06/04/1984-CC-Minutes-RegularMINUTES: City Council
June 4, 1984
Bridges
PRESENT: Mayor Armstrong, Benny Bridges, Freddy Inman, H. W. Thomas,
and Carolyn Adkins
ABSENT: Danny Spindle
OTHERS PRESENT: Lloyd Henderson, Mary Jo Stover, Bill Rice, Arnold
Lynch, Alvin R. Keefer, C. G. McNeill, Duane
Tucker, Dick LaDul, Jan Roche, Tim Tumulty,
Richard Allen, Debra McGuire, Kammie M. Patten,
Bob Roberts, Allie Davenport, Herbert Arledge,
Michael Robinson, Lillie Belle Horst, John W. White,
and Mrs. Bob Roberts.
Mayor Armstrong called the meeting to order and called on
Lloyd Henderson to give the invocation. The pledge of allegiance
to the flag was given.
L. Five bids were received on the street improvements project.
They are as follows:
Company Bid Amount
Adkins Bros. Equipment, Inc. $2859669.00
Abcom Paving, Inc. 3029725.00
Souter Paving 324,325.00
Austin Paving 288,254.00
Mariott Bros., Inc. 279,500.00
A11 bids were given to Hunter Associates, Inc. to be checked.
Is to be awarded June 18, 1984.
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2. Motion was made by Adkins to approve the minutes of the
May 21, 1984 regular council meeting. Bridges gave the
second. Voted unan.
The following corrections and additions were noted in the
minutes of the Special Called City Council meeting on
May 29, 1984.
Item No. 2 - Paragraph two - Addition
Mayor Armstrong mentioned that Ralph Cole could not be
present at the meeting. However, Mr. Cole had sent test
year 81 book which was noted that some items denoted that
depreciation accumulation was less than 83.
Item No. 2 - Paragraph three - Addition
Thogmartin stated that old
were rai wsed by council why
down rather than being rai
the new installation was f
the old steel pipe with pl
Sanger as necessary.
fi
Item No. 2 - Paragraph 15 - Correction
Bridges stated: raise base rate from $5 to $6;
Item No. 2 - Paragraph No. 20 - Correction
Commercial: $10.00 winter $5.00 Summer
Addition: Motion was made by Inman to adjourn the meeti
Bridges gave the second. Voted unan.
Motion was made by Inman to approve the minutes of the
May 29, 1984 special called meeting with the corrections and
additions as presented. Thomas gave the second. Voted unan.
3. Adkins made the motion to approve disbursements in the amount
of $3,707.92. Bridges gave the second. Voted unan.
4. After reading statistics and accomplishments of the HUD Program,
Mayor Armstrong awarded Certificates of Appreciation to members
on the HUD Housing Relocation Rehabilitation Committee and
commended them for the good job they had done.
Lloyd Henderson expressed his appreciation to the committee for
their personal time given and the many good deeds they had
done on their own. He also expressed his appreciation for
the excellent job done by CDBG Director, John White and
advised Council that John would be taking a position at the
end of his program with the City of McKinney.
Those at the meeting to receive certificates are as follows:
A11ie Davenport
Lillie Belle Horst
Kammie Patten
Others to receive certificates are as follows:
Franklin Smith
Marland Knight
Georgia Royal
5. Mayor Armstrong read aloud the following letter from Hunter
Associates, Inc. regarding the park construction at the
Community Center.
Dear Mr. Henderson:
The bids taken by the City Council on May 21, 1984 for the
subject project have been checked and tabulated. The low
bid was submitted by Foundation Tendons, Inc. of Fort Worth,
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Texas. The total amount for construction was $31,832.00
and the time was 45 calendar days. A copy of the bid
tabulation is attached.
If the low bid is within your budget for this
can recommend that the contract be awarded to
Tendons. They have been general contractors
concrete tennis courts and a concrete parking
have designed and their work has been good on
projects. I can furnish you the locations of
if you care to inspect them.
Please let me know if you need anything else.
prof ect, we
Foundation
for two other
area that we
all three
these projects
It was agreed by Council that the contract be awarded to
Foundation Tendons for a total amount of $31,832.00 and a
time of 45 calendar days.
6. It was necessary to conduct the 2nd and final public hearing
on the Community Development Program grant application within
the CDBG target area; therefore, council and local citizens
left city hall and reconve-ne�-d-, at the Sanger Public Library.
Mayor Armstrong declared the public hearing opened and
emphasized that the planning grant would be a plan for future
development in the areas of Economic Development, Downtown
Business Improvement and a Community Development Plan. She
called for citizen input and suggestions.
Lloyd stated that planning for future water and sewer improve-
ments could also be included and that priorities should be
noted. Lloyd added that TDCA scores the application for grants
that are submitted. He stated they give you points if your
city is willing to put in money. He advised council that they
would need to decide on this before the application is filed.
Adkins requested that new downtown sidewalks be in the plan.
Bridges spoke of lighting for the business district.
Mayor Armstrong emphasized the need for face lifting of the
buildings downtown but felt that the economic development was
more important. The city needs a plan on how to go out and
seek business, how to get things done to get industry to
locate in our area.
Lloyd gave an example of a downtown plan using the City of
Lancaster. He stated guidelines were set up and that none
of the money they received could be used to improve private
property, but they redid all the sidewalks, curb and gutters,
and awnings. These were owned by the city. They received a
plan on how to deal with the local store owner. Discussion.
Zoning was discussed. It was noted that top priority should
be given to the economic development and downtown improvements.
Mayor Armstrong closed the public hearing.
7. The resolution authorizing submission of the grant application
was discussed. Adkins made a motion to adopt the resolution.
Inman gave the second. Discussion. It was noted that the
authorized areas to be filed with TDCA were not complete nor
the amount of local commitment. Adkins withdrew her motion
and Inman his second. Lloyd to get this completed and place
on next council agenda for action.
8. Mayor Armstrong declared the public hearing open on Zoning
Petition Z-66 for Bob Roberts. She called for those in
favor of the petition to speak first.
Bob Roberts spoke in favor of his petition stating that his
plans were to put mini -warehouses on the property. The Mayor
called for the opposition to speak. No one spoke in opposition
of the petition.
Motion was made by Thomas to approve Zoning Petition Z-66 from
R-1 (Single Family) to LB (Local Business) Tracts 66 and 67,
A1241, Tierwester Survey. Bridges gave the second. Voted unan.
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9. Mayor Armstrong informed Council that the new franchise
agreement was exactly what was presented at the last council
meeting. She read from the minutes of the May 21st meeting
where Bridges requested that a statement regarding Extended
Area Service be added to the agreement. She asked Council,
"What is your pleasure?" Bridges stated, "It better be in
writing."
Alvin Keefer with Central stated that Central would not put
it in but that the City could add it in as long as it states
that it is governed by the PUC.
Mayor Armstrong asked Keefer where it should be added. It
was noted that in the original agreement that it was included
in section 7.
Lloyd asked if the city could request by letter to Central
that this be added to the agreement. Keefer stated yes.
Discussion. Mayor Armstrong requested Lloyd to write the
Letter of request to Central requesting that they put a
statement on extended area service in the agreement in section 7.
Motion was made by Bridges that somewhere in the franchise agree-
ment a statement be made regarding extended area service which
are governed by the PUC be added. Inman gave the second. Voted
unan.
10. Motion was made by Thomas to approve the preliminary replat
of Lots l0A and 12A. Block 14, Burgess Addition for Arnold Lynch.
Adkins gave the second. Voted unan.
11. Motion was made by Inman to grant the variance request of
John Anderson on a house at 112 Freese Drive. Thomas gave the
second. Voted unan.
Motion .was made by Bridges to appoint Dr. J. Clyde Chapman
as City Health Authority for a time of two years beginning
June 30, 1984. Adkins gave the second. Voted unan.
13. The appointment of three planning and zoning commissioners
was discussed. Mayor Armstrong stated she would like to give
others a chance to serve. She stated the more citizens the
city can get involved, the better it will be.
Thomas requested the City Manager to go around town and see
who would be willing to serve.
Inman stated he had talked with John Anderson and he would
be willing to serve.
Council ask if anyone had talked to the commissioners rotating
off - if they would like to continue to serve. No one had.
Adkins stated if you change some, you need to make sure you
change all.
Item tabled until next meeting. Lloyd to talk with present
commissioners.
14. Council discussed the ordinance establishing a city park board.
The mayor stated the ordinance would establish a park board
similar to the P & Z and electrical boards. She requested that
under Section D a statement be made that all governmental
meetings be open meetings as per Article 6252-17 of the Texas
Open Meetings Act. It was requested that No. 2 under
Section 4-E be omitted in its entirety. In No. 3 the follow-
ing be deleted: ..the incurring of indebtedness, the issuance
of bonds
Ordinance to be retyped and put back on the agenda.
Mayor Armstrong requested council to be considering five (5)
citizens to be appointed to the board. She mentioned the
fact that the depot project needs to be gotten under way
and if there is a Board they could get into the project
54
15.
and get it going.
Other Such Matters:
(a) Council was urged to attend the NCTCOG 18t11 General
Assembly Meeting to be held June 15th in Arlington.
(b) Mayor Armstrong shared some things she learned at the
Mayors and Council Institute in Corpus Christi dealing
with the growth of Texas and how the cities should be
planning for 10 to 15 years in the future now.
(c) Lloyd informed council that the members on the Utility
Board had ask for clarification of their duties and
responsibilities. They requested to know if the Board
was responsible for all utilities? Mayor Armstrong
called for the newly adopted ordinance. The mayor
requested that the statement be made in the ordinance
Section 15:D that all governmental meetings be open
as per Art. 6252-17 of the Texas Open Meetings Act.
She stated that parts of the ordinance needed to be
eliminated. Council agreed that no decision could
be made since this was not an item on agenda.
Item to be placed on next council agenda.
(d) Lloyd told council that he had been to Celina to get
information and see now their street improvements
project was going. He stated that Celina was doing
essentially what Sanger is doing except their bids
called for two types of streets - Hot Mix Application
and Penetration. Bidder had to bid both ways. Their
council then decided which way they would do what
streets. He stated Celina planned to scarify every
street in their city. To pay for the project they
floated a $500,000 Bond Issue. Raised taxes 10 cents.
Their specifications were somewhat different consisting
of only one sheet. Lloyd stated he felt that their
specs were geared more at what we need. The specs
prepared for Sanger by Hunter would be more for a city
like Dallas. He stated if the city did another street
project that he would check about another engineering
firm.
Bob Roberts, bidder on the project stated he felt they
were a poor set of plans and specs.
It was requested that Councilwoman Adkins sit down with
Roberts and maybe other contractors for more input and
learning.
(e) Lloyd requested to be absent from the next meeting in
order to attend the TCMA Annual Conference in Ft. Worth.
Request granted.
(f) Mayor Armstrong stated she had gotten a lot of criticism
because council took no action on the Marshall zoning
petition. She requested staff to put item on the agenda
for council to appoint a committee to see what can be
done about citizens conducting a business in their home.
She stated council needed to make some rules and stick
by them.
(g) Bridges stated he felt the city had a sewer problem on
south 5th somewhere in the area of the Ricky Dean home.
Lloyd to check.
(h) Inman stated there was a lot of tall grass all over the
city and that the city needed to stay on top of keeping
it mowed because of the dry weather.
With no other business, Inman made the motion to adjourn.
Bridges gave the second. Voted unan.
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Meeting adjourned.
City Secretary
Mayor
MINUTES: City Council
June 18, 1984
PRESENT: Mayor Armstrong, Benny Bridges, Danny Spindle, Freddy Inman
and H. W. Thomas ,
ABSENT: Lloyd Henderson and Carolyn Adkins
OTHERS PRESENT: Mary Jo Stover, Travis Roberts, Alvin Keefer,
Kammie Patten, C. G. McNeill, Debra McGuire,
Phyllis Kerby, Jan Roche, John D. Springer, Sharon
Edgar, Herbert E. Arledge, and Richard Muir.
Mayor Armstrong called the meeting to order and gave the invocation.
The pledge of allegiance to the flag followed.
1. Motion was made by Inman to approve the minutes of the June 4, 1984
regular meeting. Spindle gave the second. Voted unan.
2. Disbursements in the amount of $20,459.62 were approved on a
motion by Bridges. Thomas gave the second. Voted unan.
3. Bridges made the motion to approve Sanger Electric.Capital
Improvements in the amount of $2731.30. Inman gave the second.
Voted unan.
4. Mr. Travis Roberts with Hunter Associates, Inc, was present to
discuss the bids on the Street Improvements Project. A total
of five (5) bids were received with the low bid submitted by
Marriott Brothers, Inc. of Dallas, Texas in the amount of $279,500.00.
The second low bid was submitted by Atkins Brothers Equipment
Company, Inc. of Grand Prairie in the amount of $285,669.00.
Mr. Roberts stated that both contractors were capable and had
completed several projects for them during the past years.
Hunter Associates recommended the low bid as submitted by Marriott
be accepted by the city based on the instruction to bidders and
the legal advertisement for the project. Discussion.
Mayor Armstrong requested to know the amount of lime that would
be used. Roberts stated 72% in the ground. She wanted to know
how much life it would add to the street. Roberts stated the
life of the street (approximately 5 to 10 years).
Thomas wanted to know who would do the inspection? Roberts stated
the inspection could be done at the time the lime was being applied.
Discussion. qeseUad tickets when lime
was delivered.
Mayor Armstrong questioned Roberts with regards to Hunter Associates
giving the city more than the city needs. (specifications).
Roberts went over each of the items listed explaining each. He
stated that the lime stabilization was a large part of the expense.
That it could be taken out. That it is a financial judgment
on the part of the city. It was the general concensus of council
to lime the streets. Discussion.
Roberts advised council of their legal responsibilities should
they decide to award the bid to the 2nd: low bidder.
Motion was made by Thomas to award the bid on the Street
Improvement Project to Marriott Brothers, Inc. of Dallas,