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07/05/2022-CC-Minutes-RegularCITY COUNCIL MEETING MINUTES DULY 05, 20221 6:00 PM h7 Te8 SANGER CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:01 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Parks &Recreation Superintendent Ryan Nolting, Director of Economic Development Shani Bradshaw, Marketing and Civic Engagement Director Donna Green, Chief of Police Waylan Rhodes, Fire Chief David Pennington, Electric Superintendent Mike Prater, Director of Public Works Jim Bolz, and Public Works Operations Coordinator Meghann Piercy. DISCUSSION ITEMS 1. Presentation and discussion regarding the City's 2022-2023 annual budget. Director Gray provided a presentation and overview of the proposed budget for Fiscal Year 2022-2023. Discussion ensued regarding the utilization of Fund Balance to fill vacant positions and maintain current stafF, dollars appropriated for fuel, calculating the property tax rate, and the increase in the transfers out of the General Fund. Page 1 of 5 OVERVIEW OF ITEMS ON THE REGULAR AGENDA No discussion. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 7:03 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:13 p.m. COUNCILMEMBERS PRESENT Mayor Mayor Pro Tem, Place 2 Councilmember, Place 1 Councilmember, Place 3 Councilmember, Place 4 Councilmember, Place 5 Thomas Muir Gary Bilyeu Marissa Barrett Dennis Dillon Allen Chick Victor Gann C�L�1�1►[���ul�ul:3���e1:�9�► None STAFF MEMBERS PRESENT: City Manager John Noblitt, Assistant City Manager Alina Ciocan, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Finance Director Clayton Gray, Marketing and Civic Engagement Director Donna Green, Chief of Police Waylan Rhodes, Director of Development Ramie Hammonds, Electric Superintendent Mike Prater, Director of Public Works Jim Bolz, and Public Works Operations Coordinator Meghann Piercy. INVOCATION AND PLEDGE Councilmember Dillon gave the invocation, the Pledge of Allegiance was led by Councilmember Gann. CITIZENS COMMENTS No one addressed the Council. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS 2. Honoring Don O'Connor for his 22 years of service with the City of Sanger. Page 2 of 5 Mayor Muir read the proclamation honoring Mr. O'Connor's years of service to the City of Sanger. Police Department 3. Presentation and update on Police Department Activities Chief Rhodes provided a presentation and overview of the Police Department. Discussion ensued regarding any challenges, the increase in offenses, establishing policing districts, and community outreach. Public Works 4. Presentation and discussion regarding the Street Rehabilitation Program. Director Bolz provided a presentation and overview of the streets and costs of the Street Rehabilitation program for Fiscal Year 2021-2022. Discussion ensued regarding the increased costs of materials, mobilization costs, and a future long-term street maintenance program. CONSENT AGENDA 5. Consideration and possible action on the minutes from the June 20, 2022, meeting. Motion to approve made by Councilmember Bilyeu, Seconded Councilmember Barrett. Voting Yea: Councilmember Dillon, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. ACTION ITEMS 6. Consideration and possible action on Resolution 2022-7, Appointing One Member to the Board of Managers of the Denco Area 9-1-1 District. Discussion ensued regarding the candidates as provided. Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Barrett appointing Jim Carter to the Board of Managers of the Denco Area 9-1-1 District. Voting Yea: Councilmember Dillon, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. 7. Consideration and possible action on a Master Services Agreement and Annual Services Agreement with Thirkettle Corporation dba Aqua -Metric Sales Company for the implementation of a city-wide AMI/meter replacement project; and, authorize the City Page 3 of 5 Manager to execute said agreements and any other documents related thereto on behalf of the City of Sanger. Assistant City Manager Ciocan provided an overview of the agreements. Discussion ensued regarding the process of selecting a vendor, lifespan of the meters, utilizing bond funds, communications network, customer access to accounts, the implementation timeframe, disruption to residents, and communication to residents. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Dillon. Voting Yea: Councilmember Bilyeu, Councilmember Chick, and Councilmember Gann. Motion passed unanimously. 8. Consideration and possible action on a Final Plat of Lot 1, of Neibert Addition, being 4.581 acres, in the City of Sanger's EfJ, and generally located on Sam Bass Rd, approximately 2557 feet south of FM 455. Director Hammonds provided an overview of the Final Plat. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Gann. Voting Yea: Councilmember Bilyeu, Councilmember Chick and Councilmember Dillon. Motion passed unanimously. 9. Consideration and possible action on a Final Plat of Lot 1, Block A of Q Family Farm, being 9.618 acres, located partially in the City of Sanger's EI-J, and generally located on Belz Rd, approximately 563 feet east of Sam Bass Rd. Director Hammonds provided an overview of the Final Plat. Motion to approve made by Councilmember Gann, Seconded by Councilmember Dillon. Voting Yea: Councilmember Barrett, Councilmember Bilyeu and Councilmember Chick. Motion passed unanimously. 10. Consideration and possible action on a contract with Reynolds Asphalt &Construction Co. to perform pavement resurfacing services in an amount not to exceed $287,063, and authorize the Mayor or City Manager to execute said contracts and, Ordinance # 074&22 amending the budget for the 2021-2022 fiscal year, and authorizing amended expenditures as provided. Director Bolz provided an overview of the item. Discussion ensued regarding the price increase due to the cost of materials. Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Gann, and authorize the City Manager to approve any change orders. Voting Yea: Councilmember Barrett, Councilmember Chick, and Councilmember Dillon. Motion passed unanimously. Page 4 of 5 11. Consideration and possible action on a Professional Services Reimbursement Agreement with Santerra Partners, LLC, and authorize the Mayor to execute said agreement. Director Hammonds provided an overview of the item allowing for the reimbursement of Public Improvement District (PID) expenses to review the PID proposal. Motion to approve made by Councilmember Barrett Seconded by Councilmember Dillon. Voting Yea: Councilmember Bilyeu Councilmember Chick and Councilmember Gann. Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Bilyeu requested afollow-up presentation regarding the Police Department in six months. ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8:47 p.m. Thomas E. Muir, Mayor Kelly Edwaids, City Secretary 0 F Sf r f Page 5 of 5