11/16/1981-CC-Minutes-RegularDonn Nesbitt made the motion to hold the bid over to allow
Jack Russell time to study and look over the bid. Benny
Bridges gave the second. Voted unan.
3. Zoning Petition Z-54 - Bobby J. Ready - No one present spoke
in opposition of the petition to change the zoning on 33.87
acres from R-1 (Single Family) to LB (Local Business.)
Motion was made by Donn Nesbitt to accept the recommendation
for approval of zoning petition Z-54. Henry Cooper gave the
second. Voted unan.
4. Other Matters:
(a.) Council discussed with Mr. Travis Roberts
whether or not Hunter Associates had been
slow in making application to the Farmers
Home Administration for the purchase of
bonds. Mr. Roberts gave council a written
chronological list of events and written notes
on the FHA Application and money availability.
Attached is a copy of that report written for
council.
ATTEST:
�j
MAYOR
MINUTES: City Council
November 16, 1981
PRESENT: Mayor Cole, Cooper, Nesbitt, Thomas, and Spindle
ABSENT: Benny Bridges
OTHERS
PRESENT: Lloyd Henderson, Mary Jo Stover, John White, Ernie
Chesney, Anne Kyle, Travis Roberts, John L. Sullivan,
and Tony Wright
1. The minutes of the November 2, 1981 regular meeting and the
November 9, 1981 Special Called Meeting were approved as
printed.
2. Donn Nesbitt made the motion to approve disbursements in the
amount of $11,086.24. Henry Cooper gave the second. Voted
unan.
3. Sanger Electric Capital Improvements for$7,082.42 for September,
1981 were approved on a motion by Nesbitt. Henry Cooper gave
the second.
4. Motion was made by Donn Nesbitt to accept Planning and Zoning's
recommendation and deny Petition Z-55 to change the zoning
classification from R-1 Single Family to R-2 Two Family. Danny
Spindle gave the second. Voted unan.
• �,
5. Award bids on HUD Water Improvements Project - Travis
Roberts with Hunter Associates briefed Council on the
bids received for the water improvements project.
A total of six bids were received. The low bid for
all Projects 1 through 7 (1-7) was submitted by F & J
Contracting, Inc., Rowlett, Texas for the amount of
$326,469.02. The available funds for this project
is $190,000 which includes the engineering fees.
Mr. Roberts stated that Projects 1,2,3,6,& 7 would be
the most beneficial to the City. He stated he had
talked with F & J Contracting and they would be willing
to do 1-project or all Projects. Roberts advised Council
this would need to be subject to HUD approval.
Lloyd Henderson ask if the City could let bids on Pro-
jects 1, 2, and 3 with the others contingent on the
drainage bids which are coming up for bid on the 15th
of December. The City would know then how much money
would be needed for the drainage and could possibly
apply any left over funds to the water project subject
to HUD approval.
Donn Nesbitt ask for some background on the F & J Con-
tracting firm. Roberts stated they were a relatively
small firm. They have shut back to two crews. Have
done work for Rowlett and three subdivisions in Carrollton.
Wendell Thomas ask who would be doing the inspection for
this project. Mayor Cole stated John White, the new CD
Director would do the inspections. Hunter & Associates
would also help.
Roberts advised Council that the cost of Projects 1, 2,
and 3 would be $186,949.40. This amount does not include
engineering fees. The bids are on a unit price basis
which means the city would be paying for what actually
goes into the ground.
Motion was made by Danny Spindle to award the bid on Pro-
jects 1, 2, and 3 to F & J Contracting Company of Rowlett,
Texas subject to clearing all bidding and contractual re-
quirements through HUD. Henry Cooper gave the second.
Voted unan.
6. Ambulance Contract - Council again considered the contract
for ambulance service to Sanger. The new cost for the
service will be $6375 per year. The cost is based on a
$2.50 capita charge times population figures of 2550
figured by the COG. Last year's cost to the City was $2100.
It was noted that the City of Sanger had 31 calls last
year; 22 in the Sanger area and 1 transient, making a total
of 74 calls. Eleven of the 31 did not pay; 7 of the 22 did
not pay, and the transient did not pay.
Councilman Nesbitt stated he did not like the wording of the
contract.
John Sullivan stated he did not like the contract since
there was no guidelines for the extent of service avail-
able. It was left. up to the City of Denton. Portions
of the contract were discussed. Sullivan stated the con-
tract could be referred to as a "yellow dog contract"
not obligated to do anything.
Council agreed that Lloyd and Nesbitt should talk with
John Maxwell and see about getting the contract changed.
Item to be placed on next council agenda.
7. Lloyd explained to Council that only $6500 had been
allocated for codification of ordinances under the HUD
Program. Governmental Service Agency's bid was for
$7500. He said he could come up with the $1,000
difference out of the HUD Budget. Motion was made by
Donn Nesbitt to award the bid on HUD Codification of
Ordinances to Governmental Service Agency. Danny
Spindle gave the second. Voted unan.
8. Lone Star Gas Amendatory Ordinance - Sullivan stated
that in talking to Thogmartin that he had said Lone
Star was trying to meet federal regulations. Sullivan
stated he had never received the regulation requirements.
John L. stated he was not concerned with the ownership
of lines but the right of control over the lines. Section 4
of the ordinance was discussed for some additional wording.
Mayor Cole requested changes be made to present td_Lone=_Star
for their approval. Item to be placed on next agenda.
9. Item passed over. Lindon Carr was unavailable with cost
figures.
10. Pickup bids were discussed. Cooper showed Council an
advertisement with Dub Shaw Ford for a Pickup for around
$6M. Lloyd stated the new pickup would be used to help
on refuse pick-up if ever needed. Lloyd to check with
Dub Shaw Ford and get size of truck advertised and equip-
ment that comes with. Bids to lay over until next meeting.
11. J. P. Hampton submitted his resignation as fire marshal of
the City.
Motion was made by Thomas to accept the resignation.
Cooper .gave the second. Voted unan.
12. Item passed over.
13. Tony Wright, C.P.A. discussed the 1980-81 City audit with
Council. The following recommendations were read and
received by Council.
a. Purchase Order System - A Purchase Order System
should be instigated by the city to help
strengthen the internal control over purchases.
Control over purchases would come through one
individual thus eliminating random unauthorized
purchases.
b. Travel Vouchers - A travel voucher should be
used by City Employees to help substantiate
travel expenses. A complete voucher would
show date of travel, purpose of travel, and
expenses incurred.
c. Cash on Hand - All checks received over the
counter should be stamped "for deposit only"
immediately. During the examination, checks
were noted to have been held over the week-
end with no such pay.
d. Bonuses and Extra Pay - Employees W-2's
should reflect bonuses and weekend pay as
salaries.
e. Sanger Electric Expenditures - All capital
improvements expenditures should be thoroughly
examined by the City Council. The need and
location of such expenditure should be
questioned.
f. Transfer of Funds - Transfer of monies from
designate funds to general funds should be
recorded in the minutes as a council policy
or for each transaction.
Tony advised Council to keep a close look at the Sanger
Electric expenditures. Their expenses and distribution
is broken up in a different way and council should keep
a close check on the statements. Sanger Electric System
broke even except for the depreciation.
Motion was made by Thomas to accept the audit for FY 80-81.
Nesbitt gave the second. Voted unan.
14. Other such matters:
a. Mr. Ernie Chesney met with Council to discuss
the Denton -Collin County Water and Sanitation
District. Mr. Chesney lives near Prosper. He
stated a few months ago he became aware of the
effect of the district and started investigating
and found out that it is made up of 7-cities and
was created in 1969 by the Texas Legislature.
The district has been inactive for the past few
years. Several of the cities do not have repre-
sentatives. Mr. Chesney stated that he had
filed suit against the District recently and
had been granted an injunction until after the
lst of the year. He stated the district had the
right to sell bonds and to tax. Mr. Chesney
informed Council there had been a lot of opposi-
tion to the landfill site near Prosper and Celina.
Mr. Chesney "I take it you have not been interested
since you have not sent a representative. People
from Celina let their Council know and they with-
drew. The District at present does not have a
quorum. There is only 3 cities responding. Their
last action was illegal. They did not have a
quorum. From our point of view, as long as they
don't have a quorum we're alright, Mr. Chesney
said. Mr. Chesney ask the council to consider
what was best for Sanger. If Sanger already is
in process of putting together a landfill then
Sanger dosen't need to attend. If 2 more cities
show up for their meetings a quorum would exist.
Mr. Chesney stated that 212 acres were under
contract. Little Elm, Frisco, and Pilot Point
are active cities. Money is coming from donations.
$350,000 has been allotted for a trash dump. They
have made pre -application to FHA for $600,000 at
1214% interest for 33 years. It will take approxi-
mately $75,000 per year to pay debt.
Mayor Cole interjected that the City of Sanger
does not have two people appointed to the Board
at the present time. The City only this week
received information about a meeting. Mayor
Cole read aloud the minutes of council on
March 5, 1979 requesting action be taken to
get the City out of the District. The District
can only be changed by the legislature and the
City of Sanger's withdrawl request apparently
was not followed up on.
Mr. Chesney stated the Legislature would not
meet again .until 1983. Between now and then if
they got two more numbers to show up they can
take action.
John White advised Council that the City has the
right to refuse any type of referendum and say no
for a solid waste site.
Mayor Cole stated the majority of the district
can vote for it and although Sanger voted against
it and wasn't in majority, it wouldn't matter.
Mr. Chesney felt Sanger could do 1 of 2 things.
(1) Sanger, Aubrey, Celina, and Prosper could
send 2-representatives and vote against the
projects. (2.) Could adopt a Resolution of
Objection to the Denton -Collin County District.
Mr. Chesney offered the name of Earl Hale, his
attorney, Dallas, Texas, if council should have
any questions that he might answer.
Mayor Cole stated that Sanger would be contacting
the other four cities that are not participating
and see how they stand.
b. The police departments shifts were discussed.
Wendell Thomas felt the city wasn`t being
covered properly in the early morning hours.
The police go off a 4:00 a.m. and are on
call until 6:00 a.m. A rash of burglaries
have happened and it is felt they occurred
when no one was on duty.
c. Lloyd stated he was still working on the Firemen -
Staff Appreciation Dinner.
d. Council was advised that Tuesday the Commissioner`s
---- Court would meet to act on the jail fee of $18.00.
Lloyd to attend.
Meeting adjourned.
ATTEST:
MINUTES: City Council
December 7, 1981
R
ESENT: Mayor Cole, Cooper, Thomas, Nesbitt, and Spindle
ABSENT: Benny Bridges
_ ' OTHERS
PRESENT: Lloyd Henderson, Mary Jo Stover, Anne Kyle, B., J..Thog-
martin, and J. C. Landers
1. The minutes of the November 16, 1981 meeting were approved as
printed.
2. Motion was made by Nesbitt to approve disbursements for the amount
of $29,857.89. Thomas gave the second. Voted unan.