Call), Invocation.With there being a quorum John Payne called the meeting to order at 5:56 p.m.2.CITIZEN INPUT:No citizens came forward to speak.3.CONSENT AGENDA:Beverly Howard made a motion to approve the consent agenda as shown.  Carrie Bilyeu secondedthe motion.  The motion passes unanimously with a 4­0 votea.Approval of Minutes1.MINUTES FROM 10­26­2021.4.Consider Any Items Removed from Consent Agenda.No items were removed.REGULAR AGENDA5.ELECTION OF OFFICERSConsider electing officers for the Sanger Texas Development Corporation Board of Directors. Beverly Howard made a motion to have John Payne as the president and Jeff Springer as the vice president of the board.  Carrie Bilyeu seconded the motion.  Motion passes unanimously with a 4­0 vote. 6.INFORMATION ITEMS: Economic Development Director Shani Bradshaw goes over the financial report and the directors report. a.FINANCIAL REPORTS b.DIRECTOR'S REPORT 7.FUTURE AGENDA ITEMS: No items were discussed. 8.ADJOURN. With not further items on the agenda John Payne adjourns the meeting at 6:13 p.m. Page 5 4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO AGENDA ITEM NO. 5.A. AGENDA MEETING DATE: January 25, 2022 TO: Shani Bradshaw, 4B FROM: Shani Bradshaw, Director of Economic Development ITEM/CAPTION: DIRECTOR'S REPORT AGENDA TYPE: Regular ACTION REQUESTED:   BACKGROUND: Staff will provide an update on the Porter Park Project and Economic Development Activity. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: NA FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: NA FUNDS: NA STAFF RECOMMENDATION/ACTION DESIRED: NA Page 6 4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO AGENDA ITEM NO. 5.B. AGENDA MEETING DATE: January 25, 2022 TO: Shani Bradshaw, 4B FROM: Shani Bradshaw, Director of Economic Development ITEM/CAPTION: FINANCIAL REPORTS AGENDA TYPE: Regular ACTION REQUESTED:   BACKGROUND: Staff will provide financial reports for December 2021. LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK: NA FINANCIAL SUMMARY ­ FUNDING/FISCAL IMPACT: NA FUNDS: NA STAFF RECOMMENDATION/ACTION DESIRED: NA ATTACHMENTS: Description Upload Date Type Revenue & Expense Report ­ December 31, 2021 1/20/2022 Cover Memo Financial Report ­ December 31, 2022 1/20/2022 Cover Memo Page 7 1-20-2022 07:45 AM CITY OF SANGER PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2021 42 -4B CORPORATION FINANCIAL SUMMARY % OF YEAR COMPLETED: 25.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY TAXES 600,000.00 48,145.06 0.00 153,670.35 0.00 446,329.65 25.61 INTEREST 10,000.00 321.35 0.00 5,488.77 0.00 4,511.23 54.89 TOTAL REVENUES 610,000.00 48,466.41 0.00 159,159.12 0.00 450,840.88 26.09 EXPENDITURE SUMMARY 74-TRANSFERS 212,500.00 0.00 0.00 0.00 0.00 212,500.00 0.00 76-4B FUND 352,875.00 13,134.17 0.00 21,967.64 0.00 330,907.36 6.23 ___________________________________________________________________________________________________________________________________ TOTAL EXPENDITURES 565,375.00 13,134.17 0.00 21,967.64 0.00 543,407.36 3.89 REVENUE OVER/(UNDER) EXPENDITURES 44,625.00 35,332.24 0.00 137,191.48 0.00 ( 92,566.48 307.43 Page 8 1-20-2022 07:45 AM CITY OF SANGER PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2021 42 -4B CORPORATION FINANCIAL SUMMARY % OF YEAR COMPLETED: 25.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF REVENUES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ TAXES 00-4325 STATE SALES TAX 600,000.00 48,145.06 0.00 153,670.35 0.00 446,329.65 25.61 TOTAL TAXES 600,000.00 48,145.06 0.00 153,670.35 0.00 446,329.65 25.61 INTEREST 00-4800 INTEREST INCOME 10,000.00 321.35 0.00 5,488.77 0.00 4,511.23 54.89 TOTAL INTEREST 10,000.00 321.35 0.00 5,488.77 0.00 4,511.23 54.89 ___________________________________________________________________________________________________________________________________ TOTAL REVENUES 610,000.00 48,466.41 0.00 159,159.12 0.00 450,840.88 26.09 ============== ============ ============ ============= ============ ============ ====== Page 9 1-20-2022 07:45 AM CITY OF SANGER PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2021 42 -4B CORPORATION 74-TRANSFERS % OF YEAR COMPLETED: 25.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF DEPARTMENTAL EXPENDITURES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ 74-TRANSFERS 74-7403 TRANSFER TO DSF 212,500.00 0.00 0.00 0.00 0.00 212,500.00 0.00 TOTAL 74-TRANSFERS 212,500.00 0.00 0.00 0.00 0.00 212,500.00 0.00 ___________________________________________________________________________________________________________________________________ TOTAL 74-TRANSFERS 212,500.00 0.00 0.00 0.00 0.00 212,500.00 0.00 Page 10 1-20-2022 07:45 AM CITY OF SANGER PAGE: 4 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2021 42 -4B CORPORATION 76-4B FUND % OF YEAR COMPLETED: 25.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF DEPARTMENTAL EXPENDITURES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ 51-SALARIES AND BENEFITS 76-5110 REGULAR SALARIES 41,400.00 4,728.15 0.00 11,032.35 0.00 30,367.65 26.65 76-5125 LONGEVITY PAY 100.00 78.00 0.00 78.00 0.00 22.00 78.00 76-5128 AUTO ALLOWANCE 3,000.00 0.00 0.00 0.00 0.00 3,000.00 0.00 76-5129 CELL PHONE ALLOWANCE 300.00 0.00 0.00 0.00 0.00 300.00 0.00 76-5130 FICA 3,450.00 387.28 0.00 908.36 0.00 2,541.64 26.33 76-5140 RETIREMENT 3,900.00 440.46 0.00 1,033.08 0.00 2,866.92 26.49 76-5150 HEALTH INSURANCE 4,200.00 348.63 0.00 1,045.89 0.00 3,154.11 24.90 76-5160 WORKER'S COMPENSATION 250.00 0.00 0.00 0.00 0.00 250.00 0.00 76-5170 T W C 100.00 0.00 0.00 0.00 0.00 100.00 0.00 TOTAL 51-SALARIES AND BENEFITS 56,700.00 5,982.52 0.00 14,097.68 0.00 42,602.32 24.86 52-SUPPLIES AND MATERIALS 76-5210 OFFICE SUPPLIES 500.00 49.81 0.00 99.62 0.00 400.38 19.92 76-5215 FOOD 200.00 0.00 0.00 0.00 0.00 200.00 0.00 76-5220 POSTAGE 50.00 0.00 0.00 0.00 0.00 50.00 0.00 76-5226 MARKETING & PROMOTION 15,000.00 2,006.33 0.00 2,482.33 0.00 12,517.67 16.55 76-5235 DUES & SUBSCRIPTIONS 600.00 0.00 0.00 0.00 0.00 600.00 0.00 76-5240 CONFERENCES & TRAINING 800.00 0.00 0.00 192.50 0.00 607.50 24.06 76-5280 COMPUTER SUPPLIES 250.00 0.00 0.00 0.00 0.00 250.00 0.00 TOTAL 52-SUPPLIES AND MATERIALS 17,400.00 2,056.14 0.00 2,774.45 0.00 14,625.55 15.95 53-MAINTENANCE AND OPERAT 76-5332 OFFICE MACHINE LEASE 600.00 95.51 0.00 95.51 0.00 504.49 15.92 TOTAL 53-MAINTENANCE AND OPERAT 600.00 95.51 0.00 95.51 0.00 504.49 15.92 54-CONTRACT SERVICES 76-5425 LEGAL EXPENSE 1,000.00 0.00 0.00 0.00 0.00 1,000.00 0.00 76-5430 PROFESSIONAL SERVICE 10,000.00 0.00 0.00 0.00 0.00 10,000.00 0.00 76-5450 TECHNICAL SUPPORT 1,000.00 0.00 0.00 0.00 0.00 1,000.00 0.00 76-5451 ANNUAL SOFTWARE SUPPORT 3,375.00 0.00 0.00 0.00 0.00 3,375.00 0.00 76-5452 WEBSITE 12,800.00 0.00 0.00 0.00 0.00 12,800.00 0.00 TOTAL 54-CONTRACT SERVICES 28,175.00 0.00 0.00 0.00 0.00 28,175.00 0.00 56-GRANT EXPENSES 76-5601 PROMO/COMMUNITY EVENT GRANTS 25,000.00 0.00 0.00 0.00 0.00 25,000.00 0.00 76-5603 PROPERTY ENHANCEMENTS INCENTIV 25,000.00 5,000.00 0.00 5,000.00 0.00 20,000.00 20.00 TOTAL 56-GRANT EXPENSES 50,000.00 5,000.00 0.00 5,000.00 0.00 45,000.00 10.00 61-CAPITAL OUTLAY 76-6116 PORTER PARK UPDATES 200,000.00 0.00 0.00 0.00 0.00 200,000.00 0.00 TOTAL 61-CAPITAL OUTLAY 200,000.00 0.00 0.00 0.00 0.00 200,000.00 0.00 Page 11 1-20-2022 07:45 AM CITY OF SANGER PAGE: 5 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2021 42 -4B CORPORATION 76-4B FUND % OF YEAR COMPLETED: 25.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF DEPARTMENTAL EXPENDITURES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ 65-CAPITAL PROJECTS ______________ ____________ ____________ _____________ ____________ ____________ ______ 70-DEBT PAYMENTS ______________ ____________ ____________ _____________ ____________ ____________ ______ 74-TRANSFER S ______________ ____________ ____________ _____________ ____________ ____________ ______ ___________________________________________________________________________________________________________________________________ TOTAL 76-4B FUND 352,875.00 13,134.17 0.00 21,967.64 0.00 330,907.36 6.23 TOTAL EXPENDITURES 565,375.00 13,134.17 0.00 21,967.64 0.00 543,407.36 3.89 ============== ============ ============ ============= ============ ============ ====== ** REVENUE OVER(UNDER) EXPENDITURES ** 44,625.00 35,332.24 0.00 137,191.48 0.00 ( 92,566.48 307.43 Page 12 Percent Budget Actual of Budget Revenue Sales Tax 600,000 153,670 26% Interest Income 10,000 5,489 55% Total Revenue 610,000 159,159 26% Expenditures Salaries and Benefits 56,700 14,098 25% Transfer to Debt Service Fund 212,500 0% Supplies and Matterials 17,400 2,774 16% Maintenance and Operation 600 96 16% Contract Services 28,175 - 0% Grant Expenses 50,000 5,000 10% Total Expenditures 365,375 21,968 6% Revenues Over Expenditures 244,625 137,191 Cash in Bank - Checking 198,579 Certificate of Deposit 284,296 Claim on Cash 1,549,982 Total Cash 2,032,857 December 31, 2021 Fund 4B Sanger Texas Development Corporation Page 13