08/19/2019-CC-Minutes-RegularCITY OF SANGER, TEXAS
MINUTES: REGULAR CITY COUNCIL MEETING
Monday, August 19, 2019 7:00 PM
502 Elm Street, Sanger, Texas
COUNCIL MEMBERS PRESENT:
Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;
Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick.
COUNCIL MEMBERS ABSENT:
No members absent.
STAFF MEMBERS PRESENT:
City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Director
of Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;
Josh Bishop, Police Department; Cheryl Price, City Secretary.
1.Call Meeting to Order, Invocation, Pledge of Allegiance.
There being a quorum present, Mayor Muir called the City Council Regular Meeting to order on
August 19, 2019 at 7:00 PM. Invocation was given by Councilmember Chick and the Pledge of
Allegiance was led by Mayor Pro Tem Bilyeu.
2.CITIZEN INPUT:
William Boutwell, resident, Sanger Circle was recognized. He noted that he understands that
another developer has proposed a PID and he strongly urged the City Council to use due diligence
when reviewing their proposals. Mr. Boutwell voiced his concerns regarding a PID in the City of
Sanger. That monies and manpower must be set aside for improvements which are currently being
addressed in the City. Staff's time is further being consumed by all of the current building and
construction going on in the City. We are trying to add employees in various departments to
accommodate our growth, including police and fire. We have a large list of infrastructure items that
need upgrade and/or replacement and we do not need to enter into a PID Agreement at this time
which would further strain our staff, our employees, and possibly our funds. He also noted that the
citizens in Sanger Circle have a safety problem with the illegal riding of offroad dirt bikes and
vehicles. The dirt bike problem has lessened because some citations have been issued. He noted
that there are a lot of offroad gas powered vehicles being driven in the subdivision with no regard
for safety. Parents carrying infants and preteens driving with young children in the vehicle with no
seat belts and no turn signals. He noted that there are several sworn officers from other entities living
in the area. He would like to see more patrols regarding this issue in his neighborhood which is after
school and on weekends from about 1:00 PM to sundown. If some citations were issued, it may
help the situation. He complimented the City Council and staff on the fine work that they are doing.
Many items that have been worked on for a while are coming to fruition and he wanted everyone to
know that the the citizens are recognizing this and thanked everyone for what they are doing and
what they have done.
3.CONSENT AGENDA:
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CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 19, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:No members absent.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Josh Bishop, Police Department; Cheryl Price, City Secretary.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present, Mayor Muir called the City Council Regular Meeting to order onAugust 19, 2019 at 7:00 PM. Invocation was given by Councilmember Chick and the Pledge ofAllegiance was led by Mayor Pro Tem Bilyeu. 2.CITIZEN INPUT:William Boutwell, resident, Sanger Circle was recognized. He noted that he understands thatanother developer has proposed a PID and he strongly urged the City Council to use due diligencewhen reviewing their proposals. Mr. Boutwell voiced his concerns regarding a PID in the City ofSanger. That monies and manpower must be set aside for improvements which are currently beingaddressed in the City. Staff's time is further being consumed by all of the current building andconstruction going on in the City. We are trying to add employees in various departments toaccommodate our growth, including police and fire. We have a large list of infrastructure items thatneed upgrade and/or replacement and we do not need to enter into a PID Agreement at this timewhich would further strain our staff, our employees, and possibly our funds. He also noted that thecitizens in Sanger Circle have a safety problem with the illegal riding of offroad dirt bikes andvehicles. The dirt bike problem has lessened because some citations have been issued. He notedthat there are a lot of offroad gas powered vehicles being driven in the subdivision with no regardfor safety. Parents carrying infants and preteens driving with young children in the vehicle with noseat belts and no turn signals. He noted that there are several sworn officers from other entities livingin the area. He would like to see more patrols regarding this issue in his neighborhood which is afterschool and on weekends from about 1:00 PM to sundown. If some citations were issued, it mayhelp the situation. He complimented the City Council and staff on the fine work that they are doing. Many items that have been worked on for a while are coming to fruition and he wanted everyone toknow that the the citizens are recognizing this and thanked everyone for what they are doing andwhat they have done.
3.CONSENT AGENDA:
a.Approval of Minutes
1.City Council Work Session Minutes 08052019
Approval of the City Council Work Session Minutes for the August 5, 2019 Work
Session.
2.City Council Regular Meeting Minutes 08052019
Approval of the City Council Regular Meeting Minutes from the August 5, 2019
Regular Meeting.
A motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented. The
motion to approve was seconded by Councilmember Barrett. The motion carried unanimously (50
vote).
4.Consider Any Items Removed from Consent Agenda.
No items were removed from the Consent Agenda.
REGULAR AGENDA
5.Sanger Industrial Park Amended Plat
Consider, Discuss and Act on an Amended Plat of Lots 1A, Lot 2A, and Lot CA1 Block A of
Sanger Industrial Park, Being an Amendment of Lots 15, Block A of Sanger Industrial Park, Being
Approximately 5.590 Acres, and Generally Located East of North 5th Street and North of the
Intersection of 5th Street and FM 455.
Director of Development Services Ramie Hammonds summarized. She noted that this is the
property that is located right next to the Post Office. It has been platted into five separate lots and
they are proposing to bring the plat down to three lots. There will be one large lot and an
approximate one acre lot that will house Grace Bible Church and a 60 foot access easement will be
the third lot. Originally on this plat the access easement was on the north side of the Grace Bible
Church lot and they have moved that access easement to the south side which was suggested by
TxDOT because of the alignments of intersection access. They did keep a 55 foot common access
easement along the front of the lot and also have added utility and drainage easements. Staff has
worked with them for a while on this plat and at this point they have addressed all of staffs
comments. The Planning and Zoning Commission approved it unanimously in their meeting. Staff
recommends approval.
There was brief discussion regarding the division of the lots and access.
A motion was made by Mayor Pro Tem Bilyeu to approve the amended plat of Lots 1A, Lot 2A
and Lot CA1, Block A of Sanger Industrial Park, being an amendment of Lots 15, Block A of
Sanger Industrial Park, being approximately 5.590 acres and generally located east of North 5th
Street and north of the intersection of 5th Street and FM 455. The motion to approve was
seconded by Councilmember Clark. The motion carried unanimously (50 vote).
6.GFOA Distinguished Budget Presentation Award
Presentation of the Government Finance Officers Association (GFOA) Distinguished Budget
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CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 19, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:No members absent.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Josh Bishop, Police Department; Cheryl Price, City Secretary.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present, Mayor Muir called the City Council Regular Meeting to order onAugust 19, 2019 at 7:00 PM. Invocation was given by Councilmember Chick and the Pledge ofAllegiance was led by Mayor Pro Tem Bilyeu. 2.CITIZEN INPUT:William Boutwell, resident, Sanger Circle was recognized. He noted that he understands thatanother developer has proposed a PID and he strongly urged the City Council to use due diligencewhen reviewing their proposals. Mr. Boutwell voiced his concerns regarding a PID in the City ofSanger. That monies and manpower must be set aside for improvements which are currently beingaddressed in the City. Staff's time is further being consumed by all of the current building andconstruction going on in the City. We are trying to add employees in various departments toaccommodate our growth, including police and fire. We have a large list of infrastructure items thatneed upgrade and/or replacement and we do not need to enter into a PID Agreement at this timewhich would further strain our staff, our employees, and possibly our funds. He also noted that thecitizens in Sanger Circle have a safety problem with the illegal riding of offroad dirt bikes andvehicles. The dirt bike problem has lessened because some citations have been issued. He notedthat there are a lot of offroad gas powered vehicles being driven in the subdivision with no regardfor safety. Parents carrying infants and preteens driving with young children in the vehicle with noseat belts and no turn signals. He noted that there are several sworn officers from other entities livingin the area. He would like to see more patrols regarding this issue in his neighborhood which is afterschool and on weekends from about 1:00 PM to sundown. If some citations were issued, it mayhelp the situation. He complimented the City Council and staff on the fine work that they are doing. Many items that have been worked on for a while are coming to fruition and he wanted everyone toknow that the the citizens are recognizing this and thanked everyone for what they are doing andwhat they have done. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 08052019Approval of the City Council Work Session Minutes for the August 5, 2019 WorkSession. 2.City Council Regular Meeting Minutes 08052019Approval of the City Council Regular Meeting Minutes from the August 5, 2019Regular Meeting. A motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented. Themotion to approve was seconded by Councilmember Barrett. The motion carried unanimously (50vote). 4.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.REGULAR AGENDA5.Sanger Industrial Park Amended PlatConsider, Discuss and Act on an Amended Plat of Lots 1A, Lot 2A, and Lot CA1 Block A ofSanger Industrial Park, Being an Amendment of Lots 15, Block A of Sanger Industrial Park, BeingApproximately 5.590 Acres, and Generally Located East of North 5th Street and North of theIntersection of 5th Street and FM 455.Director of Development Services Ramie Hammonds summarized. She noted that this is theproperty that is located right next to the Post Office. It has been platted into five separate lots andthey are proposing to bring the plat down to three lots. There will be one large lot and anapproximate one acre lot that will house Grace Bible Church and a 60 foot access easement will bethe third lot. Originally on this plat the access easement was on the north side of the Grace BibleChurch lot and they have moved that access easement to the south side which was suggested byTxDOT because of the alignments of intersection access. They did keep a 55 foot common accesseasement along the front of the lot and also have added utility and drainage easements. Staff hasworked with them for a while on this plat and at this point they have addressed all of staffscomments. The Planning and Zoning Commission approved it unanimously in their meeting. Staffrecommends approval. There was brief discussion regarding the division of the lots and access.A motion was made by Mayor Pro Tem Bilyeu to approve the amended plat of Lots 1A, Lot 2Aand Lot CA1, Block A of Sanger Industrial Park, being an amendment of Lots 15, Block A ofSanger Industrial Park, being approximately 5.590 acres and generally located east of North 5thStreet and north of the intersection of 5th Street and FM 455. The motion to approve wasseconded by Councilmember Clark. The motion carried unanimously (50 vote).
6.GFOA Distinguished Budget Presentation Award
Presentation of the Government Finance Officers Association (GFOA) Distinguished Budget
Presentation Award
City Manager Alina Ciocan advised the City Council that the City of Sanger received the GFOA
Distinguished Budget Presentation Award for the second year in a row. Finance Director Clayton
Gray was recognized to summarize the award. He noted that the award represents a significant
achievement by the entity. It reflects the commitment of the governing body and staff to meeting the
highest principals of governmental budgeting. In order to receive the award the entity had to satisfy
nationally recognized guidelines for effective budget presentation. These guidelines are designated to
access how well an entity's budget serves at policy document, financial plan, operations guide and
communications device. He presented the actual award and the certificate of recognition for budget
recognition. Mayor and Council noted they appreciated all of the his hard work. A photo was taken
with the Mayor, City Council and Finance Director Clayton Gray with the awards..
7.Ordinance #082319 Budget Amendment FY 20182019
Consider, Discuss and Act on Ordinance #080819 – Amending Ordinance #092618, Which
Will Amend the Budget For The Fiscal Year 20182019 And Authorizing Amended Expenditures as
Provided.
Finance Director Clayton Gray summarized. He noted that this budget amendment was for storm
we had and the funds were being used from the storm recovery funds. The Electric Department has
now finally completed repairs and/or has the materials and everything they need with costs to finish
the repairs. The total was $62,294.58 which will increase revenues in the form of a transfer from the
storm recovery funds and an expenditure in the same amount. The overall bottom line effect on the
budget is zero since we are increasing revenues and expenditures by the same amount. After this
transfer is made from the recovery fund, the balance of the recovery fund is $1,005,074.00. There
were some brief questions regarding the storm recovery expenses. Mayor Muir commented that this
is what the recovery funds are there for.
A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance 082319 Amending
Ordinance #082319 which will amend the budget for the Fiscal Year 20182019 and authorize
amended expenditures as provided. The motion to approve was seconded by Councilmember
Clark. The motion carried unanimously 95.0 vote),
8.Public Hearing for Fiscal Year 20192020 Budget
Conduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 2019
2020.
Mayor Muir opened the Public Hearing at 7:24 p.m. for the proposed budget for the City of Sanger
for the Fiscal Year 20192020.
There were no citizens who approached the podium wishing to speak regarding the Public Hearing
for the proposed budget for the City of Sanger for the Fiscal Year 20192020. The Public Hearing
was closed at 7:25 p.m.
9.Public Hearing for Proposed Tax Rate
Conduct the First Public Hearing on a Proposal to Increase Total Tax Revenues From Properties on
the Tax Roll in the Preceding Year by 7.10% with the Proposed Tax Rate $0.6791 per $100 of
Assessed Valuation. (Tax Rate is Proposed to Remain the Same as the Preceding Year's Tax Rate of
$0.06791 per $100 of Assessed Valuation).
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CITY OF SANGER, TEXASMINUTES: REGULAR CITY COUNCIL MEETINGMonday, August 19, 2019 7:00 PM502 Elm Street, Sanger, TexasCOUNCIL MEMBERS PRESENT:Mayor Thomas Muir, Mayor Pro Tem Gary Bilyeu; Councilmember Marissa Barrett;Councilmember Dennis Dillon; Councilmember David Clark; Councilmember Allen Chick. COUNCIL MEMBERS ABSENT:No members absent.STAFF MEMBERS PRESENT:City Manager Alina Ciocan; Finance Director Clayton Gray; City Engineer Tracy LaPiene; Directorof Economic Development Shani Bradshaw; Director of Development Services Ramie Hammonds;Josh Bishop, Police Department; Cheryl Price, City Secretary.1.Call Meeting to Order, Invocation, Pledge of Allegiance.There being a quorum present, Mayor Muir called the City Council Regular Meeting to order onAugust 19, 2019 at 7:00 PM. Invocation was given by Councilmember Chick and the Pledge ofAllegiance was led by Mayor Pro Tem Bilyeu. 2.CITIZEN INPUT:William Boutwell, resident, Sanger Circle was recognized. He noted that he understands thatanother developer has proposed a PID and he strongly urged the City Council to use due diligencewhen reviewing their proposals. Mr. Boutwell voiced his concerns regarding a PID in the City ofSanger. That monies and manpower must be set aside for improvements which are currently beingaddressed in the City. Staff's time is further being consumed by all of the current building andconstruction going on in the City. We are trying to add employees in various departments toaccommodate our growth, including police and fire. We have a large list of infrastructure items thatneed upgrade and/or replacement and we do not need to enter into a PID Agreement at this timewhich would further strain our staff, our employees, and possibly our funds. He also noted that thecitizens in Sanger Circle have a safety problem with the illegal riding of offroad dirt bikes andvehicles. The dirt bike problem has lessened because some citations have been issued. He notedthat there are a lot of offroad gas powered vehicles being driven in the subdivision with no regardfor safety. Parents carrying infants and preteens driving with young children in the vehicle with noseat belts and no turn signals. He noted that there are several sworn officers from other entities livingin the area. He would like to see more patrols regarding this issue in his neighborhood which is afterschool and on weekends from about 1:00 PM to sundown. If some citations were issued, it mayhelp the situation. He complimented the City Council and staff on the fine work that they are doing. Many items that have been worked on for a while are coming to fruition and he wanted everyone toknow that the the citizens are recognizing this and thanked everyone for what they are doing andwhat they have done. 3.CONSENT AGENDA:a.Approval of Minutes1.City Council Work Session Minutes 08052019Approval of the City Council Work Session Minutes for the August 5, 2019 WorkSession. 2.City Council Regular Meeting Minutes 08052019Approval of the City Council Regular Meeting Minutes from the August 5, 2019Regular Meeting. A motion was made by Mayor Pro Tem Bilyeu to approve the Consent Agenda as presented. Themotion to approve was seconded by Councilmember Barrett. The motion carried unanimously (50vote). 4.Consider Any Items Removed from Consent Agenda.No items were removed from the Consent Agenda.REGULAR AGENDA5.Sanger Industrial Park Amended PlatConsider, Discuss and Act on an Amended Plat of Lots 1A, Lot 2A, and Lot CA1 Block A ofSanger Industrial Park, Being an Amendment of Lots 15, Block A of Sanger Industrial Park, BeingApproximately 5.590 Acres, and Generally Located East of North 5th Street and North of theIntersection of 5th Street and FM 455.Director of Development Services Ramie Hammonds summarized. She noted that this is theproperty that is located right next to the Post Office. It has been platted into five separate lots andthey are proposing to bring the plat down to three lots. There will be one large lot and anapproximate one acre lot that will house Grace Bible Church and a 60 foot access easement will bethe third lot. Originally on this plat the access easement was on the north side of the Grace BibleChurch lot and they have moved that access easement to the south side which was suggested byTxDOT because of the alignments of intersection access. They did keep a 55 foot common accesseasement along the front of the lot and also have added utility and drainage easements. Staff hasworked with them for a while on this plat and at this point they have addressed all of staffscomments. The Planning and Zoning Commission approved it unanimously in their meeting. Staffrecommends approval. There was brief discussion regarding the division of the lots and access.A motion was made by Mayor Pro Tem Bilyeu to approve the amended plat of Lots 1A, Lot 2Aand Lot CA1, Block A of Sanger Industrial Park, being an amendment of Lots 15, Block A ofSanger Industrial Park, being approximately 5.590 acres and generally located east of North 5thStreet and north of the intersection of 5th Street and FM 455. The motion to approve wasseconded by Councilmember Clark. The motion carried unanimously (50 vote). 6.GFOA Distinguished Budget Presentation AwardPresentation of the Government Finance Officers Association (GFOA) Distinguished BudgetPresentation AwardCity Manager Alina Ciocan advised the City Council that the City of Sanger received the GFOADistinguished Budget Presentation Award for the second year in a row. Finance Director ClaytonGray was recognized to summarize the award. He noted that the award represents a significantachievement by the entity. It reflects the commitment of the governing body and staff to meeting thehighest principals of governmental budgeting. In order to receive the award the entity had to satisfynationally recognized guidelines for effective budget presentation. These guidelines are designated toaccess how well an entity's budget serves at policy document, financial plan, operations guide andcommunications device. He presented the actual award and the certificate of recognition for budgetrecognition. Mayor and Council noted they appreciated all of the his hard work. A photo was takenwith the Mayor, City Council and Finance Director Clayton Gray with the awards.. 7.Ordinance #082319 Budget Amendment FY 20182019Consider, Discuss and Act on Ordinance #080819 – Amending Ordinance #092618, WhichWill Amend the Budget For The Fiscal Year 20182019 And Authorizing Amended Expenditures asProvided.Finance Director Clayton Gray summarized. He noted that this budget amendment was for stormwe had and the funds were being used from the storm recovery funds. The Electric Department hasnow finally completed repairs and/or has the materials and everything they need with costs to finishthe repairs. The total was $62,294.58 which will increase revenues in the form of a transfer from thestorm recovery funds and an expenditure in the same amount. The overall bottom line effect on thebudget is zero since we are increasing revenues and expenditures by the same amount. After thistransfer is made from the recovery fund, the balance of the recovery fund is $1,005,074.00. Therewere some brief questions regarding the storm recovery expenses. Mayor Muir commented that thisis what the recovery funds are there for. A motion was made by Mayor Pro Tem Bilyeu to approve Ordinance 082319 AmendingOrdinance #082319 which will amend the budget for the Fiscal Year 20182019 and authorizeamended expenditures as provided. The motion to approve was seconded by CouncilmemberClark. The motion carried unanimously 95.0 vote), 8.Public Hearing for Fiscal Year 20192020 BudgetConduct a Public Hearing for the Proposed Budget for the City of Sanger for Fiscal Year 20192020.Mayor Muir opened the Public Hearing at 7:24 p.m. for the proposed budget for the City of Sangerfor the Fiscal Year 20192020.There were no citizens who approached the podium wishing to speak regarding the Public Hearingfor the proposed budget for the City of Sanger for the Fiscal Year 20192020. The Public Hearingwas closed at 7:25 p.m. 9.Public Hearing for Proposed Tax RateConduct the First Public Hearing on a Proposal to Increase Total Tax Revenues From Properties onthe Tax Roll in the Preceding Year by 7.10% with the Proposed Tax Rate $0.6791 per $100 ofAssessed Valuation. (Tax Rate is Proposed to Remain the Same as the Preceding Year's Tax Rate of
$0.06791 per $100 of Assessed Valuation).
Mayor Muir opened the Public Hearing at 7:25 p.m. on a proposal to increase total tax revenues
from properties on the tax roll in the preceding year by 7.10% with the proposed tax rate $0.6791
per $100 of accessed valuation (Tax rate is proposed to remain the same as the preceding year's tax
rate of $0.6791 per $100 of assessed valuation).
Mr. William Boutwell, resident was recognized. He asked if the total tax revenue from properties on
the tax roll is increasing, are we saying that there are more houses now that the tax rate per $100 is
staying the same or where is the 7.10% coming from. Mayor Muir noted that it is a combination of
both new structures and increase in value of existing structures. Finance Director Clayton Gray
advised that about 75% of the increase is new properties and about $25% is from increased
valuation on properties that are on this years tax roll and last years tax roll. A good amount of it is
from new properties added this year. Mr. Boutwell noted that he can certainly understand that and
noted that the valuations of the homes have been assessed higher and higher the last few years.
There were no further citizens approaching the podium wishing to speak regarding the Public
Hearing on a proposal to increase total tax revenues from properties on the tax roll in the preceding
year by 7.10% with the proposed tax rate $0.6791 per $100 of accessed valuation (Tax rate is
proposed to remain the same as the preceding year's tax rate of $0.6791 per $100 of assessed
valuation).
There being no further public input, the Public Hearing was closed at 7:27 p.m.
10.INFORMATION ITEMS:
a.Disbursements
Disbursements July 2019
b.All American Dogs Report
All American Dogs Report July 2019
c.Atmos Energy Rider GCR Rate Filing
Atmos Energy Rider GCR Rate Filing Under Docket No. 10170
There were a few questions regarding the disbursements from Councilmember Dillon which were
answered by the Finance Director Clayton Gray.
There was no additional discussion on the Information Items.
11.FUTURE AGENDA ITEMS:
Mayor Pro Tem Bilyeu requested Economic Development staff bring back information from the
upcoming Downtown Association Conference, and also mentioned another joint meeting with 4B.
12.ADJOURN.
There being no further business, Mayor Muir adjourned the meeting at 7:33 p.m.
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