05/28/2024-4B-Agenda Packet-Regular4B DEVELOPMENT CORPORATION
MEETING AGENDA
MAY 28, 2024, 6:00 PM
4B DEVELOPMENT CORPORATION REGULAR MEETING
DEVELOPMENT SERVICES BUILDING - 201 BOLIVAR STREET, SANGER, TEXAS 76266
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
INVOCATION AND PLEDGE
CITIZENS COMMENTS
This is an opportunity for citizens to address the Corporation on any matter. Comments related
to public hearings will be heard when the specific hearing begins. Citizens are allowed 3
minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to
be presented. Citizens who wish to address the Corporation with regard to matters on the
agenda will be received at the time the item is considered. The Corporation is not allowed to
converse, deliberate or take action on any matter presented during citizen input.
CONSENT AGENDA
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Board member to remove the item(s) for additional discussion.
Any items removed from the Consent Agenda will be taken up for individual consideration.
1. Consideration and possible action on 4B minutes from 03/26/2024
DISCUSSION ITEMS
2. Discussion on the 4B Fiscal Year 2024-2025 Budget
REPORTS
3. Financial Reports
4. Director’s Report
FUTURE AGENDA ITEMS
The purpose of this item is to allow the President and Board members to bring forward items
they wish to discuss at a future meeting, A Board member may inquire about a subject for
which notice has not been given. A statement of specific factual information or the recitation of
existing policy may be given. Any deliberation shall be limited to a proposal to place the subject
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on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with
a consensus of the Corporation or at the call of the President.
ADJOURN
NOTE: The Corporation reserves the right to adjourn into Executive Session as authorized by
Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item
on its open meeting agenda in accordance with the Texas Open Meetings Act, including,
without limitation Sections 551.071-551.087 of the Texas Open Meetings Act.
CERTIFICATION
I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is
readily accessible to the general public at all times and was posted on the City of Sanger
website on May 22, 2024 at 2:15 PM
/s/ Stefani Dodson
Stefani Dodson, Secretary
The Historical Church is wheelchair accessible. Request for additional accommodations or sign
interpretation or other special assistance for disabled attendees must be requested 48 hours
prior to the meeting by contacting the City Secretary’s Office at 940.458.7930.
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4B DEVELOPMENT CORPORATION
COMMUNICATION
DATE: May 28, 2024
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Consideration and possible action on 4B minutes from 03/26/2024
SUMMARY:
4B Board Minutes from 03/26/2024.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
Staff recommends approval.
ATTACHMENTS:
4B Minutes from 03/26/2024
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Item 1.
4B Minutes 03-26-24
Page 1 of 3
4B DEVELOPMENT CORPORATION
MEETING MINUTES
MARCH 26, 2024, 6:00 PM
4B DEVELOPMENT CORPORATION REGULAR MEETING
DEVELOPMENT SERVICES BUILDING - 201 BOLIVAR STREET, SANGER, TEXAS 76266
CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM
As there was a quorum John Payne called the meeting to order at 6:01 p.m.
BOARD MEMBERS PRESENT
Board Member, Place 1 Guy Saenz
Board Member, Place 2 John Payne
Board Member, Place 3 Matt Fuller
Board Member, Place 6 Eddie Piercy
BOARD MEMBERS ABSENT
Board Member, Place 4 Beverly Howard- Arrived @ 6:07 p.m.
Board Member, Place 5 Jeff Springer
Board Member, Place 7 Carrie Bilyeu
STAFF MEMBERS PRESENT:
Director of Economic Development Shani Bradshaw, and Secretary Shelley Warner.
INVOCATION AND PLEDGE
Board Member Payne gave the Invocation and led the Pledge of Allegiance.
CITIZENS COMMENTS
No citizens came forward to speak.
CONSENT AGENDA
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Item 1.
4B Minutes 03-26-24
Page 2 of 3
All items on the Consent Agenda will be acted upon by one vote without being discussed
separately unless requested by a Board member to remove the item(s) for additional discussion.
Any items removed from the Consent Agenda will be taken up for individual consideration.
1. Consideration and possible action on 4B minutes from 01-23-24.
2. Consideration and possible action on 4B minutes from 02-27-24.
3. Consideration and possible action on 4B minutes from 03-18-24.
Board Member Piercy makes a motion to approve the consent agenda as shown. Board
Member Fuller seconded the motion. Voting Yea: Board Member Payne, Board Member
Saenz. The motion passes unanimously.
PUBLIC HEARING ITEMS
4. Conduct a Public Hearing on expenditures for conceptual renderings for Porter Sports
Park Phase 2 in an amount not to exceed $80,500.
Board Member Payne opened the Public Hearing at 6:03 p.m.
Director Shani Bradshaw provided a brief overview of the item.
Board Member Payne closed the public hearing at 6:04 p.m.
ACTION ITEMS
5. Consideration and possible action on expenditures for conceptual renderings for Porter
Park Phase 2 in an amount not to exceed $85,000.
Director Shani Bradshaw requested to correct the amount to $80,500.
Motion to approve the expenditures for conceptual renderings for Porter Park Phase 2
in an amount not to exceed $80,500 was made by Board Member Piercy. Seconded by
Board Member Saenz. Voting Yea: Board Member Payne, Board Member Fuller. The
motion passes unanimously.
6. Consideration and possible action on amending the Property Enhancement Incentive
application for 204 Bolivar.
Motion to approve amending the Property Enhancement Incentive application for 204
Bolivar was made by Board Member Piercy. Seconded by Board Member Fuller. Voting
Yea: Board Member Payne, Board Member Saenz, Board Member Howard. The motion
passes unanimously.
7. Consideration and possible action on a strategic plan.
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Item 1.
4B Minutes 03-26-24
Page 3 of 3
Director Shani Bradshaw discussed the item.
Board Member Saenz recommended beginning RFP process.
Motion for Director Bradshaw to begin the RFP process for a strategic plan was made
by Board Member Fuller. Seconded by Board Member Saenz. Voting Yea: Board
Member Piercy, Board Member Howard. Board Member Payne abstained. The motion
passes 4 to 1.
REPORTS
8. Financial Reports.
Director Bradshaw goes over the financial report.
9. Director’s Report.
Director Bradshaw goes over the financial report. Board Member Fuller and Board
Member Howard gave updates regarding the City Council workshop.
FUTURE AGENDA ITEMS
There were no future items discussed.
ADJOURN
Board Member Payne adjourned the meeting at 6:50 PM.
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Item 1.
4B DEVELOPMENT CORPORATION
COMMUNICATION
DATE: May 28, 2024
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Discussion on the 4B Fiscal Year 2024-2025 Budget
SUMMARY:
Discuss the Fiscal Year 2024-2025 Budget.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
4B Budget FY 2024-2025 (Draft)
4B Revenue Expenditures Line Items
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Item 2.
4B
REVENUES
2021-22 2022-23 2024-25
ACTUAL ACTUAL BUDGET Y-T-D PROJECTED REQUESTED AMOUNT %
00-4325 STATE SALES TAX 718,151 784,551 875,000 427,298 879,038 900,000 25,000 2.86%
00-4446 GRANT REVENUE 0 8,080 0 0 0 0 0 #DIV/0!
00-4800 INTEREST INCOME 36,106 37,927 35,000 17,467 41,922 50,000 15,000 42.86%
00-4900 RENTAL INCOME 900 900 0 0 0 0 0 #DIV/0!
00-4910 MISC. INCOME - 4B 0 0 0 0 0 0 #DIV/0!
TOTALS 755,157 831,458 910,000 444,765 920,960 950,000 40,000 4.40%
GENERAL LEDGER ACCOUNT 2023-24 VARIANCE
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Item 2.
4B
EXPENDITURES
2021-22 2022-23 2024-25
ACTUAL ACTUAL BUDGET Y-T-D PROJECTED REQUESTED AMOUNT %
52-SUPPLIES & MATERIALS
76-5210 OFFICE SUPPLIES 100 378 500 96 231 700 200 40.00%
76-5213 COMPUTER HARDWARE 0 990 1,000 32 78 2,255 1,255 125.50%
76-5214 COMPUTER SOFTWARE 0 4,000 3,500 0 0 4,000 500 14.29%
76-5215 FOOD 0 0 200 0 0 200 0 0.00%
76-5220 POSTAGE 6 6 50 0 0 50 0 0.00%
76-5226 MARKETING & PROMOTION 11,582 18,828 50,000 4,996 11,991 50,000 0 0.00%
76-5235 DUES & SUBSCRIPTIONS 568 8,173 8,000 4,333 10,399 13,000 5,000 62.50%
76-5240 CONFERENCES & TRAINING 1,197 2,449 10,000 683 1,638 10,000 0 0.00%
76-5285 FURNITURE & FIXTURES 0 0 0 0 0 500 500 #DIV/0!
53 - MAINTENANCE & OPERATIONS
76-5332 OFFICE MACHINE LEASE 478 794 900 310 744 900 0 0.00%
54-CONTRACT SERVICES
76-5425 LEGAL SERVICES 0 0 1,000 0 0 10,000 9,000 900.00%
76-5430 PROFESSIONAL SERVICES 350 5,088 163,000 24,902 59,765 50,000 (113,000)-69.33%
76-5450 TECHNICAL SUPPORT 0 0 1,000 0 0 1,000 0 0.00%
76-5452 WEBSITE 6,188 6,080 0 0 0 0 #DIV/0!
56-GRANT EXPENSES
76-5601 PROMO/COMMUNITY EVENT GRANTS 0 0 0 0 0 0 #DIV/0!
76-5603 PROPERTY ENHANCEMENT INCENTIVE 5,000 33,040 60,000 9,445 22,668 60,000 0 0.00%
TOTALS 25,469.00 79,826.00 299,150.00 44,797.00 107,514.00 202,605.00 (96,545.00) -32.27%
52-SUPPLIES & MATERIALS 13,453.00 34,824.00 73,250.00 10,140.00 24,337.00 80,705.00 7,455 10.18%
EXPLAIN CHANGE IN SUPPLIES & MATERIALS:10.18%
53 - MAINTENANCE & OPERATIONS 478.00 794.00 900.00 310.00 744.00 900.00 0 0.00%
EXPLAIN CHANGE IN MAINTENANCE & OPERATIONS:0.00%
54-CONTRACT SERVICES 6,538.00 11,168.00 165,000.00 24,902.00 59,765.00 61,000.00 (104,000)-63.03%
EXPLAIN CHANGE IN SUPPLIES & MATERIALS:-63.03%
56-GRANT EXPENSES 5,000.00 33,040.00 60,000.00 9,445.00 22,668.00 60,000.00 0 0.00%
EXPLAIN CHANGE IN SUPPLIES & MATERIALS:0.00%
G
- - - - - -
GENERAL LEDGER ACCOUNT 2023-24 VARIANCE
The increase in Dues & Subscriptions is to allow for the addition of Placier.ai, a marketing and economic development tool. The cost of the service is 15k annually and will be split between the 4A and
Marketing. I have increased my computer hardware and software line items to replace one desktop computer, update software, and to accommodate the potential of adding a staff member. If person is not
approved, I would request $878. I have also increased office supplies and furniture to accommodate adding a new staff member. The increase in legal expenses is to accomodate for future legal expenses with
a legal firm specializing in economic development. (Note: computer hardware, software, office supplies, furniture expendiitures, office machine lease, and salary and benefits are split with 4A.)
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Item 2.
Page 1 of 2
Sanger Texas Development Corporation (4B) - Revenue and Expenditure Line Items
Estimated Revenues
4B Sales Tax – Projected income from sales tax for twelve (12) months
Interest Income.
Funds Available – Funds available from Checking and Money Markets
Expenditures
Salaries and Benefits – Salaries, Vacation Compensation, Longevity Pay, Auto Allowance, Cell Phone
Allowance, Retirement, Health Insurance, Workers Comp, Unemployment
Office Supplies – Copier paper, laser cartridges, and other general supplies.
Computer Hardware – Computer hardware and accessories.
Computer Software - Annual content, hosting, and troubleshooting.
Food – Board meetings and prospects.
Postage – Postage expenses for mailings.
Marketing/Promotions – 10% of 4B tax proceeds (allowed by law). Ads for specific publications (DRC
Relocation Guide, DRC Economic Development Guide, Go Big Texas, RED Journals Economic Guide,
billboards, sponsorships, marketing materials, special events, maps, public and legal notices, photos,
promotional and recruitment efforts.
Recruitment efforts with organizations such as the International Council of Shopping Centers (ICSC);
Austin Retail Live, Team Texas, Texas ED Connection, the State of Texas, North Texas Commercial
Association of Realtors (NTCAR), and others.
Dues and Subscriptions – Including, but not limited to cost for membership fees for the International
Council of Shopping Centers (ICSC), Dallas Chamber, Texas Economic Development Council (TEDC),
Southern Economic Development Councils (SBEDC), Team Texas, International Economic Development
Council (IEDC); Texas Downtown Association, Sanger Chamber, Denton Chamber, Zoom Prospector,
EDOQI (CRM Tool), Zoom, Magazine/Professional Subscriptions, and Biznow
Conferences and Training – Conferences and tradeshow registration and attendance with organizations
such as, but not limited to, the following: the Texas Economic Development Council (TEDC); International
Economic Development Council (IEDC); Southern Economic Development Council (SBEDC); Texas
Downtown Association; Society of Industrial and Office Realtors (SIOR); Industrial Asset Management
Council; also includes local and regional conferences that arise.
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Item 2.
Page 2 of 2
Travel and related expenses, including airfare, hotel, and per diem or other travel-related cost. This
would be for travel related to, but not limited to, conferences, tradeshows, recruitment efforts, and
marketing trips.
This item also includes prospect hosting (cost of travel, rental car, lodging, food, and entertainment for
prospects).
Furniture and Fixtures – Cost of new or replacement of office furniture
Office Machine Lease – Copier and Printer.
Legal Expenses – Legal consultation services, research, opinions, agreements, etc.
Professional Service – The SIDC contracts various services with professionals and firms for specific
projects and tasks, such as strategic planning, engineering, research, study for prospects, utility studies,
or other studies that may arise needed for economic development. (Marketing analysis, trade area and
demographic reports, Survey Monkey, maps, charts, current demographics, and projections for brokers
and developers.
Technical Support – Maintenance of computer systems and office network.
Property Enhancement Incentives Program – Funds for $10,000 Matching Grant Program
Capital Request –
CO Debt Payment – Debt Services for Porter Park and Splash Pad
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Item 2.
4B DEVELOPMENT CORPORATION
COMMUNICATION
DATE: May 28, 2024
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Financial Reports
SUMMARY:
Staff will provide a financial and Sales Tax report.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
Sales Tax Report – May 2024
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Item 3.
Month 2019-2020 Total 2020-2021 Total 2021-2022 Total 2022-2023 Total 2023-2024 Total
OCT 41,961 41,961 52,602 52,602 50,303 55,222 65,621 65,621 84,045 84,045
NOV 42,075 84,036 50,054 102,656 55,222 105,525 61,751 127,372 72,499 156,544
DEC 44,092 128,128 52,405 155,061 48,145 153,670 72,220 199,591 62,317 218,861
JAN 27,585 155,713 44,941 200,002 56,155 209,825 61,974 261,565 78,147 297,009
FEB 70,059 225,772 62,144 262,146 76,753 286,579 71,749 333,314 69,257 366,266
MAR 40,966 266,738 49,700 311,846 57,471 344,049 52,565 385,879 61,032 427,298
APR 35,736 302,474 48,180 360,026 44,446 388,495 54,627 440,506 45,186 472,483
MAY 41,692 344,166 63,691 423,717 64,395 452,890 67,275 507,780 67,969 540,452
JUN 50,482 394,647 47,099 470,816 65,968 518,858 60,186 567,966
JUL 49,189 443,837 50,290 521,106 56,987 575,845 61,729 629,695
AUG 47,386 491,222 62,523 583,629 68,209 644,054 62,807 692,502
SEP 42,073 553,295 52,474 636,104 51,911 695,965 63,730 756,232 `
TOTAL 533,295 533,295 636,104 636,104 695,965 695,965 756,232 756,232 540,452
BUDGET 385,000 148,295 462,500 173,604 600,000 95,965 800,000 (43,768)875,000 (875,000)
Actual Actual %Actual Actual %
2024 2023 Change 2024 2023 Change
$ 67,969 $ 67,275 1%$ 540,452 $ 507,780 6%
`
Year To DateSales Tax Collection
Economic Development Sales Tax Report
May
533,295
636,104
695,965
756,232
540,452
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
2019-2020 2020-2021 2021-2022 2022-2023 2023-2024
SALES TAX REVENUE 2019-2023
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Item 3.
4B DEVELOPMENT CORPORATION
COMMUNICATION
DATE: May 28, 2024
FROM: Shani Bradshaw, Director of Economic Development
AGENDA ITEM: Director’s Report
SUMMARY:
Update on economic development activity.
FISCAL INFORMATION:
Budgeted: NA Amount: NA GL Account: NA
RECOMMENDED MOTION OR ACTION:
NA
ATTACHMENTS:
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Item 4.