05/26/2020-4B-Agenda Packet-RegularAGENDA
4B ECONOMIC DEVELOPMENT BOARD
TUESDAY, MAY 26, 2020
6:00 PM
502 ELM STREET
SANGER, TEXAS
IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE
Meetings will temporarily be held via teleconference and will not be held at Sanger City Hall. Effective
March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic or
video conference meetings of government bodies that are accessible to the public to decrease large groups
of people from assembling in order to advance the public health goal of limiting facetoface meetings to
slow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirement
that government officials and members of the public be physically present at a meeting location. A
recording of the telephone conference will be made available to the public in accordance with the Open
Meetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved.
If you plan to speak or provide public comments during the meeting please email;
sangerdevelopment@sangertexas.org and indicate which item you would like to comment on. You will
need to provide Shani Bradshaw your name, address, plus the name, and/or number you are calling into
the conference with for recognition purposes to allow you to speak during the item. In order to facilitate
Public Hearings during the meeting, each name on the speaking list will be called in the order they were
received and will be provided an opportunity to comment. You may also provide comments to the Director
of Economic Development, Shani Bradshaw (sangerdevelopment@sangertexas.org) regarding an item if
you do not wish to speak, and they will be emailed to Shani Bradshaw before the meeting. Please
provide your comments or requests to comment for all items no later than one (1) hour before the meeting.
The public may dial one of the following numbers and enter the meeting ID/Access Code to join the
meeting. A toll free number is available and noted on the list below:
Join Zoom Meeting
https://us02web.zoom.us/j/9860544598?pwd=dEsyRUlOdHBmMWFybG5ZdUZ6ZEtiUT09
Meeting ID: 986 054 4598
Password: 321654
Dial by your location
+1 346 248 7799 US (Houston)
+1 253 215 8782 US (Tacoma)
+1 669 900 6833 US (San Jose)
+1 929 205 6099 US (New York)
+1 301 715 8592 US (Germantown)
+1 312 626 6799 US (Chicago)
877 853 5257 US Tollfree
888 475 4499 US Tollfree
1.Call Meeting to Order
AGENDA4B ECONOMIC DEVELOPMENT BOARDTUESDAY, MAY 26, 20206:00 PM502 ELM STREETSANGER, TEXASIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger City Hall. EffectiveMarch 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic orvideoconference meetings of government bodies that are accessible to the public to decrease large groupsof people from assembling in order to advance the public health goal of limiting facetoface meetings toslow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirementthat government officials and members of the public be physically present at a meeting location. Arecording of the telephone conference will be made available to the public in accordance with the OpenMeetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved.If you plan to speak or provide public comments during the meeting please email;sangerdevelopment@sangertexas.org and indicate which item you would like to comment on. You willneed to provide Shani Bradshaw your name, address, plus the name, and/or number you are calling intothe conference with for recognition purposes to allow you to speak during the item. In order to facilitatePublic Hearings during the meeting, each name on the speaking list will be called in the order they werereceived and will be provided an opportunity to comment. You may also provide comments to the Directorof Economic Development, Shani Bradshaw (sangerdevelopment@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to Shani Bradshaw before the meeting. Pleaseprovide your comments or requests to comment for all items no later than one (1) hour before the meeting. The public may dial one of the following numbers and enter the meeting ID/Access Code to join themeeting. A toll free number is available and noted on the list below:Join Zoom Meetinghttps://us02web.zoom.us/j/9860544598?pwd=dEsyRUlOdHBmMWFybG5ZdUZ6ZEtiUT09Meeting ID: 986 054 4598Password: 321654Dial by your location+1 346 248 7799 US (Houston)+1 253 215 8782 US (Tacoma)+1 669 900 6833 US (San Jose)+1 929 205 6099 US (New York)+1 301 715 8592 US (Germantown)+1 312 626 6799 US (Chicago)877 853 5257 US Tollfree888 475 4499 US Tollfree
1.Call Meeting to Order
2.Approval of Minutes
Approval of the April 14, 2020 Board Meeting Minutes.
3.Discussion on Facade and Sign Grant Program
4.Discussion on Business Recovery Efforts Related to COVID19
5.Discussion on Fiscal Year 20202021 Budget
6.Financial Reports
7.Staff Update
8.Citizen Comments
9.Adjourn
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the
City Website, and on the bulletin board, at the City Hall of the City of Sanger, Texas, a place
convenient and readily accessible to the general public at all times. Said notice was posted on the
following date and time, and remained posted continuously for at least 72 hours prior to the
scheduled time of said meeting and shall remain posted until meeting is adjourned.
May 21, 2020 4:30 PM
Cheryl Price City Secretary
City of Sanger, Texas
Date/Time Posted
This facility is wheelchair accessible and accessible parking spaces are available. Requests for additional
accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City
Secretary's office at (940) 4587930 for further information.
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO
AGENDA ITEM NO. 2.
AGENDA MEETING DATE: May 26, 2020
TO: Shani Bradshaw, 4B
FROM:
ITEM/CAPTION:
Approval of Minutes
Approval of the April 14, 2020 Board Meeting Minutes.
AGENDA TYPE: Consent Agenda
ACTION REQUESTED: Approval
BACKGROUND:
NA
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
NA
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
NA
FUNDS:
NA
STAFF RECOMMENDATION/ACTION DESIRED:
APPROVE the minutes from the April 14, 2020 board meeting.
ATTACHMENTS:
Description Upload Date Type
Minutes 5/21/2020 Cover Memo
MINUTES
4B ECONOMIC DEVELOPMENT BOARD
TUESDAY, APRIL 14, 2020
6:00 PM
502 ELM STREET
SANGER, TEXAS
IMPORTANT NOTICE: MEETING HELD BY TELECONFERENCE
Meetings will temporarily be held via teleconference and will not be held at Sanger City Hall. Effective
March 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic or
video conference meetings of government bodies that are accessible to the public to decrease large groups
of people from assembling in order to advance the public health goal of limiting facetoface meetings to
slow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirement
that government officials and members of the public be physically present at a meeting location. A
recording of the telephone conference will be made available to the public in accordance with the Open
Meetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved.
If you plan to speak or provide public comments during the meeting please email;
sangerdevelopment@sangertexas.org and indicate which item you would like to comment on. You will
need to provide Shani Bradshaw your name, address, and the name, and/or number you are calling into
the conference with for recognition purposes to allow you to speak during the item. In order to facilitate
Public Hearings during the meeting, each name on the speaking list will be called in the order they were
received and will be provided an opportunity to comment. You may also provide comments to the Director
of Economic Development, Shani Bradshaw (sangerdevelopment@sangertexas.org) regarding an item if
you do not wish to speak, and they will be emailed to Shani Bradshaw before the meeting. Please
provide your comments or requests to comment for all items no later than one (1) hour before the meeting.
The public may dial one of the the following numbers and enter the meeting ID/Access Code to join the
meeting. A toll free number is available and noted on the list below:
Dial by your location
+1 346 248 7799 US (Houston)
+1 669 900 6833 US (San Jose)
+1 312 626 6799 US (Chicago)
+1 929 205 6099 US (New York)
+1 253 215 8782 US
+1 301 715 8592 US
877 853 5257 US Tollfree
888 475 4499 US Tollfree
Meeting ID: 986 054 4598
COMMISSION MEMBERS PRESENT:
Will Dutton, John Payne, Carrie Bilyeau, Beverly Branch, Jeff Springer
MINUTES4B ECONOMIC DEVELOPMENT BOARDTUESDAY, APRIL 14, 20206:00 PM502 ELM STREETSANGER, TEXASIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger City Hall. EffectiveMarch 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic orvideoconference meetings of government bodies that are accessible to the public to decrease large groupsof people from assembling in order to advance the public health goal of limiting facetoface meetings toslow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirementthat government officials and members of the public be physically present at a meeting location. Arecording of the telephone conference will be made available to the public in accordance with the OpenMeetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved.If you plan to speak or provide public comments during the meeting please email;sangerdevelopment@sangertexas.org and indicate which item you would like to comment on. You willneed to provide Shani Bradshaw your name, address, and the name, and/or number you are calling intothe conference with for recognition purposes to allow you to speak during the item. In order to facilitatePublic Hearings during the meeting, each name on the speaking list will be called in the order they werereceived and will be provided an opportunity to comment. You may also provide comments to the Directorof Economic Development, Shani Bradshaw (sangerdevelopment@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to Shani Bradshaw before the meeting. Pleaseprovide your comments or requests to comment for all items no later than one (1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code to join themeeting. A toll free number is available and noted on the list below:Dial by your location+1 346 248 7799 US (Houston)+1 669 900 6833 US (San Jose)+1 312 626 6799 US (Chicago)+1 929 205 6099 US (New York)+1 253 215 8782 US+1 301 715 8592 US877 853 5257 US Tollfree888 475 4499 US TollfreeMeeting ID: 986 054 4598COMMISSION MEMBERS PRESENT:
Will Dutton, John Payne, Carrie Bilyeau, Beverly Branch, Jeff Springer
COMMISSION MEMBERS ABSENT:
Barbara Martin, Beverly Howard
OTHERS PRESENT:
Shani Bradshaw, Stefani Dodson
1.Call Meeting to Order
6:04 PM(Absent: Howard, Martin)
2.Approval of Minutes
Approval of the October 22, 2019 4B Board Meeting Minutes
A motion was made by Will Dutton to Motion. The motion was seconed by Carry Bilyeau. Will Dutton
made a motion to accept the minutes. Carrie Bilyeau seconded the motion.The motion
Approve Passed with a 50 vote (Absent: Howard, Martin)
3.Texas Department of Transportation Offer for Highway Right of Way Required for the Construction
or Improvement of IH 35
Consider, Discuss and Possibly Act on the Offer Made by the Texas Department of Transportation
to purchase 8,425 square foot (2.030 acres) parcel of land out of the R.A. Johnson Survey, Abstract
No. 666, Parcel 48, located E/s of IH 35, 0.29 mile south of Southside Drive, Sanger, Texas 76266,
deemed necessary for the construction or improvement of the IH 35 highway project.
A motion was made by John Payne to Motion. The motion was seconed by Beverly Branch.
Shani goes over the staff report and explains TXDots offer.
The Board has a discussion about the property and having someone on the board selected to talk to
TXDot.
John Payne makes a motion to reject the offer and would like to nominate Jeff Springer and Shani to
be a liason to talk to TXDot. Pending City Approval
Beverly Branch seconded the motion.
The motion Approve Passed with a 50 vote (Absent: Howard, Martin)
4.Sanger Development Corporation Bylaws
Consider, Discuss and Possibly Act on Amendments to the Sanger Development Corporation
Bylaws.
A motion was made by Jeff Springer to Motion. The motion was seconed by Will Dutton.
Shani goes over the staff report and points out a couple of changes. She said she removed the 3 2
year terms but kept the staggering terms.
She also explains that they need to revise the board titles. She suggest to remove treasurer and
secretary from the board as the Treasurer is Clayton Grey, the city finance Director, and Stefani
Dodson is the the secretary.
MINUTES4B ECONOMIC DEVELOPMENT BOARDTUESDAY, APRIL 14, 20206:00 PM502 ELM STREETSANGER, TEXASIMPORTANT NOTICE: MEETING HELD BY TELECONFERENCEMeetings will temporarily be held via teleconference and will not be held at Sanger City Hall. EffectiveMarch 16, 2020 Texas Governor Abbott suspended certain Open Meeting rules to allow telephonic orvideoconference meetings of government bodies that are accessible to the public to decrease large groupsof people from assembling in order to advance the public health goal of limiting facetoface meetings toslow the spread of the Coronavirus (COVID19). The suspension temporarily removes the requirementthat government officials and members of the public be physically present at a meeting location. Arecording of the telephone conference will be made available to the public in accordance with the OpenMeetings Act, upon written request for up to 90 days after the official minutes of the meeting are approved.If you plan to speak or provide public comments during the meeting please email;sangerdevelopment@sangertexas.org and indicate which item you would like to comment on. You willneed to provide Shani Bradshaw your name, address, and the name, and/or number you are calling intothe conference with for recognition purposes to allow you to speak during the item. In order to facilitatePublic Hearings during the meeting, each name on the speaking list will be called in the order they werereceived and will be provided an opportunity to comment. You may also provide comments to the Directorof Economic Development, Shani Bradshaw (sangerdevelopment@sangertexas.org) regarding an item ifyou do not wish to speak, and they will be emailed to Shani Bradshaw before the meeting. Pleaseprovide your comments or requests to comment for all items no later than one (1) hour before the meeting. The public may dial one of the the following numbers and enter the meeting ID/Access Code to join themeeting. A toll free number is available and noted on the list below:Dial by your location+1 346 248 7799 US (Houston)+1 669 900 6833 US (San Jose)+1 312 626 6799 US (Chicago)+1 929 205 6099 US (New York)+1 253 215 8782 US+1 301 715 8592 US877 853 5257 US Tollfree888 475 4499 US TollfreeMeeting ID: 986 054 4598COMMISSION MEMBERS PRESENT:Will Dutton, John Payne, Carrie Bilyeau, Beverly Branch, Jeff Springer COMMISSION MEMBERS ABSENT:Barbara Martin, Beverly HowardOTHERS PRESENT:Shani Bradshaw, Stefani Dodson1.Call Meeting to Order6:04 PM(Absent: Howard, Martin)2.Approval of MinutesApproval of the October 22, 2019 4B Board Meeting MinutesA motion was made by Will Dutton to Motion. The motion was seconed by Carry Bilyeau. Will Duttonmade a motion to accept the minutes. Carrie Bilyeau seconded the motion.The motionApprove Passed with a 50 vote (Absent: Howard, Martin)3.Texas Department of Transportation Offer for Highway Right of Way Required for the Constructionor Improvement of IH 35Consider, Discuss and Possibly Act on the Offer Made by the Texas Department of Transportationto purchase 8,425 square foot (2.030 acres) parcel of land out of the R.A. Johnson Survey, AbstractNo. 666, Parcel 48, located E/s of IH 35, 0.29 mile south of Southside Drive, Sanger, Texas 76266,deemed necessary for the construction or improvement of the IH 35 highway project.A motion was made by John Payne to Motion. The motion was seconed by Beverly Branch. Shani goes over the staff report and explains TXDots offer.The Board has a discussion about the property and having someone on the board selected to talk toTXDot.John Payne makes a motion to reject the offer and would like to nominate Jeff Springer and Shani tobe a liason to talk to TXDot. Pending City ApprovalBeverly Branch seconded the motion.The motion Approve Passed with a 50 vote (Absent: Howard, Martin)4.Sanger Development Corporation BylawsConsider, Discuss and Possibly Act on Amendments to the Sanger Development CorporationBylaws.A motion was made by Jeff Springer to Motion. The motion was seconed by Will Dutton. Shani goes over the staff report and points out a couple of changes. She said she removed the 3 2year terms but kept the staggering terms.She also explains that they need to revise the board titles. She suggest to remove treasurer andsecretary from the board as the Treasurer is Clayton Grey, the city finance Director, and Stefani
Dodson is the the secretary.
Jeff Springer makes a motion to approve.
Will Dutton seconded the motion.
The motion Approve Passed with a 50 vote (Absent: Howard, Martin)
5.Staff Update
Economic Development
Shani updates the board on business in the City. She explains that she has posted a couple of
surveys for small businesses. She explains that she wont know the actual numbers until possibly
June. She goes over the sales tax from March.(Absent: Howard, Martin)
6.Citizen Comments
No Citizens (Absent: Howard, Martin)
7.Adjourn
6:48 PM(Absent: Howard, Martin)
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO
AGENDA ITEM NO. 3.
AGENDA MEETING DATE: May 26, 2020
TO: Shani Bradshaw, 4B
FROM:
ITEM/CAPTION:
Discussion on Facade and Sign Grant Program
AGENDA TYPE: Work Session
ACTION REQUESTED:
BACKGROUND:
Facade improvement program are incentive programs created to encourage property owners and businesses to
improve the exterior appearance of their buildings and storefronts. They focus on either commercial properties in
historic or non historic areas and provide financial incentives in the form of a matching grant of up to $5,000.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
NA
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
NA
FUNDS:
NA
STAFF RECOMMENDATION/ACTION DESIRED:
ATTACHMENTS:
Description Upload Date Type
Service Agreement 5/20/2020 Cover Memo
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMOAGENDA ITEM NO. 3.AGENDA MEETING DATE: May 26, 2020TO: Shani Bradshaw, 4BFROM: ITEM/CAPTION:Discussion on Facade and Sign Grant ProgramAGENDA TYPE: Work SessionACTION REQUESTED: BACKGROUND:Facade improvement program are incentive programs created to encourage property owners and businesses toimprove the exterior appearance of their buildings and storefronts. They focus on either commercial properties inhistoric or non historic areas and provide financial incentives in the form of a matching grant of up to $5,000.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:NAFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:NAFUNDS:NASTAFF RECOMMENDATION/ACTION DESIRED:ATTACHMENTS:
Description Upload Date Type
Service Agreement 5/20/2020 Cover Memo
EDP Profile Incentives 5/20/2020 Cover Memo
Example Saginaw 5/20/2020 Cover Memo
Example Pilot Point Application 5/20/2020 Cover Memo
EDP Best Practices, LLC / Sanger Texas Development Corporation
Property Enhancement Incentive Policy - Service Agreement - Page 1 of 3
Date: January 15, 2020
To: Shani Bradshaw, Executive Director
Sanger Texas Development Corporation
201 Bolivar Street
Sanger, TX 76266
Re: Professional Services Agreement: Development of a Property Enhancement Incentives Policy
I appreciate the opportunity to provide this Agreement for the Services defined herein. This Service
Agreement (Agreement) shall be between EDP Best Practices, LLC (Consultant) and the Sanger Texas
Development Corporation (STDC). Consultant and STDC are sometimes hereinafter referred to
collectively as the “Parties” or individually as a “Party.” In general the Services (Services) shall be the
development of a Resolution for adoption, a comprehensive Property Enhancement Incentives Policy
(Policy) and matching Application.
1. Services: The following Services shall be performed by the Consultant in cooperation with the
Coordinator from the STDC as defined below.
1.1. Discovery: Work with the Coordinator to identify the following.
A. Content: Develop a questionnaire adequate to determine the topics to be addressed in the
Policy.
B. Problem Areas: Any particular areas that have been problem areas in the past and need
particular attention and / or clarification.
C. Other Examples: Identify any examples of similar policies used by other agencies that might
provide examples of best practices for desired topics.
D. Authorization Documents: Acquire and review STDC documents establishing any
development corporations (e.g. Bylaws, Articles of Incorporation, elections) and any
information related to previously adopted policies.
1.2. Development: Develop the Deliverables with the following characteristics and process.
A. Content: Include all the content identified in the Discovery phase.
B. Structure: Structure the document with numeric references and paragraph leads (similar to
this Agreement) for ease of understanding and implementation.
C. Draft Reviews: Utilize a redline / strikeout format during review of pdf drafts to aid in the
understanding of changes made to each draft.
D. Legal Review: Allow for review and edit by the STDC’s Attorney and incorporate any
recommended revisions.
E. Meetings: The Consultant shall meet as follows:
i. Staff: Meetings or discussions with Staff shall be conducted remotely via phone or
Internet when practical. When reasonably requested, Consultant shall meet with Staff at
their office location prior to Board / Council meetings approved as Additional Services.
ii. Board / Council Meetings: Additional Services as noted in Section 5.3.
1.3. Deliverables: Consultant shall provide the following to the STDC in the format noted below.
A. Resolution: A Resolution adopting the Policy (PDF).
B. Policy: A Policy including all content as noted above (PDF).
EDP Best Practices, LLC / Sanger Texas Development Corporation
Property Enhancement Incentive Policy - Service Agreement - Page 2 of 3
C. Application: An Application in a user-friendly format that will allow accumulation of all
information necessary to implement the Policy (Microsoft Word).
1.4. Final Documents: Consultant shall provide the STDC with final documents suitable for signatures
by representatives of the approving bodies.
2. STDC to provide: STDC shall provide the following.
2.1. Project Coordinator (Coordinator): Provide a staff liaison to work with Consultant to provide
insights as to the desires of the STDC and facilitate communication.
2.2. Discovery: The information noted above.
2.3. Development: Assistance in the development and review of the document, including
coordination with legal representatives.
2.4. Meetings: Coordination of any desired meetings.
2.5. Presentations / Memos: Any briefing memos and / or PPT presentations to the Board / Council
/ Commission.
2.6. Printing: Printing, binding, or distribution of any documents.
3. Confidentiality: Both parties agree to the following confidentialities.
3.1. Content: The Consultant agrees to keep confidential any information related to the Services
that is deemed confidential by the STDC and communicated to the Consultant in writing.
3.2. Marketing Permission: STDC agrees to allow Consultant to reference the STDC as a client and
to allow Consultant to use a high-level explanation of Services provided.
3.3. Payment Disclosure: STDC agrees not to disclose the amount of payment included in the
Agreement unless required by law.
4. Documents: All documents generated as a result of the Services shall be the property of the STDC to
use as needed. However, the STDC agrees not to release an editable / original version of any of the
documents except as required by law.
4.1. Proprietary Forms: Original forms used by the Consultant are proprietary and will not be
provided to the STDC for their continued use.
5. Payment: The fee for the Services as defined herein (excluding meetings) shall be as noted below.
Payments shall be within 30 days of receipt of an invoice from Consultant.
5.1. Services: The fee for the Services described in Section 1 shall be four thousand five hundred
dollars ($4,500) billed monthly as a percentage of completion for each phase.
A. Discovery: $1,500
B. Development: $1,500
C. Deliverables: $1,000
D. Final Documents: $500
5.2. Reimbursables: The STDC shall reimburse the Consultant for any approved out-of-pocket costs
(e.g. lunch meetings, copies).
EDP Best Practices, LLC / Sanger Texas Development Corporation
Property Enhancement Incentive Policy - Service Agreement - Page 3 of 3
5.3. Additional Services: Any work not defined in the Services above is not included in this
Agreement. The STDC and the Consultant may negotiate Additional Services if desirable to both
parties. Any request for Additional Services must be authorized in writing by the Coordinator
prior to the Consultant performing said services. Additional Services shall be billed at a rate of
one hundred twenty dollars ($120) per hour. Though not exclusively, this would include the
following:
A. Meetings: Meetings with the Board shall be at the hourly rate inclusive of set-up and meeting
times.
B. Travel: Driving time shall be billed at 50% of the hourly rate. Any required flights shall be
booked and paid for by the STDC.
C. Introductory PPT: Present a PowerPoint presentation providing an overview of the elements
of the Policy and solicit desired content from Board members. ($400)
D. Advertising Flyer: Development of a marketing flyer or newspaper advertisement for the
purposes of marketing the program. (Approximately $300)
E. Performance Agreement Template: Development of a Performance Agreement Template to
use in the award of a Grant with an Applicant. (Approximately $500)
6. Cancellation of Agreement: Either Party may cancel this Agreement upon ten (10) calendar days
notice in writing to the other Party. Should the STDC elect not to continue with this Agreement at any
point, the Consultant shall be paid for services rendered to that point in time.
Approval of this Agreement represented by:
Consultant: EDP Best Practices, LLC
Signed: ___________________________
Name: Greg Last
Title: Chief Executive Officer
Date: January 15, 2020
PH: (817) 992-6156
EM: glast@EDPBestPractices.com
Address: 4609 Shadycreek Lane
Colleyville, TX 76034
STDC: Sanger Texas Development Corporation
Signed: ____________________________
Name: Shani Bradshaw
Title: Executive Director
Date: ______________________________
PH: (940) 458-2059
EM: sbradshaw@sangertexas.org
Address: 201 Bolivar Street
Sanger, TX 76266
Bio: Greg Last - For additional information see www.EDPBestPractices.com.
Property Enhancement IncenƟves Policy
Service Profile ‐ 2019‐01‐20
Property Enhancement IncenƟves Policy
Develop a Property Enhancement Incentives
Policy (PEIP) including all potential incentives,
administrative procedures, performance
agreement requirements, a resolution for
approval and a matching application.
Problem IdenƟficaƟon
Commercial buildings are not being kept up and are
becoming less viable for commercial uses
Property / business owners are not moƟvated to update
their properƟes without matching incenƟves
There is no policy in place to address business requests for
matching funds to improve their buildings or property
If there is a policy, it is outdated and does not address a
comprehensive list of potenƟal improvements
Service Goals
Develop a ResoluƟon documenƟng authorizaƟon for the
Agency to provide incenƟves
Develop a comprehensive Policy tailored to the Agency’s
desires
Develop an ApplicaƟon that matches and supports the
requirements in the Policy
Deliverables
A comprehensive ResoluƟon, Policy and ApplicaƟon suitable
for approval
Policy Content
Following is an example outline for a comprehensive PEIP.
IntroducƟon / Goals
DefiniƟons
Eligibility (properƟes and businesses)
Enhancements
Façade
Interior RenovaƟons
Landscaping
LighƟng
Parking / Driveways
Pedestrian AmeniƟes
Signage
City ParƟcipaƟon LimitaƟons
AdministraƟve Procedures
ApplicaƟon
Eligible Enhancements
A comprehensive list of eligible enhancements would be
developed to encourage businesses to look at several property
enhancements.
City ParƟcipaƟon LimitaƟons
A table would be developed to summarize maximum City
parƟcipaƟon for various types of enhancements.
ApplicaƟon
An applicaƟon would be developed that aligned with the
criteria and cerƟficaƟons in the Policy. The applicaƟon form
easily allows for the applicant to insert required informaƟon.
Project Examples
Following are examples of projects that are typical of a
Property Enhancement IncenƟves Policy.
(817) 992‐6156
www.EDPBestPracƟces.com
Before After
Property Enhancement IncenƟves Policy
Service Profile ‐ 2019‐01‐20
Property Enhancement IncenƟves Policy
Develop a Property Enhancement Incentives
Policy (PEIP) including all potential incentives,
administrative procedures, performance
agreement requirements, a resolution for
approval and a matching application.
Problem IdenƟficaƟon
Commercial buildings are not being kept up and are
becoming less viable for commercial uses
Property / business owners are not moƟvated to update
their properƟes without matching incenƟves
There is no policy in place to address business requests for
matching funds to improve their buildings or property
If there is a policy, it is outdated and does not address a
comprehensive list of potenƟal improvements
Service Goals
Develop a ResoluƟon documenƟng authorizaƟon for the
Agency to provide incenƟves
Develop a comprehensive Policy tailored to the Agency’s
desires
Develop an ApplicaƟon that matches and supports the
requirements in the Policy
Deliverables
A comprehensive ResoluƟon, Policy and ApplicaƟon suitable
for approval
Policy Content
Following is an example outline for a comprehensive PEIP.
IntroducƟon / Goals
DefiniƟons
Eligibility (properƟes and businesses)
Enhancements
Façade
Interior RenovaƟons
Landscaping
LighƟng
Parking / Driveways
Pedestrian AmeniƟes
Signage
City ParƟcipaƟon LimitaƟons
AdministraƟve Procedures
ApplicaƟon
Eligible Enhancements
A comprehensive list of eligible enhancements would be
developed to encourage businesses to look at several property
enhancements.
City ParƟcipaƟon LimitaƟons
A table would be developed to summarize maximum City
parƟcipaƟon for various types of enhancements.
ApplicaƟon
An applicaƟon would be developed that aligned with the
criteria and cerƟficaƟons in the Policy. The applicaƟon form
easily allows for the applicant to insert required informaƟon.
Project Examples
Following are examples of projects that are typical of a
Property Enhancement IncenƟves Policy.
(817) 992‐6156
www.EDPBestPracƟces.com
Before After
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 1 of 9
Saginaw, Texas
Building Improvement Grant Policy
WHEREAS, the City Council of the City of Saginaw, Texas (Council) desires to implement a matching grant
program to encourage the development, retention, or expansion of business enterprises in the City; and
WHEREAS, Chapter 380 of the Texas Local Government Code authorizes municipalities to establish and
provide for the administration of programs that promote economic development and stimulate business and
commercial activity in the City; and
WHEREAS, the City Council on December 4, 2018 considered and approved Resolution 2018‐23
approving this Building Improvement Grant Policy (Policy).
BE IT KNOWN THAT, the terms and conditions of the Policy, having been reviewed by the Council and
found to be acceptable and in the best interest of the City and its citizens and businesses, are hereby
approved.
Section 1.
Introduction & Goals
This program is a matching grant program that reimburses commercial property owners or business
operators for Eligible Enhancements made to the Property. The goals of this Policy are to:
1.1. Enhance the commercial viability and sustainability of commercial properties in the City;
1.2. Improve the physical appearance of businesses and visibly enhance the City’s commercial corridors;
1.3. Aid in the retention and expansion of existing businesses;
1.4. Increase the taxable value of commercial properties in the City;
1.5. Enhance commercial areas through the placement of Public Art;
1.6. Increase the marketability and occupancy rate of commercial buildings hindered by an outdated
appearance;
1.7. Increase the safety of a commercial area and stimulate more public interaction; and
1.8. Provide incentives in areas and to businesses most likely to stimulate similar enhancements by other
private entities.
Section 2.
Definitions
The following definitions shall apply to the terms used in this Policy:
Agreement: A written performance agreement between the Board and the Applicant.
Applicant: Shall mean the Property owner or business occupant signing the Application for a Building
Improvement Grant.
Application: Shall mean the Application for Building Improvement Grant Policy Incentives as maintained by
Staff.
Board: Shall mean the Board of the Saginaw Economic Development Corporation of the City. Prior to
formulation of the Board or in its absence in the future, the City Council shall perform all duties of the
Board.
Building Improvement Grant: Shall mean the financial support to make designated Property Enhancements
as approved, and sometimes referred to as “Grant.”
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 2 of 9
City: The City of Saginaw, Texas.
City Council: The City Council of the City.
Code Violations: Shall be any violation of the City’s code of ordinances.
Construction Costs: The cost of permits, fees, construction materials, and installation labor. All other
associated costs are deemed excluded, including, but not exclusively, the following costs: design,
construction document preparation, bidding, sweat equity and construction financing.
Eligible Enhancements: Shall mean the Enhancements identified as eligible in Section 4 herein.
Enhancements: Shall be as defined in Section 4 herein.
Façade: Shall mean the exterior of a building.
Notice to Proceed: A written notice authorizing the Applicant to begin construction as approved.
Policy: Shall mean this Building Improvement Grant Policy.
Property: Shall mean the physical lot and / or building to which Enhancements are being made.
Public Art: Shall mean sculptures, murals, architectural featu res and similar tangible exhibits, and specifically
excludes performing arts.
Staff: The City Manager or their designee.
Section 3.
Eligibility
The following Properties and Businesses are eligible to receive Grants.
3.1. Properties: Only properties meeting the following requirements at the time an Application is
submitted shall be eligible to receive Grants as outlined by this Policy:
3.1.1. Within the City: Property must be located within the City’s municipal boundaries.
3.1.2. Non‐Residentially Zoned: Property must be zoned for uses other than residential uses and the
current use of the Property may not be residential.
3.1.3. Tax‐Paying Entity: The Property must be subject to the City’s Ad Valorem property tax.
3.1.4. Financial Standing: Property shall be in good standing as it relates to taxes or any monies due
to the City.
3.1.5. City Liens: Property shall be in good standing as it relates to any liens held by the City.
3.1.6. Ownership: Property owners must provide sufficient proof of ownership.
3.1.7. Code Violations: Property must not have any outstanding code violations.
3.1.8. Frequency: Property must not have received a Grant for the same category of Enhancement
(e.g. Façade, Landscaping) in a twelve month period.
3.2. Businesses: Only businesses meeting the following requirements shall be eligible to receive benefits
outlined by this Policy:
3.2.1. Financial Standing: The business shall be in good standing as it relates to taxes or any monies
due to the City.
3.2.2. Tax‐Paying Entity: The business must be a tax‐paying entity.
3.2.3. Property Owner Approval: Businesses, if not the owner of the property to be occupied, must
provide a copy of their lease agreement and support of the Application from the Property
owner prior to approval of the Application.
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 3 of 9
Section 4.
Enhancements
4.1. Aspirations: As with any policy or regulation, it is difficult to precisely regulate factors that are not
easily defined. With that in mind, the following are to be considered aspirations for contemplated
Enhancements:
Enhancements should be compatible with the character and architecture of the individual
building and those in proximity;
Where appropriate, Enhancements may act as a catalyst to create a unique environment;
Enhancements should make the Property more inviting to the public; and
Enhancements should be functional as well as visually appealing.
4.2. General Enhancement Eligibility: Property Enhancements shall be deemed as eligible or ineligible for
the benefits of this Policy as defined below. In general, the following Enhancements, though not
exclusively, are ineligible for all Grants:
Any Enhancement that does not comply with existing ordinances of the City;
Any Enhancements made prior to the Notice to Proceed;
Sweat equity or “in‐kind” services;
New construction which is not specifically listed in this Policy as an Eligible Enhancement;
Any Enhancements to eliminate Code Violations of a Property or Business;
Fees for designing, engineering, surveying, legal services, financing, etc.; or
Any Enhancements not identified as eligible below. A potential applicant may discuss an
enhancement not identified below with City staff to ascertain whether or not the enhancement
meets the Purpose and Intent of this Policy. If so, an amendment to this Policy may be placed
before the City Council to determine the merits of including a new eligible enhancement.
4.3. Façade Enhancements: The following are Eligible Enhancements except as noted otherwise:
4.3.1. Façade Materials: Replacing deteriorated or unsafe façade materials with brick, stone, tile,
wood, or siding meeting the City’s masonry requirements and / or architectural standards.
Removal of “slip” coverings of prior façade materials and re‐establishment of historic façade
details. Repointing of mortared joints, replacement or repair of damaged masonry.
4.3.2. Cleaning: Pressure washing or sand blasting existing facades, cleaning of tiles.
4.3.3. Painting: Scraping, priming and otherwise preparing the surface and painting.
4.3.4. Window / Doors: Replacement of or improvements to existing windows or doors that are
visible from a public street. New windows and doors matching replaced windows or doors.
Replacement of broken glass panes.
4.3.5. Awnings / Canopies: Replacement of or improvements to existing awnings or canopies. New
awnings or canopies.
4.3.6. Historical Restoration: Restoration of architectural details of historic significance and / or
removal of elements covering such details.
4.3.7. Roof Repair: Replacement or repair of all or portions of the roof.
4.3.8. Gutters and Downspouts: Replacement or repair of existing gutters and / or downspouts.
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 4 of 9
4.3.9. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible: burglar
bars, painting a new building.
4.4. Interior Renovation: The following are Eligible Enhancements except as noted otherwise:
4.4.1. Renovations: Renovations that enhance the commercial usability of the building.
4.4.2. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible: painting,
wallpaper, and other types of aesthetic treatments.
4.5. Landscaping: The following are Eligible Enhancements except as noted otherwise:
4.5.1. Edging: Providing a perimeter to shrub beds with materials deemed to be of a long life, e.g.
brick, stone, concrete, steel.
4.5.2. Shrubs and Trees: Shrubs and / or trees of a variety that are sustainable in the area when
combined with removal of existing shrubs and / or trees that are either overgrown or of poor
quality. Preference is given to xeriscape approaches using drought‐tolerant plant species.
4.5.3. Seasonal Color: Providing one‐time planting of annual or perennial flowers in critical areas
adequate to provide an appealing impact.
4.5.4. Irrigation: Automatic irrigation system complying with all code requirements. Preference is
given to water conservation measures and approaches (e.g. drip irrigation).
4.5.5. Lawn Renovation: Removal or re‐establishment of an existing lawn with a desirable type of
lawn. (An automatic irrigation system is required with this Enhancement.)
4.5.6. Fencing: Replacement of fencing or installation of new fencing that is visually appealing.
4.5.7. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible: landscape
pruning, mowing and / or maintenance.
4.6. Lighting: The following are Eligible Enhancements:
4.6.1. Interior: Lighting of a permanent nature that enhances the commercial viability of a building.
4.6.2. Pedestrian: Increases in lighting in pedestrian areas on or adjacent to the Property, e.g.
sidewalks, parking lots.
4.6.3. Accents: Lighting that accentuates exterior features of the building or Property creating a
pleasant ambience on the Property.
4.6.4. Signage: Lighting that illuminates signage identifying the business.
4.7. Parking / Driveways: The following are Eligible Enhancements except as noted otherwise:
4.7.1. Reconstruction: Removal of existing pavement, gravel, curbing, drives, accessibility ramps,
etc. and replacement with reconstruction meeting City requirements.
4.7.2. Resurfacing: Re‐topping asphalt parking areas.
4.7.3. Restriping: Repainting of parking stall stripes and / or fire lane graphics meeting the City’s
requirements.
4.7.4. Ineligible: Though not an all‐inclusive list, the following are specifically not eligible:
Installation, repair or replacement of any surface that is not an all‐weather hard surface as
required by the City’s code of ordinances.
‐‐ The remainder of this page purposefully left blank. ‐‐
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 5 of 9
4.8. Pedestrian Amenities: The following are Eligible Enhancements:
4.8.1. Paving: Paving of a unique nature in areas that allow customers to congregate.
4.8.2. Seating Areas: Provisions for seating in areas where customers may congregate before, during
or after supporting the business.
4.8.3. Shade: Provisions for shading pedestrian areas to include permanent or temporary canopies,
awnings, umbrellas or similar shade structures.
4.8.4. Music: Provisions for permanent installation of fixtures to accommodate providing music in
areas where customers congregate.
4.8.5. Trash Receptacles: Trash receptacles establishing or matching a design theme utilized
throughout the pedestrian areas.
4.8.6. Play Equipment: Recreational equipment intended for the entertainment of children when
placed on private property in close proximity to the primary building.
4.9. Signage: The following are Eligible Enhancements. The replacement of signs that do not conform to
current City requirements is a priority for the City.
4.9.1. Replacing Signs: Replacing existing signs, with new signage that complies with all City
requirements.
4.10. Code Compliance: The following are Eligible Enhancements:
4.10.1. Public Accessibility: Reconstruction or new construction to comply with public accessibility
requirements.
4.10.2. Fire Suppression Systems: Replacement, upgrade, or installation of fire suppression systems
in compliance with current codes.
4.11. Demolition: The costs of demolishing and removing existing structures on a Property may be
considered for Property Enhancements.
4.12. Public Art: Providing for the placement of Public Art on the Property.
4.13. Participation Limitations: The potential matching Grant for each type of Enhancement would be the
lesser of the Maximum Percentage or Maximum Per Enhancement Category Amount. The Applicant
is responsible for the remaining costs of the Enhancement and must complete the full Enhancement
to be eligible for the matching Grant.
4.13.1. Maximum Percentage: A Maximum Percentage of fifty percent (50%) shall be the maximum
percentage of the total cost of any Enhancement that the City will grant the Applicant.
4.13.2. Maximum Per Enhancement Category: A Maximum Amount of five thousand dollars ($5,000)
is the maximum dollar amount to be granted for any category of Enhancement.
4.13.3. Accumulative Maximum Grant: Notwithstanding the Maximum Percentage and Maximum Per
Enhancement Category limitations for each type of Enhancement, no Property or Business may
receive more than five thousand dollars ($5,000) in matching Grants during one 12‐month
period. The following examples are provided to clarify different application scenarios:
A. Example 1: Applicant desires to do $12,000 in eligible Landscape Enhancements. By
Policy, the maximum Grant allowed by the Max Percentage (50%) would be $6,000, but
the maximum Grant allowed by the Max Per Category would be $5,0 00. The lesser of the
two is $5,000 which would be the maximum matching Grant for the $12,000 landscaping
project. Further, within a 12‐month period the Applicant cannot receive additional grants
for any Enhancements (per Section 4.13.3).
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 6 of 9
B. Example 2: Applicant desires to do $8,000 in eligible Landscape Enhancements. By Policy,
the maximum Grant allowed by the Max Percentage (50%) would be $4,000, and the
maximum Grant allowed by the Max Per Category would be $5,000. The lesser of the two
is $4,000 which would be the maximum matching Grant for the $8,000 landscaping
project. Further, within a twelve‐month period the Applicant cannot receive more grants
for Landscape Enhancements (per Section 3.1.8), but may apply and receive a second
matching Grant, not to exceed $1,000 ($5,000 max ‐ $4,000 Grant) for any Enhancement
category other than Landscaping.
Section 5.
Grant Priorities
The City has determined that the following are priorities for the benefits of this Policy. The evaluation of the
merits of any Application shall take into consideration whether or not the Application also meets these
priorities.
5.1. Preferred Areas: The following areas of the City are areas of priority for implementation of this Policy:
5.1.1. Transportation Corridors including; Saginaw Blvd, Bailey Boswell Rd, Old Decatur Rd, Blue
Mound Rd (west side), McLeroy Blvd; and
5.1.2. Downtown areas.
5.2. Preferred Businesses: The following types of businesses are a priority for implementation of this Policy:
5.2.1. Retail;
5.2.2. Restaurants;
5.2.3. Professional Office;
5.2.4. Industrial and manufacturing; and
5.2.5. Any sales‐tax generating business.
Section 6.
Administrative Procedures
Following are the Administrative Procedures regarding the Application for and approval of Building
Improvement Grants:
6.1. Pre‐Submittal: All Applicants are encouraged to meet with Staff prior to preparation of an Application.
Applicants should contact the following to set up a meeting.
Department of Economic Development
333 West McLeroy Blvd, Saginaw, TX 76179
(817) 230‐0331
6.2. Application: The submittal of an Application is required prior to any evaluation of the request for
Building Improvement Grants. The Application shall be on a form prepared by Staff and available on
the City’s website or at the location noted in 6.1.
6.2.1. Required Information: The following shall be included with the Application:
A. Proof of ownership of the Property;
B. Photographs of the existing Property;
C. Drawings, renderings, plans of the proposed Enhancements;
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 7 of 9
D. Written description of the Enhancements including building materials and color schemes
to be used;
E. Construction Cost estimate; and
F. If Applicant is not the Property owner:
i. Written approval of the Application from the owner; and
ii. Copy of the signed lease agreement.
6.2.2. Amendments: Staff may amend the form of the Application as needed to more efficiently
evaluate the merits of requested Enhancements.
6.3. Review & Evaluation: Following are criteria to review and evaluate the Application:
6.3.1. Review Criteria:
A. Completeness of Application: Completeness of the Application; including all required
attachments.
B. Grant Priorities: Whether the Application includes a targeted business classification or
whether it is located in a targeted improvement area as defined in Section 5.
C. Impact: An estimation of the impact that the Enhancements might have, particularly as a
catalyst for continued private investment.
D. Non‐funded Improvements: Are the improvements associated with the Grant part of a
larger effort to enhance the Property.
E. Elimination of a Non‐Conformity: Do the Enhancements eliminate a legal non‐conforming
aspect of the Property.
6.3.2. Staff Evaluation and Recommendation: The coordinating Staff member shall convene a team
of the appropriate persons to evaluate the Application. Upon review, such team shall prepare
a recommendation to forward to the Board.
A. Site Visit: Prior to formal evaluation of the Application, the Applicant shall allow Staff the
opportunity to visit the Property to verify its status prior to any Enhancements.
6.4. Approval: The Board shall make the final decision regarding the merits of the Application and the
appropriate Property Enhancement Grant to be given, if any, if funds are available as pre‐approved by
the Council for the funding period. If approval of the Application requires funds not pre‐approved by
the Council, the board will prepare a recommendation to forward to the Council for final approval.
Upon approval of a matching Grant, the Board shall enter into an Agreement with the Applicant on a
form acceptable to the City Attorney. The Agreement, at a minimum, must contain the following:
6.4.1. Enhancements: List the specifications of the proposed Enhancements on the Property.
6.4.2. Access: Provide the City and Staff access to the Property to ensure that the Enhancements or
repairs are made according to the specifications and conditions in the Agreement.
6.4.3. Grant: Provide for the procedures of the matching Grant payment.
6.4.4. Recapture Provisions: Provide for the repayment of a Grant if the Applicant or the condition
of the Property do not fulfill all obligations required under the Agreement. The City may take
any remedy necessary to recover the funds, including filing a lien on the Property.
6.5. Pre‐Construction Meeting: If the matching Grant is approved as noted above, and if deemed necessary
by Staff, the Applicant must attend a pre‐construction meeting with Staff to coordinate any required
permits, execute Grant documents, and resolve any questions either party might have.
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 8 of 9
6.6. Notice to Proceed: Upon approval as noted above, Staff shall prepare and issue a written Notice to
Proceed authorizing the Applicant to begin work on the Enhancements. The Notice to Proceed shall in
no event be regarded as the issuance or approval of a building permit or any other construction
permits.
6.6.1. Required: All Grant documents, including the Agreement with the City, must be executed and
all required permits must be received prior to issuance of the Notice to Proceed.
6.6.2. Beginning of Work: All work must begin within sixty (60) days of the issuance of the Notice to
Proceed.
6.6.3. Completion of Work: All work for approved projects must be complete within ninety (90) days
of the Notice to Proceed unless an Applicant’s written request for extension is granted in
writing by the Board.
6.7. Construction: All construction shall be in accordance with all requirements for permitting and
inspection required by the City.
6.8. Verification: Upon completion and approval of the work by the City, Staff shall verify that the work
has been performed as authorized in the approval action.
6.8.1. Documentation: The Applicant shall provide Staff with documentation necessary to determine
the Construction Costs of the Enhancements as approved, e.g. copies of paid contractor
invoices, receipts or processed checks. Construction Costs not supported by adequate
documentation shall not be eligible for reimbursement.
6.9. Payment: Upon verification of compliance with the approval action, Staff shall cause a check to be
issued to the Applicant in the approved amount.
6.9.1. Cost Overruns: Any costs above and beyond the amounts approved shall be the responsibility
of the Applicant.
Section 7.
Applicant / Owner Certifications
The Application shall include the following certifications which shall be affirmed by the Applicant / Owner by
signing the Application.
7.1. Application Accuracy: The information provided in the Application, and all that may have been affixed
thereto, is true and correct, and that the City may rely on all of the information therein contained, and
all that may have been affixed thereto, as being true and correct.
7.2. Compliance: I (we) certify that I am (we are) solely responsib le for all safety conditions and compliance
with all safety regulations, building codes, ordinance and other applicable regulations. Neither
approval of an Application nor payment of a Grant upon completion of the project shall constitute
approval of the project by any City department or Staff or a waiver by the City of any safety regulation,
building code, ordinance or other applicable regulation.
7.3. Insurance: I (we) certify that I (we) maintain sufficient insurance coverage for property damage and
personal injury liability relating to the project.
7.4. Maintenance: I (we) certify that the Enhancements, once approved by the City shall be maintained for
a period of three (3) years from the date of payment. No changes shall be made without prior written
approval from the City.
Saginaw, Texas ‐ Building Improvement Grant Policy ‐ Approved December 4, 2018 ‐ Page 9 of 9
7.5. Discretionary Rights: I (we) certify that I (we) acknowledge that the City has the absolute right of
discretion in deciding whether or not to approve a matching Grant relative to the Application, whether
or not such discretion is deemed arbitrary or without basis in fact including the right to approve or
disapprove a Grant on terms and conditions that are contrary to the guidelines of this policy.
7.6. Policy Promotion: I (we) authorize the City to use an approved project to promote the merits of this
Policy, including but not limited to displaying a sign at the Property or Business during and within thirty
(30) days after construction, and using photographs and descriptions of the project in distribution
material, press releases, social media and on the City’s website.
7.7. Indemnification: I (we) certify that I am (we are) solely responsible for overseeing the work, and will
not seek to hold the City, the Board, and / or their agents, employees, officers, and / or directors liable
for any property damage, personal injury, or other loss related in any way to this Policy, and by
submission of an Application, agree to indemnify the City, the Board, and / or their agents, employees,
officers, and / or directors from any claims or damages resulting from the project, including reasonable
attorney fees.
Section 8.
General Provisions
8.1. Termination: The City has the right to terminate any agreement under this Policy for any reason.
8.2. Changes During Construction: If an Applicant seeks to change the scope of their project after a Grant
has been approved, the Applicant shall meet with Staff to discuss the desired change. Staff has the
authorization to approve minor modifications during construction. Any other desired modification
shall be placed before the approving body for reconsideration.
8.3. Flexibility: The terms and conditions of this Policy are a guideline for the Board during their
deliberation and evaluation. The City reserves the right to modify the terms and conditions herein at
any time, including for any pending application, and may approve a Grant on terms and conditions
contrary to the guidelines set forth in this policy.
8.4. Section or Other Headings: Section or other headings contained in this Policy are for reference
purposes only and shall not affect in any way the meaning or interpretation of this Policy.
8.5. Severability: In the event that any provision of this Policy is determined to be illegal, invalid, or
unenforceable, then, and in that event, it is the intention that the remainder of this Policy shall not be
affected thereby.
‐‐ The remainder of this page purposefully left blank. ‐‐
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO
AGENDA ITEM NO. 4.
AGENDA MEETING DATE: May 26, 2020
TO: Shani Bradshaw, 4B
FROM:
ITEM/CAPTION:
Discussion on Business Recovery Efforts Related to COVID19
AGENDA TYPE: Work Session
ACTION REQUESTED:
BACKGROUND:
The Sanger business community has been heavily impacted by COVID19, and staff is seeking help with a plan to
assist businesses, such as marketing efforts and/or grants.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
NA
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
NA
FUNDS:
NA
STAFF RECOMMENDATION/ACTION DESIRED:
NA
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO
AGENDA ITEM NO. 5.
AGENDA MEETING DATE: May 26, 2020
TO: Shani Bradshaw, 4B
FROM:
ITEM/CAPTION:
Discussion on Fiscal Year 20202021 Budget
AGENDA TYPE: Work Session
ACTION REQUESTED:
BACKGROUND:
NA
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
NA
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
NA
FUNDS:
NA
STAFF RECOMMENDATION/ACTION DESIRED:
NA
ATTACHMENTS:
Description Upload Date Type
4B Budget FY 20202021 DRAFT 5/21/2020 Cover Memo
G/L ACCOUNT ACCOUNT NAME 2017-18
ACTUAL
2018-19
ACTUAL
2019-2020
BUDGET
76-5210 OFFICE SUPPLIES - - -
76-5215 FOOD - - -
76-5226 MARKETING & PROMOTION - - -
76-5235 DUES & SUBSCRIPTIONS - - -
76-5240 CONFERENCES AND TRAINING - - -
76-5280 COMPUTER SUPPLIES - - -
76-5285 FURNITURE AND FIXTURES - - -
76-5310 R & M BUILDING - - -
76-5332 OFFICE MACHINE LEASE - - -
76-5425 LEGAL EXPENSE - - -
76-5430 PROFESSIONAL SERVICE - - -
76-5450 TECHNICAL SUPPORT - - -
76-5451 ANNUAL SOFTWARE SUPPORT - - -
76-5455 COMPREHENSIVE PLAN UPDATE - - 40,000
76-5515 ELECTRIC - - -
76-5516 GAS SERVICE - - -
76-5610 GRANT EXPENSE - - -
76-6111 LAND PURCHASE - SPORTS COMPLEX - - -
76-6112 LAND PURCHASE - MILAR - - -
76-6113 HIKE AND BIKE TRAIL - - -
76-6114 CONSTRUCTION HIKE & BIKE TRAIL - - -
76-6115 SPECIAL PROJECTS - 18,614 -
76-6116 COMMUNITY PROJECTS - - 50,000
76-6500 PROJECT - STREETSCAPE - - -
CAPITAL REQUEST #1
CAPITAL REQUEST #2
CAPITAL REQUEST #3
CAPITAL REQUEST #4
CAPITAL REQUEST #5
TOTALS - 18,614 90,000
YEAR-TO-
DATE
PROJECTED
YEAR END
2020-21
PROPOSED
BUDGET
2020-21 10%
DECREASE
BUDGET
- - 400 -
- - - -
- - 10,000 -
- - 600 -
- - 800 -
- - 250 -
- - - -
- - -
- - 600 -
- - 1,000 -
- - 10,000
- - 500 -
- - 875 -
- - - -
- - - -
- - - -
- - - -
- -
- -
- -
- -
- -
- -
- -
-
-
-
-
-
- - 25,025 -
10% DECREASE BUDGET SHOULD BE:81,000
VARIANCE:(81,000)
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO
AGENDA ITEM NO. 6.
AGENDA MEETING DATE: May 26, 2020
TO: Shani Bradshaw, 4B
FROM:
ITEM/CAPTION:
Financial Reports
AGENDA TYPE: Work Session
ACTION REQUESTED:
BACKGROUND:
Review revenue and expenditure report for the period ending March 30, 2020 and monthly sales tax report.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
NA
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
NA
FUNDS:
NA
STAFF RECOMMENDATION/ACTION DESIRED:
NA
ATTACHMENTS:
Description Upload Date Type
Financial Report 5/20/2020 Cover Memo
balance Sheet March 31, 2020 5/20/2020 Cover Memo
Revenue Expense Report March 31, 2020 5/20/2020 Cover Memo
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMOAGENDA ITEM NO. 6.AGENDA MEETING DATE: May 26, 2020TO: Shani Bradshaw, 4BFROM: ITEM/CAPTION:Financial ReportsAGENDA TYPE: Work SessionACTION REQUESTED: BACKGROUND:Review revenue and expenditure report for the period ending March 30, 2020 and monthly sales tax report.LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:NAFINANCIAL SUMMARY FUNDING/FISCAL IMPACT:NAFUNDS:NASTAFF RECOMMENDATION/ACTION DESIRED:NAATTACHMENTS:Description Upload Date TypeFinancial Report 5/20/2020 Cover Memo
balance Sheet March 31, 2020 5/20/2020 Cover Memo
Revenue Expense Report March 31, 2020 5/20/2020 Cover Memo
Trial Balance Report March 30, 2020 5/20/2020 Cover Memo
Monthly Sales Tax Report March 31, 2020 5/20/2020 Cover Memo
Percent
Budget Actual of Budget
Revenue
Sales Tax 385,000 266,739 69%
Interest Income 1,000 2,687 269%
Total Revenue 386,000 269,425 70%
Expenditures
Transfer to 4A 25,000 25,000 100%
Transfer to Debt Service Fund 212,500 212,500 100%
Community Projects 50,000 - 0%
Special Projects - Comprehensive Plan 40,000
Total Expenditures 327,500 237,500 73%
Revenues Over Expenditures 58,500 31,925
Cash in Bank - Checking 192,757
Certificate of Deposit 282,753
Claim on Cash 773,986
Total Cash 1,249,496
March 31, 2020
Fund 4B
Sanger Texas Development Corporation
4-30-2020 04:00 PM CITY OF SANGER PAGE: 1
BALANCE SHEET
AS OF: MARCH 31ST, 2020
42 -4B CORPORATION
ACCOUNT # ACCOUNT DESCRIPTION BALANCE
_____________________________________________________________________________________________
ASSETS
======
42-00-1000 CLAIM ON CASH 773,985.73
42-00-1010 CKG - 4B CASH (2379694) 192,756.89
42-00-1013 CD - 4B #653500 22,066.16
42-00-1014 CD - 4B #659924 21,812.30
42-00-1015 CD - 4B #664243 21,896.60
42-00-1016 CD - 4B #673277 21,839.34
42-00-1017 CD - 4B #686115 21,847.18
42-00-1018 CD - 4B #689521 21,756.98
42-00-1019 CD - 4B #694371 21,830.61
42-00-1020 CD - 4B #697230 21,944.77
42-00-1021 CD - 4B #699934 21,857.61
42-00-1022 CD - 4B #702285 21,659.01
42-00-1023 CD - 4B #706078 21,559.21
42-00-1024 CD - 4B #720097 21,329.28
42-00-1025 CD - 4B #720119 21,353.85
42-00-1153 SALES TAX RECEIVABLE 4,052.29
1,253,547.81
TOTAL ASSETS 1,253,547.81
==============
LIABILITIES
=========== ______________ ______________
EQUITY
======
42-00-3015 FUND BALANCE - RESTRICTED 1,221,622.57
TOTAL BEGINNING EQUITY 1,221,622.57
TOTAL REVENUE 269,425.24
TOTAL EXPENSES 237,500.00
TOTAL REVENUE OVER/(UNDER) EXPENSES 31,925.24
TOTAL EQUITY & REV. OVER/(UNDER) EXP. 1,253,547.81
TOTAL LIABILITIES, EQUITY & REV.OVER/(UNDER) EXP. 1,253,547.81
==============
4-30-2020 04:01 PM CITY OF SANGER PAGE: 1
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2020
42 -4B CORPORATION
FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00
CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF
BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
___________________________________________________________________________________________________________________________________
REVENUE SUMMARY
TAXES 385,000.00 40,966.65 0.00 266,738.62 0.00 118,261.38 69.28
INTEREST 1,000.00 445.07 0.00 2,686.62 0.00 ( 1,686.62 268.66
TOTAL REVENUES 386,000.00 41,411.72 0.00 269,425.24 0.00 116,574.76 69.80
EXPENDITURE SUMMARY
74-TRANSFERS 237,500.00 0.00 0.00 237,500.00 0.00 0.00 100.00
76-4B FUND 90,000.00 0.00 0.00 0.00 0.00 90,000.00 0.00
___________________________________________________________________________________________________________________________________
TOTAL EXPENDITURES 327,500.00 0.00 0.00 237,500.00 0.00 90,000.00 72.52
REVENUE OVER/(UNDER) EXPENDITURES 58,500.00 41,411.72 0.00 31,925.24 0.00 26,574.76 54.57
4-30-2020 04:01 PM CITY OF SANGER PAGE: 2
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2020
42 -4B CORPORATION
FINANCIAL SUMMARY % OF YEAR COMPLETED: 50.00
CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF
REVENUES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
___________________________________________________________________________________________________________________________________
TAXES
00-4325 STATE SALES TAX 385,000.00 40,966.65 0.00 266,738.62 0.00 118,261.38 69.28
TOTAL TAXES 385,000.00 40,966.65 0.00 266,738.62 0.00 118,261.38 69.28
INTEREST
00-4800 INTEREST INCOME 1,000.00 445.07 0.00 2,686.62 0.00 ( 1,686.62 268.66
TOTAL INTEREST 1,000.00 445.07 0.00 2,686.62 0.00 ( 1,686.62 268.66
___________________________________________________________________________________________________________________________________
TOTAL REVENUES 386,000.00 41,411.72 0.00 269,425.24 0.00 116,574.76 69.80
============== ============ ============ ============= ============ ============ ======
4-30-2020 04:01 PM CITY OF SANGER PAGE: 3
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2020
42 -4B CORPORATION
74-TRANSFERS % OF YEAR COMPLETED: 50.00
CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF
DEPARTMENTAL EXPENDITURES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
___________________________________________________________________________________________________________________________________
74-TRANSFERS
74-7403 TRANSFER TO DSF 212,500.00 0.00 0.00 212,500.00 0.00 0.00 100.00
74-7441 TRANSFER TO 4A (ADMIN) 25,000.00 0.00 0.00 25,000.00 0.00 0.00 100.00
TOTAL 74-TRANSFERS 237,500.00 0.00 0.00 237,500.00 0.00 0.00 100.00
___________________________________________________________________________________________________________________________________
TOTAL 74-TRANSFERS 237,500.00 0.00 0.00 237,500.00 0.00 0.00 100.00
4-30-2020 04:01 PM CITY OF SANGER PAGE: 4
REVENUE & EXPENSE REPORT (UNAUDITED)
AS OF: MARCH 31ST, 2020
42 -4B CORPORATION
76-4B FUND % OF YEAR COMPLETED: 50.00
CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF
DEPARTMENTAL EXPENDITURES BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET
___________________________________________________________________________________________________________________________________
52-SUPPLIES AND MATERIALS ______________ ____________ ____________ _____________ ____________ ____________ ______
54-CONTRACT SERVICES
76-5455 COMPREHENSIVE PLAN UPDATE 40,000.00 0.00 0.00 0.00 0.00 40,000.00 0.00
TOTAL 54-CONTRACT SERVICES 40,000.00 0.00 0.00 0.00 0.00 40,000.00 0.00
61-CAPITAL OUTLAY
76-6116 COMMUNITY PROJECTS 50,000.00 0.00 0.00 0.00 0.00 50,000.00 0.00
TOTAL 61-CAPITAL OUTLAY 50,000.00 0.00 0.00 0.00 0.00 50,000.00 0.00
65-CAPITAL PROJECTS ______________ ____________ ____________ _____________ ____________ ____________ ______
70-DEBT PAYMENTS ______________ ____________ ____________ _____________ ____________ ____________ ______
74-TRANSFERS ______________ ____________ ____________ _____________ ____________ ____________ ______
___________________________________________________________________________________________________________________________________
TOTAL 76-4B FUND 90,000.00 0.00 0.00 0.00 0.00 90,000.00 0.00
TOTAL EXPENDITURES 327,500.00 0.00 0.00 237,500.00 0.00 90,000.00 72.52
============== ============ ============ ============= ============ ============ ======
** REVENUE OVER(UNDER) EXPENDITURES ** 58,500.00 41,411.72 0.00 31,925.24 0.00 26,574.76 54.57
4-30-2020 04:00 PM CITY OF SANGER PAGE: 1
BASE TRIAL BALANCE
AS OF: MARCH 31ST, 2020
42 -4B CORPORATION
*** MONTH TO DATE *** *** YEAR TO DATE ***
ACCT# ACCOUNT NAME DEBITS CREDITS DEBITS CREDITS
______________________________________________________________________________________________________________________
ASSETS
======
42-00-1000 CLAIM ON CASH 40,966.65 773,985.73
42-00-1010 CKG - 4B CASH (2379694) 277.15 192,756.89
42-00-1013 CD - 4B #653500 13.11 22,066.16
42-00-1014 CD - 4B #659924 12.95 21,812.30
42-00-1015 CD - 4B #664243 13.01 21,896.60
42-00-1016 CD - 4B #673277 12.97 21,839.34
42-00-1017 CD - 4B #686115 12.97 21,847.18
42-00-1018 CD - 4B #689521 12.92 21,756.98
42-00-1019 CD - 4B #694371 12.97 21,830.61
42-00-1020 CD - 4B #697230 13.03 21,944.77
42-00-1021 CD - 4B #699934 12.98 21,857.61
42-00-1022 CD - 4B #702285 12.86 21,659.01
42-00-1023 CD - 4B #706078 12.80 21,559.21
42-00-1024 CD - 4B #720097 12.67 21,329.28
42-00-1025 CD - 4B #720119 12.68 21,353.85
42-00-1153 SALES TAX RECEIVABLE 0.00 4,052.29 ______________
TOTAL ASSETS 41,411.72 0.00 1,253,547.81 0.00
============== ============== ============== ==============
LIABILITIES
=========== ______________ ______________ ______________ ______________
============== ============== ============== ==============
FUND BALANCE
============
42-00-3015 FUND BALANCE - RESTRICTED 0.00 1,221,622.57
TOTAL EQUITY/FUND BALANCE 0.00 0.00 0.00 1,221,622.57
============== ============== ============== ==============
REVENUES
========
42-00-4325 STATE SALES TAX 40,966.65 266,738.62
42-00-4800 INTEREST INCOME 445.07 2,686.62
TOTAL REVENUES 0.00 41,411.72 0.00 269,425.24
============== ============== ============== ==============
EXPENDITURES
============
42-74-7403 TRANSFER TO DSF 0.00 212,500.00
42-74-7441 TRANSFER TO 4A (ADMIN) 0.00 25,000.00 ______________
TOTAL EXPENDITURES 0.00 0.00 237,500.00 0.00
============== ============== ============== ==============
______________________________________________________________________________________________________________________
*** TOTALS BALANCE *** 41,411.72 41,411.72 1,491,047.81 1,491,047.81
============== ============== ============== ==============
*** END OF REPORT ***
TOTAL REVENUE 2013-2019
2013 2014 2015 2016 2017 2018 2019 2020 2013 $315,055
OCT 23,310 25,572 26,843 29,528 33,532 36,117 35,425 41,961 2014 $334,755
NOV 28,064 28,823 31,897 36,744 36,725 38,951 36,853 42,075 2015 $386,739
DEC 25,854 27,350 28,786 30,055 37,133 32,669 36,420 44,092 2016 $391,082
JAN 24,097 23,812 41,810 28,916 32,386 34,264 33,403 27,585 2017 $435,516
FEB 26,189 27,381 38,909 35,203 42,385 48,966 36,966 70,059 2018 $436,100
MAR 21,635 22,628 29,841 30,091 34,273 32,712 32,428 40,966 2019 $442,506
APR 25,163 27,445 29,329 31,321 29,088 28,440 32,984 2020 $266,738
MAY 28,095 37,356 33,641 34,401 42,345 39,427 43,134
JUN 28,181 26,167 29,030 32,746 30,853 31,811 36,456
JUL 24,929 27,420 27,800 32,803 35,710 34,802 36,977
AUG 29,775 29,546 35,487 37,628 42,725 39,661 42,598
SEP 29,761 31,256 33,366 31,646 38,361 38,280 38,860
TOTAL 315,055 334,755 386,739 391,082 435,516 436,100 442,506 266,738
BUDGET 250,000 300,000 320,000 362,500 362,500 385,000 385,000 385,000
4A & 4B SALES TAX REVENUE
0 2013 2014 2015 2016 2017 2018 2019 2020
$315,055 $334,755
$386,739 $391,082
$435,516 $436,100 $442,506
$266,738
0
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Chart Title
4B ECONOMIC DEVELOPMENT BOARD AGENDA MEMO
AGENDA ITEM NO. 7.
AGENDA MEETING DATE: May 26, 2020
TO: Shani Bradshaw, 4B
FROM:
ITEM/CAPTION:
Staff Update
AGENDA TYPE: Work Session
ACTION REQUESTED:
BACKGROUND:
Update from Board Member Jeff Springer regarding the TxDOT project.
LEGAL/BOARD COMMISSION RECOMMENDATIONS/CITIZEN NOTICE FEEDBACK:
NA
FINANCIAL SUMMARY FUNDING/FISCAL IMPACT:
NA
FUNDS:
NA
STAFF RECOMMENDATION/ACTION DESIRED:
NA