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05/20/2019-CC-Minutes-Work SessionCITY OF SANGER, TEXAS MINUTES: CITY COUNCIL WORK SESSION May 20, 2019 – 6:00 PM 502 Elm Street, Sanger, Texas COUNCIL MEMBERS PRESENT: Mayor Thomas Muir; Mayor Pro Tem Gary Bilyeu; Councilman Bill Boutwell; Councilman Lee Allison; Councilman Allen Chick; Councilman David Clark. FUTURE CITY COUNCIL MEMBERS PRESENT (Members to be placed on City Council at tonight’s regular session): Marissa Barrett, Place 1 Dennis Dillon, Place 3 COUNCIL MEMBERS ABSENT: None. The Mayor and all five (5) Council Members were present constituting a quorum. STAFF MEMBERS PRESENT: City Manager Alina Ciocan; Public Works Director Jim Berman; Public Works Director Jim Berman; Director of Development Services Ramie Hammonds; City Engineer Tracy LaPiene; City Secretary Cheryl Price, Josh Bishop, Police Department. 1. Call Meeting to Order. Mayor Muir called the Work Session to order at 6:01 PM May 20, 2019. 2. Presentation and Discussion on Proposed 5-Year Street Improvement Plan for the City of Sanger by Director of Public Works Jim Berman. Director of Public Works Jim Berman presented a 5-year Street Improvement Plan to the City Council. He noted he has measured and graded the roads by condition; and, this is his attempt to come up with what makes sense as far as coming in and repairing them on the maintenance side and rebuilding the pavement as we currently have. He noted that the lists are sections of roads and were rated by condition from A; B (which included the TxDOT Roads); C (which can possibly be fixed with overlay with some drainage work); D (there are several different categories of “D”), the cost to fix all of the roads rated “D” would cost about 4 million dollars to bring them back to paved asphalt streets. He noted he is not asking for that much and that the worst rated roads are mostly in the older downtown area. He presented the proposed reconstruction schedule (see below) and noted the 2019 improvements have already been approved by City Council and construction should start towards the end of next month. He noted that 2021 will be a big year and there are a lot of streets. He noted that the map actually shows what the estimated costs are and that there may be a way to fund some of this quicker than stretching it out over a five-year period. He noted that once all of the roads are fixed we are going to need to maintain them with c rack-sealing, etc. It was noted that they are asphalt roads and they will fall apart at some point, but we can extend their life if we maintain them with a proper maintenance schedule. There was brief discussion regarding the maintenance schedule program. He also noted the need for some asphalt cul-de-sac improvements where the asphalt has rolled up to the curb because of the trash trucks. They were not built for the weight of the trucks. He noted that he proposed that the lollipop tops on them be done in concrete and the cost estimate for each of them is about $65,000 each to replace them and wanted to include in the 5-year program to be able to do a few of them a year Proposed Reconstruction Schedule 2019 11 th Street 12th Street 13th Street Hughes Street from I35 Service Rd to 10th Street 2020 Elm Street from I35 Service Rd to N. 9th Street Pecan Street from I35 Service Rd to N. 9th Street N. 9th Street from Plum Street to Bolivar Street Rd 2021 Peach Street N. 10th to 5th Street Pecan Street from 9th Street to 7th Street Elm Street from N. 9th Street to 5th Street 8th Street from Plum Street to Bolivar Street 7th Street from Plum Street to Peach Street 7th Street from Elm Street to Bolivar Street 6th Street from Plum Street to Peach Street 2022 Plum Street from N. 10th Street to 5th Street 8th Street from Plum Street to 5th Street 7th Street from Plum Street to 5th Street 6th Street from Plum Street to 5th Street 2023 Bolivar Street from I-35 Service Rd to 5th Street Mr. Berman advised that the numbers on the map (above) are pretty good budget numbers based on the current provider for these services. The more we do at one time the cheaper it will be. There was discussion as to whether they would be a 2-inch overlay. There was some discussion regarding Bolivar (indicated by blue on the map above) which would be more complicated and would possibly be done with 3” overlay or better. Also discussed was the connections to IH-35 and FM 455. He noted that he is looking at sources for funding such as the county, and it would depend on when we could get on their schedule. If it is seven years down the road, we may need to do something sooner. City Manager Alina Ciocan noted that in the past there has been discussion regarding alternative routes for traffic during construction of FM 455. TxDOT has indicated they will not shut down FM 455 completely, that there will always be one lane of traffic open. We know that people will take different routes, and in this plan, both Peach and Plum are included. If we either move them up a little we can actually have them both in place by the time FM 455 construction is here. This is not as expensive as a complete reconstruction with curb and gutter. Mayor Pro Tem Bilyeu asked when the construction for FM 455 was anticipated. City Manager Alina Ciocan noted that it would be early 2022. We have to clear and be out of their way by October of 2021. There was further discussion regarding Bolivar and Mayor Muir noted that he would like to see Bolivar with curb and gutter. It was noted Bolivar is a gateway into downtown Sanger. Mr. Berman noted that his concentration right now is on the roads that in some cases are almost just dirt. There was also discussion regarding drainage and his plans for the cul-de-sacs which were in such poor condition. There was discussion regarding Marion Road and that it would be a very expensive improvement, and it would have to be a bonded project or with some assistance or funding possibilities. Discussion ensued regarding the possibility that some of these roads could possibly be accelerated. It was noted that if it could be done there would be a savings in regards to the mobilization of the project. 3. Overview of Items on the Regular Agenda. There was no discussion. 4. Adjourn. There being no further business, Mayor Muir adjourned the City Council Work Session at 6:53 PM.