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HomeMy WebLinkAbout01/21/2025-CC-Agenda Packet-RegularCITY COUNCIL MEETING AGENDA JANUARY 21, 2025, 7:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM INVOCATION AND PLEDGE CITIZENS COMMENTS This is an opportunity for citizens to address the Council on any matter. Comments related to public hearings will be heard when the specific hearing begins. Citizens are allowed 3 minutes to speak. Each speaker must complete the Speaker’s Form and include the topic(s) to be presented. Citizens who wish to address the Council with regard to matters on the agenda will be received at the time the item is considered. The Council is not allowed to converse, deliberate or take action on any matter presented during citizen input. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS Mayoral proclamations, presentations of awards and certificates, and other acknowledgments of significant accomplishments or service to the community. 1. American Legion Post 268 presentation honoring the Firefighter/Paramedic and Police Officer of the 2024 year. REPORTS Staff Reports are for discussion only. No action may be taken on items listed under this portion of the agenda. 2. Annual presentation and overview of Parks, Recreation & Facility Maintenance Department. CONSENT AGENDA All items on the Consent Agenda will be acted upon by one vote without being discussed separately unless requested by a Councilmember to remove the item(s) for additional discussion. Any items removed from the Consent Agenda will be taken up for individual consideration. 3. Consideration and possible action on the minutes from the December 19, 2024, meeting. 1 4. Consideration and possible action on the minutes from the January 6, 2025, meeting. 5. Consideration and possible action on the 2024-2025 Interlocal Cooperation Agreement Fire Protection and EMS Services between Denton County and the City of Sanger, Denton County, Texas and authorize the Mayor to execute the agreement. FUTURE AGENDA ITEMS The purpose of this item is to allow the Mayor and Councilmembers to bring forward items they wish to discuss at a future meeting, A Councilmember may inquire about a subject for which notice has not been given. A statement of specific factual information or the recitation of existing policy may be given. Any deliberation shall be limited to a proposal to place the subject on an agenda for a subsequent meeting. Items may be placed on a future meeting agenda with a consensus of the Council or at the call of the Mayor. ADJOURN NOTE: The City Council reserves the right to adjourn into Executive Session as authorized by Texas Government Code, Section 551.001, et seq. (The Texas Open Meetings Act) on any item on its open meeting agenda in accordance with the Texas Open Meetings Act, including, without limitation Sections 551.071-551.087 of the Texas Open Meetings Act. CERTIFICATION I certify that a copy of this meeting notice was posted on the bulletin board at City Hall that is readily accessible to the general public at all times and was posted on the City of Sanger website on January 15, 2025, at 3:00 PM. /s/Kelly Edwards Kelly Edwards, City Secretary The Historical Church is wheelchair accessible. Request for additional accommodations or sign interpretation or other special assistance for disabled attendees must be requested 48 hours prior to the meeting by contacting the City Secretary’s Office at 940.458.7930. 2 CITY COUNCIL COMMUNICATION DATE: 1/21/2025 FROM: Ryan Nolting, Director of Parks, Recreation & Facility Maintenance AGENDA ITEM: Annual presentation and overview of Parks, Recreation & Facility Maintenance Department. SUMMARY:  Parks & Recreation roles and responsibilities  Accomplishments to date FISCAL INFORMATION: Budgeted: N?A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: N/A ATTACHMENTS: City Council Communication 3 Item 2. CITY COUNCIL COMMUNICATION DATE: January 21, 2025 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Consideration and possible action on the minutes from the December 19, 2024, meeting. SUMMARY: N/A FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Approve the minutes from the meeting on December 19, 2024. ATTACHMENTS: City Council minutes 4 Item 3. City Council Minutes 12-19-2024 Page 1 of 3 CITY COUNCIL MEETING MINUTES DECEMBER 19, 2024, 6:00 PM CITY COUNCIL SPECIAL MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE SPECIAL MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the special meeting to order at 6:00 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick Councilmember, Place 5 Victor Gann COUNCILMEMBERS ABSENT None STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, City Attorney Hugh Coleman, Chief Financial Officer Clayton Gray, Director of Public Works Jim Bolz, Marketing and Civic Engagement Director Donna Green, Director of Human Resources and Special Projects Jeriana Staton-Hemb, Electric Director Ronnie Grace, Lt. Justin Lewis, and Police Chief Tyson Cheek. Attorney, Brown & Hofmeister, Terry Welch CITIZENS COMMENTS Jim Bolz expressed his concerns that the items in executive session have been going on for a while and that it would be nice to have this matter behind us. 5 Item 3. City Council Minutes 12-19-2024 Page 2 of 3 EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Pursuant to Section 551.071 of the Texas Government Code, consultation with outside counsel to receive legal advice regarding review of complaints, and all matters incident and related thereto. Pursuant to Sec. 551.074 of the Texas Government Code, deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer or employee; to hear a complaint or charge against an officer or employee. A. City Attorney B. City Manager City Manager Noblitt requested that Item B be discussed in an open forum. Council convened into executive session at 6:08 p.m. RECONVENE INTO SPECIAL SESSION Council reconvened into open session at 8:35 p.m. Mayor Muir called for any action on Section 551.074, Item A. Motion to close all investigations and complaints against the City Attorney with the recommendation from outside counsel that no sustainable violations of city policy made by Councilmember Chick, Seconded by Councilmember Dillon. Ayes: Chick, Dillon, and Gann. Nays: Barrett and Bilyeu Motion passed 3-2-0. Motion for a vote of no confidence, and we seek an immediate replacement for primary legal counsel for the City of Sanger, made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Bilyeu and Barrett. Nays: Chick, Dillon, and Gann Motion failed 2-3-0. Mayor Muir then moved to Section 551.074, Item B. Motion to close this item with no action taken, made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Barrett and Bilyeu Nays: Chick, Dillon, and Gann Motion failed 2-3-0. 6 Item 3. City Council Minutes 12-19-2024 Page 3 of 3 A second motion to reconsider the first motion to close the item, taking no action by Councilmember Gann, Seconded by Councilmember Dillon. Ayes: Barrett, Bilyeu, Dillon, and Gann. Nays: Chick Motion passed 3-2-0. A third motion to close this item with no action taken, made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Dillon, and Gann Nays: Chick, Motion failed 2-3-0. ADJOURN There being no further business, Mayor Muir adjourned the meeting at 11:26 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 7 Item 3. CITY COUNCIL COMMUNICATION DATE: January 21, 2025 FROM: Kelly Edwards, City Secretary AGENDA ITEM: Consideration and possible action on the minutes from the January 6, 2025, meeting. SUMMARY: N/A FISCAL INFORMATION: Budgeted: N/A Amount: $0.00 GL Account: N/A RECOMMENDED MOTION OR ACTION: Approve the minutes from the meeting on January 6, 2025. ATTACHMENTS: City Council minutes 8 Item 4. City Council Minutes 01-06-2025 Page 1 of 9 CITY COUNCIL MEETING MINUTES JANUARY 06, 2025, 6:00 PM CITY COUNCIL REGULAR MEETING HISTORIC CHURCH BUILDING - 403 N 7TH STREET, SANGER, TEXAS CALL THE WORK SESSION TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the work session to order at 6:04 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick COUNCILMEMBERS ABSENT Councilmember, Place 5 Victor Gann STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, Police Lt. Justin Lewis, and Police Chief Tyson Cheek. EXECUTIVE SESSION Pursuant to the Open Meetings Act, Chapter 551, the City Council Will Meet in a Closed Executive Session in Accordance with the Texas Government Code: Section 551.071. CONSULTATION WITH ATTORNEY For deliberations regarding legal (A) pending or contemplated litigation; or (B) a settlement offer; or (2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter. - North Central Denton County Municipal Utility District No. 1 (MUD 1) Council convened into executive session at 6:05 p.m. 9 Item 4. City Council Minutes 01-06-2025 Page 2 of 9 RECONVENE INTO WORK SESSION Council reconvened into the Work Session 7:02 p.m. DISCUSSION ITEMS 1. Discussion regarding the denial of the increase in rates proposed by Atmos Energy Corporation in its Mid-Tex division filed on about December 16, 2024, and the participation in the Atmos Texas Municipalities (ATM) coalition of cities. No discussion. The Mayor moved to close the work session. OVERVIEW OF ITEMS ON THE REGULAR AGENDA No discussion. ADJOURN THE WORK SESSION There being no further business, Mayor Muir adjourned the work session at 7:02 p.m. CALL THE REGULAR MEETING TO ORDER AND ESTABLISH A QUORUM Mayor Muir called the regular meeting to order at 7:03 p.m. COUNCILMEMBERS PRESENT Mayor Thomas Muir Mayor Pro Tem, Place 2 Gary Bilyeu Councilmember, Place 1 Marissa Barrett Councilmember, Place 3 Dennis Dillon Councilmember, Place 4 Allen Chick COUNCILMEMBERS ABSENT Councilmember, Place 5 Victor Gann 10 Item 4. City Council Minutes 01-06-2025 Page 3 of 9 STAFF MEMBERS PRESENT: City Manager John Noblitt, City Secretary Kelly Edwards, Director of Development Services Ramie Hammonds, Parks & Recreation Director Ryan Nolting, Director of Economic Development Shani Bradshaw, Library Director Laura Klenke, Police Lt. Justin Lewis, and Police Chief Tyson Cheek. INVOCATION AND PLEDGE Councilmember Chick gave the Invocation. The Pledge of Allegiance was led by Councilmember Barrett. CITIZENS COMMENTS Maria Fall, spoke regarding the water quality of the water running across her family property and the impact to the property. SPECIAL PRESENTATIONS AND ANNOUNCEMENTS 2. Special Presentation by Alexa Reaves on behalf of Girl Scout Troop #7847. Director Nolting introduced Miss Reaves, who provided a presentation and overview of the Switzer Park playground project. Discussion ensued regarding the goal of funds raised by May, access points to the area, and the City’s responsibility. Miss Reaves said she would provide a project report to the Council in June. CONSENT AGENDA 3. Consideration and possible action on Ordinance 01-01-25, Calling and Ordering a General Election to be held on May 3, 2025, for the purpose of electing three (3) City Councilmembers. 4. Consideration and possible action on the minutes from the November 20, 2024, meeting. 5. Consideration and possible action on the minutes from the December 16, 2024, meeting. 6. Consideration and possible action authorizing the City Manager to accept approved grant funding from the state for the purchase of In Car Dash Cameras. 11 Item 4. City Council Minutes 01-06-2025 Page 4 of 9 7. Consideration and possible action authorizing the City Manager to accept approved grant funding from the state, for the purchase of Body Worn Cameras. 8. Consideration and possible action on the Minor Plat of Mejia Ranch, being approximately 5.143 acres of land described as A0801A WM MASON, TR 28, 5.0 ACRES, within the limits of City of Sanger, generally located North of Lois Road W, and approximately 720.55 feet west of Stemmons Frwy. 9. Consideration and possible action on Amendment No. 1 of the Interlocal Agreement for the construction of Marion Road with Denton County. 10. Consideration and possible action on Resolution 2025-01, Denying the increase in rates proposed by Atmos Energy Corporation in its Mid-Tex division filed on about December 16, 2024, proposing to increase in-city rates for its Mid-Tex division; authorizing participation in the Atmos Texas Municipalities (ATM) coalition of cities; authorizing intervention in proceedings related to Atmos Energy’s statement of intent; requiring the reimbursement of municipal rate case expenses; authorizing representation of the City by special counsel. 11. Consideration and possible action authorizing the Police Department to purchase Axon Body Worn Camera systems under Buy Board Contract 648-21 for an amount not to exceed $99,000.00, and authorize the City Manager to execute all necessary documents. 12. Consideration and possible action authorizing the Police Department to purchase Axon In Car Dash Camera systems using Buy Board contract 743-24 in an amount not to exceed $215,000.00, and authorize the City Manager to execute all necessary document. 13. Consideration and possible action on a task order with Kimley-Horn and Associations, Inc regarding Marion Road Reconstruction, and authorize the City Manager to execute said task order. 14. Consideration and possible action on a task order with Kimley-Horn and Associations, Inc regarding Belz Road Reconstruction, and authorize the City Manager to execute said task order. 15. Consideration and possible action on adopting a revised library behavior policy. 16. Consideration and possible action on adopting the library's updated circulation policies. Mayor Muir removed Item 10 regarding Atmos for additional discussion. Councilmember Chick requested to remove Items 11-16 for additional discussion. 12 Item 4. City Council Minutes 01-06-2025 Page 5 of 9 City Manager Noblitt provided an overview of Item 10 regarding Atmos. Motion to approve made by Councilmember Barrett, Seconded by Councilmember Bilyeu. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. Chief Cheek provided an overview of Items 11 and 12 regarding the Axon camera systems. Discussion ensued regarding the TAP program, cloud storage, maintenance, warranty costs, grant funding, and delivery time. Motion to approve Items 11 and 12 made by Councilmember Chick, Seconded by Councilmember Bilyeu. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. City Manager Noblitt provided an overview of Items 13 and 14 regarding the task orders with Kimley-Horn. Discussion ensued regarding the property acquisition services item, the breakdown of tasks, possible sidewalk construction, and the construction of Jennifer Circle. Motion to approve Items 13 and 14 made by Councilmember Chic, Seconded by Councilmember Dillon. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. Library Director Laura Klenke provided an overview of Item 15 regarding the Behavior Policy. Motion to approve made by Councilmember Dillon, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. 13 Item 4. City Council Minutes 01-06-2025 Page 6 of 9 Library Director Laura Klenke provided an overview of Item 16 regarding the Circulation policies. Motion to approve made by Councilmember Dillon, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. PUBLIC HEARING ITEMS 17. Conduct a public hearing regarding a zoning change from A (Agricultural) to PD (Planned Development) for approximately 202.69 acres, land described A0029A R. BEEBE, TR 107, OLD DCAD SHT 3, TR 10, within the City of Sanger, and generally located South of Lois Road and approximately 1,19 feet west of Marion Road. Mayor Muir opened the public hearing at 8:15 p.m. Director Hammonds provided an overview of the item. Mayor Muir closed the public hearing at 8:20 p.m 18. Conduct a public hearing on a request for a replat of lots 1A-8A, Blk. A of the Marion Point Acres, within the City of Sanger. Generally located on the east side of Marion Road, and approximately 1,161 feet north of FM 455 West. Mayor Muir opened the public hearing at 8:21 p.m. Director Hammonds provided an overview of the item. Mayor Muir closed the public hearing at 8:24 p.m ACTION ITEMS 19. Consideration and possible action on Ordinance 01-02-25 a zoning change from A (Agricultural) to PD (Planned Development) for approximately 202.69 acres, land described A0029A R. BEEBE, TR 107, OLD DCAD SHT 3, TR 10, within the City of Sanger, and generally located South of Lois Road and approximately 1,219 feet west of Marion Road. Discussion ensued regarding connectivity to the Stephens Towne Crossing development and that the Home Owners Association (HOA) will maintain the parks. 14 Item 4. City Council Minutes 01-06-2025 Page 7 of 9 Motion to approve made by Councilmember Bilyeu, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: Chick Motion passed 3-1-0. 20. Consideration and possible action on a request for a replat of lots 1A-8A, Blk. A of the Marion Point Acres, within the City of Sanger. Generally located on the east side of Marion Road, and approximately 1,161 feet north of FM 455 West. Director Hammonds recommends denial of the item due to comments not being satisfied. Motion to deny made by Councilmember Barrett due to comments not being satisfied, Seconded by Councilmember Chick Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. 21. Consideration and possible action on the Preliminary Plat of Lake Ridge Estates Phase 4, being approximately 43.821 acres of land described as RUEBEN BEBEE SURVEY, ABST. NO. 29, within the City of Sanger, and generally located north of McReynolds Road and east of Indian Lane. Director Hammonds recommends denial of the item due to comments not being satisfied. Discussion ensued regarding a second point of access to the development. Motion to deny made by Councilmember Bilyeu due to comments not being satisfied, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. 22. Consideration and possible action on the Preliminary Plat of Sanger Town Center, being approximately 24.13 acres of land described as A0029A R. BEEBE, TR 64B, within the City of Sanger, generally located south of FM 455 west and west of Indian Lane. Director Director Hammonds provided an overview of the item and recommends denial of the item due to comments not being satisfied. 15 Item 4. City Council Minutes 01-06-2025 Page 8 of 9 Motion to deny made by Councilmember Barrett due to comments not being satisfied, Seconded by Councilmember Bilyeu. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. 23. Consideration and possible action on the Final Plat of Oasis at Sanger Addition, being approximately 4.135 acres of land described as A0029A R. BEEBE, OLD DCAD SHT 2, TR 5, within the City of Sanger, generally located north of McReynolds Road, and approximately 790 feet east of Lake Ridge Drive. Director Director Hammonds provided an overview of the item and recommends denial of the item due to comments not being satisfied. Motion to deny made by Councilmember Bilyeu due to comments not being satisfied, Seconded by Councilmember Barrett. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. 24. Consideration and possible action on Resolution 2025-02, Appointing members to fill the vacant seats of the 4A Industrial Development Corporation, Zoning Board of Adjustment, the Planning and Zoning Commission, and the Capital Improvements Advisory Committee. Mayor Muir provided an overview of the item. Discussion ensued regarding how appointments are selected, an overview of the boards, and how the Planning and Zoning Commission currently serves as the Zoning Board of Adjustment and Capital Improvements Advisory Committee as adopted. Motion to approve made by Councilmember Bilyes, Seconded by Councilmember Chick. Ayes: Barrett, Bilyeu, Chick, and Dillon. Nays: None Motion passed unanimously. FUTURE AGENDA ITEMS Councilmember Bilyeu discussed the possibility of joint meetings with other boards. 16 Item 4. City Council Minutes 01-06-2025 Page 9 of 9 INFORMATIONAL ITEMS 25. Rider GCR - Rate Filing under Docket No. 10170 - December 19, 2024 26. Atmos - Intent to Change Municipal Gas Utility Rates - December 16, 2024 ADJOURN There being no further business, Mayor Muir adjourned the meeting at 8:54 p.m. _______________________________ Thomas E. Muir, Mayor ______________________________ Kelly Edwards, City Secretary 17 Item 4. CITY COUNCIL COMMUNICATION DATE: January 21, 2025 FROM: Casey Welborn, Assistant Chief AGENDA ITEM: Consideration and possible action on the 2024-2025 Interlocal Cooperation Agreement Fire Protection and EMS Services between Denton County and the City of Sanger, Denton County, Texas and authorize the Mayor to execute the agreement. SUMMARY: N/A FISCAL INFORMATION: Budgeted: N/A Amount: N/A GL Account: N/A RECOMMENDED MOTION OR ACTION: N/A ATTACHMENTS: 2024-2025 Interlocal Cooperation Agreement Fire Protection Services Exhibit A - Fire Map Exhibit B - EMS Map 18 Item 5. 19 Item 5. 20 Item 5. 21 Item 5. 22 Item 5. 23 Item 5. 24 Item 5. 25 Item 5. 26 Item 5. 27 Item 5. 28 Item 5. 29 Item 5.