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07/06/1982-CC-Minutes-RegularMT XTES: City Council July 6, 1982 PRESENT: Mayor Cole, Bridges, Spindle, Thomas and Adkins ABSENT: Freddy Inman OTHERS PRESENT: Lloyd Henderson, Mary Jo Stover, John White., Elizabeth Sweetman, Dave Lewis, Ken Cornell, Gene Hughes and Anne Kyle. 1. I'he minutes of the June 21st meeting were approved as printed. 2. Disbursements in the amount of $28,593.29 were approved on a motion by Danny Spindle. Benny Bridges gave the second. Voted unan. 3. Motion was made by Danny Spindle to approve Sanger Electric Capital Improvements for $3,510.28. Adkins gave the second. Voted unan. 4. The City received one bid proposal on the HUD Audit - lst year program. It was received from Maston A. Wright CPA - Denton, Texas. The audit fee will be based on an hourly rate but will not exceed $1,000. The audit will be completed within 30 days after the notification to proceed is issued by the City. Motion was made by Benny Bridges to accept the bid from Maston A. Wright CPA. Danny Spindle gave the second. Voted unan. 5. Council gave consideration to the 1981 CDBG Performance Assess- ment Report. This report was presented by John White, CDBG Director, and it outlined all the program had accomplished for the first year which included the following. (Please See Attached Sheet) White advised council that an additional $13,100. had been ex- pended over the original contract on drainage due to the change on the corner of Locust and 5th Street to alleviate a damming effect which was created by the original design. Ms. Elizabeth Sweetman, resident at the corner of 5th and Locust was available to make comment regarding the 1981 CDBG Drainage Improvements Project. Mrs. Sweetman stated what was done at the corner of 5th and Locust did not fix the drainage problem. Water continues to come ovex the streets over the sidewalks -and over the yards. Mrs.-Sweetman stated she had rivers in her yard. Everytime a=•truck'=goes°dawn the street she said she got an echo from the drainage pipes. She said she couldn't put any dirt to fill in the low places in her yard because it would just wash away.. She stated she had 205' of side yard and that the ditch was so deep she would never be able to mow it. She said the place looked like hell. She wanted it to look nice and felt it wasn't fair that one person should have all this. She stated she had rather have the water in her yard than have those terrible ditches. She didn't understand why the city didn't use the drainage ditches they already had. She commented that as far as the front of her property is concerned she couldn't mow that but she could have mowed the side. She stated that she was told the property would be put back like it was. She stated when anyone comes to visit they would sink down in the walkway over the ditch. They put gravel but you sink down in the gravel. There are a lot of loose rocks. Mayor Cole responded to Mrs. Sweetman's comments. He stated that all the funds had been expended and the city had done everything they could think of to alleviate the problem. The city has had an un- usual amount of rainfall which has caused flooding all over town and not just in the area where Mrs. Sweetman lives. The problem was generally discussed by council. There are future plans to open a crossing at Willow and 5th Street which should further help with the flooding along 5th Street. Motion was made by Benny Bridges to approve the 1981 CDBG Performance Assessment Report. Wendell Thomas gave the second. Voted Unan. 6. Motion was made by Wendell Thomas for Governmental Service Agency to submit the 1982 CDBG Application. Danny Spindle gave the second. Voted unan. 7. The work done by F & J Contracting has been completed on the HUD Water Line Project. Council received a letter from Hunter Associates recommending that the City of Sanger accept the improvements, make the final payment to the Contractor and incorporate the improvements into the City water system. Motion was made by Wendell Thomas that the City accept the Water System Improvements contracted by F & J Contracting Inc. Benny Bridges gave the second. Voted unan. 8. Mayor Cole declared the public hearing open on the proposed use of Revenue Sharing Funds for FY 1982-83. Lloyd Henderson explained what the revenue sharing funds had been used for in the past years. No one from the audience spoke with regards to the proposed use of these funds. Bridges recommended the city consider a pneumatic roller for help with our street repair and patching. Discussion. Mayor Cole declared the public hearing closed. 9. Other such matters: (a.) Lloyd explained to council that Ken Cornell had requested a building permit on a lot in Block 74 of the Original Town Survey, which he turned down. The people in the subdivision have threatened the city with a lawsuit because of sewer problems and Lloyd requested council to make the decision about the permit since it would be adding another house onto the sewer line. Ken Cornell was asked to speak. He stated the main line coming into the area was an 8" and it dumps into 2nd Street. Before Harold Easley purchased the property he put in the contract that he would not buy unless the property would sewer. In the meantime the city engineers said if a section of ad Street was repaired it would alleviate the pro- blem. Joe Amyx did the work on 2nd Street. The engineers said it would flow from that point. Harold then bought the property. He went to Ballard and all that was required was a 6" line. Easley felt it would be better with a 8" line and the city engineers staked it for Easley. There is no problem with the sewer line except when it rains. It is an infiltration problem. When its dry no one hollers. When it rains everybody hollers. Its not a matter of placing blame, its just the problem has not been solved. Mayor Cole - We realize there is a problem. There are problems all over town. The City had the infiltration study when we had our federal program. What we were trying to do was correct any problems the city had. The funding stopped and there is no money available to continue the sewer project. Cornell - I read the letter from the lady (Mrs. Andrews) and from the attorney. I would suggest a flapper valve to be placed at the street to keep water from backing up into the line until the problem oI infiltration is solved. Once its installed it is supposed to keep water out of the line. Mayor Cole - I think we ought to do anything to all- eviate the problem, but if that thing sticks we've got a problem. Discussion. Council agreed if Cornell would put a 1-way valve on the main line and get it approved by the engineer they would approve the permit. It was agreed. Lloyd was asked to check with the city attorney to see how the city could force the property owners to close up holes in private sewer lines since 82 places were discovered when the infiltration study was done. This should help with in- filtration. Lloyd stated that he and Billy Barclay had trouble reading the report to find the troubled spots which the city could repair. (b.) Benny Bridges requested information on the garbage bags. The city received a bad shipment and they are to be exchanged. (c.) A budget workshop was scheduled for Monday, July 12th at 6:00 P.M. (d.) Council questioned Sidney about police coverage of the City on Monday's? The S.O. is on call on Monday's. (e.) Lloyd advised council that the trial brief on the landfill case was available. The hearing in Austin is scheduled for July 16, at 2*00 P. M. (f.) A copy of the water well specifications• and plat of where the well will be located is available. Meeting adjourned. ATTEST: 1.1ti.L Vlt MINUTES: City Council July 19, 1982 PRESENT:. Benny Bridges, Danny Spindle, Carolyn Adkins, T;�Tendell Thomas and Freddy Inman ABSENT: Mayox- Ralph. Cole OTHERS PRESENT: Lloyd Henderson, �'Tary Jo Stover, Garry Kraus, John White, J, Cs I�xcReynolds, Deborah Roeder, Bob Roberts and Anne Kyle, Mayor Protein Benny Bridges conducted the meeting in the absence of mayor Cole, 1, The Minutes of the June 21, 1982 meeting were approved as printed. 2. Motion was made by Danny Spindle tolapprove disbursements for $10,738,09. Freddy I~jman gave the second. Voted unan.