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01/20/1986-CC-Minutes-RegularMINUTES: MEMBERS PRESENT: OTHERS PRESENT: City Council Meeting January 20, 1986 Mayor Nel Armstrong, Jerry Jenkins, Freddy Inman, Harvey W. Thomas, and Danny Spindle, Carolyn Adkins Stephen Shutt, Mary Jo Stover, J. C. Landers, B. McMurray, Glen M. Reddick, Benny Parrent, Richard Brown, Mr. and Mrs. L. R. Gray, Buddy Norville, Don Waddell, and J. C. Landers 205. Mayor Armstrong called attention to the new Sanger Flag which was presented to the city by the Sesquicentennial Committee. 1. Mayor Armstrong called the meeting to order, gave the invocation, and led the pledge to the American Flag. 2. The minutes of the January 6th meeting were approved as printed. 3. Disbursements totaling $1141333.38 were approved on a motion by Harvey W. Thomas. Freddy Inman gave the second. Voted unan. 4. Motion was made by Harvey W. Thomas to accept Planning and Zoning's recommendation and approve the preliminary plat of Lots 1 and 2, Block 12, Sullivan West Addition for L. R. Gray. Carolyn Adkins gave the second. Voted unan. 5. Mayor Armstrong advised council that Parrent had been before the P. & Z. and they approved the plat with the following requirements: they asked the subdivider to put a road through Lots 9 and 10, place culverts where applicable with a minimum size of 12"1 construct hard surfaced streets, install 4, 2" flush valves, and required some arrangement to guarantee the streets would be paved. Discussion. Parrent distributed corrected maps to council with the changes so indicated. Mayor Armstrong asked Parrent where the flush valves would be placed. Parrent stated he would leave that up to his engineer. Parrent stated that the county would not accept deadend streets. (Reference made regarding deadend streets because P. & Z. had requested Bejoy Street be extended through Lots 8 and 9, of Block A). Shutt stated it was not a deadend street. A deadend road is one that is planned to be deadend forever. Parrent: As far as I am concerned it is deadend cause I don't own anymore property out there. Mayor Armstrong informed Parrent of the possibility of the road being extended if the adjoining property was ever develop- ed otherwise some of the properties would become land locked. Freddy Inman stated it was a continuous outlet for that property. Shutt stated it will allow road routes to connect other subdivisions in the future. .. Street construction was discussed. It was stated that the county charges $10,000 per mile by the subdivider when subdivision is approved. The money is put up front and is used to construct the road within a five year period. County furnishes all labor. County requires the subdivider to put down 8" of base. Mayor Armstrong stated that she had talked with County Commissioner Switzer and he had stated whatever the city wants to do they will accept or if the city wants to accept the plan the county is using, all the city has to do is draw up a letter stating that the money would not be returned to the developer without the City of Sanger's approval. Discussion. Motion was made by Carolyn Adkins that the preliminary plat on Indian Springs Phase II be accepted as shown with the addition of county specifications according to paving. Harvey W. Thomas gave the second. Voted unan. Parrent requested to know if his final plat would have to go back before P. & Z. Discussion. Council stated no it would come directly back to council but to be sure and include Item 6 county specifications according to paving. Parrent stated that he had paid the City Secretary $150. for the plat process fees. Parrent asked if it could be waived because he felt the plats were already approved in 1978. Stated he didn't feel he should be charged the $150. Mayor Armstrong stated it was not on the agenda and no action could be taken that council would talk about it later. 6. Council considered Ordinance No. 86-1 Setting the date, time, and place of public hearings on the proposed annexation of 12.195 acres in the Tierwester Survey for Burl Bourland. City Manager, Steve Shutt, requested to hear from Bourland for the record if he planned to put in a Mobile Home Park? Bourland stated No. In no form or.fashion. Bourland went on to say it would be a planned development with curb and 206. guttering and paved streets. Mayor Armstrong read the dates of February 3, 1986 and February 17, 1986 at 7:00 P.M. set for the public hearings. Motion was made by Freddy Inman to adopt Ordinance No. 86-1 setting the date, time and place of public hearings on the proposed annexation of 12.195 acres for Burl Bourland. Second- ed. Voted unan. ORDINANCE NO. 86-1 AN ORDINANCE SETTING A DATE, TIME AND PLACE ON THE PROPOSED ANNEXATION OF CERTAIN PROPERTY BY THE CITY OF SANGER, TEXAS, AND AUTHORIZING AND DIRECTING THE MAYOR TO PUBLISH NOTICE OF SUCH PUBLIC HEARING. 7. Council considered the adoption of Ordinance No. 86-4 estab- lishing a building inspection department, amending the standard code to uniform building code, setting a fee schedule and providing building regulations. Rick Brown went over the new ordinance with council and instructed them on how the fees would be calculated on residential and commercial structures. Discussion. Thomas stated that he wanted it where the contractor could call in for a permit and then the city bill him at the end of the month. Jenkins stated that the city had had this request from Donald Tuttle and it was denied. Thomas stated the city needed to change its process if they were going to put in codes like these. Brown stated that this would be a control to make sure that the electricians and plumbers were licensed properly and also he would be able to discuss regulations with them. Discussion. Freddy Inman made a motion to adopt Ordinance No. 86-4 establishing a Building Inspection Department• Thomas stated he would second if council would reconsider charges to the boys (electricians, plumbers, etc.) Council said no and Thomas said he would not give the second. Jerry Jenkins gave the second to Freddy Inman's motion. Voting for were: Jenkins, Spindle, Inman, and Adkins. Voting against was Thomas. Motion carried 4-1. ORDINANCE #86-4 AN ORDINANCE AMENDING CHAPTER 3, BUILDING REGULATIONS AND OTHER CONSTRUCTION CODES, OF THE SANGER CITY CODE; PROVIDING FOR THE ESTABLISHMENT OF A BUILDING INSPECTION DEPARTMENT; PROVIDING FOR A BUILDING OFFICIAL, ADOPTING CERTAIN BUILDING CODES AND PERMIT FEES; AMENDING AND REPEALING CERTAIN SECTIONS AND PARTS OF EXISTING CODES, PROVIDING A SEVERABILITY CLAUSE, PENALTY CLAUSE, AND PROVIDING AN EFFECTIVE DATE. 8. Mr. Glenn Reddick, representative for R.M.I., briefed council on the findings of their study of the city's electric substation. R.M.I. prepared a fifteen year projection of the city's electri- cal energy and demands. Reddick stated two approaches were used to provide the forecast. Population projection and future economics were used. Reddick stated that the results driven by the population projections showed an average growth for residential users by 11.15 large commercial estimated demand of 9.21%, small businesses 2.21%, municipal usage 2.02% and a KW Demand of 9.9%. Reddick stated that the upgrading of the substation should occur sometime in June, 1987. He further stated that the first year, the city would realize an approximate savings of $33,000 on the power bill with an increase over 15 years for a total estimated savings of $184,000. Reddick stated the effect would be dramatic. Discussion. Motion was made by Inman to accept the study by R.M.I. con- cerning the electrical load forecast. Thomas gave the second.. Voted unan . 207. 9. Mayor Armstrong stated she had a number of questions she wanted to discuss with Tony Wright. Things she wanted to understand. It was suggested that a meeting be scheduled with Tony to meet with the Mayor, the City Manager, and the City Secretary. Motion was made by Thomas to accept the municipal audit for FY. 84-85. Spindle gave the second. Voted unan. 10. Mayor Armstrong read aloud the following resolution desig- nating a signatory agent for federal grant assistance. WHEREAS, the City of Sanger deem it necessary and proper to apply for Federal grant assistance under the Federal Water Pollution Control Act and the rules and regulations pursuant thereto. NOW, THEREFORE, BE IT RESOLVED by the above -named Applicant that as the Signatory Agent of the City of Sanger, or the successor of said Agent, is hereby authorized and directed to make application for grant assistance under the Federal Water Pollution Control Act and the rules and regulations pursuant thereto, specifically 40 CFR § 30.315.1 or 30.3031 and to sign the acceptance of the grant assistance, when made and any other documents required to complete the project, on behalf of the above -named Applicant. Council wanted to know if the signatory could be by position instead of by name and it would not be necessary to pass a new resolution each time there was a new city manager or new mayor. Motion was made by Freddy Inman to adopt the resolution designating the Mayor and City Manager as signatory agents for federal grant assistance. Spindle gave the second. Voted unan. 11. The renewal of the city officials liability insurance was discussed. Mayor Armstrong asked the City Secretary if she had heard from T.M.L. regarding coverage. The City Secretary stated yes, that the T.M.L. Representative had talked with Johnson & Higgins who has the city's application and they are working on it, they say it looks good but they cannot give a quote or bind coverage at this time that it will be approximately 30 days before the information is available. Discussion. Mayor Armstrong instructed staff to check with Richard Muir to see if the city has 30 days to cancel the policy (flat cancellation). If we do not have 30 days how that the city would be billed. The Mayor asked council if she and the city manager could voice approval of this if they tell us we have 30 days to cancel and that we would not be billed on other than a pro rata basis. Thomas made a motion that the decision regarng the insurance . before the 26th unan. di 12. Citizen Input - None 13. City Manager's Report: the Mayor and City Manager make city official's liability Adkins gave the second. Voted (a) Reminded those members of council that were planning to attend the Region 8 meeting in Cranbury that the meeting was Thursday, January 23rd. (b) Reminded council of the public hearing on the STAR Cable Company on January 27th. (c) Discussed progress of the drainage between 3rd and 5th Streets. Shutt stated the city is at a point on property acquisition 208. on the westside where within the next 30 to 45 days the city will have to make a decision as to what to do there. Shutt stated he and the engineers had looked at the possibility of rerouting the project (because property owners are requesting large sums of money for easement right-of-ways) which doesn't seem to be feasible. Shutt stated by the end of February the city will need to make a determination to reroute or go for condemnation. Section 5 of the project is pretty much ready to go but if the easements cannot be worked out then the city will be in violation on Section 5. (d) Shutt stated he had found a new landfill site across the tracks on city property. Stated he had made arrange- ments with the Southwest Disposal Company to haul off the debris and the city will have the property cleaned up and a barrier of some sort put up. 14. Other Such Matters: (b) With made Voted Council discussed the administrative budget report. Items to be transferred were questioned. Council .was given a letter from John Coker regarding Lake Ray Roberts. no further business to come before council Thomas the motion to adjourn the meeting. Inman gave the second. unan. City Secretary Mayor MINUTES: Emergency Called Meeting City Council & Utility Board January 29, 1986 MEMBERS PRESENT: Mayor Armstrong, Jerry Jenkins, Danny Spindle, Freddy Inman, Harvey W. Thomas, Carolyn Adkins, C. G. McNeill, John Coker, and John Henry OTHERS PRESENT: Steve Shutt, Don Waddell, Mike Simmons and Glenn Reddick 1. Mayor Armstrong called the meeting tb order, gave the invocation, and led the pledge to the flag. 2. Mayor Armstrong convened the meeting into executive session to discuss legal matters. 3. Mayor Armstrong reconvened the meeting into open session. Freddy Inman made a motion that we withdraw from PUC without prejudice and instruct our legal counsel to do so. Carolyn Adkins seconded. Motion carried. Jerry Jenkins made the motion to adjourn the meeting. Danny Spindle seconded. Motion carried. City Secretary