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09/06/1983-CC-Minutes-RegularMINUTES: City Council September 6, 1983 PRESENT: Mayor Ralph Cole, Freddy Inman, Wendall Thomas, and Carolyn Adkins. ABSENT: Benny Bridges and Danny Spindle. OTHERS PRESENT: Lloyd Henderson, Mary Jo Stover, Debbie McGuire, Joe Powell, Billy Jack Hollingsworth, and Gene Hughes. 1. The minutes of the August 15, 1983 meeting were approved as printed. 2. Motion was made by Thomas to approve disbursements in the amount of $32,346.03. Inman gave the second. Voted unan. 3. Motion was made by Inman to approve the amendment to the Brazos Electric Cooperative, Inc./City of Sanger Operating Agreement. Adkins gave the second. Voted unan. 4. Motion was made by Thomas to adopt tax rate levy ordinance No. 83-8 for 1983 setting the tax rate at .47G per $100. valuation. Inman gave the second. Voted unan. AN ORDINANCE LEVYING TAXES FOR THE USE AND SUPPORT OF THE MUNICIPAL GOVERNMENT OF THE CITY OF SANGER AND PROVIDING FOR THE INTEREST AND SINKING FUND FOR THE YEAR 1983 AND APPORTIONING EACH LEVY FOR THE SPECIFIC PURPOSE. 5. Thomas made the motion to approve the 1983-84 Municipal and Revenue Sharing Budgets. Adkins gave the second. Voted unan. 6. The annual tax report was received by Council. 7. Billy Jack Hollingsworth spoke to Council with regards to two tickets which his customer received in Sanger. One ticket was for rolling through a stop sign and one was for not having his driver's license on him. Hollingsworth stated Mr. Talley had remitted his money for the stop sign violation but that he had brought in his driver's license and the Judge did not dismiss the fine. She lowered the fine but he felt she should have dismissed it. Hollingsworth stated other J.P.'s in the area dismiss the fine once you show proof of a license. He further stated that the Judge was hard to contact and that Council should give her some guidelines to go by. Mayor Cole stated he had tried to stay away from telling the Judge what to do, but if Council wanted to get into telling the Judge what to do, it would take Council action. Council to discuss this matter. .8. John White gave a report of the 1982-83 C.D.B.G. Program. The tour through David Royal's home was postponed due to Mr. Royal having been hospitalized. White stated the program had completed 21 rehab. projects at an average of $7,957.00. Six houses went over the $8,500. limit set by Council. All 21 are now complete. Storm windows were made available to all applicants and to some that were outside the target area. The program completed five (5) Landlord projects at an average cost of $3,900 per unit. This program was on a 50/50 pay basis. Eleven houses and nine out -buildings, plus fences, trees, etc. were brought down under the Demolition project. There were eleven (11) relocations completed. All homes were brought up to city code and homeowners were provided with titles or some type of legal control of their property. Lloyd commended John White for the good job he was doing in administering the program. He advised Council that he had received the third year's paperwork to be signed by Mayor Cole and that the money would be made available to the City in the very near future. 9. Motion was made by Inman to engage Masson A. Wright, C..P..A.. to do the City's audit for FY'1982-83. Thomas gave the second. Voted unan. 10. Mayor Cole requested Lloyd have Central to fill in the blanks, sign, and put the Neighborhood Agency Agreement back on next Council agenda. Lloyd said he had checked with Richard Muir and Muir had stated that the City's insurance would. apply, 11. Two bids were received for the C.D.B.G. Audit.. Masson A., Wright, C.P.A. bid not to exceed $1,000. Hankins, Powers, Eastup and Deaton bid $650. to $750. Thomas made the motion to accept the bid from Hankins, Powers, Eastup and Deaton. Adkins gave the second. Voted. unan. 12. Other such matters: (a) Mr. Joe Powell met with Council requesting he be allowed to extend a 4" water line to his property (Chatfield -Ned Wilson Property) south of Sanger.. It was noted that a 10' strip of Mr., Powell's property, adjacent to I-35, is inside the City. Line size and location of the new line was discussed. Mr. Powell stated he would extend the line that was now located at the Trailer Park which would be approximately 1600'. Motion was made by Inman to allow Mr., Joe Powell to extend a 4" water line to his property provided. he constructs the line and providing the present sewer easements can be used or that he provides the City of Sanger with the proper water line easements. Thomas gave the second. Voted unan. Motion was made by Thomas to approve a 6" water line in lieu of the 4" line with an approximate cost difference of $2,845.00 to be paid by the City. Inman gave the second. Voted unan. (b) Council requested Electric Rates be put back on next agenda. (c) Lloyd advised Council that Tom Vandergriff would be holding a public meeting Saturday, September 10, 1983 at 1:30 at City Hall. (d) Lloyd discussed selling the generator equip- ment at the old light plant. Equipment is out- dated. The City has received an offer of $5,000. if the City sets the equipment outside for pickup. The City received a letter from International Equipment stating for us to send them a sale quote and they would see if they were interested. Lloyd to send letter. (e) Lloyd advised Council that in 1986 the City would need to replace the Fire Pumper Truck if we are to keep our current key rate. Since the trucks are so expensive some areas are creating Fire Zones. He talked with Joe Sprats and when a Fire Zone is created, a board of directors is appointed and they have the power to levy a tax up to .03� on everyone in the zone. Spratt figured the tax amount would bring in $18,000 a year and this would be a good way to raise money. Council f advised Lloyd to look into this further. (f) Carolyn Adkins advised Council that the Chamber of Commerce had approximately $1,600 that could be used at the Community Center. One suggestion was for a sign to be erected and it was noted that Switzer had given the old church bell and the money could be used for a bell tower. (g) Carolyn Adkins stated there was a lot of traffic congestion at the Middle and Elementary Schools. ----- The City needs to have a policeman on hand at school when schools are beginning and ending. Cars block the street. She asked if the streets around school could be made one-way at certain times. It was noted that "No Parking Signs" would be erected. (h) Workman's Comp. Insurance for the Fire Department was discussed. Budget amendment would be necessary. City staff to get cost figures and bring back to Council. Motion was made by Inman to adjourn. Voted unan. Meeting Adjourned. Thomas gave the second. Mayor MINUTES: City Council -- September 19, 1983 PRESENT: Mayor Ralph Cole, Benny Bridges, Danny Spindle, Freddy Inman, Wendall Thomas, and Carolyn Adkins OTHERS PRESENT: Lloyd Henderson, Mary Jo Stover, Debbie McGuire, Tony Franzen, James Hazelwood, Chris Harper, Nell Rita Eggert (Student Council Sponsor), John Goin, Jay Swartz, Tiann Beard, Mark Lockhart, Carol Harper, Melynda Brittian, Felicia Adkins, Angie Elrod, John Briner, and J. R. McAdams. 1. The minutes of the previous meeting were approved as printed. 2. Spindle made the motion to approve disbursements in the amount of $12,030.22. Inman gave the second. Voted unan. 3. Motion was made by Bridges to approve the Sanger Electric Capital Improvements in the amount of $5,342.68. Adkins - gave the second. Voted unan. 4. Motion was made by Inman to accept Planning and Zoning's recommendation to approve the Preliminary Plat of Section III, Gateway Addition with the addition of a 72' utility easement on lots 1-7, Block F and a 25' X 15' guy wire easement between lots 4 & 5, Block F on South boundary line. Bridges gave the second. Voted unan. 5-6. Council considered variance request on Lots 5 & 6, Block 2, W. B. Shirley Addition for Gene Hughes and Narcisso Cano at the same time. Bridges stated the city staff should do something to the present building ordinance in order to eliminate the encroachment over the setback requirements. He stated the City might want to hire someone from Denton (building inspector) to make sure proper 4