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Home My WebLink About06/18/2024-4B-Agenda Packet-Regular4B DEVELOPMENT CORPORATION MEETING AGENDA JUNE 18, 2024, 6:00 PM 4B DEVELOPMENT CORPORATION REGULAR MEETING DEVELOPMENT SERVICES BUILDING - 201 BOLIVAR STREET, SANGER, TEXAS 76266 CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Corporation on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Corporation with regard to matters on the agenda will be received at the time the item is considered. The Corporation is not allowed to converse, deliberate or take action on any matter presented during citizen input. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Board member to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 1. Consideration and possible action on 4B minutes from 05/28/2024 ACTION ITEMS 2. Consideration and possible action on the 4B Fiscal Year 2024-2025 Budget. FUTURE AGENDA ITEMS The purpose of this item is to allow the President and Board members to bring forward items they wish to discuss at a future meeting, A Board member may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Corporation or at the call of the President. ADJOURN NOTE: The Corporation reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item 1 on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on June 13, 2024, at 2:30 PM. /s/ Shelley Warner Shelley Warner, Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 2 4B DEVELOPMENT CORPORATION COMMUNICATION DATE: June 18, 2024 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Consideration and possible action on 4B minutes from 05/28/2024 SUMMARY:  4B Board Minutes from 05/28/2024. FISCAL INFORMATION: Budgeted: NA Amount: NA GL Account: NA RECOMMENDED MOTION OR ACTION: Staff recommends approval. ATTACHMENTS: 4B Minutes from 05/28/2024 3 Item 1. 4B Minutes 05-28-2024 Page 1 of 2 4B DEVELOPMENT CORPORATION MEETING MINUTES MAY 28, 2024, 6:00 PM 4B DEVELOPMENT CORPORATION REGULAR MEETING DEVELOPMENT SERVICES BUILDING - 201 BOLIVAR STREET, SANGER, TEXAS 76266 CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM As there was a quorum John Payne called the meeting to order at 6:05 p.m. BOARD MEMBERS PRESENT Board Member, Place 2 John Payne Board Member, Place 3 Matt Fuller Board Member, Place 4 Beverly Howard Board Member, Place 5 Jeff Springer Board Member, Place 6 Eddie Piercy Board Member, Place 7 Carrie Bilyeu BOARD MEMBERS ABSENT Board Member, Place 1 Guy Saenz STAFF MEMBERS PRESENT Director of Economic Development Shani Bradshaw, Secretary Shelley Warner INVOCATION AND PLEDGE Invocation was led by Board Member Springer. CITIZENS COMMENTS No citizens came forward to speak. CONSENT AGENDA 1. Consideration and possible action on 4B minutes from 03/26/2024 4 Item 1. 4B Minutes 05-28-2024 Page 2 of 2 Motion to approve the consent agenda as shown was made by Board Member Piercy. Seconded by Board Member Howard. Voting Yea: Board Member Payne, Board Member Fuller, Board Member Springer and Board Member Bilyeu. The motion passes unanimously. DISCUSSION ITEMS 2. Discussion on the 4B Fiscal Year 2024-2025 Budget Director Bradshaw presented the item. Board Member Springer and Board Member Payne posed questions and requested a detailed budget breakout. REPORTS 3. Financial Reports Director Bradshaw goes over the financial report. 4. Director’s Report Director Bradshaw provides an update. FUTURE AGENDA ITEMS No future items were discussed. ADJOURN As there were no further items on the agenda John Payne adjourned the meeting at 7:18 p.m. 5 Item 1. 4B DEVELOPMENT CORPORATION COMMUNICATION DATE: June 18, 2024 FROM: Shani Bradshaw, Director of Economic Development AGENDA ITEM: Consideration and possible action on the 4B Fiscal Year 2024-2025 Budget. SUMMARY:  Office supplies increased by $200 to accommodate a new staff member.  Computer Hardware and Software increased by $1,255 to replace one desktop computer, update software, and accommodate adding a staff member.  $500 for Furniture & Fixtures is to accommodate adding new staff.  Legal Services increased to $10,000 to accommodate for future legal expenses.  Professional Services is for an Economic Development Strategic Plan. FISCAL INFORMATION: Budgeted: NA Amount: NA GL Account: NA RECOMMENDED MOTION OR ACTION: APPROVE the 4B FY 2024-2025 Budget ATTACHMENTS: 4B Budget FY 2024-2025 4B Revenue Expenditures Line Items 6 Item 2. 4B REVENUES 2021-22 2022-23 2024-25 ACTUAL ACTUAL BUDGET Y-T-D PROJECTED REQUESTED AMOUNT % 00-4325 STATE SALES TAX 718,151 784,551 875,000 427,298 879,038 875,000 0 0.00% 00-4446 GRANT REVENUE 0 8,080 0 0 0 0 0 #DIV/0! 00-4800 INTEREST INCOME 36,106 37,927 35,000 17,467 41,922 40,000 5,000 14.29% 00-4900 RENTAL INCOME 900 900 0 0 0 0 0 #DIV/0! 00-4910 MISC. INCOME - 4B 0 0 0 0 0 0 #DIV/0! TOTALS 755,157 831,458 910,000 444,765 920,960 915,000 5,000 0.55% GENERAL LEDGER ACCOUNT 2023-24 VARIANCE 7 Item 2. 4B EXPENDITURES 2021-22 2022-23 2024-25 ACTUAL ACTUAL BUDGET Y-T-D PROJECTED REQUESTED AMOUNT % 52-SUPPLIES & MATERIALS 76-5210 OFFICE SUPPLIES 100 378 500 96 231 700 200 40.00% 76-5213 COMPUTER HARDWARE 0 990 1,000 32 78 2,255 1,255 125.50% 76-5214 COMPUTER SOFTWARE 0 4,000 3,500 0 0 3,500 0 0.00% 76-5215 FOOD 0 0 200 0 0 200 0 0.00% 76-5220 POSTAGE 6 6 50 0 0 50 0 0.00% 76-5226 MARKETING & PROMOTION 11,582 18,828 50,000 4,996 11,991 25,000 (25,000)-50.00% 76-5235 DUES & SUBSCRIPTIONS 568 8,173 8,000 4,333 10,399 8,000 0 0.00% 76-5240 CONFERENCES & TRAINING 1,197 2,449 10,000 683 1,638 10,000 0 0.00% 76-5285 FURNITURE & FIXTURES 0 0 0 0 0 500 500 #DIV/0! 53 - MAINTENANCE & OPERATIONS 76-5332 OFFICE MACHINE LEASE 478 794 900 310 744 900 0 0.00% 54-CONTRACT SERVICES 76-5425 LEGAL SERVICES 0 0 1,000 0 0 10,000 9,000 900.00% 76-5430 PROFESSIONAL SERVICES 350 5,088 163,000 24,902 59,765 50,000 (113,000)-69.33% 76-5450 TECHNICAL SUPPORT 0 0 1,000 0 0 1,000 0 0.00% 76-5452 WEBSITE 6,188 6,080 0 0 0 0 #DIV/0! 56-GRANT EXPENSES 76-5601 PROMO/COMMUNITY EVENT GRANTS 0 0 0 0 0 0 #DIV/0! 76-5603 PROPERTY ENHANCEMENT INCENTIVE 5,000 33,040 60,000 9,445 22,668 60,000 0 0.00% TOTALS 25,469.00 79,826.00 299,150.00 44,797.00 107,514.00 172,105.00 (127,045.00) -42.47% 52-SUPPLIES & MATERIALS 13,453.00 34,824.00 73,250.00 10,140.00 24,337.00 50,205.00 (23,045)-31.46% EXPLAIN CHANGE IN SUPPLIES & MATERIALS:-31.46% 53 - MAINTENANCE & OPERATIONS 478.00 794.00 900.00 310.00 744.00 900.00 0 0.00% EXPLAIN CHANGE IN MAINTENANCE & OPERATIONS:0.00% 54-CONTRACT SERVICES 6,538.00 11,168.00 165,000.00 24,902.00 59,765.00 61,000.00 (104,000)-63.03% EXPLAIN CHANGE IN SUPPLIES & MATERIALS:-63.03% 56-GRANT EXPENSES 5,000.00 33,040.00 60,000.00 9,445.00 22,668.00 60,000.00 0 0.00% EXPLAIN CHANGE IN SUPPLIES & MATERIALS:0.00% G - - - - - - GENERAL LEDGER ACCOUNT 2023-24 VARIANCE I have increased my computer hardware and software line items to replace one desktop computer, update software, and to accommodate the potential of adding a staff member. If person is not approved, I would request $878. I have also increased office supplies and furniture to accommodate adding a new staff member. The increase in legal expenses is to accomodate for future legal expenses with a legal firms specializing in economic development. (Note: computer hardware, software, office supplies, furniture expendiitures, office machine lease, and salary and benefits are split with 4A.) 8 Item 2.