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12/17/1984-CC-Minutes-Regular100 Adams Exterminating companies for estimates and use discretion on who is used but take care of the problem. (c) Bridges extended the "thanks" from Bank employees for the additional street light in their parking area. (d) It was the concensus of council to postpone the workshop scheduled for December 4th. (e) Council reviewed the letter from Mary Burrows regarding her telephone bill. Mayor Armstrong requested that council should make an effort to thank Mrs. Burrows for her letter and concern. Motion was made by Bridges to adjourn. Inman gave the second. Voted unan. City Secretary MINUTES: City Council December 17, 1984 PRESENT: Mayor Armstrong, Benny Bridges, Danny Spindle, Freddy Inman, H. W. Thomas, and Carolyn Adkins. OTHERS PRESENT: Lloyd Henderson, Mary Jo Stover, Prentice Preston, C. G. McNeill, Duyelhen Nguyen, Robert L. Tucker, Mike Tucker, Merwyn Tucker, Craig Waggoner, David R. Hood, James E. Waggoner, R. T. Muir, and Monty Bradford. 1. Councilman Bridges gave the invocation and Mayor Armstrong led the pledge to the American Flag. Z. The minutes of the November 19, 1984 meeting were approved as printed. 3. Motion was made by Bridges to approve disbursements in the amount of 99,613.71. Thomas gave the second. Voted unan. 4. Motion was made by Thomas to approve the preliminary sub- division plat on Lot 2 of the Hyman Kahn Industrial Develop- ment. Inman gave the second. Voted unan. 5. Council tabled the request of Marriott Brothers, Inc. request- ing acceptance of the street improvements project and final payment. Councilman Thomas advised council that a problem area still existed at the intersection of 8th and Cherry Streets by the Jack Burkholder residence. He felt that Marriott should get this fixed before receiving acceptance and final pay. Lloyd informed council that the city had invoiced Marriott Brothers in the amount of $729.28 for damages and repairs which the city had assumed. It was the direction of council that this amount be deducted when final payment was made. 6. Motion was made by Inman to adopt Ordinance No. 84-26 which amends Ordinance No. 80-9 setting residential and commercial sanitation rates. Adkins gave the second. Voted unan. AN ORDINANCE AMENDING CHAPTER 6, SECTION Q OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS ENTITLED REFUSE COLLECTION REGULATIONS TO PROVIDE FOR AN INCREASE IN COLLECTION FEES; PROVIDE FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR A PENALTY FOR VIOLATION. 101 7. Motion was made by Inman to adopt Ordinance No. 84-27 amend- ing Ordinance No. 80-3 to permit one (1) free dump each month at the Municipal Landfill for Sanger residents. One addition to be made in Section I (Section 6R(3) Who May Use Landfill as follows: 000 (1) free dump equal load each month.... Spin to and not exceedin le gave the second. one pickup Voted unan. AN ORDINANCE AMENDING CHAPTER 6, SECTION 6R (3) OF THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, ENTITLED USE OF CITY SANITARY LANDFILL, TO PROVIDE FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR AN EFFECTIVE DATE; AND PROVIDING FOR A PENALTY FOR VIOLATION. Carroll McNeill requested to know how the city planned to permit residents in his trailer park. McNeill pays the water bill and collects from the tenant. City staff to work this out with McNeill, 8. Tony .Wright, Auditor for the City for FY'83-84 discussed the audit with council. He explained the qualified opinion and stated the city was in better financial shape this year than the year before. The city had increased revenues by $100,000. Wright stated that the city's finances were being handled properly. He stated that the city had a challenge on their hands from the take over of the electric system. He said that the operating cost would be higher due to the take over. 9. Motion was made by Thomas to approve the installation of a 3 phrase (heavy duty) line at a cost of $1862.87 to serve Mr. Charlie Norman and Hilz-Snider Chevrolet property within the city limits. Bridges gave the second. Voted unan. 10. Merwyn Tucker, Fire Chief, advised council that the fire department had received two (2) bids and had studied each of the bid proposals. He stated that the department committee recommended the city accept the bid from Lone Star for a total cost of $95,861. This bid is on a 180 day delivery with a lease purchase option. Mayor Armstrong asked Tucker if this bid met all the specifi- cations. Tucker stated yes "everything." Mayor Armstrong asked Tucker if the bid from Sun Fire was not according to specs. Tucker stated no. She ask him to go over the difference which he listed. (Motion was made by Adkins that the bid on a new Fire Truck for a total amount of $95,861 be awarded to Lone Star. Inman gave the second. Voted unan. 11. Richard Muir of the Muir Agency discussed the city's fleet Muir was requested to get an estimated cost of insurance on the new fire truck. Council tabled this item until the next meeting. 12. Inman nominated Carolyn Adkins to serve as a member of the Denton County Transportation Committee. Thomas made the motion that she be appointed by acclamation. Bridges gave the second. Voted unan. l3. Robert L. Tucker, 917 N. 8th Street, voiced a complaint about street conditions on 8th and 7th Streets. He stated that the streets had been neglected since the apartments had been built and large holes were up and down the streets. He stated he would appreciate any help council could give to get the problem fixed. 102 Mayor Armstrong thanked Mr. Tucker and stated that council was aware of the deteriorating streets all over the city. She said the city had just spent over a half a million and not very many streets had been fixed for that price. She stated it would probably come to a bond issue to get the streets improved but she requested city staff to get some help to the area as soon as the weather permits.. 14. Motion was made by Adkins to adopt Ordinance No. 84-28 establishing standards for making street cuts and repairs. One correction to be made in Section 13, Part B. General Construction Requirements (No. 1) It is as follows: ..shall normally be accomplished within (48) forty eight working hours after the repair work ................ Thomas gave the second. Voted unan. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF SANGER, TEXAS, TO ADD SECTION 13, CHAPTER 3, ENTITLED STREET CUT EXCAVATION AND REPAIR STANDARDS; ESTABLISHING A STREET CUT FEE AND PERMIT; PROVIDING FOR REPEAL OF ORDINANCES IN CONFLICT; PROVIDING FOR SEVERABILITY CLAUSE; PROVIDING AN EFFECTIVE DATE; AND PROVIDING FOR A PENALTY FOR VIOLATION. 15. Motion was made by Inman to adopt a Resolution of Support of Annexing Powers of General Law Cities. Thomas gave the second. Voted unan. 16. Other such matters: (a) Mayor Armstrong had come before Clark Marketing. clarifying some at the December follows: reminded council that the Park Committee them a while back regarding hiring She referred council to the letter questions that had primarily arose 3, 1984 meeting. That letter is as Members of Council: There was some questions about the following in your December 3, 1984 meeting. Hope this will clear up any questions about the matter. Fran Clark of Clark Marketing was hired by the Council on December 2, 1982 for the sum of six hundred ($600.00) dollars. Three hundred ($300.00) dollars payable in the beginning and the additional three hundred ($300.00) upon the securing of grant monies. Which she was unable to do, therefore, she was not paid the additional $300.00. There was also the matter of a check for one hundred seventy five dollars ($175.00) given to Fran Clark on April 19, 1983 to be used for application in acquiring a historical marker for the Depot. This check was turned down by the Texas Historical Commission on July 12, 1983 asking us to resubmit our application after the project was completed; so therefore the check (check #16893) was cancelled on July 15, 1983. The Parks Board wants very much to work with you in complete harmony. Thank you. Jackie Echols Parks Board Secretary Mayor Armstrong further stated that the Park Board had met on December 10, and felt they could do part of the planning work themselves. That letter is as follows: The Sanger Parks Board wishes to inform you that we have voted unanimously to reconsider the use of Clark Marketing 103 at this time, but at a later date if Federal Funds are to be sought after we would like to consider Clark Marketing or some other Marketing Agency to seek these funds for us. The Board has decided to do the work -up for the Depot on our own. (b) Lloyd advised council that the Highway Department will be conducting a public hearing here in.Sanger on January 23, 1985, regarding the improvements on I-35. We also have a copy of their construction plans showing where the exit and entrance ramps will be located. They will begin next summer and this is to be a five (5) year project, (c) The city received a letter from the Fire Department ex- pressing appreciation for getting to attend the E.M.T. Training Class. Those attending were: Chet Switzer Danny Spindle Bill Lloyd Mike Tucker (d) Lloyd extended an invitation to council to accompany the Park Board to Davis, Okla. on January 6th to see what they did on their depot. The Board plans to leave at 1:00 p.m. (e) Lloyd passed out a copy of the Wholesale Power Supply Agreement between the City and Brazos. Council to study. Item to be on next council agenda. (f) Council was advised that Mr. Jimmy Jones had made the city an offer to purchase our electric generators and scrap transformers for a total price of 5500. and 60 days to remove. He is with Southwest Mining and Aggregate. Item to be placed on next council agenda. (g) Mr. Monty Bradford, 128 Southside Dr., spoke to council about sewer problems in his area. He stated that the sewer lift has engineering problems and should be checked out. The city has put new motors in and done other work and it does not fix the problem. The sewer backs up into his home, it spills over into his yard and into the street where the children in the area ride their bikes, and the odor is terrible. He stated it was a potentially dangerous situation. Lloyd gave the city's explanation of the problem. Council advised Lloyd to get the engineers up to see what could be done. Also he was instructed to get a cost estimate to rebuild or remodel the lift station. (h) Adkins stated she was still getting complaints about the service of Cable T.V. Council requested. Lloyd to get someone up to talk with council. (i) Bridges stated the Christmas tree in the city park was a disgrace. The tree leans and no lights are on the top. It was noted that the Christmas tree was a project sponsored by the Chamber of Commerce and Lloyd stated he would contact Charlie Roe. Lloyd stated that the city had been reluctant to drive on the park with the heavy equipment in order to straighten the tree because of all the rain and soft ground. Mayor Armstrong called the meeting into executive session. to discuss personnel. Mayor Armstrong reconvened the meeting to open session. Motion was made by Inman to create a position of foreman in the Electric Department and offer the position to Mike Pennington at an hourly rate of $11.50. Adkins gave the second. Voted unan. Motion was made by Bridges to adjourn the meeting. Spindle gave -the second. Voted unan. 104 ity Secretary yor MINUTES: City Council January 7, 1985 PRESENT: Mayor Armstrong, Bridges, Spindle, Inman, Thomas, and Adkins OTHERS PRESENT: Lloyd Henderson, Mary Jo Stover, Don Waddell, Benny Erwin, Merwyn Tucker, C. G. McNeill, Rik Mansell, Richard Muir, Travis Roberts, Jan Roche, Herbert Arledge, John Wilson, Billy Hood, Mike and Patty Pennington. 1. Mayor Armstrong gave the invocation and led the pledge to the flag. 2. The minutes of the December 17, 1984 meeting were approved as printed. 3. Thomas made a motion to approve disbursements for a total of $45,6850 plus two invoices from Brazos totaling $25,002.82. Bridges gave the second. Voted unan. Lloyd stated that he had gone over the disbursements with Brazos personnel and recommended payment of the invoices. Mayor Armstrong explained that the mapping had been deducted but felt it would continue to be a problem. She stated that Brazos would keep billing the city for it and she felt the city should try and work the problem out with Brazos. Council- man Bridges felt the matter should be negotiated since the city has and needs the maps. Lloyd was requested to contact Brazos to come up and see if the mapping problem could be worked out. 4. Fire Marshall J. C. Landers was unable to attend council to discuss his request for a Fire Ordinance. Mayor Armstrong read the following list of things Landers requested be considered in the ordinance. (1) No wood shingle roofs allowed in populated areas (2) All businesses be required to have a fire extinguisher (3) On Commercial Buildings no grass be allowed within 8' of the building. (4) No propane or butane trucks be allowed to park in the city overnight. (5) Smoke detectors be required in motels (6) Grass be kept cut from around fire hydrants (7) Fire Walls required in Apartment buildings (8) City needs a burning ordinance Mayor Armstrong suggested that a committee be appointed to study a Fire Ordinance and make a recommendation to council. It was requested that an item to cover the appointment of a committee to study a Fire Ordinance be on the next agenda. 5. Lloyd presented to council a comparative cost for operating the mercury vapor and sodium street lights. He stated that the city could recoup the cost difference on the sodium lights within a two year period and this would save one-half as much after two years had passed. Lloyd recommended that all of mainstreet be changed out at one time at a cost of $1100.00. This would be down Bolivar Street from 5th to 2nd and around the square. Discussion. Inman stated he had rather spend the money on the ground fixing potholes first. Adkins stated she couldn't see taking down something that is working o.k.