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07/02/1984-CC-Minutes-RegularMINUTES: City Council July 2, 1984 PRESENT: Mayor Armstrong, Bridges, Spindle, Thomas and Adkins ABSENT: Inman OTHERS PRESENT: Lloyd Henderson, Mary Jo Stover, B. J. Thogmartin, Gary Anderson, Christine Sauer, Debbie McGuire, Kammie Patten and Jan Roche Mayor Armstrong called the meeting to order and Lloyd gave the invocation. The pledge of allegiance to the flag followed. 1. Motion was made by Thomas to approve the minutes of the regular meeting on June 18, 1984. Bridges gave the second. Voted unan. Motion was made by Adkins to approve the minutes of the Special called meeting (workshop) on June 25, 1984. Thomas gave. the second. Voted unan. 2. Spindle made the motion to approve disbursements in the amount of $27,304.61. Adkins gave the second. Voted unan. 3. Ordinance 84-7 was reviewed and discussed. Council requested that the membership be changed from (5) to (7) with those statements in the ordinance dealing with membership and terms be changed accordingly. Motion was made by Adkins to adopt Ordinance No. 84-7 with corrections. Spindle gave the second. Voted unan. AN ORDINANCE AMENDING CHAPTER 7, OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, ENTITLED PARK BOARD; TO PROVIDE FOR THE ESTABLISHMENT OF A PARK BOARD; DEFINING THE POWERS AND DUTIES ; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PRO- VIDING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR A PENALTY FOR VIOLATION. Council again requested more time to decide on the appointments to the park board and requested the item to be placed on the next council agenda. 4. Mr. Gary Anderson with The Texas Municipal Retirement System discussed the retirement program and how it could benefit the city and the city employees. Mr. Anderson stated that TMRS was established by a Legislative Act in 1948 and was set up for a statewide retirement plan. The membership totals to 465 cities in Texas with total assets in the amount of $800 million. TMRS is a state agency estab- lished by state law. They are a non-profit organization. TMRS provides a retirement plan, they make investments and they are governed by a 6 member board appointed by the Governor. Mr. Anderson said if the city decided on a retirement plan it would be necessary to pass an ordinance stating that the city would participate in such a plan. The plan presented to the city is based on an employee cost of 5% of their monthly salary with the city's share being 4.36% which had been discounted because of certain terminations anticipated within the first year. Anderson stated that an employee could get his money back at anytime - whether he works one month or 3 months. No interest would be paid on funds taken out in less than a year. Interest is paid on an annual basis. One advantage to the plan is that contributions to the system is tax deferred. He stated it was similar to the I.R.A.'s. Employees with tenure are given prior service credit. This is also a monetary credit because the city has to pay for prior service on employees. 1.99% of the total city match would go toward the prior service fee. Death and Disability Benefits are a part of this plan. If an employee in the program were to die his beneficiary would receive in lump sum an amount equal to one year's salary on the employee. If the employee dies after retirement the beneficiary would be paid a lump sum of $2500. There are two types of disability -- (l) service connected and (2) non -service connected. With either one, you must be totally disabled to get the benefits. With a service connected disability there would be no minimum length of service or age requirement. The employee would receive approximately half his pay. With a non -service related disability the employee would have had to be employed by the City for 10 years. Investments were discussed. Council requested this item to be placed on the next council agenda for action. 5. Lloyd stated that he had talked with 3 people about closing out the old dump grounds. There was a large spread difference between the bids. He stated he felt there was enough dirt to cover the remainder of the landfill. They intend to push the large rocks into a ravine and cover with dirt. Lloyd stated he recommended Mr. Bohmannto do the work for $4,000. Thomas stated the city had purchased a new $60,OOO piece of machinery and he didn't see why the city couldn't use the man that pushes the landfill for 3 or 4 days and do this work. Discussion. Lloyd explained about the funds and the transfer he was requesting to pay for this expenditure. Adkins wanted to know if Bohmann would stay with it until it was complete and met State Health requirements. Lloyd assured her it would be done. Thomas wanted to know 0f the city 61 could get Bohmann to sign a contract that he would get the work done in a certain length of time. Discussion. Motion was made by Spindle to adopt Ordinance No. 84-13 amending the 1983-84 Revenue Sharing Budget. Bridges gave the second. Voting for were Spindle, Bridges, and Adkins. Voting against was Thomas. Motion carried 3-1. Lloyd stated that he would like to take the gate down at the old landfill and put up fence to discourage people from dumping out there. It was agreed. AN ORDINANCE AMENDING ORDINANCE N0. 83-8 ADOPTING A BUDGET FOR THE FISCAL YEAR, BEGINNING SEPTEMBER 1, 1983 AND ENDING AUGUST 31, 1984; AND APPROPRIATING THE VARIOUS AMOUNTS THEREOF. 6. Motion was made by Thomas to adopt Ordinance No. 84-12 amending the ordinance establishing a Utility Board with the word Charter being deleted and the word Ordinance added in Section II. Bridges gave the second. Voted unan. AN ORDINANCE AMENDING CHAPTER 10 SECTION 15 OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, ENTITLED UTILITIES BOARD; TO PROVIDE FOR THE ESTABLISHMENT OF A UTILITY BOARD; DEFINING THEPOWERS AND DUTIES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE, AND PROVIDING FOR AN EFFECTIVE DATE, AND PROVIDING FOR A PENALTY FOR VIOLATION, 7. Council considered appointments to serve on the TML 1984 State Legislative Policy Committee. Nei Armstrong volunteered to be a nominee on the Community Development Committee and Benny Bridges volunteered to be a nominee on the Finance and General Municipal Affairs Committee. 8. `Council again considered the request of Lone Star Gas to increase the installation cost of new construction. B. J. Thogmartin with Lone Star was present to answer questions. The current rate is $4.50 and the increase would be to $5.40. Mr. Thogmartin advised council that no action is required in order for the tariff to become effective. Council took no action. Effective date of the change is July 17, 1984. 9. Motion was made by Bridges conduct the city`s annual 10. Citizen Input: to retain Maston A. Wright, CPA to (a) Chris Sauer with the Denton Record Chronicle introduced herself to council stating she was the Region Editor for the DRC and that the Chronicle was trying to become more of a county newspaper and give more coverage to the area cities. 11. Other such matters: (a) Lloyd advised council of his meeting with the Highway department concerning the drainage problem along 5th Street. He stated they discussed drainage, culverts, and that the highway department was in agreement to :'lowering the 24" storm drainage system one foot so that water will drain. Lloyd further stated that the depart- ment would also consider giving the city 5th Street which the city might want to consider in the future. (b) Mayor Armstrong questioned Lloyd about the city limits sign. He said nothing had been done. (c) Lloyd advised council that Benny Erwin had accepted the position of Chief of Police when Sidney retires. He further stated that Richard Mankoff had been hired as patrolman in the department and came highly recommended. (d) Lloyd advised council that he had gotten a quote from 62 Brazos on their equipment total cost to purchase of to come by individually him* and stores they have for a $92,000.. He requested council and discuss this matter with Lloyd stated that he would come back to council in the near future to get their approval for he and the Mayor to get a Certificate of Obligation at the bank. He said he had talked with the bank officials and the city could borrow the money for a 12 year period at 12 % interest. (e) Adkins stated there were no garbage cans along the streets for businesses that do not use the dumpsters. Lloyd to check and see whats happen. Motion was made by Thomas to adjourn the meeting. gave the second. Voted unan. Meeting adjourned. ty Secretary Mayor MINUTES: City Council July 16, 1984 Bridges PRESENT: Mayor Armstrong, Benny Bridges, Danny Spindle, Freddy Inman, H. W. Thomas, and Carolyn Adkins. OTHERS PRESENT: Lloyd Henderson, Etta Stogsdill, Kammie M. Patten, Jan Roche, Sanfred Elieson, and Pat Ficorilli. Mayor Armstrong called the meeting to order and Benny Bridges gave the invocation. The pledge of allegiance to the flag followed. 1. The minutes of July 2, 1984 were approved as printed. 2. H. W. Thomas made the motion to approve disbursements in the amount of $13,938.38. Danny Spindle gave the second. Voted unan. 3. Mayor Armstrong presented the Sanger Electric Capital Improve- ments and Revenue Statement. Discussion. A list of materials were provided from Sanger Electric System. The Council mentioned they would be getting this information for one more month. Motion was made by Inman to approve Sanger Electric Capital Improvements and Revenue Statement. Seconded by Thomas. Voted unan. 4. The council conducted a public hearing where citizens could suggest ways the Revenue Sharing money should be used. No citizen spoke in behalf of this hearing; therefore, the mayor closed the public hearing. 5. Mayor Armstrong brought before the council a list composed of seven (7) citizens to serve on the Municipal Park Board. The seven citizens were: Esta Lou Morgan, Joe Higgs, Sam Burrus, Kammie Patten, Jackie Echols, Bill Lloyd, and Royce Frederick. Carolyn Adkins made the motion to approve these seven citizens to serve on the Municipal Park Board. Seconded by H. W. Thomas. Voted unan. Mayor Armstrong suggested Mr. Henderson contact the names listed above to schedule a meeting. 6. Mayor Armstrong presented an ordinance establishing a Retirement Program for city employees.