02/15/1982-CC-Minutes-Regular1�3
Motion was made by Donn Nesbitt to adjourn
the second. Voted unan.
Meeting Adjourned.
ATTEST:
MAYOR
MINUTES: City Council
February 15, 1982
PRESENT: Mayor Cole, Bridges, Nesbitt, and Thomas
ABSENT: Danny Spindle
VACANCY: Place 1
Bridges gave
OTHERS
PRESENT: Lloyd Henderson, Mary Jo Stover, Lindon Carr, Dan Swenke,
Clarence Carpenter, Dewey Fields, and Ben Terry.
1. The minutes of the February 1, 1982 meeting were approved as
printed.
2. Motion was made by Donn Nesbitt to approve disbursements for
the amount of $11,324.19. Benny Bridges gave the second.
Voted unan.
3. Item 4, 5, and 7 were questioned by Donn Nesbitt. Lindon to
get with Lloyd and give explanation on the labor, etc...
Donn Nesbitt made the motion to approve Sanger Electric
Capital Improvements for $12,720.15. Wendell Thomas gave
the second. Voted unan.
4. Motion was made by Donn Nesbitt to approve the Final Replat for
Royce Jones, Lot 45R, Block 23, and Lot 59R, Block 22, Hampton
Addition. Wendell Thomas gave the second. Voted unan.
5. Motion was made by Donn .Nesbitt to approve the Final Plat of
the single lot subdivision for Mae Hackney on Lot 4, Block F,
White Addition. Building and setback variance to be brought
before council at time building permit is requested. Benny
Bridges gave the second. Voted unan.
6. Council discussed the Final Replat for Ben Terry on Part A,
Block 9, and all of Block 13 in the Hampton Addition. Council
was concerned about the extension of Walnut Street as shown on
Mr. Terry's replat. Council wanted to know if Terry planned
to build the street. Mr. Terry stated that it was not feasible
to open at this time and that he would not obligate himself
to open it in the future with the economy as it is.
Terry asked Council what their feeling was about closing off
the Walnut Street portion that runs through his property and
making a driveway to the lots on either side. It was council's
consensus that this is private property and Terry could do
what he wanted with it. Discussion.
Motion was made by Benny Bridges to deny approval of the replat
for Terry. Thomas gave the second. Voted unan.
7. Motion was made by Wendell Thomas to adopt the Community
Development Program Management Policies. These policies are
in compliance with HUD Regulations. Donn Nesbitt gave the
second. Voted unan.
8. Two bids were received by Council - One on the 1950 Motor
Grader for $3001.01 submitted by Chet Switzer and one for
$100.00 on the Ford L. T. D. submitted by Joe Ashcraft.
Ashcraft did not submit his bid on time therefore council
did not accept his bid.
Motion was made by Donn Nesbitt to accept the bid amount of
$3001.01 for the 1950 Motor Grader from Chet Switzer and to
rebid on the Ford LTD. Benny Bridges gave the second. Voted
unan.
9. The Sanger Electric Eudget for the 1982 year was presented to
council. In addition to the requested Budget the following
items were requested:
1. Payment of $5,375 to the Sanger Electric System for
the 1981 guarantee.
2. Guaranteed debt retirement of $17,000 for 1982.
3. An agreement to reimburse Brazos for the actual cost
of a Long -Range Planning Study in an amount not to
exceed $4,600.
4. Approval of the new fuel adjustment clause presented
to the Council on January 18, 1982. Use of the
existing fuel adjustment charge will decrease Sanger
Electric Revenues by approximately $15,900 from those
shown in the budget. Because of the 400/60o provision
in the OPerating Agreement, the City would suffer a
reduction in revenue of $9,600 and the net system debt
would increase by $6,300. If the proposed fuel adjust-
ment clause is not approved, the Cooperative requests
that the guaranteed debt retirement in (2) above be
increase by $6,300.
Council action was as follows:
1. Motion was made by Benny Bridges to approve the
payment of $5,375 to the Sanger Electric System for
the 1981 guarantee. Donn Nesbitt gave the second.
Voted unan.
2. Motion was made by Benny Bridges that the city
guarantee a debt retirement of $7,000 for 1982 in lieu
of the $175000 requested. Wendell Thomas gave the
second. Voted unan.
3. Motion was made by Donn Nesbitt that the City reimburse
Brazos for the actual cost of a Long -Range Planning
Study in an amount not to exceed $45600. Wendell
Thomas gave the second. Voted unan.
4. Motion was made by Wendell Thomas to approve the
following Fuel Adjustment Clause:
Fuel Cost Adjustment
FCA=F+CF
S
Where: F = Total estimated cost of fuel included
in wholesale power supplier's invoice
for the current month.
1�5
S = Total estimated Kwh sales for the
current month.
CF = Correction factor adjustment to be
applied in the current billing month
to account for the difference between
actual revenue received and actual
cost incurred _in proceeding periods.
Benny Bridges gave the second. Voted unan.
The budget was discussed at length. Mayor Cole asked Mr. Swenke
how much Brazos recovered on the original debt from last fiscal
year. Mr. Swenke referred to Schedule E and stated the difference
between $30,492 and $30,296 which revealed a loss of $196.00.
Mayor Cole questioned the $34,500 depreciation figure. Stated
it was not .actual cash and yet- on Schedule B it was showing as
an expenditure and was subtracted from the income. Swenke stated
that the depreciation could be scratched out. More Discussion.
Council questioned Expense Item on Schedule B with regards to
the generating plant operation and maintenance. Council wanted
to know what Brazos planned to do with the plant. Lindon stated
they were planning to give a complete overhaul and repair one
generator which will be used as a backup.
Schedule C - Mayor Cole asked if the $22,765 figure was the amount
actually owed from the $121,000. Carpenter believed this to be
right. More discussion.
Mayor Cole ask for a rate comparison on one of the city's customers
using the new fuel adjustment rate. The bills compared were Wendell
Thomas and Denton Plastics.
Motion was made by Wendell Thomas to adopt the 1982 Sanger Electric
Budget with a change to amounts (Schedule A) payable to city
funds: (a) Guaranteed Debt Retirement from 17,000 to 7,000.
Bridges gave the second. Voted unan.
10. Lloyd discussed the Santa Fe Water Well problem with Council. He
presented a log on the well. He said the well had been pumping
rust and dirt. When two of the wells were turned down it was
discovered that the Santa Fe well was old and no accurate records
were available. The records the city has, shows the casing goes
approximately 1200'. When the pump was pulled the well was
sitting on 546'. An upper strat of water is coming through the
rust spots. He told council that it was decided to bail out at
1000'. There are several levels of good water sand. Lloyd
explained that we will have to reline the pipe and seal (in
concrete) it off. The approximate cost would be $5,000 plus
the pipe which will need replacing. These figures were not
available at this time.
11. Council received the monthly budget report. No questions.
12. Salary Step Plan was discussed. Council felt the time period
was too close. Lloyd to take a look at the post office step
plan and rework for further consideration.
13. Final Plat for Gateway Addition - The City engineers received the
plat and plans for Section II of the Gateway Addition. The
following points were brought to the attention of the council:
1. The file plat should have the proper place for City
to sign. This includes and Mayor and City Secretary.
2_ The location of water and sewer lines along I. H. 35
as proposed creates a problem. The water line will
be within 2 feet of a house wall. This is entirely
to close and not practical for the City to repair
possible future breaks. The contractor could easily
lay the line so it falls under the foundation area
of a future house. We suggest the water line be
relocated so it still remains at least 91 feet from
the sewer (per State Health Requirements) or a
large building line be established.
3. The file plat as presented does not show the
utility easement on Lot 6, Block D, or Lot 2,
Block E which would be necessary if the water
and sewer were built like proposed. No easements
are proposed for record.
4. Access permit needs to be acquired from the Highway
Department for the street to connect to I. H. 35
service road.
5. The engineer needs to detail or call out on the
plans how a flume or rip rap is to be constructed
at the end of the curb and gutter. This is needed
to control erosion around the low end of the street
when it drains into the Highway bar ditch.
6. The engineer should show the future pavements grades
on David Drive at least 200 feet beyond the end of
what will now be constructed. This will then ensure
that a smooth street grade can be constructed now,
and it will be possible to extend it in the future.
7. Bench mark should be shown on the plans for control
data.
8. The City may not want to consider having the developers
contractor set meter boxes on each water service (meter
stop). This will make it easy to find the service in
the future with the least damage. It also ensures the
service is properly located at the time of acceptance
by the city.
9. We note the plans proposed the use of Polybutelyne
tubing for possible water service. We do not recommend
this. If the City selects to allow this material be
sure it is properly placed and tested. Problems have
developed in other cities on this product.
10. The water valve boxes should have a concrete pad
18' x 18" x 16" placed around each after final adjustment
to grade. One additional gate valve should be installed
in the water line at the corner of Lot 10 (street inter-
section). This would allow for proper feed and control
by the water department.
11. The manhole cover TVN. 672 should not have pick holes
through the lid so water can inflow. No pick holes
are permitted by the State Health Department. There
are those available which have a lift lug without holes.
12. All fees should be paid to the City per ordinance.
Mr. Dewey Fields stated that most of the changes had been made.
On _Item No. 4 his firm will prepare a secondary drawing and
present it to the city and the city will request the permit
from the Highway Department. With reference to No. 9 Mr. Fields
stated that his firm had called three places and received three
different answers on the Poly Butelyne tubing. Fields stated
because of the cost of copper they would like to look further
before deciding. Hunter and Associates are not recommending
this type tubing. Mr. Fields questioned No. 10. Stated it
dosen't state if this is to be on pavement or dirt. He felt this
was an unusual request.
Mayor Cole requested that Mr. Fields make the requested changes,
and the Gateway Item be placed on the next council agenda. It
was agreed.
14. Other such matters:
(a.) Lloyd briefed council on the codification of
ordinances being done by Jack Russell. He
stated what he had received was well organized
and invited council to come by office and review
what had been done.
Meeting adjourned.
ATTEST:
MAYOR
MINUTES: City Council
March 1, 1982
PRESENT: Mayor Cole, Thomas, Nesbitt, and Spindle
ABSENT: Benny Bridges
VACANCY: Place 1
OTHERS
PRESENT: Lloyd Henderson, Mary Jo Stover, Dewey Fields, Anne
Kyle, Kathy Toups, Jesse Coffey, Barbara Carter,
Marie Rash and Gene Williams
1. The minutes of the February 15, 1982 meeting were approved
as printed.
2. Disbursements in the amount of $16,970.46 were approved on
a motion by Donn Nesbitt. Wendell Thomas gave the second.
Voted unan.
3. Mayor Cole opened the public hearing on Zoning Petition Z-57
for Rony Beard. A change from R-1 (Single Family) to LB
(Local Business was requested on Lt. 11 Blk. 75, Original
Town. Dimensions of the property being 87.5' x 87.5. There
was no opposition to the petition.
Motion was made by Donn Nesbitt to accept the recommendation
of P & Z and approve the petition 7-57. Dan Spindle gave the
second. Voted unan.
4. Motion was made by Wendell Thomas that election ballots 1-20.
be assigned for the absentee voting in the city officials
election for April 3rd. Donn Nesbitt gave the second.
Voted unan.
5. Mayor Cole advised Council of the need to increase sanitation
rates now in order to help pay off the interest indebtedness
on the Certificate of Obligation at the bank and assist In
making the necessary payments when the bonds for the $150,000
landfill project came due once the bonds are sold. At a
$1.00 per month increase for both residential and commercial
customer4 an approximate sum of $1,066.00 would be generated
per month and $12,552.00 for 1 year.